<PAGE>
EXHIBIT 10.38
Sales Agreement
Page 1
SALES AGREEMENT
DATE: APRIL 30, 2004
This Sales Agreement, hereinafter, called
"Agreement", made by and between
redEnvelope with offices at 201 Spear
Street, Suite 300, San Francisco,
California 94105, hereinafter called
"Purchaser", and Vargo Material Handling,
Inc. with offices at 3709 Parkway Lane,
Hilliard, OH 43026, hereinafter called
"Supplier", constitutes Agreement of the
parties as follows:
A: PURCHASE AND SALE;
DELIVERY AND INSTALLATION
1.
Supplier
agrees to sell to Purchaser and Purchaser agrees to
purchase from Supplier, the equipment and any services described
in
the Sedlak Request for Proposal dated February 18, 2004 (See
Exhibit
1) with supplier exceptions and additions as agreed to and listed
in
Exhibit 2, for the price set forth in Supplier's Proposal
4104-001
and subsequent correspondence as summarized below:
Equipment and System Engineering
[ * ]
Freight (Prepaid)
[ * ]
Unloading
[ * ]
Permits and Bonds
[ * ]
Installation (Non-Union)
[ * ]
----------------------------------------------------------
SUBTOTAL
[ * ]
Alternate # 1
[ * ]
Alternate # 8
[ * ]
Alternate #10
[ * ]
Alternate #11
[ * ]
Alternate #13
[ * ]
Alternate #14
[ * ]
Alternate #15
[ * ]
----------------------------------------------------------
GRAND TOTAL
[ * ]
To the extent Exhibits 1 and 2 contain terms inconsistent with
this
Agreement, the terms of this Agreement shall prevail.
2.
Terms of
Payment
The initial payment of 10% [ * ] shall be paid upon Sedlak's
review
of engineering drawings. The final payment of 10% [ * ] shall
be
paid net 30 days from acceptance of system by redENVELOPE. The
balance shall be paid monthly based upon equipment received and
services completed.
*
Confidential treatment has been requested for portions of this
exhibit.
The copy
filed herewith omits the information subject to the
confidentiality request. Omissions are designated as [*]. A
complete
version of
this exhibit has been filed separately with the Securities and
Exchange
Commission.
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Sales Agreement
Page 2
3.
This
agreement constitutes the entire agreement between parties and
no oral
representation shall prevail, notwithstanding any other
terms and conditions of any order submitted by Purchaser. Any
changes, modifications, or additions to this Agreement are
binding
and enforceable only if made in writing and signed by both
parties.
4.
Correspondence between parties to be addressed as follows:
Purchaser
John Roberts, Senior Vice President
redEnvelope
201 Spear St.
San Francisco, California 94105
Consultant
Ron Montgomery, Senior Consultant
Sedlak Management Consultants, Inc.
4020 Kinross Lakes Parkway
Richfield, OH 44286
Supplier
Carlos Ysasi, Senior Project Manager
Vargo Material Handling, Inc.
3709 Parkway Lane
Hilliard, OH 43026-1729
The Installation Site is:
Lockbourne Fulfillment Center
redEnvelope
4000
Creekside Parkway
Lockbourne, OH 43137
5.
All
original invoices shall be sent to Purchaser with a copy to
Consultant.
6.
All
matters relating to this invoice are to be coordinated through
the Consultant.
7.
The
overall activity schedule encompasses a period of 16 weeks
beginning March 26, 2004 and ending July 16, 2004, and an
installation start date of April 28, 2004.
8.
All
equipment is to be ship via truck prepaid.
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Sales Agreement
Page 3
9.
One (1)
duplicate copy of all released data such as acknowledgement,
shipping documents, invoices, et cetera, must be submitted to
Consultant, in addition to the normal standard procedures.
10.
One (1)
reproducible set of installation drawings of layouts, major
elevations and cross sections must be submitted to Consultant
for
review prior to manufacturing.
11.
It shall be
Supplier's final responsibility to field check critical
equipment and layout dimensions to avoid building, equipment,
and
merchandise handling.
12.
Reserved.
13.
Two- (2) weeks'
advance notification must be given Consultant prior
to the initial shipment of equipment for confirmation of site
readiness.
14.
An introductory
meeting at Purchaser's offices is to take place
within two (2) weeks, and will include all Suppliers with their
assigned project manager(s). This will assure a smooth
transition
between the points of contact with each Supplier, Purchaser,
and
Consultant.
15.
Supplier shall
advise Purchaser in advance of Supplier's
contractors' and subcontractors' on-site working schedule for
proper
personnel clearance and working arrangements.
16.
All Supplier's
work and the work of Supplier's subcontractors are to
be coordinated with other equipment/building contractors.
17.
One (1) set of
unfolded reproducible drawings and one (1) set of
unfolded
prints shall be furnished of "as built" drawings and shall
include equipment layouts and elevation details. Electronic
copies
of said drawings shall be provided on CD.
18.
Three (3) sets
of maintenance manuals including catalog information
covering all purchased and/or subcontracted items supplied
under
this contract shall be submitted to Purchaser by Supplier.
These
shall also include the bills of material for all system
components
and a recommended spare parts list with pricing information.
19.
A kick-off
meeting will be scheduled prior to the installation start
date at Purchaser's offices with Supplier's Project Manager,
Installation Supervisor, and Purchaser and Consultant for review
of
a detailed timetable of installation and interface with other
subcontractors, and review of Purchaser's procedures.
20.
Supplier shall
provide a final system, which is free, clean, and
clear of debris. A final wipe down is required.
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Sales Agreement
Page 4
21. Time is of the essence and
adherence to the schedule noted herein is
required. Should Vargo be late in delivering the system by August
1,
2004, at no fault of RedEnvelope, a penalty of 1% of the
contract
will be imposed per day. This penalty shall not apply to delays
caused solely by vendors engaged by Vargo in connection with
this
agreement.
22.
Housekeeping and
safety standards must be maintained as requested in
the Request for Proposal.
B. GENERAL TERMS
1.
TAXES
Unless otherwise indicated, the price does not include any
sales,
use, excise, or similar taxes, and Purchaser shall be
responsible
for all such taxes, whether or not invoiced by Supplier.
2.
WARRANTY:
a. The
supplier shall warrant that the system shall be free of
defects in material and workmanship and provide other
customary warranties for a minimum of one year following final
acceptance (completion of all above items). Supplier shall
provide repair service (parts and labor) with respect to valid
warranty claims at no cost or expense to Red Envelope during
the warranty period.
a.
Supplier's warranty and obligation to repair, or replace, as
set forth above, does not apply to (1) any equipment damaged
by overloading, exposure to corrosive or abrasive substances
or abnormal dampness or other misuse, neglect, or accident,
unless caused by Supplier; or (2) any equipment which has been
improperly installed, adjusted, operated, maintained,
repaired, modified, or altered by persons other than Supplier,
its employees, or subcontractors.
b. If the
equipment includes computer hardware or software, which
Supplier acquires from original manufacturers, Supplier agrees
to convey and transfer to Purchaser whatever interest, rights,
warranties, or guarantees Supplier may obtain, if any.
Supplier makes no representation nor assumes any obligation
for these items other than that offered in the preceding
sentence.
c.
SUPPLIER MAKES NO ADDITIONAL WARRANTIES, EXPRESS OR IMPLIED,
AS TO ANY EQUIPMENT, SOFTWARE, OR SERVICES SOLD UNDER THIS
AGREEMENT, AND IN PARTICULAR SUPPLIER MAKES NO WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE EXCEPT
AS PROVIDED IN THIS ARTICLE 2.
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Sales Agreement
Page 5
3.
INSURANCE
BY SUPPLIER
Supplier will maintain insurance covering its operations as
follows.
a.
Worker's Compensation Insurance as required by the state
having jurisdiction over Supplier and Employer's Liability
with limit of $500,000.
b.
Comprehensive General Liability Insurance with combined single
limit for bodily injuries and property damage of $1,000,000
with a general umbrella policy of $5,000,000.
c.
Automotive Liability Insurance for bodily injuries, including
death and property damage with a combined single limit of
$1,000,000.
Supplier shall furnish to Consultant immediately, and in
triplicate,
copies of insurance certificates in accordance with these
requirements. A ten- (10) day prior notice clause must be
approved
in the event of cancellation, alteration or revision to the
stipulated insurance coverage.
4.
It is the
responsibility of Supplier to provide, prior to the
manufacture of system components, written concurrence of its
agreement that the system resulting from this turn-key
installation
meets all applicable safety codes with regards to the equipment
components used
and the resulting system, as well as to the
ergonomics of conveyor related work stations and their
elevations.
Where Supplier does not agree, a written description of those
instances where safety codes and the ergonomics of work stations
and
their elevations are not satisfactorily met, shall be provided
with
suggestions for correcting those instances.
5.
CHANGE
ORDER
The parties may agree at any time prior to final payment of the
Agreement to make additions, deletions, or other revisions by
Change
Order or Work Order (as defined below) without invalidating the
Agreement. Supplier will perform no such change until an
approved
Change Order or Work Order is executed as provided below.
a. When
the price, schedule and other conditions relating to the
change can be determined prior to the start of work under the
change, the Purchaser will issue a document describing this
change (Change Order) for execution.
b. When
the change requires immediate action and the issuance of
an executed Change Order with firm price would unreasonably
delay the change; Purchaser shall place its signature upon a
document authorizing
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Sales Agreement
Page 6
Supplier to proceed with the change (Work Order). After the
change under the Work Order has been completed, Supplier will
calculate the firm price for the change using actual costs
(including overhead and reasonable profit) current at time of
performance of the work. The parties will incorporate
completed Work Order(s) into a Change Order for execution.
Unless expressly modified by a Change Order or Work Order, the
provisions of the Agreement will govern all work performed
under
such Change Order or Work Order.
7.
LIENS
Supplier will protect Purchaser as to any lien asserted against
Purchaser's property for work, material, or services furnished
by
others at Supplier's request when Purchaser makes the payments
provided for in the Agreement.
8.
RIGHTS AND
REMEDIES
If Supplier defaults in the performance of any of its
obligations
under the Agreement (other than it's obligations under Section
B(2)
hereof) and if the default continues for a period of 20 days
after
Purchaser
shall have given Supplier written notice of the default,
Purchaser shall have the right to terminate the Agreement upon
written notice to Supplier.
9.
SECURITY
INTEREST AND TITLE
a.
Reserved.
b.
Supplier hereby grants Purchaser a single site
non-transferable and non-exclusive license to use all computer
software manufactured and provided by Supplier under the
Agreement. Title to the software and documentation, if any,
provided hereunder shall at all times remain with Supplier.
Purchaser agrees to use such software strictly in compliance
with the terms of the agreement, and for the use(s)
contemplated herein, and specifically agrees not to copy,
furnish, disclose, or otherwise make said software, or any
portion thereof, available to any third party.
c. The
Supplier manufactured and provided software is a
proprietary trade secret of Supplier. Purchaser agrees to
maintain confidentiality of Supplier software, and to restrict
access to Purchaser's employees or agents directly concerned
with Purchaser's licensed use of same.
d. Refer
to Section B(2)(b) for provisions of title for software,
which Supplier acquires from original manufacturers.
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Sales Agreement
Page 7
10.
DELAYS
If Supplier's performance is delayed or prevented by Purchaser
or
other cause beyond the reasonable control of Supplier (such as
casualty, labor trouble, governmental action, inability to
obtain
supplies or transportation, or any order modification by
Purchaser):
a.
Purchaser agrees to pay Supplier invoices upon notification
that equipment is ready for shipment in accordance with the
shipping schedule and to reimburse Supplier for expenses
incident to such delay including, without limitation, the cost
of engineering, equipment and installation escalations;
maintaining, repairing and refurbishing equipment; storage,
demurrage, and pullout charges from installation site; and
b. The
time for delivery of the equipment and performance of the
services will be extended accordingly, and Supplier will not
be liable for any damages caused by the delay; and
c. The
stated purchase price shall be revised based upon labor
wage rates and other conditions prevailing at the time of
actual performance.
11.
INFRINGEMENT
Supplier agrees to indemnify, defend and hold Purchaser
harmless
from any damages that may be awarded against Purchaser in any
final
judgment based upon a claim that the equipment or its use
infringes
any copyrights, trade secrets, United States patents or other
intellectual property rights, provided that Purchaser notifies
Supplier in writing, within 10 days of Purchaser's knowledge of
any
such claim, and gives Supplier the exclusive control of the
defense
and settlement of any claim, including the right to make changes
in
the equipment (provided that such changes do not impair the
functionality, performance or appearance of the equipment) to
avoid
any alleged infringement. Purchaser is responsible for any
infringement claim arising from any modifications of the
equipment
by purchaser or any combining by Purchaser of the equipment
with
other equipment not furnished by Supplier.
12.
ASSIGNMENT/SUBCONTRACTS
Neither party to this Agreement may assign this Agreement
without
the consent of the other party, except that either party may
assign
any of the obligators and benefits under this Agreement in
connection
with the sale or transfer of all or substantially all of
its assets or business.
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Sales Agreement
Page 8
Supplier reserves the right to use subcontractors in the
performance
of any services to be performed by Supplier. Supplier is
responsible
for the acts and omissions of any subcontractor so engaged.
13.
LIMITATION OF
REMEDIES/GOVERNING LAW
The Agreement sets forth Purchaser's sole and exclusive remedies
for
any defect in or non-conformity of any equipment or services and
for
any negligent design, manufacture, or installation of the
equipment,
and for any breach of the Agreement by Supplier. Supplier in no
event shall be liable for incidental or consequential damages
(including loss of profits).
14.
REPRESENTATIONS
BY PURCHASER
Purchaser hereby represents to Supplier hat the person
executing
this agreement on behalf of Purchaser has legal and corporate
authority to do so, and that Supplier may rely on such execution
to
evidence
Purchaser's agreement to be bound hereby and to perform all
Purchaser's obligations hereunder.
15.
LEGAL
PROVISIONS
This agreement shall be interpreted in accordance with the laws
of
the State of California, exclusive of provisions regarding choice
of
law.
The parties evidence their agreement with
the terms contained herein by causing
this Agreement to be executed by their
respective officers as of the date first
written above.
Approved and Executed By:
<TABLE>
<CAPTION>
Supplier
Purchaser
--------------------------------------------------------------------------------
<S>
<C>
<C>
<C>
/s/ J. MICHAEL VARGO
5/18/04 /s/
JOHN ROBERTS
5/6/04
--------------------------------------------------------------------------------
Signature
Date
Signature
Date
PRESIDENT
SVP TECHNOLOGY
--------------------------------------------------------------------------------
Title
Title
</TABLE>
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<PAGE>
Sales Agreement
Page 9
EXHIBITS
Exhibit 1:
Sedlak RFP
Exhibit 2:
Vargo Material Handling, Project Proposal.
[SEDLAK MANAGEMENT CONSULTANTS LOGO]
<PAGE>
EXHIBIT 1
redENVELOPE
REQUEST FOR PROPOSAL
ISSUED
DATE:
February 18, 2004
ITEM 1.0:
Material Handling Equipment
(MHE)
PROJECT
NUMBER:
S-1808
LOCATION:
Columbus, Ohio
PROPOSAL
DUE DATE:
March 5, 2004
[SEDLAK LOGO]
<PAGE>
CONTENTS
<TABLE>
<CAPTION>
MHE-PAGE
<S>
<C>
1.0 INSTRUCTIONS TO
OFFERORS...................................
3
2.0
SCHEDULES..................................................
5
3.0 DRAWINGS
REQUIRED..........................................
7
4.0 WORKING CONDITIONS AND
WORKMANSHIP.........................
10
5.0 INSURANCE AND BOND
REQUIREMENTS............................
13
6.0 SPARE PARTS, TRAINING AND
MANUALS..........................
15
7.0 DRAWINGS
FURNISHED.........................................
17
8.0 ACCEPTANCE, WARRANTIES AND
TESTING.........................
18
9.0 SCOPE OF
WORK..............................................
21
10.0 DESCRIPTION OF
OPERATION...................................
26
11.0 MATERIAL TO BE HANDLED AND FLOW
RATES......................
29
12.0 EQUIPMENT SPECIFICATIONS SUMMARY
FORM......................
31
13.0 PRICING
FORMS..............................................
40
</TABLE>
[SEDLAK LOGO]
<PAGE>
RedEnvelope
February 18, 2004
1.0 INSTRUCTIONS TO OFFERORS
Sedlak, on
behalf of our client, redENVELOPE submits the accompanying
Request
For Proposal and asks that this proposal be prepared in
accordance
with the
following "Instructions to Offerors."
1.
It is the
supplier's responsibility to review the proposed package
conveyor system, racking and building to verify all dimensions
and
elevations. All dimensions and elevations shown on drawings are
for
the sole purpose of developing performance specifications for
this
system. It is the equipment supplier's responsibility to verify
the
proposed system will meet or exceed the system's performance
requirements while complying with American Disability Act, all
local, state, national, safety or OSHA codes.
2.
Offerors
are to submit specifications, and drawings when applicable,
outlining the proposed equipment in sufficient detail to permit
a
thorough evaluation of their proposal.
3.
Exceptions
to specifications are to be shown separately and with
alternate pricing.
4.
Alternates
to specified equipment, or components, are to be shown
separately and with alternate pricing.
5.
Drawings
and specifications for this proposal request are to be used
in conjunction with each other, and that which is shown in one
and
not mentioned in the other, or vice versa, shall be interpreted
as
though mentioned in both. Scaling of drawings shall not be a
means
of determining dimensions. Should the drawings or specifications
be
contradictory in any particular, or should there be any doubt to
the
meaning of
either, offeror shall refer the matter to redENVELOPE
whose decision thereon shall rule.
<PAGE>
RedEnvelope
February 18, 2004
6.
Proposals are to
be received at the offices of Sedlak no later than
12:00 noon on Friday, March 5, 2002.
7.
Proposals are to
consist of an original and two (2) copies. Include
three (3) copies of any drawings, literature, brochures or
illustrations that may be helpful in describing the proposed
equipment.
8.
All blank spaces
in Sections 12 and 13 shall be totally completed.
Where required, amounts shall be written in words as well as
figures. Oral telephone proposals, modifications or
notifications
will
not be considered or recognized.
9.
Proposals will
not be opened publicly, but will be opened as soon
as feasible after the due date.
10.
All offerors may
be requested to make a formal presentation of their
proposals.
11.
All requests for
proposal materials shall be returned in the event
of an unsuccessful proposal or a decline to quote.
12.
The offeror
shall include the cost of securing any permits that may
be required.
13.
Inquires are to
be directed to:
Sedlak
4020 Kinross Lakes Parkway
Richfield, Ohio 44286
Attn: Ron Montgomery
or Dave
Teeple
Senior Consultant
Project Manager
rmontgomery@jasedlak.com
dteeple@jasedlak.com
Phone:(330) 908-2225
330-908-2352
Fax: (330) 908-2160
330-908-2166
<PAGE>
RedEnvelope
February 18, 2004
2.0 SCHEDULES
1.
Activity
schedule:
A. Bid
due: March 5, 2004.
B.
Contract to be issued on or about: March 12, 2004.
C.
Delivery, de-installation and installation start-up to be
during week of May 10, 2004.
D.
Installation, including adjusting, final alignment and punch
list correction of all equipment shall be completed by July
20, 2004.
2.
The
supplier shall protect the purchaser in relation to start-up
scheduling by prompt attention to matters affecting start-up,
such
as damaged and/or defective components. On receipt of
acknowledgments from sub-suppliers of purchased items, supplier
shall submit to the purchaser or their representative the
schedule
of material and equipment deliveries to the site. The supplier
and
sub-suppliers shall allocate sufficient resources to meet the
contemplated schedules with adequate margin for the unforeseen.
3.
Implementation plan shall consist of the following steps:
4.
Schedule
of payment will be as follows:
A progressive milestone payment schedule shall be presented in
the
proposal. These milestones shall show monies due at the
following
milestones:
<PAGE>
RedEnvelope
February 18, 2004
A. All
Drawings Approved
B.
Equipment Delivery (Monthly as applicable)
C.
Installation Labor (Monthly as applicable)
D. System
Acceptance
Purchaser (owner) shall pay invoices as per the following:
A. 10% in
receipt of each invoice will be deducted and held as
retainage.
B. 90% in
receipt of each invoice will be paid by Purchaser
within 30 days following the receipt of invoice.
The total retainage shall become due and payable as described
in
"Acceptance, Warranties and Testing" section.
3.0 DRAWINGS REQUIRED
1.
The
supplier shall provide the purchaser and Sedlak all engineering
and installation drawings required for the installation of the
system along with any additional drawings required.
2.
The
supplier must notify Sedlak of any discrepancies between the
Sedlak drawings and the drawings by the supplier.
3.
The
supplier's engineering and installation drawings shall be
reviewed prior to manufacture and installation of equipment. One
(1)
set of reproducible drawings shall be submitted for review to
Sedlak
within sufficient time after receipt of order to avoid any delay
in
the project schedule.
<PAGE>
RedEnvelope
February 18, 2004
As applicable, the material to be submitted for review shall
include, but not be limited to:
A. Systems
layouts and elevation drawings.
B. Work
platforms and maintenance platforms.
C. Special
equipment design drawings.
D.
Building loadings and drawings.
E.
Mechanical components drawings.
Items A, B, C and E are to be to an approved scale.
F. Air
piping schematics and layout drawings.
G.
Electrical controls and systems operation descriptions.
H. Front
face layouts of control cabinets and control consoles
including system schematic mimic panels showing lights, color
graphic display layouts, push buttons, et cetera.
I. Seismic
drawings and supporting calculations.
4.
The
submission of drawings for review by the supplier shall certify
that the information contained on such drawings conforms to the
contract documents. Review of submitted drawings by Sedlak or
its
representatives shall not relieve the supplier of liability for
any
variation between the drawings and the contract documents,
unless
the supplier has notified Sedlak in writing of such variation
when
submitting the drawings and Sedlak gives specific written
approval
thereof.
5.
The
supplier shall make original engineering drawings that shall be
submitted for review and may use Sedlak drawings as reference
only.
6.
The
supplier shall make contingencies to insure that there will be
sufficient time in
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RedEnvelope
February 18, 2004
the schedule to complete the review process, including revisions
to
original issues. This shall be done prior to the manufacturing
and/or installation of equipment. This will be particularly
enforced
on special design and/or non-standard equipment. The supplier
shall
take full responsibility for changing, as required by the
purchaser,
any items which have been manufactured and/or installed without
receiving prior approval.
7.
Reproducible field drawings showing all changes (electrical,
mechanical, et cetera) shall be maintained on site. These
drawings
shall be updated weekly (as minimum) and be subject to review by
the
purchaser or their representative. These reproducible drawings
shall
remain on site until replaced by the updated "as built"
drawings.
8.
Upon
completion of the installation, the supplier shall furnish to
the owner within three (3) weeks, one (1) set of prints and one
(1)
set of reproducible "as built" drawings. Drawing size shall not
exceed "D" (24" x 36") size and shall be of "original" quality
vellums, or better. All text shall be a minimum size of 3/32".
Diskettes shall be submitted to the purchaser and contain
duplicated
versions of the reproducible "as built" drawings.
9.
The
supplier shall provide drawings and calculations for the
correct
seismic zone in which the building site is located. These
drawings
shall include, but not be limited to, the forces at the
connection
points on the building structure (not on the conveyor support
drops).
10.
The supplier
shall submit plans, calculations and documents, and
shall obtain all approvals relating to his equipment from the
appropriate regulating authorities (local, state, et cetera)
when
such approval is required.
11.
The supplier
shall provide two (2) copies of documents certifying
that the system(s) provided are designed to perform according
to
these functional specifications. These
<PAGE>
RedEnvelope
February 18, 2004
documents shall contain all calculations certified by a
professional
engineer pertinent to the designs supplied. These documents shall
be
supplied within two weeks after the award of the contract and
are
for record purposes only and will be neither reviewed nor
approved
by the purchaser.
4.0 WORKING CONDITIONS AND
WORKMANSHIP
1.
All
equipment and work performed shall be free of defects and done
in a professional manner, and must also conform to Americans
with
Disability Act (ADA), all current national, state and local
safety
codes and OSHA requirements. The purchaser will not be
responsible
for
installation means, methods, techniques, sequences or
procedures, or safety precautions and programs. When
specifications
exceed code requirements, the specifications shall govern. If
the
supplier furnishes any equipment or work not in conformance
with
such laws, ordinances, rules and regulations, all costs arising
from
the correction thereof shall be borne by the supplier.
2.
Work will
be performed during day and/or night shift as to NOT
INTERFERE WITH DAILY OPERATIONS. Activities that could
interfere
with daily operations shall be performed after hours. Work will
be
performed by skilled labor under the proper supervision of a
qualified representative of the supplier. The supplier shall
notify
Sedlak at least ten (10) working days before any material is
shipped
to the site. The current hours of operation are - 7AM thru 12PM
Monday thru Friday (with replenishment on third shift).
3.
The
supplier shall coordinate their work schedule in the various
areas of the building so that interference with the daily
operations
of installers and daily business operations of redENVELOPE is
kept
to a minimum. It is expected that the supplier's installer will
work
closely with other contractors and Sedlak during engineering
and
installation and furnish all information requested.
<PAGE>
RedEnvelope
February 18, 2004
4.
The
supplier shall be responsible for a daily cleanup to keep the
working area and adjacent areas free and clear of all surplus
and
unnecessary materials and rubbish that accumulates during the
course
of the installation. The supplier shall make arrangements for
trash
removal resulting from the installation work.
5.
The
supplier shall provide all machinery, supplies and other
materials and labor required to install the equipment. The
connection by a certified electrician of the electrical equipment
to
the building's permanent power system shall be the responsibility
of
the equipment installer. Electrical welders may be used to
reduce
fumes in the building. Only propane fuel is acceptable should
permanent power not be available. If propane fuel is used, the
tanks
shall be handled and stored in accordance with OSHA and the
purchaser's safety standards.
6.
The
supplier shall abide by and enforce the purchaser's
instructions
regarding signs, advertisements, safety rules, personal
conduct,
fires and smoking at the job site.
7.
The
supplier's installation crew shall be established on-site prior
to the receipt of the first equipment shipment. The crew shall
be
headed by an experienced Field Operations Manager with an
on-site
office (telephone, et cetera) for the duration of the
installation
phase of the project.
8.
Unloading
of equipment prior to and during the installation period
shall be accomplished through area(s) designated by the
purchaser.
Trailer loads of material may not be unloaded inside the
building.
The purchaser will allocate areas for storing
components/equipment
prior to installation.
9.
The
supplier shall protect the building and structure, and the work
materials and supplies of others, from damage. Welding by the
supplier shall be coordinated at times and by rules approved by
Sedlak.
<PAGE>
RedEnvelope
February 18, 2004
10.
The supplier
shall provide concrete dust control devices and/or
incorporate concrete dust control practices during the anchoring
of
equipment to concrete, cutting of concrete, removal of concrete
or
while concrete finishing and leveling.
11.
Prior to final
acceptance, each piece of equipment shall be wiped
down to eliminate excess construction/installation dirt, dust
and
debris. It is intended that the equipment will be immediately
operational after completion of installation without delays for
cleanup. On-site scheduling, subject to redENVELOPE approval,
is
required before cleanup can begin. It is intended that only one
cleanup be performed; therefore, it may be necessary to employ
a
special cleanup crew to perform this work. Show costs for this
separately. It is suggested that the supplier prepare each
shipment
so as to reduce the cleanup required caused by road grime, et
cetera, accumulated while in transit.
12.
The purchaser
may, at any time before completion of the project,
order additions to, omissions from, or alterations in the
project.
All terms and conditions of the original contract shall become
a
part of each change order.
Before any change is made or work done, the purchaser shall
specify
the same in detail and in writing. Promptly after receipt of
such
specifications, the supplier shall submit to the purchaser a
detailed estimate showing the cost of the proposed change in
the
work, or the credit to be allowed and the extension of time, if
any.
The purchaser shall promptly notify the supplier whether the
estimate is acceptable and, if so, authorize in writing the
change
to be made or work to be done. The purchaser reserves the right
to
reject any such proposal and to have the work done by others.
<PAGE>
RedEnvelope
February 18, 2004
5.0 INSURANCE AND BOND
REQUIREMENTS
1.
The
supplier shall furnish Certificates of Insurance to the
consultant prior to start of on-site work. As evidence of the
insurance being maintained, clauses shall be included obligating
the
insurer to give the purchaser ten (10) working days' written
notice
prior to the cancellation of, or any change in, the coverage or
the
insurance policy.
2.
The
supplier shall require its sub-suppliers to provide
Certificates
of Insurance prior to the start of on-site work.
3.
The
supplier and its sub-suppliers shall review the scope and
magnitude of this project with their respective insurance
carriers
so that insurance
coverage provided by the supplier shall hold
harmless the purchaser and its representatives.
4.
Insurance
coverage for the following suggested categories, but not
limited to these categories, shall meet or exceed the statutory
requirements of the State of Ohio.
A.
Workers' Compensation
B.
Employers' Liability Insurance
C.
Comprehensive General Liability Insurance
D.
Comprehensive Automobile Liability Insurance
E.
Builder's Risk Insurance
F.
Umbrella Insurance
5.
Certificate holder to be:
redENVELOPE
San Francisco, CA
<PAGE>
RedEnvelope
February 18, 2004
6. Installation location
to be:
redENVELOPE
4000 Creekside Parkway
Lockbourne, OH 43137
7.
It is the
responsibility of the supplier to provide, prior to the
manufacture of system components, written concurrence of its
agreement that the system resulting from this turn-key
installation
meets all applicable safety codes with regards to the equipment
components used and the resulting system, as well as to the
ergonomics of conveyor related work stations and their
elevations.
Where the supplier does not agree, a written description of
those
instances where safety codes and the ergonomics of work stations
and
their elevations
are not satisfactorily met, shall be provided with
suggestions for correcting those instances.
8.
Certificates of Insurance shall be provided to Sedlak and/or
its
on-site representatives prior to the start of on-site work.
6.0 SPARE PARTS, TRAINING AND
MANUALS
6.1
SPARE PARTS
1. The
offeror shall quote in the proposal the total cost for
recommended spare parts required at the purchaser's facility
to
properly cover repair contingencies and normal preventative
maintenance operations. Should the purchaser elect not to
stock the spare parts or only a portion thereof, the value or
value remaining (as stated in the proposal) shall be credited
to the contract.
2. An
adequate supply of spare parts shall be provided and
located on-site during installation to prevent delays due to
failure of an item with a long lead-time (greater than 7
working days).
<PAGE>
RedEnvelope
February 18, 2004
3. The
parts list shall be supplied to the purchaser
electronically along with hard copies.
6.2 TRAINING
1. The
offeror shall quote in the proposal the location and
duration of the training to be furnished. The proposal shall
be specific in outlining the main elements of this training.
2. The
offeror shall furnish detailed information, including
costs, for a computerized maintenance program, if such is
available. This shall be offered as an option in the proposal.
3. The
supplier shall be responsible for training the purchaser's
personnel for safety, operations and maintenance of the
equipment furnished. Completion of training shall be required
prior to final acceptance of system.
4.
redENVELOPE reserves the right to videotape all initial
training for use in future training and as refresher training.
5. These
training programs shall place special emphasis on the
safety features of the system including the operation of
emergency stops, pull cord stops and restart procedures as
well as general safety do's and don'ts with regard to safe
conveyor operations. Safety training shall include the review
of all safety signage installed as part of the contract.
6. If
Allen Bradley (or other manufacturers, if available) PLC's
are used, the supplier shall include a troubleshooting video
administrator's package and a minimum of six (6) lesson
guides. This program shall be part of the training provided
with the system and remain with the purchaser.
<PAGE>
RedEnvelope
February 18, 2004
6.3
MANUALS
1. The
supplier shall furnish three (3) maintenance and operating
manuals, including catalog information, covering all purchased
and/or subcontracted items supplied under the contract. The
supplier shall also include, as a part of the above manuals, a
recommended spare parts list with pricing information. This
list shall specifically note those parts which are critical or
are long-lead-time parts. These manuals are to be submitted to
the consultant for approval not later than thirty (30) days
before the scheduled completion date of the equipment
installation. Copies of the manuals shall be available to the
purchaser's maintenance personnel during the formal
maintenance training sessions to be held by the supplier's
personnel.
7.0 DRAWINGS FURNISHED
Drawings
are furnished to bidder as part of the specifications. Please
note the
legend on the drawings, which describes actions required within
color-coded equipment.
These
drawings are instruments of service and are the property of
Sedlak
and its
engineering representatives. All information contained on these
drawings
is project specific and shall not be used otherwise. Sedlak
makes
no
warranties, expressed or implied with respect to these
drawings.
Drawings
in AutoCAD release 2000i format will be made available from the
consultant
after the award of the contract.
<TABLE>
<CAPTION>
Drawing No. File Name
Rev
Drawing Name
------------------------------------------------------------------------------
<S>
<C>
<C>
<C>
CP1-EX
1808 CP1
-
Composite Equipment Layout - Existing
CP1-11
1808 CP1
-
Composite Equipment Layout -
</TABLE>
<PAGE>
RedEnvelope
February 18, 2004
8.0 ACCEPTANCE, WARRANTIES AND
TESTING
1.
The
offeror shall include as an alternate in the proposal, the
annual cost of a maintenance contract for the system effective
after
the expiration of the one-year warranty.
2.
The system
shall be a turn-key installation with complete
responsibility for the installation and its operation by the
supplier. Prior to final acceptance, the supplier shall test
the
system during the commissioning period in the presence of the
purchaser, or a representative of the purchaser. Final
acceptance
shall occur upon:
A.
Completion of