EXHIBIT 10.3
ASHLAND INC. SEVERANCE PAY
PLAN
ASHLAND INC. SEVERANCE PAY PLAN
Omnibus Plan
Wrap
The three
components of the Ashland Inc. Severance Pay Plan, as completely
amended and restated effective December 31, 2008, consist
of:
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Ashland Inc.
Severance Pay Plan (base salary grades 22 and above);
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Ashland Inc.
Severance Pay Plan (base salary grades 21 and below);
and
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Ashland Inc.
Salary Continuation Plan.
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ASHLAND INC. SEVERANCE PAY PLAN
(base salary grades 22 and
above)
TABLE OF CONTENTS
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INTRODUCTION
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1
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PLAN INFORMATION
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1
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Eligibility
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1
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Exclusions from Eligibility
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1
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Conditions of Severance Payments
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1
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Amount of Benefits
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2
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Continuous Service
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2
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Base Rate of Pay
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3
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Method of Payment
.......................................................................................................................................................
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3
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Duplication of Payments
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4
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Terminations Not Covered
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4
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Deferred Terminations
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5
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CLAIM PROCEDURES
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5
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How to Apply for Benefits
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5
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Notice of Claim Denial/Right of Appeal
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5
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Initial Claim – Notice of Denial
.................................................................................................................................
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5
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Appeal of Denied Claim
...............................................................................................................................................
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6
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GENERAL INFORMATION
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7
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Plan Sponsor/Administrator
...........................................................................................................................................
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7
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Plan Identification
.............................................................................................................................................................
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7
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Plan Year
............................................................................................................................................................................
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7
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Legal Service
.....................................................................................................................................................................
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7
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Method of Funding
.............................................................................................................................................................
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7
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Your
Rights.........................................................................................................................................................................
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7
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Plan Interpretations/Administration
.............................................................................................................................
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8
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Plan Documents
.................................................................................................................................................................
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8
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Non-Assignments of Benefits
.........................................................................................................................................
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8
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Plan Amendment/Termination
.......................................................................................................................................
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9
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Authority to Delegate
.......................................................................................................................................................
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9
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Elections and Notices
........................................................................................................................................................
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9
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Applicable Law
...................................................................................................................................................................
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9
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INTRODUCTION
This booklet
describes the Ashland Inc. Severance Pay Plan as applied to
employees in base salary grades of 22 and above. The plan may
provide additional compensation to you if your employment is
terminated under certain circumstances. This booklet describes the
plan as in effect on December 31, 2008.
If you have
questions about the plan, please call the HR Service Center at
1-800-782-4669.
No provision of
the plan: (1) gives any employee the right to continued employment;
(2) affects the company’s right to terminate or discharge an
employee at any time; (3) gives the company the right to require
any employee to remain employed; or (4) affects any
employee’s right to terminate employment.
References to
the “company” refer to Ashland Inc., its subsidiaries
and its divisions. References to the “plan
sponsor” or “plan administrator” refer to Ashland
Inc.
PLAN INFORMATION
You are
eligible to participate in this plan if you meet all of the
following:
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You are a
regular, full-time employee of the company; and
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You are working
in a group designated by the plan sponsor as eligible for this
plan.
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Your
eligibility is based on your status on the date of your termination
from employment. A termination from employment occurs when you stop
performing active service for the company. You are considered to
have terminated from employment on the date when it is reasonably
anticipated that your services to the company will permanently
decrease to 20% or less of the average amount of services you
performed for the company during the immediately preceding 36 month
period (or your total employment if less than 36
months).
Exclusions from Eligibility
You are not
eligible to participate in the plan if:
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You are covered
by a collective bargaining agreement, unless the collective
bargaining agreement provides you are eligible for the
plan.
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You have an
agreement with the company that provides severance payments for one
or more of the conditions for severance payments described in this
plan.
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You are in a
classification of one or more employees designated in advance by
the plan sponsor as exempted from participating in the plan or, you
are employed in a division or subsidiary of the company that opted
out of participating in the plan.
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You are
employed by a Canadian subsidiary of the company.
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You reside and
work outside of the United States and you are subject to a
statutory severance or similar obligation required under the law of
the foreign jurisdiction in which you work.
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Conditions of Severance Payments
You may be
considered for severance benefits under the plan if the plan
administrator determines that your termination occurs as a direct
result of:
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the permanent
closing of a location or plant;
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any
circumstances in which your employment is terminated at the
company’s initiative for reasons not excluded under the plan
and the company, in conjunction with the plan sponsor, elects to
provide benefits for such circumstances.
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(See the
Terminations Not Covered section for
limitations).
However, for
benefits to become payable, you must satisfy the following
additional conditions:
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If you are
given advance notice, you must continue to work until you are
officially released by the company; and
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You must sign
and execute a Severance Agreement and Release prepared by
appropriate company legal counsel.
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The Severance
Agreement and Release will provide that you agree not to
participate in litigation or other action against the company with
respect to your termination. It may also provide that you agree not
to compete in a business against the company for a stated period of
time. It may provide that you must keep the terms of the Severance
Agreement and Release confidential. It may also provide that your
severance payments under the plan will be reduced by any amounts
you owe to the company. The Severance Agreement and Release may
encompass other matters in addition to addressing the benefits
payable under this plan. Additionally, the Severance Agreement and
Release may be changed for each termination covered by this
plan.
Your Human
Resources representative will coordinate the preparation and
execution of the Severance Agreement and Release and provide you
with a copy for your file. You will be responsible for obtaining
your own legal advice.
If you satisfy
the conditions for benefit payments, you will receive the benefit
identified in the following table:
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Position/Base Salary
Grade
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Severance Benefit
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(See the
Duplication of Payments and Deferred Terminations
sections for limitations.)
Continuous
service is your period of employment, generally beginning with the
latest of:
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your adjusted
service date
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An earlier
adjusted service date may be used to measure your continuous
service if you became employed with the company as part of the
purchase of a business or if you are rehired. (See the Method of
Payment section for the significance of calculating your
continuous service.)
Your service
with the purchased business only counts towards your continuous
service under two circumstances. The first is if the agreement that
the company signed when the business was purchased provides that
such service counts for this purpose. The second is if the company
determined that such service would count for this purpose in the
absence of any provision in the agreement that the company signed
when the business was purchased.
If you were
rehired by the company, your prior employment with the company may
count as continuous service under the plan. In order for your prior
employment to count as continuous service you must have an adjusted
service date connected to your prior employment and you must not
have received any severance or similar payment from the
company.
You can find
out how much continuous service you have under the plan by calling
the HR Service Center at 1-800-782-4669.
Severance
payments are computed using your base rate of pay at the time of
termination.
Your base rate
of pay for a calendar year includes your non-standard base pay.
Non-standard base pay includes items like commissions and bonus
payments to employees in base salary grades below 21 that were paid
in the previous calendar year. Non-standard base pay also includes
lump sum payments made in lieu of a percentage merit salary
increase. These amounts are added to your compensation the
following calendar year for plan purposes to determine the base
rate of pay. The company determines the items constituting
non-standard base pay.
Base rate of
pay does not include special pay such as severance pay, incentive
bonuses, awards, overtime, shift premium, payments under the
Ashland Incentive Plan or other allowances not included in your
base compensation rate or in your non-standard base pay.
Payments of
severance may be made in a lump sum at the time of termination or
in installments over a period equal to the number of weeks of pay
represented by your severance benefit (referred to as payroll
continuation). Payments to specified employees are subject to
special limits that are described in the Payments to Specified
Employees section.
The payment
cannot be contingent upon the employee retiring and the amount of
the payment cannot exceed twice the eligible employee’s
annual compensation during the preceding year. For this purpose,
“annual compensation” means the total amount that was
paid or would have been paid if the employee had been employed with
the company during all of the preceding calendar year.
If you are not
retirement eligible, your plan benefit is paid in a lump sum. If
you are retirement eligible, your plan benefit is paid as payroll
continuation in bi-weekly increments. You are “retirement
eligible” if:
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You are vested
in the applicable company pension plan and
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You are at
least age 55 or have age and service credit under the applicable
company pension plan totaling at least 80 points as of
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The last day of
your active employment, or
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The end of your
payroll continuation period.
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If paying your
plan benefit as payroll continuation will not make you retirement
eligible, then your benefit will be paid in a lump sum. A lump sum
payment will be made as soon as possible after the termination. In
no event will a lump sum be made later than March 1 of the calendar
year following the calendar year of the termination from
employment. If your benefit is paid in a lump sum, you will be
eligible to elect COBRA continuation of coverage for three months
at active employee rates under the company medical and dental
plans. You must be eligible to elect COBRA under the medical and
dental plans to be eligible for the three months of premiums at
active employee rates. The summary plan descriptions for the
medical and dental plans explain COBRA continuation of
coverage.
Severance
payments under the plan are subject to all applicable federal and
state tax withholding, including FICA, and any other requirements
of law. Payroll continuation payments are also subject to the
applicable benefit plan contributions as elected by the eligible
employee (subject to certain limitations and exclusions). The plan
sponsor determines the terms and conditions that apply to any
benefits that are made available during payroll
continuation.
If your benefit
is paid by payroll continuation, you are typically allowed to
continue to participate in your medical, dental, vision, group life
and other welfare plan coverage as identified by the plan sponsor.
You are not eligible to continue long-term disability coverage.
However, your full period of payroll continuation does not count
for this purpose. Instead, a shorter benefits continuation period
applies to determine the period of time you may continue on the
benefits selected by the plan sponsor.
Your benefits
continuation period is two weeks for each completed 12 months of
continuous service (also referred to a year of continuous service).
There is a minimum benefits continuation period of four weeks of
base pay (provided you have at least 12 weeks of employment). The
maximum benefits continuation period under the plan is 52
weeks.
For purposes of
the Ashland Inc. and Affiliates Pension Plan and the Ashland Inc.
Employee Savings Plan, you are not considered to have terminated
from employment during your benefits continuation period. However,
you will not be eligible to make contributions to the Ashland Inc.
Employee Savings Plan during a period of payroll
continuation.
Any election
before your termination to defer salary to the Ashland Deferred
Compensation Plan stops at your termination.
Notwithstanding
anything to the contrary, the plan sponsor reserves the right to
determine the method of payment, in its sole discretion.
Payments to Specified Employees
Specified
employee status is determined as of December 31 and is then
effective on January 1 of the next calendar year. The plan sponsor
has designated employees in salary grade bands of 23 and above as
specified employees. Therefore, for example, if you were in salary
grade band 23 at anytime during the 12 months ending on December
31, 2007, you would be a specified employee for the 12 month period
beginning January 1, 2008.
Payroll
continuation benefits to a specified employee that exceed a
specified threshold amount are subject to a six month delay of
payment. The threshold is equal to the lesser of:
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Two times your
annual base pay for the prior calendar year (adjusted for any
increase that occurred during that year and that was expected to
last indefinitely, but for the termination); or
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Two times the
maximum Internal Revenue Code section 401(a)(17) limit for the year
of the termination ($460,000 in 2008, which is two times the 2008
limit of $230,000).
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Therefore, if
the total amount that would otherwise be paid to you within six
months of your termination exceeds the applicable threshold amount,
the amount of the excess cannot be paid to you until on or after
the first day of the seventh month following your
termination. The amount that must be delayed is paid you
in a single sum in the seventh month following your termination,
unadjusted for any earnings.
There will be
no duplication of severance benefit payments for the same period of
continuous service. For example, you cannot receive additional
benefits for the same period of continuous service if you
previously received benefits under this plan or any other payment
in the nature of a severance payment with respect to that
service.
The
determination of whether you are eligible for plan benefits will be
delayed if you are receiving sick pay, pending a decision for a
claim under the company’s long-term disability plan. If such
a claim were filed at or before your scheduled termination and the
claim is denied, your benefits under this plan would be reduced by
the amount of sick pay you received during the deferred termination
period. (Refer to Deferred Termination section.)
Although not
all inclusive, the following are some circumstances when
termination of employment with the company would not result in the
payment of severance benefits under this plan:
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Refusal to sign
the Severance Agreement and Release provided by the
company;
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2.
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Discharge for
less than effective performance, absenteeism or
misconduct;
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3.
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4.
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Declining an
offer by the company of equivalent employment as an alternative to
termination, provided that a transfer to a new geographic location
shall not be considered to be “equivalent
employment;"
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5.
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Accepting an
offer of employment by the company of non-equivalent
employment;
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The sale,
exchange or transfer of company property to another employer who
assumes the operations of a company facility or business, unless
such sale, exchange or transfer results in unemployment caused by
reasons other than the employee’s refusal to accept or
continue employment with the new employer, as determined by the
plan sponsor;
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7.
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When an
employee is entitled to benefits under the “Ashland Inc.
Salary Continuation Plan;”
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8.
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9.
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Retirement
(except for retirements which result from situations outlined under
the Condition of Severance Payments section of this
plan);
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10.
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Entitlement to
severance or severance-related benefits under an employment
agreement;
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11.
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Terminations
while on a personal unpaid leave of absence or when reinstatement
attempts following the expiration of such leave are unsuccessful;
and
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12.
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Subject to
certain terminations (refer to the section entitled Deferred
Terminations ), when an employee does not return to work
following a period of disability.
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The plan
sponsor reserves the right to determine circumstances, in addition
to those identified above, that will not warrant the payment of
severance benefits under this plan. Such determinations can be made
without advance notice.
If, at the time
of your scheduled termination for reasons covered under this plan,
you are receiving sick pay or are on a medical leave of absence in
accordance with applicable company policies, you may elect to file
a claim for benefits under the company’s long-term disability
plan (LTD), provided you are enrolled in that plan. Your scheduled
termination will be deferred pending a decision on the LTD claim.
During such time, sick pay or the medical leave of absence,
whichever is applicable, will be continued. If your LTD claim is
denied, your termination will be processed retroactively and any
benefits under this plan will be payable in accordance with its
terms. Such benefits will be reduced by any sick pay you received
after your originally scheduled termination date. If your LTD claim
is approved, you will be treated as any disabled individual in
accordance with the applicable company policies and benefit
plans.
CLAIM PROCEDURES
How to Apply for Benefits
If you believe
you are entitled to plan benefits, contact the Employee Benefits
Department in Lexington, Kentucky.
Notice of Claim Denial/Right of
Appeal
Initial
Claim – Notice of Denial
Written
notification of a denied claim will be delivered to the claimant in
a reasonable period, but not later than 90 days after the claim is
received. The 90-day period can be extended under
special circumstances. If special circumstances apply,
the claimant will be notified before the end of the 90-day period
after the claim was received. The notice will identify
the special circumstances. It will also specify the
expected date of the decision. When special
circumstances apply, the claimant must be notified of the decision
not later than 180 days after the claim is received.
The written
decision will include:
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The reasons for
the denial.
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Reference to
the plan provisions on which the denial is based. The
reference need not be to page numbers or to section headings or
titles. The reference only needs to sufficiently
describe the provisions so that the provisions could be identified
based on that description.
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A description
of additional materials or information needed to process the
claim. It will also explain why those materials or
information are needed.
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A description
of the procedure to appeal the denial, including the time limits
applicable to those procedures. It will also state that
the claimant may file a civil action under Section 502 of the
Employee Retirement Income Security Act of 1974 (ERISA –
§29 U.S.C. 1132). The claimant must complete the
plan’s appeal procedure before filing a civil action in
court.
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If the claimant
does not receive notice of the decision on the claim within the
prescribed time periods, the claim is deemed denied. In
that event the claimant may proceed with the appeal procedure
described below.
The claimant
may file a written appeal of a denied claim with the plan
administrator in Lexington, Kentucky. Ashland Inc. is
the named fiduciary under ERISA for purposes of the appeal of the
denied claim. Ashland Inc. has delegated its authority
to the Ashland Inc. Benefit Appeals Panel (Panel). The
Panel has authority to further delegate some of its
authority. The appeal must be sent at least 60 days
after the claimant received the denial of the initial
claim. If the appeal is not sent within this time, then
the right to appeal the denial is waived.
The claimant
may submit materials and other information relating to the
claim. The Panel (or its delegate) will appropriately
consider these materials and other information, even if they were
not part of the initial claim submission. The claimant
will also be given reasonable and free access to, or copies of
documents, records and other information relevant to the
claim.
Written
notification of the decision on the appeal will be delivered to the
claimant in a reasonable period, but not later than 60 days after
the appeal is received. The 60-day period can be
extended under special circumstances. If special
circumstances apply, the claimant will be notified before the end
of the 60-day period after the appeal was received. The
notice will identify the special circumstances. It will
also specify the expected date of the decision. When
special circumstances apply, the claimant must be notified of the
decision not later than 120 days after the appeal is
received.
Special rules
apply if the company or the Panel designates a committee as the
appropriate named fiduciary for purposes of deciding appeals of
denied claims. For the special rules to apply, the
committee (or the Panel if it functions as such a committee) must
meet regularly on at least a quarterly basis.
When the
special rules for committee meetings apply, the decision on the
appeal must be made not later than the date of the committee
meeting immediately following the receipt of the
appeal. If the appeal is received within 30 days of the
next following meeting, then the decision must be made not later
than the date of the second committee meeting following the receipt
of the appeal.
The period for
making the decision on the appeal can be extended under special
circumstances. If special circumstances apply, the
claimant will be notified by the committee or its delegate before
the end of the otherwise applicable period within which to make a
decision. The notice will identify the special
circumstances. It will also specify the expected date of
the decision. When special circumstances apply, the
claimant must be notified of the decision not later than the date
of the third committee meeting after the appeal is
received.
In any event,
the claimant will be provided written notice of the decision within
a reasonable period after the meeting at which the decision is
made. The notification will not be later than five days
after the meeting at which the decision is made.
Whether the
decision on the appeal is made by a committee or not, a denial of
the appeal will include:
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The reasons for
the denial.
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Reference to
the plan provisions on which the denial is based. The
reference need not be to page numbers or to section headings or
titles. The reference only needs to sufficiently
describe the provisions so that the provisions could be identified
based on that description.
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A statement
that the claimant may receive free of charge reasonable access to
or copies of documents, records and other information relevant to
the claim.
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A description
of any voluntary procedure for an additional appeal, if there is
such a procedure. It will also state that the claimant
may file a civil action under Section 502 of the Employee
Retirement Income Security Act of 1974 (ERISA – §29
U.S.C. 1132).
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If the claimant
does not receive notice of the decision on the appeal within the
prescribed time periods, the appeal is deemed denied. In
that event, the claimant may file a civil action in
court.
GENERAL INFORMATION
Plan Sponsor/Administrator
Ashland Inc.,
50 E. RiverCenter Boulevard, P.O. Box 391, Covington, Kentucky
41012-0391 (telephone: 1-859-815-3333) is both the plan
administrator and the plan sponsor. The plan sponsor is the named
fiduciary under the plan. The plan administrator has the overall
responsibility for the operation of the plan. Participants and
beneficiaries may receive from the plan administrator, upon written
request, information as to whether a particular employer maintains
the plan and, if so, the employer's address.
The Ashland
Inc. Severance Pay Plan is a welfare plan. It is
identified by the following numbers under IRS rules:
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The Employer
Identification Number assigned by the IRS to Ashland Inc. is
20-0865835.
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The plan number
assigned to the plan is 541.
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For
recordkeeping purposes, the plan year is January 1 to December
31.
Service of
legal process may be made upon the Secretary of Ashland Inc., 50 E.
RiverCenter Boulevard, P.O. Box 391, Covington, Kentucky 41012-0391
(1-859-815-3333).
The plan is
funded from the company’s general assets, in a pay as you go
basis. There is no trust from which benefits are paid and no assets
are set aside in advance of the time plan benefits are
paid.
As a
participant in the Ashland Inc. Severance Pay Plan, you are
entitled to certain rights and protections under the Employee
Retirement Income Security Act of 1974 (ERISA). ERISA
provides that all Plan participants shall be entitled
to:
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Examine,
without charge, at the plan administrator's office and at various
work sites, all plan documents, including insurance contracts,
collective bargaining agreements, and copies of all documents filed
by the plan with the U.S. Department of Labor, such as annual
reports and plan descriptions.
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Obtain copies
of all plan documents and other plan information upon written
request to the plan administrator. There will be a charge of 10
cents per page for these documents, and you will be required to
furnish a personal check payable to Ashland Inc. covering the
photocopying cost before receiving any copies.
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Receive a
summary of the plan's annual financial report. The plan
administrator is required by law to furnish each participant with a
copy of this summary financial report.
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File suit in
federal court, if any materials requested are not received within
30 days of your request, unless the materials were not sent because
of matters beyond the control of the plan administrator. The court
may require the plan administrator to pay you up to $110 for each
day's delay until the materials are received.
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In addition to
creating rights for plan participants, ERISA imposes obligations
upon the persons who are responsible for the operation of the plan.
These persons are referred to as "fiduciaries" under the law.
Fiduciaries must act solely in the interest of plan participants,
and they must exercise prudence in the performance of their plan
duties. Fiduciaries who violate ERISA may be removed and required
to make good any losses they have caused the plan.
Your employer
may not fire you or discriminate against you to prevent you from
obtaining benefits or exercising your rights under ERISA. If your
claim for a benefit is denied in whole or in part, you must receive
a written explanation of the reason for the denial. You have the
right to have your claim reviewed and reconsidered.
If you are
improperly denied a benefit in full or in part, you have a right to
file suit in a federal or state court. If plan fiduciaries are
misusing the plan's money, you have a right to file suit in a
federal court or request assistance from the U.S. Department of
Labor. If you are successful in your lawsuit, the court may, if it
so decides, require the other party to pay your legal costs,
including attorney's fees.
If you have any
questions about this statement or your rights under ERISA, you
should contact the plan administrator or the nearest Office of the
Employee Benefits Security Administration, U.S. Department of
Labor, listed in your telephone directory or the Division of
Technical Assistance and Inquiries Employee Benefits Security
Administration, U.S. Department of Labor, 200 Constitution Avenue,
NW, Washington, DC 20210.
Plan Interpretations/Administration
The plan
administrator and plan sponsor have all necessary, appropriate,
discretionary and convenient power and authority to interpret,
administer and apply the provisions of the plan with respect to all
persons having or claiming to have any rights, benefits,
entitlements or obligations under the plan. This includes, without
limitation, the ability to make factual determinations, construe
and interpret provisions of the plan, determine who is eligible and
compute benefits, reconcile any inconsistencies between provisions
in the plan or between provisions of the plan and any other
statement concerning the plan, whether oral or written, supply any
omissions to the plan or any document associated with the plan, and
to correct any defect in the plan or in any document associated
with the plan. All such factual determinations and interpretations
of the plan and documents associated with the plan and questions
concerning its administration and application as determined by the
plan administrator or plan sponsor shall be binding on all persons
having an interest under the plan.
This document
constitutes the summary plan description and the plan document of
the Ashland Inc. Severance Pay Plan. References to
“plan” herein include all amendments that have been
made to it. The plan also includes two separate documents: one that
describes the plan benefits for base salary grades 21 and below and
another that describes the benefits associated with terminations
after a change in control of the plan sponsor. The plan sponsor has
the right to modify plan provisions for a particular severance
program for one or more eligible employees. In that event, the
descriptions of that particular program produced by the plan
sponsor control over the terms of this document to extent they are
inconsistent with each other.
Non-Assignments of Benefits
You may not
anticipate, assign, pledge, alienate or encumber benefits to which
you are entitled under this plan. If you are entitled to
plan benefits paid as installments, then you may continue to have
contributions deducted from them to pay for company benefits that
you are still eligible to maintain, as determined by the plan
sponsor. To the extent you have any right to receive
plan benefits you are an unsecured creditor of the company. You
have no other right, title, or interest in the assets of the
company because of this plan.
Plan Amendment/Termination
The plan
sponsor, by action of its board of directors or the board's
delegate (pursuant to resolution, by-law, or otherwise), reserves
the right, in its sole discretion, to amend, suspend, modify,
interpret, terminate or otherwise discontinue the plan or change
the funding method at any time without the requirement to give
cause or consideration to any individual.
The plan
administrator or plan sponsor may employ one or more persons to
render advice with respect to its fiduciary
responsibilities. The plan administrator or plan sponsor
may also delegate fiduciary responsibilities to one or more persons
who shall have the rights to employ one or more persons to render
advice with respect to its fiduciary duties. There is no
restriction on any person serving in more than one fiduciary
capacity under the plan.