Exhibit
(10.31)
Administrative
Guide
For September 28, 2009
Restricted Stock Unit (RSU) Grant under the
2005 Omnibus Long-Term
Compensation Plan
(For Executive Council and
Operations Council Members)
Under Article
10 (Restricted Stock Awards) of the 2005 Omnibus Long-Term
Compensation Plan (the “Plan”), the Executive
Compensation and Development Compensation Committee of
Kodak’s Board of Directors (the “Committee”) may,
among other things, award Restricted Stock Unit Awards to those
Participants as the Committee in its discretion may determine,
subject to such terms, conditions and restrictions as it deems
appropriate.
The purpose of
this Administrative Guide is to evidence the Committee’s
September 28, 2009 grant of Restricted Stock Unit Awards under
Article 10 of the Plan.
1.3 Administration
This
Administrative Guide will be administered by the
Committee. The Committee is authorized to issue this
Administrative Guide and to make changes in this Administrative
Guide as it from time to time deems proper. The Committee is
authorized to interpret and construe this Administrative Guide, to
prescribe, amend, and rescind rules and regulations relating to it,
and to make all other determinations necessary, appropriate or
advisable for the administration of it. If there are any
inconsistencies between the terms of this Administrative Guide and
the terms of the Plan, the terms of the Plan will
control. Any determination by the Committee in carrying
out, administering or construing this Administrative Guide will be
final and binding for all purposes and upon all interested persons
and their heirs, successors and personal
representatives. Notwithstanding any provision herein to
the contrary, the Committee shall not make any change to this
Administrative Guide that would cause the Restricted Stock Unit
Awards granted hereunder to violate the requirements of Section
409A. Notwithstanding any provision herein to the
contrary, the Company's Chief Human Resources Officer is authorized
to round fractional shares arising in any way under this
Administrative Guide either up or down with respect to any or all
Participants, for ease of administration or any other reasonable
purpose.
All capitalized
terms used in this Administrative Guide, other than those set forth
in this Article 2 or defined within another Article of this
Administrative Guide, will have the same meaning for purposes of
this document as that ascribed under the terms of the
Plan.
2.1 Approved
Reason
“Approved
Reason” means, with regard to all Participants other than a
Participant who is subject to Section 16 of the Exchange Act or a
Covered Employee, a reason for terminating employment which, in the
opinion of the Chief Executive Officer, is in the best interests of
the Company. With regard to a Participant who is subject
to Section 16 of the Exchange Act or who is a Covered Employee,
“Approved Reason” means a reason for terminating
employment which, in the opinion of the Committee, is in the best
interests of the Company.
2.2 Award
Payment Date
“Award
Payment Date” is the date payment of an Award in the form of
shares of Common Stock is paid to the Participant pursuant to
Article 9.
“Grant
Date” shall mean the date that Restricted Stock Units are
awarded to Participants.
2.4
Joint Venture
“Joint
Venture” means a corporation or other business entity in
which the Company has an ownership interest of fifty percent (50%)
or more.
“Participant Account” means the
account established by the Company for each Participant who is
granted an Award under this Administrative Guide to record and
account for the Units granted to him or her, until such time as the
balance in the Participant Account is paid, canceled, forfeited or
terminated as the case may be.
“Section
409A” means Section 409A of the Internal Revenue Code of
1986, as amended, and the Treasury Regulations promulgated and
other official guidance issued thereunder.
2.7 Unit
“Unit” means a bookkeeping entry
used by the Company to record and account for the Award granted to
a Participant until such time as the balance in the Participant
Account is paid, canceled, forfeited, or terminated, as the case
may be. Units are expressed in terms of one Unit being
the equivalent of one share of Common Stock.
2.8 Vesting
Date
“Vesting
Date” shall mean the date on which the restrictions on a Unit
will lapse, which, unless the Unit is forfeited sooner, shall be
upon the expiration of the Unit’s Restriction
Period.
ARTICLE
3. FORM
AND TERMS OF AWARDS
Except as noted
below, all of the Awards granted under this Administrative Guide
will be in the form of Restricted Stock Unit
Awards. Each Award granted under this Administrative
Guide will be expressed as a fixed number of Units that will be
equivalent to an equal number of shares of Common
Stock. Article 6 establishes the restriction that will
apply to the Awards.
In those
countries where: (i) the grant of Restricted Stock Unit Awards is
illegal; (ii) compliance with applicable legal or regulatory
requirements is significantly onerous; or (iii) the tax
consequences of the Restricted Stock Unit Award to either the
Participant or the Company are more onerous than those that would
apply were the Award to be granted to a U.S. citizen residing in
the United States, the Chief Executive Officer may, in the exercise
of his sole discretion, either grant Awards in alternative form or
forms or modify an Award to include additional or different terms
or conditions; provided, however, that any modified or alternative
form of Award shall either be exempt from or comply with
Section 409A.
3.2. Terms of Awards
Any Award
issued under this Administrative Guide will be subject to the
terms, conditions, restrictions, and limitations contained in this
Administrative Guide and the Plan.
The Company
will establish a Participant Account for each Participant who is
granted an Award under this Administrative Guide. The
maintenance of individual Participant Accounts is for bookkeeping
purposes only; the Units recorded in the account are not actual
shares of Common Stock. The Company will not reserve or
otherwise set aside any Common Stock for or to any Participant
Account. A Participant will not have the right to
exercise any of the rights or privileges of a shareholder with
respect to the Units credited to his or her Participant
Account.
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Procedure
for Crediting Awards
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Effective as of
the Grant Date, Kodak will credit to each Participant’s
Participant Account the number of Units granted to the Participant
under this Administrative Guide.
The Committee
determines the total number of Units to be granted to Participants
under this Administrative Guide. The Committee also
determines the specific number of Units granted under this
Administrative Guide with regard to all Participants who are
Section 16 Officers of Kodak. The Chief Executive
Officer determines the specific number of Units granted under this
Administrative Guide to all other Participants, which include
executives who, as of the Grant Date, are either employed by Kodak
in wage grades 48 or higher or are selected senior-level executives
employed by a Subsidiary. A schedule of such
Participants is maintained by Kodak’s Global Compensation
Organization.
Subject to
applicable local laws, regulations and processes, in order to be
eligible for and to receive an Award, all eligible Participants
must have signed an Executive Employee’s Agreement in a form
acceptable to the Chief Human Resources Officer and Senior Vice
Preside