Exhibit
10.3
ARCA BIOPHARMA, INC.
SEVERANCE
BENEFIT PLAN
The ARCA Biopharma, Inc. Severance Benefit Plan (the “
Plan ”) is established effective May 26,
2009 (the “ Effective Date ”). The
purpose of the Plan is to provide severance benefits to certain
eligible employees of ARCA Biopharma, Inc. (the “
Company ”) upon a Qualifying Termination (as
such term is defined below) that occurs on or after the Effective
Date. This Plan shall provide the exclusive benefits that each
Eligible Employee (as such term is defined below) may become
eligible to receive upon such event, and shall supersede any other
severance plan, policy or practice, whether formal or informal,
written or unwritten, previously announced or maintained by the
Company covering the Eligible Employees (with the exception of any
provisions contained in any equity incentive plan or award
agreement providing for accelerated vesting of option shares upon
or following a Qualifying Termination). This Plan document also is
the Summary Plan Description for the Plan.
|
2.
|
E LIGIBILITY FOR B ENEFITS .
|
(a) General Rules.
Subject to the terms and conditions set forth in this
Section 2 and elsewhere in the Plan, the Company will provide
Eligible Employees who experience a Qualifying Termination with the
benefits set forth in Section 3.
(b) Definition of
“Eligible Employee.” For purposes of this Plan, an
Eligible Employee is a full-time regular U.S. employee of the
Company who has received a written notice from the Company
informing the employee that the employee is an Eligible Employee
under the Plan. The determination of whether an employee is an
Eligible Employee shall be made by the Plan Administrator, in its
sole discretion, and such determination shall be binding and
conclusive on all persons. For purposes of this Plan, full-time
employees are those regular hire employees who are regularly
scheduled to work at least thirty-two (32) hours per week.
Neither temporary, leased or seasonal employees nor intern, agency
temporary employees, independent contractors, consultants or agents
under a written contract or purchase order, and persons so
classified as such by the Company (whether or not such
classification is upheld on governmental, judicial or other review)
are eligible for benefits under the Plan.
(c) Release Requirement.
In order to be eligible to receive any benefits under this Plan, an
Eligible Employee must execute a separation agreement containing a
general waiver and release within the time frame set forth therein
and such release must become effective in accordance with its
terms, but in no event later than the 60th day after the Eligible
Employee’s termination date. The Company, in its discretion,
may modify the form of the required release to comply with
applicable law and shall determine the form of the required
release, which may be incorporated into a termination agreement or
other agreement with the Eligible Employee.
(d) Exceptions to Benefit
Entitlement. An employee, including an employee who is
otherwise an Eligible Employee, will not receive benefits under the
Plan (or will receive reduced benefits under the Plan) in any of
the following circumstances, as determined by the Plan
Administrator in its sole discretion:
(1) The Company
terminates the employee’s employment prior to the Effective
Date or for reasons other than a Qualifying Termination (such as
upon the employee’s death or as a result of the
employee’s termination).
1.
(2) The employee is
covered by any other severance or separation pay plan, policy or
practice of the Company or has executed an individually negotiated
employment or separation contract or agreement with the Company
relating to severance benefits payable upon a Qualifying
Termination that is in effect on his or her last day of employment,
in which case such employee’s severance benefit, if any,
shall be governed by the terms of such individually negotiated
employment or separation contract or agreement.
(3) The employee is
rehired by the Company or an affiliate of the Company prior to his
or her last day of employment.
(4) The employee has not
signed the Company’s standard form of confidential
information and inventions assignment agreement (“
Proprietary Agreement ”) covering the
employee’s period of employment with the Company (and with
any predecessor) and/or does not confirm in writing that he or she
is and shall remain subject to the terms of that agreement.
(5) The Company
determines, in its sole discretion, that the employee’s
receipt of severance benefits would not under the circumstances
further the purposes of the Plan or would otherwise be
inappropriate and not in the best interests of the Company.
|
3.
|
A MOUNT OF S EVERANCE B ENEFIT .
|
(a) Severance Benefits.
Subject to the conditions set forth in Section 2 and elsewhere
in this Plan, in the event of an Eligible Employee’s
Qualifying Termination, the Eligible Employee shall be eligible for
the severance benefits set forth in Appendix A.
(b) Definition of Qualifying
Termination. For purposes of this Plan, a “
Qualifying Termination ” means that the
Eligible Employee’s employment is terminated either
(x) by the Company without Cause (as defined below) and for
reasons other than unsatisfactory performance or (y) by the
Eligible Employee immediately prior to or within six
(6) months following a Change of Control (as defined below)
for Good Reason (as defined below), and in either case such
termination satisfies the definition of “separation from
service” as defined in Treasury Regulation 1.409A(h)(ii). In
the case of a termination without Cause, the termination shall be
evidenced by the individual’s receipt of a “
Notice of Termination ” from the Company. The
foregoing notwithstanding, the following events shall not
constitute a Qualifying Termination: (i) the Eligible Employee
resigns his or her employment with the Company at any time, other
than a resignation for Good Reason immediately prior to or within
six (6) months following a Change of Control or (ii) the
Eligible Employee’s employment is terminated due to the
Eligible Employee’s death or disability.
(c) Definitions.
(1) For purposes of this
Plan, “ Cause ” shall mean one or more of
the following: (i) indictment or conviction of any crime;
(ii) participation in any fraud against the Company;
(iii) gross misconduct; (iv) violation or breach of any
Company policy, agreement with the Company, or any duty to the
Company; or (v) damaging or misappropriating or attempting to
damage or misappropriate any property of the Company.
2.
(2) “ Change
of Control ” shall mean and include any of the
following that occurs following the Effective Date:
a. the sale of all or
substantially all of the assets of the Company; or
b. a merger of the
Company with or into another entity in which the stockholders of
the Company immediately prior to the closing of the transaction own
less than fifty percent (50%) of the ownership interest of the
Company immediately following such closing; provided,
however , for purposes of determining whether the stockholders
of the Company prior to the occurrence of a transaction described
above own less than fifty percent (50%) of the voting
securities of the relevant entity afterwards, only the lesser of
the voting power held by a person either before or after the
transaction shall be counted in determining that person’s
ownership afterwards.
Once a Change in Control has occurred, no future events shall
constitute a Change in Control for purposes of the Plan. The Plan
Administrator shall have full and final authority, which shall be
exercised in its discretion, to determine conclusively whether a
Change of Control of the Company has occurred pursuant to the above
definition, and the date of the occurrence of such Change of
Control and any incidental matters relating thereto.
(3) “ Good
Reason ” shall mean that the Eligible Employee
voluntarily resigns from all positions he or she then-holds with
the Company (or any successor thereto) if and only if:
a. one of the following
actions have been taken without the Eligible Employee’s
express written consent:
(i) there is a
material diminution in the authority, duties or responsibilities of
the Eligible Employee;
(ii) there is a
material reduction in the Eligible Employee’s Base
Salary;
(iii) the Eligible
Employee is required to relocate his or her principal place of
employment to a location that would increase the Eligible
Employee’s one way commute distance by more than twenty
(20) miles from the Eligible Employee’s place of
employment immediately prior to such change; or
(iv) any acquirer,
successor or assignee of the Company materially fails to assume and
perform, in all material respects, the obligations of the Company
hereunder; and
b. the Eligible Employee
provides written notice to the Company’s General Counsel
within the thirty (30)-day period immediately following such
action; and
3.
c. such action is not
remedied by the Company within thirty (30) days following the
Company’s receipt of such written notice; and
d. the Eligible
Employee’s resignation is effective not later than sixty
(60) days after the expiration of such thirty (30) day
cure period.
(d) Additional Benefits.
Notwithstanding the foregoing, the Company may, in its sole
discretion, (i) authorize benefits in addition to those
benefits set forth in Section 3(a) to Eligible Employees;
(ii) waive or modify, in respect to one or more employees or
classes of employees, the eligibility requirements for receipt of
benefits under this Plan; and/or (iii) modify the method of
calculating the amount of benefits to be received under the Plan.
The provision of any such additional benefits shall in no way
obligate the Company or its affiliates to provide such benefits to
any other person, even if similarly situated. An employee for whom
any eligibility requirement has been waived or modified, or who is
offered benefits under this Plan that are different than, or in
addition to, those set forth in Section 3(a) will receive
specific written notice that the Plan Administrator is exercising
discretion in that regard. Receipt of benefits under this Plan
pursuant to such exceptions may be subject to a covenant of
confidentiality and non-disclosure and/or to other conditions
determined by the Plan Administrator in its sole discretion.
(e) Certain Reductions.
The Company shall reduce an Eligible Employee’s benefits
under this Plan by any other severance benefits, pay in lieu of
notice, or other similar benefits payable to the Eligible Employee
by the Company that become payable in connection with the Eligible
Employee’s termination of employment pursuant to (i) any
applicable legal requirement, including, without limitation, the
Worker Adjustment and Retraining Notification Act, the California
Plant Closing Act, or any other similar state law (collectively,
“ WARN ”), (ii) a written employment
or severance agreement with the Company, or (iii) any Company
policy or practice providing for severance, termination pay, or
otherwise allowing the Eligible Employee to remain on the payroll
for a limited period of time after being given notice of the
termination of the Eligible Employee’s employment, and the
Plan Administrator shall so construe and implement the terms of the
Plan. In the Company’s sole discretion, such reductions may
be applied on a retroactive basis, with severance benefits
previously paid being re-characterized as payments pursuant to the
Company’s statutory obligation.
(f) Code
Section 409A. If the Company (or, if applicable, the
successor entity thereto) determines that the severance payments
and benefits provided under the Plan (the “ Plan
Payments ”) constitute “deferred
compensation” under Section 409A of the Internal Revenue
Code of 1986, as amended (the “ Code ”)
(Section 409A, together, with any state law of similar effect,
“ Section 409A ”) and an Eligible
Employee is, at the time of “separation from service”
(as defined under Section 409A), a “specified
employee” of the Company (or any successor entity thereto),
as such term is defined in Section 409A(a)(2)(B)(i) (a “
Specified Employee ”) on his or her separation
from service, then, solely to the extent necessary to avoid the
incurrence of the adverse personal tax consequences under
Section 409A, the timing of the Plan Payments shall be delayed
as follows: on the earlier to occur of (i) the date that is
six months and one day after the individual’s separation from
service and (ii) the date of the Eligible Employee’s
death (such earlier date, the “ Delayed Initial Payment
Date ”), the Company (or the successor entity
thereto, as applicable) shall (A) pay to the Eligible Employee
a lump sum amount equal to the sum of the
4.
Plan Payments that the
Eligible Employee would otherwise have received through the Delayed
Initial Payment Date if the commencement of the payment of the Plan
Payments had not been delayed pursuant to this Section 3(f)
and (B) commence paying the balance of the Plan Payments in
accordance with Appendix A. For the avoidance of doubt, it is
intended that (1) each installment of the Plan Payments
provided on Appendix A is a separate “payment” for
purposes of Section 409A, (2) all Plan Payments provided
on Appendix A satisfy, to the greatest extent possible, the
exemptions from the application of Section 409A provided under
of Treasury Regulation 1.409A-1(b)(4), 1.409A-1(b)(5) and
1.409A-1(b)(9)(iii), and (3) the Plan Payments consisting of
premiums paid under the Consolidated Omnibus Budget Reconciliation
Act of 1985 (together with any state law of similar effect) also
satisfy, to the greatest extent possible, the exemptions from the
application of Section 409A provided under Treasury Regulation
1.409A-1(b)(9)(v).
|
4.
|
A DDITIONAL E LIGIBILITY AND T RANSITION M ATTERS .
|
(a) Return of Company
Property. An Eligible Employee will not be entitled to any
benefit under this Plan unless and until the Eligible Employee
returns all Company Property upon his or her termination (or
earlier if so requested by the Company). For this purpose, “
Company Property ” means all paper and
electronic Company documents (and all copies thereof) created
and/or received by the Eligible Employee during his or her period
of employment with the Company and other Company property which the
Eligible Employee had in his or her possession or control at any
time, including, but not limited to, Company files, notes, lab
notebooks, drawings, records, plans, forecasts, reports, studies,
analyses, proposals, agreements, financial information, research
and development information, sales and marketing information,
operational and personnel information, specifications, code,
software, databases, computer-recorded information, tangible
property and equipment (including, but not limited to, leased
vehicles, computers, computer equipment, software programs,
facsimile machines, mobile telephones, servers), credit and calling
cards, entry cards, identification badges and keys; and any
materials of any kind which contain or embody any proprietary or
confidential information of the Company (and all reproductions
thereof in whole or in part). As a condition to receiving benefits
under the Plan, Eligible Employees must not make or retain copies,
reproductions or summaries of any such Company Property. However,
an Eligible Employee is not required to return his or her personal
copies of documents evidencing the Eligible Employee’s hire,
termination, compensation, benefits and stock options and any other
documentation received as a shareholder of the Company.
(b) Prepayment of Advanced
Amounts. An Eligible Employee will not be entitled to any
benefit under this Plan if the Eligible Employee previously
received an advance(s) for business travel and entertainment
expenses unless and until the Eligible Employee (i) properly
completes and submits an expense reimbursement form(s) and
supporting receipts to his or her manager no later than the
Eligible Employee’s last day of employment and
(ii) repays (via check payable to “ARCA Biopharma,
Inc.”) any amounts advanced but not used and approved for
reimbursement.
(c) Transition of Work.
An Eligible Employee will not be entitled to any benefit under this
Plan unless and until the Eligible Employee (i) has
satisfactorily transitioned his or her work and information
concerning his or her work to the Company to the extent requested
by the
5.
Company (including but
not limited to completion of exit checklists and properly signed
and witnessed lab notebooks) and (ii) has provided the Company
with all logins, passwords, passcodes and similar information
created by the Eligible Employee for documents, email and
electronic files that the Eligible Employee created or used on
Company systems.
|
5.
|
T IME OF P AYMENT AND F ORM OF B ENEFIT .
|
All severance benefits under the Plan shall be paid