Exhibit 10.2
AXIS SPECIALTY U.S. SERVICES,
INC.
430 PARK AVENUE, 15TH
FLOOR
NEW YORK, NEW YORK
10022
May 9, 2005
PERSONAL AND CONFIDENTIAL
Lorraine S. Mariano
3685 Paces Ferry Road N.W.
Atlanta, Georgia 30327
Dear Lorraine:
This will confirm the agreement (the
“ Agreement ”), dated as of the date first set
forth above (the “ Execution Date ”), that has
been reached with you in connection with the termination of your
employment with AXIS Specialty U.S. Services, Inc. (the
“ Company ”).
1.
Termination of
Employment .
(a)
We have agreed that your employment
with the Company as Chief Human Resources Officer shall terminate
effective December 31, 2005 (the “ Termination
Date ”). You hereby confirm that effective
December 31, 2005, you shall no longer hold any officer or
director positions with the Company or any of its parents,
subsidiaries or affiliates, or any other offices or positions that
you hold in connection with your employment with the Company, and
you agree to execute such documents and take such actions as may be
necessary or desirable to effectuate the foregoing.
During the period from the Execution Date to the Termination Date,
the Employment Agreement between you and the Company dated
April 1, 2004 (the “ Employment Agreement
”) shall continue in full force and effect. Without
limiting the generality of the foregoing, the Employment Agreement
shall govern any termination of your employment which occurs prior
to the Termination Date. Upon the Termination Date, the
Employment Agreement shall terminate other than with respect to
provisions identified in Section 4(a) below.
A copy of the Employment Agreement is annexed hereto
as Exhibit A.
(b)
The Company agrees to engage you as
a consultant following the Termination Date in accordance with the
terms and conditions set forth in a Consulting Agreement between
you and the Company, a form of which is annexed hereto as
Exhibit B (the “ Consulting Agreement ”),
provided , however , that this Agreement becomes
effective (in accordance with paragraph 9 below), and
provided further , that you sign the Additional
Release in the form annexed hereto as Exhibit C (the “
Additional Release ”) upon the Termination Date, and
such Additional Release becomes effective pursuant to its terms.
Your obligations as a consultant under the Consulting
Agreement shall commence on January 1, 2006 and shall continue
through June 30, 2006 or such
earlier date as your Consulting Agreement
terminates in accordance with its terms (the “ Consulting
Period ”). Notwithstanding the foregoing, the
Company shall have no obligation to enter into, or make any
payments under, the Consulting Agreement in the event your
employment is terminated by the Company for Cause pursuant to
paragraph 3(a)(iii) of the Employment Agreement prior to the
Termination Date.
2.
Separation Payments and
Benefits . In
consideration for your execution of and compliance with the terms
and conditions in this Agreement including, but not limited to,
your consent to the Release set forth in paragraph 3
below:
(a)
The Company agrees to continue your
current annual base salary of $262,500, to be payable in accordance
with the Company’s customary payroll practices, for a period
of twelve (12) months following the Termination Date.
(b)
You shall receive, with respect to
the Company’s fiscal year 2005, at least your
“target” annual bonus under AXIS Capital Holdings
Limited 2004 Annual Incentive Plan in accordance with the terms of
the Plan and based upon the performance of the Company (the “
2005 Annual Bonus ”). The 2005 Annual Bonus
shall be paid at the time the Company pays such bonuses to
similarly situated employees .
(c)
With respect to your outstanding
equity awards set forth on Exhibit D, such awards shall
continue to vest in accordance with their original vesting
schedule and shall otherwise remain subject to the terms and
conditions of the agreement evidencing such awards; provided
, however , that with respect to your outstanding options,
you shall be entitled to exercise such options within 90 days
following the date on which such options vest and any option not
exercised within such 90 day period shall terminate
immediately.
(d)
The Company agrees to pay you an
amount equal to any and all reasonable and necessary unreimbursed
business expenses incurred by you on behalf of the Company prior to
the Termination Date.
(e)
The Company agrees to continue your
current health insurance coverage under the Company’s medical
and dental plans for a period of twelve (12) months following the
Termination Date, in accordance with the terms and conditions of
such plans and as such plans may be amended from time to
time. The Company shall provide you with the opportunity to
elect benefits continuation for a period of eighteen (18) months
(or such additional period for which you qualify) under the
Consolidated Omnibus Reconciliation Act of 1985, as amended
(referred to as COBRA), following the first anniversary of the
Termination Date at your own expense.
(f)
The payments, benefits and awards
contemplated by paragraphs 2(a), 2(b), 2(c), and 2(e) above
shall be made provided that this Agreement becomes effective (as
provided for in paragraph 9 below), and provided further, that you
sign the Additional Release upon the Termination Date (or upon such
earlier date as your employment terminates under the Employment
Agreement), and such Additional Release becomes effective pursuant
to its terms. Notwithstanding the foregoing, the
Company
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shall have no obligation to provide you with the
payments, benefits or awards contemplated by paragraphs 2(a), 2(b),
2(c), or
2(e) above in the event your employment is terminated by the
Company for Cause pursuant to paragraph 3(a)(iii) of the
Employment Agreement prior to the Termination Date.
(g)
You acknowledge that the payments,
benefits and awards referred to in this Agreement are in lieu of
and in full satisfaction of any amounts that might otherwise be
payable or due to you under any contract, plan, policy or practice,
past or present, of the Company or any of the other Company
Releasees (as defined below), including, without limitation, the
Employment Agreement, the AXIS Capital Holdings Long-Term Equity
Compensation Plan, and the AXIS Capital Holdings Limited 2004
Annual Incentive Plan. Notwithstanding the foregoing,
nothing in this Agreement shall impair or preclude your entitlement
to any vested benefits you may have as of the Termination Date
under the AXIS 401(k) Savings Plan and the AXIS Specialty U.S.
Services Inc. Supplemental Retirement Plan.
(h)
Notwithstanding anything herein to
the contrary, your rights to any payment or benefits during the
Consulting Period shall be governed by the terms of the Consulting
Agreement.
(i)
The Company shall be entitled to
withhold from amounts to be paid to you under this paragraph 2 any
applicable foreign, federal, state or local withholding or other
taxes which the Company is from time to time required by law to
withhold, and to issue W-2s and 1099s as required by
law.
3.
Release
.
(a)
In consideration of the
Company’s obligations set forth in this Agreement, including
but not limited to the payments and benefits described in paragraph
2 above, you voluntarily, knowingly and willingly on behalf of
yourself, your heirs, executors, administrators, successors and
assigns, hereby irrevocably and unconditionally release the
Company, its parents, their subsidiaries, divisions and affiliates,
together with their respective owners, assigns, agents, directors,
partners, officers, employees, consultants, shareholders, attorneys
and representatives, and any of their predecessors and successors
and each of their estates, heirs and assigns (collectively, the
“ Company Releasees ”) from any and all charges,
complaints, claims, liabilities, obligations, promises, agreements,
causes of action, rights, costs, losses, debts and expenses of any
nature whatsoever, known or unknown , which you or your
heirs, executors, administrators, successors or assigns ever had,
now have or hereafter can, will or may have (either directly,
indirectly, derivatively or in any other representative capacity)
against the Company or any of the other Company Releasees by reason
of any matter, cause or thing whatsoever arising on or before the
date this Agreement is executed by you (the “ Release
”). This Release includes, without limitation, any
rights or claims relating in any way to your employment
relationship with the Company or any of the Company Releasees, or
the termination thereof, arising under any federal, state and local
labor, employment, whistleblower and/or anti-discrimination laws
including, without limitation, the federal Age Discrimination in
Employment Act, the Older Workers
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Benefit Protection Act, the Employee Retirement
Income Security Act, the Americans with Disabilities Act, Title VII
of the Civil Rights Act of 1964, the Family and Medical Leave Act,
the Civil Rights Act of 1991, the Fair Labor Standards Act, the
Equal Pay Act, the Immigration and Reform Control Act, the Uniform
Services Employment and Re-Employment Act, the Rehabilitation Act
of 1973, Executive Order 11246, the Sarbanes-Oxley Act of 2002, the
New York State and City Human Rights Laws, the Georgia Equal
Employment for Persons with Disabilities Code, the Code of Georgia,
each as amended, or any other federal, state or local or foreign
law, regulation, ordinance or common law, or under any policy,
agreement, understanding or promise, written or oral, formal or
informal, between the Company or any of the Company Releasees and
you, including, without limitation, the Employment Agreement (as
defined above).
(b)
By signing this Agreement, you
represent that you have not commenced or joined in any claim,
charge, action or proceeding whatsoever against the Company or any
of the Company Releasees arising out of or relating to any of the
matters set forth in this paragraph 3. You further represent
that you will not be entitled to any personal recovery in any
action or proceeding of any nature whatsoever against the Company
or any of the other Company Releasees that may be commenced on your
behalf arising out of any of the matters released
hereby.
(c)
You agree and acknowledge that the
Company and the other Company Releasees have fully satisfied any
and all obligations owed to you arising out of your employment with
the Company (or the termination thereof), and no further sums are
owed to you by the Company or any of the other Company Releasees,
except as expressly provided in this Agreement.
4.
Covenants;
Confidentiality .
(a)
You reaffirm, and agree to comply
with, all of your obligations set forth in paragraph 4 (Assignment
of Intellectual Property Rights), paragraph 5 (Non-Disclosure) and
paragraph 6 (Non-Solicitation) of the Employment Agreement (as
defined above), and agree that such obligations shall remain in
full force and effect and such paragraphs are incorporated by
reference as if restated herein.
(b)
You agree to keep the terms of this
Agreement confidential and not to disclose the existence of this
Agreement or its terms to any person, except that you may disclose
such information: (i) as may be required in the course
or obtaining legal or tax advice; (ii) as may be required for
the filing of income tax returns or required financial disclosures;
(iii) as may be required in the enforcement or implementation
of this Agreement; or (iv) as may be required to respond to a
subpoena, court order or similar legal process. In the case
of any disclosure to a legal or tax advisor, you shall require any
person receiving such information to maintain its
confidentiality.
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(c)
Notwithstanding anything herein to
the contrary, in the event that you violate any of your continuing
obligations referenced in paragraph 4(a) above or any of the
provisions set forth in paragraphs 4(b) or 7 herein:
(i) the Company shall have no obligation to enter into, or
make any payments under, the Consulting Agreement; (ii) the
Company shall have no obligation to make, or to continue to make,
the payments set forth in paragraphs 2(a) or 2(b) above;
and (iii) all outstanding and unvested equity awards held by
you as of the date of any such violation shall be
forfeited.
5.
Waiver of Future
Employment .
You acknowledge that you forever waive any interest in, or claim
to, any future employment with the Company, its parents or any of
its subsidiaries, divisions or affiliates, and further agree that
you will not knowingly apply for, or otherwise seek or accept
employment with, any such entity at any time in the
future.
6.
No Admission
. The Company’s offer to you of this
Agreement and the payments and benefits set forth herein are not
intended to, and shall not be construed as, any admission of
liability or wrongdoing on the part of the Company or any of the
Company Releasees.
7.
Nondisparagement . You agree that at all times hereafter, you shall
not make, or cause to be made, any public statement, observation or
opinion that (i) accuses or implies that the Company or any of
the Company Releasees engaged in any wrongful, unlawful or improper
conduct, whether relating to your employment with the Company (or
the termination thereof), the business or operations of the
Company, or otherwise; or (ii) disparages, impugns or in any
way reflects adversely upon the business or reputation of the
Company or any of the other Company Releasees. Nothing in
this paragraph 7 shall preclude you from providing truthful
testimony in response to a legal subpoena or as required by
law.
8.
Consultation with
Attorney/Voluntary Agreement . You acknowledge that (i) the
Company has advised you of your right to consult with an attorney
of your choosing prior to signing this Agreement, (ii) you
have carefully read and fully understand all of the provisions of
this Agreement, and (iii) you are entering into this Agreement
knowingly, freely and voluntarily in exchange for good and valuable
consideration.
9.
Consideration and Revocation
Period . You have twenty-one (21) days to consider
this Agreement, although you may elect to sign it sooner.
Once you have signed this Agreement, you shall have seven
(7) days from the date you sign it to revoke your consent to
the Release by delivering (by hand or overnight courier) written
notice of revocation to me at the Company, at the address listed
above. In the event you do not revoke your consent, the
Release and this Agreement shall become effective on the eighth (8
th ) day after the date you have signed this Agreement
(the “ Effective Date ”). In the event
that you revoke your consent, the Release and this Agreement shall
become null and void and shall not become effective.
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10.
Assignment
. This Agreement is personal to you and may
not be assigned by you. This Agreement is binding on, and
will inure to the benefit of, the Company and the other Company
Releasees.
11.
No Oral Modification; No
Waivers . This Agreement may not be changed orally,
but may be changed only in a writing signed by you and by a duly
authorized representative of the Company. The failure of you
or the Company to enforce any of the terms, provisions or covenants
of this Agreement will not be construed as a waiver of the same or
of the right of such party to enforce the same. Waiver by you
or the Company of any breach or default by the other party of any
term or provision of this Agreement will not operate as a waiver of
any other breach or default.
12.
Descriptive
Headings . The paragraph headings contained herein
are for reference purposes only and will not in any way affect the
meaning or interpretation of this Agreement.
13.
Enforceability
. It is the desire and intent of the
parties that the provisions of this Agreement shall be enforced to
the fullest extent permissible. In the event that any one or
more of the provisions of this Agreement is held to be invalid,
illegal or unenforceable, the validity, legality and enforceability
of the remainder hereof will not in any way be affected or impaired
thereby and any such provision or provisions will be enforced to
the fullest extent permitted by law. Moreover, if any one or
more of the provisions contained in this Agreement is held to be
excessively broad as to duration, scope, activity or subject, such
provisions shall be construed by limiting and reducing them so as
to be enforceable to the maximum extent compatible with applicable
law.
14.
Each Party the
Drafter . This Agreement, and the provisions
contained in it, shall not be construed or interpreted for, or
against, any party to this Agreement because that party drafted or
caused that party’s legal representatives to draft any of its
provisions.
15.
Governing Law
. This Agreement shall be governed by, and
construed and enforced in accordance with, the laws of the State of
New York, without reference to its choice of law rules. The
parties hereby irrevocably consent to the jurisdiction of the State
and Federal courts located in New York, New York for purposes of
resolving any dispute under this Agreement and expressly waive any
objections as to venue in any such courts.
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16.
Entire
Agreement . This Agreement sets forth the entire
agreement and understanding between you and the Company and merges
and supersedes any and all prior agreements, representations,
discussions, and understandings of every kind and nature, written
and oral, between you and the Company concerning the subject matter
hereof, including, but not limited to, the Summary of Terms between
you and the Company; provided , however , that the
Employment Agreement shall not be superseded until the Termination
Date (or such earlier date upon which the Employment Agreement
terminates in accordance with its terms). You
represent that, in executing this Agreement, you have not relied
upon any representation or statement made by the Company or any
other Company Releasees, other than those set forth herein, with
regard to the subject matter, basis or effect of this Agreement or
otherwise. You and the Company agree to negotiate in good
faith should any amendment to this Agreement be required in order
to comply with Section 409A of the Internal Revenue Code of
1986, as amended, and any regulations promulgated
thereunder.
If the foregoing sets forth our
agreement as you understand it and consent to it, please sign the
enclosed copy of this Agreement and return it to me at the
Company.
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Very truly yours,
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AXIS SPECIALTY U.S. SERVICES, INC.
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By:
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/s/ Dennis B. Reding
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Name: Dennis B. Reding
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Title: Executive Vice President
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Agreed to and Accepted:
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/s/ Lorraine S. Mariano
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Lorraine S. Mariano
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Dated:
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7
EXHIBIT D
OPTIONS
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AMOUNT
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GRANT DATE
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EXERCISE PRICE
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VESTED
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UNVESTED
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20,000
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April 1, 2003
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$
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16.25
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