Exhibit 10.3
BPA
SUBCONTRACT
THIS BPA SUBCONTRACT (this
“Subcontract”) is made and entered into as of the
l” day of April, 2005 by and between QuadraMed Corporation, a
Delaware corporation, having a place of business at 12110 Sunset
Hills Road, Suite 600, Reston, Virginia 20190
(“QuadraMed” or “Licensee”), and Document
Storage Systems, Inc., a Florida corporation having a place of
business at 12575 US Hwy I, Suite 200, Juno Beach, FL 33408
(“DSS” or “Licensor”).
WITNESSETH
WHEREAS , QuadraMed is engaged in providing healthcare
information systems and health information management product
suites and services including such major brands as Affinity
HIS ®
; Quantim HIM
® ; and TempusOne ® ; and
WHEREAS , DSS designs, manufactures, and licenses
healthcare software solutions for the healthcare market including
one of which QuadraMed has marketed to the Veterans Administration
Health Care System as the claim scrubber module of Encoder Product
Suite (“EPS”) defined below
WHEREAS , QuadraMed was awarded and administers a United
States General Services Administration (“GSA”) Federal
Supply Service Multiple Award Schedule contract identified as
GS-35F-0171L and further, under this GSA contract, QuadraMed has
been awarded a Blanket Purchase Agreement (“BPA”)
Number 101-049AH-005 by the Department of Veterans Affairs that
identifies certain products and services available for sale or
license, as appropriate, to the Department of Veterans Affairs
and/or other United States Government agencies identified in the
BPA (individually or collectively, “Customer”);
and
WHEREAS , QuadraMed wishes to license certain DSS
products and services for integration and use in its EPS products
that are sublicensed to the specific government entities under the
BPA and such other services as are necessary to install and
maintain and support such EPS products; and
WHEREAS , DSS wishes to license its software and provide
its Services to QuadraMed for sublicense and resale respectively to
Customer, as the opportunity arises, in accordance with the terms
of this Subcontract, which constitutes the entire agreement between
the parties with respect to the subject matter of this
Agreement.
NOW THEREFORE
, be it, and it hereby is, agreed
that in consideration of the mutual promises set forth herein, the
receipt and sufficiency of which are hereby acknowledged, QuadraMed
and DSS agree as follows:
According to the terms and
conditions of this Subcontract, Licensor hereby grants Licensee a
nonexclusive, non-transferable, and restricted license to use the
product(s) as specified in Exhibit A solely to provide the EPS
products to Customer and provide related services to Customer
specified at Exhibit A (collectively “Products”),
inclusive of Software in object code form only
(“Software”) training, technical and maintenance
manuals (“Documentation”), and installation,
maintenance and support services (“Services”), as
specifically identified in Exhibit A (collectively
“Products”).
A. Licensor will provide pursuant to license under
this Subcontract to Licensee, according to a reasonable
distribution procedure specified by Licensee, the Products for
integration into and sublicense to the Customer solely for
QuadraMed’s EPS products licensed to government entities as
specifically identified in and strictly pursuant to the
BPA.
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B. Licensor will provide pursuant to license under
this Subcontract to Licensee, and to Licensee’s
subcontractors, such Products solely to be used as needed for
Licensee’s internal use in developing, integrating and
supporting the Products solely for the purpose of sublicensing the
Product to the Customer as determined by Licensor.
A. Initial Term . This Subcontract shall be
effective as of the date first above written (the “Effective
Date”) and, unless otherwise terminated in accordance with
the provisions hereof, shall remain in effect through the
expiration, termination, or cancellation of the BPA
(“Term”).
B. GSA Schedule . The underlying QuadraMed
GSA Schedule expires on November 10, 2006. QuadraMed expects
GSA to exercise the fiscal year options contained in the QuadraMed
GSA Schedule. In the event any option is not exercised, then the
BPA will be terminated and this Subcontract similarly terminated
subject to the surviving obligations set forth below.
C. Renewal Terms . Unless otherwise
terminated in accordance with the terms of this Subcontract, this
Subcontract shall be renewed at the end of the Initial Term, in the
event that the BPA is extended by the Customer beyond the Initial
Term. If the BPA is extended for an additional term, then at the
expiration of the Initial Term this Subcontract may, subject to
Article 2.D below, be renewed and at the end of any renewal term
(each a “Renewal Term”), for a period of one year from
the execution date or the anniversary date thereof.
D. Review of BPA .
1. Notwithstanding the foregoing, in
the event an annual review of the BPA by the Department of Veterans
Affairs results in a written determination solely by the Department
of Veterans Affairs and/or any other agencies of the United States
Government (“Government”), that the BPA or this
Subcontract is no longer in the best interest of the Government,
and (in the absence of a material breach of this Subcontract by
DSS) without a continuation of the BPA by QuadraMed using itself or
a third party to perform DSS’ technological role under this
Subcontract, then the BPA and/or this Subcontract may be cancelled
by the Customer or by QuadraMed, as the case may be. Upon
termination or cancellation of the BPA for any reason other than a
material breach by DSS, QuadraMed must pay all outstanding
undisputed invoices as determined pursuant to Section 7(G),
and must reimburse those costs directly related to DSS’
performance of orders under this Subcontract, all incurred in
connection with a Purchase Order or Work Order prior to the date of
such termination or cancellation that would be permitted under the
applicable Federal Acquisition Regulation (“FAR”) for a
similarly situated government contractor. Upon termination,
cancellation, or expiration of this Subcontract, DSS shall invoice
QuadraMed for any costs or fees owed by QuadraMed under this
Subcontract. QuadraMed shall pay any and all undisputed invoiced
amounts in full within thirty (30) days of the date of
such invoice.
2. To assist QuadraMed in preparing
for the Department of Veterans Affairs annual review QuadraMed and
DSS shall perform an annual review to provide QuadraMed with
‘appropriate information for QuadraMed’s use during the
Department of Veterans Affairs’ annual review. QuadraMed and
DSS shall review whether a need for the Subcontract still exists
and whether this Subcontract would still be considered a Best Value
by the Government. DSS shall provide updated price list
information in all instances reflecting the continuation of
discounts as agreed upon pursuant to this Subcontract and relied
upon
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by QuadraMed in establishing
QuadraMed’s pricing in the BPA. Following the
Government’s review, QuadraMed shall advise DSS of any
decision by the Government that impacts this
Subcontract.
A. Purchase Orders . Upon receipt by
QuadraMed of orders for EPS products from the Customer under the
BPA, QuadraMed shall order such Products from DSS pursuant to
written firm fixed price purchase orders in accordance with the
Fees and other prices set forth in Exhibit B (each, a
“Purchase Order”). Each Purchase Order shall contain an
order number, the Fees or price, the date of the order, the
quantity of Products ordered, the requested delivery date, the term
of the license and any other special conditions of the particular
order as agreed to by both parties. All Purchase Orders shall be
governed by the terms and conditions of this Subcontract, unless
otherwise agreed by both parties in writing. Each Purchase Order
that is in accordance with the terms and conditions of this
Subcontract shall be accepted by DSS. All Purchase Orders shall be
incorporated into, and made a part of, this Subcontract.
B. Delivery . Licensor will deliver the
ordered Product, including maintenance updates and Product upgrades
within a reasonable time after general release by DSS, on
CD’s to QuadraMed’s specified representative for
further integration and sublicense to the Customer in object code
only and solely in accordance with this Subcontract. QuadraMed is
responsible for delivering the Product to the Customer in object
code form only. Risk of loss of the Product passes to QuadraMed
upon delivery to QuadraMed.
C. [Reserved]
D. Title and License . Title to the
Products, including any and all ownership rights to patents,
copyrights, trademarks, trade secrets, and source code in
connection therewith, shall remain the exclusive property of DSS or
QuadraMed, as the case may be, in accordance with the ownership
rights as they existed on the day before this Subcontract’s
effective date. QuadraMed hereby acknowledges and agrees that
QuadraMed shall not have or accrue any title or ownership interests
to the Products including any ownership rights to patents,
copyrights, trademarks, trade secrets, and source code therein. The
Products shall not be deemed a “work made for hire”
under the U.S. Copyright Act, 17 U.S.C. §101, et seq.
QuadraMed hereby assigns, transfers and conveys to DSS any and all
rights, title and interests QuadraMed may have or accrue in the
Products including (without limitation) any and all copyrights,
trade secrets, patents, and source code in connection therewith.
QuadraMed shall not remove, alter, cover or obfuscate any
appropriate copyright notice or other proprietary rights notice
placed in or on machine language or human readable form as deemed
appropriate by DSS in the context of this Subcontract. DSS reserves
the right to require QuadraMed to make reasonable changes to such
notices, to be implemented by QuadraMed at the next reasonable
opportunity.
A. Fees for Products . QuadraMed shall pay
DSS the Annual License Fee as set forth on Exhibit B on the
Effective Date and on or before each subsequent anniversary of the
Effective Date during the Term, including any extensions or
renewals thereof. QuadraMed shall pay DSS the Sublicense Fee for
each of the Products licensed by DSS under this Subcontract as set
forth in Exhibit B (“Fees”), which is based on either
royalties set forth or on other fixed bases such as fixed hourly
rates or fixed price per action. Fees to QuadraMed for the Products
are inclusive of all taxes, are in U.S. Dollars, excluding income
tax of QuadraMed or any other taxes based on
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QuadraMed’s net income. Fee
increases are limited to these set forth in Exhibit B. Any other
products or services provided by DSS shall be provided at the
price/fees as set forth in Exhibit B. If such other products or
services are not identified in Exhibit B and are not expressly
provided free of charge as set forth in this Subcontract, such
products or services shall be provided at DSS’ standard time
and material rates or fees/prices as applicable.
B. Invoicing . DSS will submit an invoice to
QuadraMed upon receipt by DSS of a Purchase Order from QuadraMed
for Product. A proper invoice may be prepared on letterhead or
standard commercial form, and shall include: (1) DSS’
name and invoice date, (2) The Purchase Order number or
Delivery Order Number; (3) Description of Product licensed or
provided, the applicable Customer location, the Fee per Product and
the total Fee of the invoice; (4) Credits as applicable;
(5) Name (if applicable), title, complete mailing address
where payment is to be sent; and (6) Other substantiating
documentation or information as agreed to between the parties. All
invoices shall be mailed to the address first written above:
Attention: Accounts Payable.
C. Payment Terms . Unless otherwise agreed
in writing, QuadraMed shall pay the Fees and/or price for Products
specified in a proper invoice, in U.S. Dollars, within ten
(10) days after receipt of the related payment from the
Customer, not to exceed ninety (90) days after receipt of a
proper invoice by QuadraMed. If QuadraMed fails to pay DSS, in
whole or in part, within ninety (90) days after
QuadraMed’s receipt of a proper invoice from DSS, QuadraMed
will pay DSS interest on the undisputed unpaid balance at the rate
of 1% per month until paid.
The Products and any software
provided herein is licensed to QuadraMed and sublicensed to
Customer pursuant to and in strict accordance with the Software
License Agreement set forth at Exhibit C (“Software
License”) attached hereto and by this reference incorporated
herein. The terms and conditions set forth in the Software License
are in addition to, and do not supplant, the terms and conditions
set forth in this Subcontract.
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6.
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OBLIGATIONS
OF THE PARTIES.
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A. Noncompete . During the Term of this
Subcontract, including any Renewal Term, neither Party shall,
independently or as a member of another proposal team, engage in
activities that are competitive with the EPS portions provided
under this Subcontract to the Department of Veterans Affairs during
the Term, except in the case of the Department of Veterans Affairs
directing the use of another
B. No Representation . QuadraMed shall not
make any representation, guaranty or warranty concerning the
Products except as expressly authorized in writing by DSS whether
in this Subcontract, in materials provided by DSS in connection
with this Subcontract, or otherwise.
C. Price Quotation . QuadraMed will quote
only prices, terms and conditions associated with the DSS Products
to the Customer as specified herein. QuadraMed will not make
representations with respect to DSS that are not within the
reasonable capability of DSS. QuadraMed may assume that any
representations made by DSS in this Subcontract, in materials
provided by DSS in connection with this Subcontract, or otherwise
in writing, are considered by DSS to be “within the
reasonable capability of DSS”.
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D. Trade Shows . Upon receipt of a written
request from DSS, QuadraMed will assist with appropriate trade
shows. QuadraMed agrees to keep DSS informed of any potential
opportunities to display and participate in forthcoming
exhibitions. In no event will QuadraMed be liable or responsible
for any and all costs incurred by DSS for such
participation.
E. Notifications . DSS agrees to permit
QuadraMed to use its name, logos, product names, address, telephone
number, and other similar information in all advertisements,
mailers, and related promotional materials, as well as on
performance-related documentation and client
communications.
F. Privity . The BPA is a contract by and
between QuadraMed and the U. S. Government. Consequently, DSS shall
have no direct discussions, correspondence, meetings, or other
similar contacts with the U.S. Government with respect to the BPA
except: (1) as authorized by QuadraMed or in conjunction with
QuadraMed; and (2) as part of a routine
installation/deinstallation or maintenance of the Products; or
(3) as reasonably necessary to enable DSS to perform its
duties under this Subcontract. DSS shall not remit invoices to the
Customer nor receive any payments from the Customer with respect to
the BPA.
G. Advertisements . DSS shall not use nor
make mention of the BPA, this Subcontract, nor the QuadraMed name
in any commercial advertisements or public relations materials
without the express written permission of QuadraMed. In the event
that such permission is granted, the advertising copy shall not
state or imply that (1) the BPA is held by DSS; (2) the
DSS Products are, in any way, endorsed or approved, by the U. S.
Government; or (3) the DSS Products furnished under the BPA
are considered by the Government to be superior to other similar
Products on another BPA or other GSA Schedules.
H. Unauthorized Use/Access : QuadraMed shall
use its reasonable best efforts to prevent unauthorized users from
accessing the Product. QuadraMed shall use its best efforts to
prevent unauthorized access to the Product.
I. Records, Reports and Audit . Within
thirty (30) days after the end of each calendar quarter,
QuadraMed shall forward a report indicating sublicense sales made
during such quarter and payment of the applicable fees. QuadraMed
shall maintain accurate records relating to sales of Product so as
to establish the Sublicense fee payments due to DSS herein. Such
books and records shall be available for a reason stated at their
place of keeping for inspection by an independent auditor chosen
and paid by DSS during normal business ours for the purposes of
determining whether the correct fees have been paid to
DSS.
J. Indemnification . Each party shall
indemnify and hold the other party harmless from any liabilities,
damages or costs (including reasonable attorneys’ fees), or
expense incurred by the indemnified party
(“Indemnitee”) for any claim, demand, proceeding or
action based on infringement of a United States patent or copyright
as a result of the indemnified party’s or Customer’s
use of Software to the extent such claim, demand, proceeding or
action is based on any portion(s) of the Software owned or
developed by the indemnifying party (“Indemnitor”),
provided that the Indemnitee: (I) has notified Indemnitor
promptly in writing of any such claim or suit against Indemnitee or
Customer and Indemnitee cooperates fully with Indemnitor, and
permits Indemnitor to defend or settle such claim or suit on behalf
of Indemnitee; (2) has not used the Software with other
software except as permitted by Indemnitor’s then-current
published specifications or by this or any other valid agreement
between the parties; and (3) has complied with all of the
terms and conditions of this Subcontract with respect to the
Software. Indemnitor shall have no liability or obligation to
Indemnitee with respect to any infringement claim based
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upon (a) the use of a
superseded or altered release of the Software or Documentation if
the infringement would have been avoided by the use of a current or
an unaltered release of the Software or Documentation that
Indemnitor makes available to Indemnitee and Customer; or
(b) the combination, operation or use of any Software or
Documentation furnished under this Subcontract with software,
hardware or other materials not furnished by Indemnitor if such
infringement would have been avoided by the use of the Software or
Documentation without such software, hardware or other materials,
except where this Subcontract allowed for use with such software,
hardware or other materials. The foregoing states the entire
liability of each party with respect to the infringement of any
United States patent or copyright by the Software or Documentation
it owns or develops. Further, if any Software becomes or, in
Indemnitor’s opinion, is likely to become the subject of any
injunction preventing its use as contemplated herein, Indemnitor
may, at its option: (a) procure for Indemnitee and/or Customer
the right to continue using such Software; (b) replace or
modify such Software so that it becomes non-infringing without
substantially compromising its functionality; or, if(a) and
(b) are not reasonably available to Indemnitor, then
(c) terminate Indemnitor’s or Customer’s license
to the allegedly infringing Software and pay to such licensee(s) an
amount not to exceed the amount of license fees paid by such
licensee(s) for the license to the applicable Software.
K. Documentation : (1) Should DSS
develop documentation based upon QuadraMed documentation, DSS will
use published formats from QuadraMed. DSS will review QuadraMed
documentation as published from time to time and make updates to
DSS-produced documentation as appropriate. DSS will provide draft
copies for review by QuadraMed at least two weeks prior to
publishing its revised documentation and will incorporate any
QuadraMed feedback before distributing the documentation to
Customer. (2) Should QuadraMed develop documentation based
upon DSS documentation, QuadraMed will use published formats from
DSS. QuadraMed will review DSS documentation as published from time
to time and make updates to QuadraMed-produced documentation as
appropriate. QuadraMed will provide draft copies for review by DSS
at least two weeks prior to publishing its revised documentation
and will incorporate any DSS feedback before distributing the
documentation to Customer. (3) Documentation shall carry a
legend noting that QuadraMed and/or DSS as the case may be, is/are
the owner(s) of their respective works used to derive the
documentation and that each such owner retains all rights to its
intellectual property.
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7.
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OBLIGATIONS
OF DSS TO PROVIDE SUPPORT
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A. Product Maintenance Support . QuadraMed
will provide first-level support to the Customer for the Products.
DSS shall provide support to QuadraMed in accordance with Exhibit D
(“DSS Product Support Services”).
B. Technical and Maintenance Manuals . DSS
will make available to QuadraMed those training, technical and
maintenance manuals regarding their Products which it has
available. All material will be in the English language. Prices for
such publications will be DSS’ then-published
prices.
C. Training and Support . QuadraMed agrees
that it will require special assistance from DSS in developing and
marketing the Products as agreed to by both parties. During the
term of this Subcontract, DSS shall provide QuadraMed with
technical support consisting of: (a) reasonable hardware and
software technical consultation, including the designation of a DSS
account manager with primary responsibility for support of
QuadraMed and (b) routine maintenance and revision of DSS
furnished publications. These DSS activities shall be furnished at
no additional cost to QuadraMed.
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D. Product Refreshment . DSS agrees to
continually develop reasonable product enhancements to the Product
that enable the EPS product to remain competitive in the Department
of Veterans Affairs marketplace. Such product enhancements will be
provided to QuadraMed at either (as determined by DSS) (1) no
additional cost, or (2) according to a price estimate which
includes a complete Statement of Work and which is agreed to by
QuadraMed in writing in advance. Should DSS make such enhancements
available to its other customers, the price charged to QuadraMed
shall not exceed DSS’ then-current standard fees for its
other customers. Any deliver