EXHIBIT 10
MINNETRONIX®
Thinking Medical Systems
MINNETRONIX, INC.-MEDICALCV,
INC.
PRODUCTION SERVICES AGREEMENT
1635 ENERGY PARK DRIVE
ST. PAUL, MN 55108
PH: 651.917.4060
FAX: 651.917.4066
WWW.MINNETRONIX.COM
PRODUCTION SERVICES
AGREEMENT
This production services agreement
(this “Agreement”) is dated as of December 6, 2006
(“Effective Date”), and is between MEDICALCV, INC.
(“Buyer”), and MINNETRONIX, INC., a Minnesota
corporation (“Seller”).
WHEREAS, Seller is in the business
of contract design and manufacturing of electronic, software, and
mechanical assemblies and has the capability to manufacture
Buyer’s product(s) described in exhibits
(“Exhibits”) attached hereto (“Product” or
“Products”) as well as to provide design, engineering,
sustaining, manufacturing, test, and support services related to
such Products (“Services”); and
WHEREAS, Buyer is in the business of
manufacturing, distributing and selling medical devices and wishes
to enter into a relationship during which Seller will provide
Products and Services to Buyer; and
WHEREAS, Buyer and Seller desire to
establish the terms of sale for all Products and Services now or
hereafter purchased by Buyer from Seller during the term of this
Agreement.
NOW, THEREFORE, Buyer, and Seller
hereby agree as follows:
ARTICLE 1
AGREEMENT SCOPE
1.1
Application of Agreement . Buyer and Seller agree that all
sales of Products and Services from Seller to Buyer made during the
term of this Agreement shall be subject to the terms of this
Agreement and that this Agreement supersedes any prior
understandings, agreements, or representations by or between the
parties, written or oral, which may have related to the subject
matter hereof, unless otherwise agreed to in writing and signed by
both parties as an amendment (“Amendment”) to this
Agreement.
1.2
Products and Services . Each Product and additional required
terms specific to the Product shall be defined in an Exhibit. Such
Exhibits shall contain a description of a certain Product or
Products being ordered, additional terms of sale and purchase, and
unit pricing that shall apply to the Products specified in the
Exhibits (“Price”). The parties may, from time to time,
add new products by executing supplementary Exhibits. Services
included in the Price shall be specified in the
Exhibits.
1.3
Specifications . Complete specifications required to
inspect, manufacture, test, and ship the Products and the
Components (as defined in Section 4.1) in a manner acceptable to
Buyer, including part numbers, revisions, bills of material and any
other specifications applicable to Products ordered pursuant to
this Agreement (“Specifications”) will be supplied by
Buyer or Buyer’s agent and agreed upon in writing by Seller,
or will be otherwise established and accepted by Buyer and Seller
via Seller’s Engineering Change Order (“ECO”)
process. Neither Seller nor the Product shall be expected or
required to perform outside of the Specifications.
1.4
Engineering Change Orders . Prior to Seller’s
production release of any “major revision” to a Product
assembly or sub-assembly (i.e., any change that may affect the
form, fit or function of the Product), Seller will request
Buyer’s consent to such major revision by issuing an ECO to
Buyer. Buyer must approve such ECO before Minnetronix may release
such major revision to production. Buyer’s execution of an
ECO shall be deemed to constitute Buyer’s approval of the
production release of the revision subject to such ECO, together
with all Components and Specifications that are incorporated into
the assembly or sub-assembly that is the subject of such ECO.
Seller will provide all documentation reasonably requested by Buyer
in connection with its review of any ECO presented by
Seller.
1.5
Inconsistencies in Documents . In the event of any
inconsistency or conflict between any of the documents described
above and/or Purchase Orders (as defined below in Section 3.1)
issued pursuant to this Agreement, the following order of priority,
listed here from the highest priority (a) to the lowest priority
(f), in interpretation shall apply:
(a)
Amendments or other modifications
made to this Agreement.
(b)
Exhibits to this
Agreement.
(c)
Product Specifications agreed to via
Seller’s ECO process.
(d)
Product Specifications provided to
and agreed upon by Seller with the Purchase Order.
(e)
Purchase Order (exclusive of any
terms and conditions).
(f)
This Agreement.
ARTICLE 2
TERM AND TERMINATION
2.1
Term . This Agreement shall commence upon the Effective Date
and shall continue for a period of two years thereafter, and shall
automatically renew for additional periods of one year unless it is
terminated as provided herein.
2.2
Termination for Cause . In the event of a breach of a
material term of this Agreement by either party, the other party
may, upon not less than sixty (60) days prior written notice to the
party in breach, terminate this Agreement unless the breach is
cured prior to the end of the notice period. A breach of a material
term shall include, without limitation, the following:
(a)
Components and/or Products delivered
to Buyer by Seller do not conform to the applicable Specification
at the time of such delivery, and Seller does not operate in good
faith to reasonably cure such non-conformance;
(b)
Buyer fails to make payment to
Seller for Products on a timely basis;
(c)
Buyer fails to accept delivery of
Products according to the agreed upon delivery schedule;
or
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(d)
Seller fails to make deliveries of
Products within fifteen (15) days of delivery date due to reasons
within Seller’s sole control.
Notwithstanding the foregoing, if
Seller or Buyer ceases to conduct its operations in the normal
course of business (including an inability to meet its obligations
as they mature), or if any proceeding under the bankruptcy or
insolvency laws are brought by or against Seller or Buyer or if a
receiver is appointed to or applied for by Seller or Buyer, the
other party may terminate this Agreement and/or any Purchase Orders
upon such event without liability, except for deliveries previously
made or for Products ordered and covered by this Agreement which
are completed or in process at the time of termination and
subsequently delivered in accordance with the terms of this
Agreement.
2.3
Buyer’s Termination for Convenience . Buyer may upon
twelve (12) months written notice to Seller terminate this
Agreement for Buyer’s convenience; provided that such
termination shall not affect any outstanding Purchase Orders. The
Agreement shall be non-cancelable by Buyer for convenience for a
period of 24 months after the Effective Date, and in no event may
Buyer deliver written notice of termination for convenience prior
to the first anniversary of the Effective Date. Notwithstanding the
foregoing, nothing in this Agreement shall be deemed to require
Buyer to purchase Products exclusively from Seller.
2.4
Seller’s Termination for Convenience . Seller may
discontinue supply of any Product under this Agreement by giving
Buyer twelve (12) months prior written notice; provided that such
termination shall not affect any outstanding Purchase Orders; and
provided further, that Buyer shall have the option to purchase up
to a “lifetime” supply of the Product at the
then-current Product revision level for delivery within such twelve
(12) month period. The Agreement shall be non-cancelable by Seller
for convenience for a period of 24 months after the Effective Date,
and in no event may Seller deliver written notice of termination
for convenience prior to the first anniversary of the Effective
Date. Notwithstanding the foregoing, nothing in this Agreement
shall be deemed to require Seller to manufacture Products for Buyer
except to the extent Seller has accepted a Purchase Order for
Products placed by Buyer hereunder.
2.5
Effect of Termination . All provisions of this Agreement
which, by their terms or intent, are designed to survive the
expiration or termination of this Agreement, shall so survive the
expiration and/or termination of this Agreement, including, without
limitation, Sections 9.1 - 9.4, 10.1 - 10.4, 11.10 and 11.15. A
party’s right to terminate this Agreement shall be without
prejudice to any other remedies available to such party at law or
in equity. In the event of notification of termination of the
Agreement, Buyer’s and Seller’s obligations under this
Agreement shall continue without interruption through the date of
termination.
ARTICLE 3
ORDERS, DELIVERY, AND ACCEPTANCE
3.1
Purchase Orders . Buyer will order Products by issuing
Seller properly authorized written, emailed, or facsimile documents
specifying, and/or attaching items including: Products, Components,
description, applicable part numbers, quantity, revision, delivery
schedule, destination, shipping method, Specifications, special
acceptance criteria (if any), unit price, and total authorized cost
of the order (“Purchase Order”). The parties shall
agree in writing on the
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Purchase Order, and the
Specifications contained thereon, in accordance with Section 1.3,
prior to the commencement of any work related to such Purchase
Orders. Provided that such Purchase Order and Specifications are
acceptable to Seller, Seller shall manufacture for Buyer,
assemblies and subassemblies, as identified in Purchase Orders.
Commencement of work related to this Agreement or related to
Purchase Orders is done so under the terms of this Agreement. Any
additional or different terms from Buyer sent together with
Purchase Orders or otherwise sent to Seller or from Seller to Buyer
shall be excluded unless signed by both parties as an Amendment or
an Exhibit to this Agreement.
3.2
Packaging . Seller shall prepare and pack Products in
accordance with Buyer’s Specifications and in compliance with
all applicable legal requirements for such Products. Costs for
preparation, and Product packaging are included in the Price unless
not specified as part of the Product part number ordered by Buyer.
Costs for crating, palletizing, and/or bulk packaging are not
included in the Price.
3.3
Shipping . Shipping terms are FOB Seller’s
facility. Seller shall select freight carrier of its choosing
unless otherwise specified by Buyer.
3.4
Delivery . The Purchase Order shall specify requested
delivery dates. Seller shall use its commercially reasonable
efforts to ship products with appropriate lead-time such that
Products arrive at Buyer’s dock on or before the requested
dates.
3.5
Acceptance . The acceptance criteria for the Product shall
be “conformance to the Specifications at the time of
delivery”. In the event that there are additional acceptance
criteria by Buyer, they must be specified on the Purchase Order at
the time of the initial order in accordance with Section 3.1. Buyer
may reject any nonconforming delivery within a reasonable time
following delivery, with Seller to bear the costs arising from such
rejection to the extent required under applicable law.
ARTICLE 4
COMPONENTS AND CONFIGURATION MANAGEMENT
4.1
Configuration Control . Seller will maintain source control
on all parts, materials, subassemblies, and components used in
connection with the manufacture of Products
(“Components”), unless otherwise specified. Buyer will
have access to bill of material (“BOW) data, inventory
status, and production status as reasonably requested.
4.2
Product Revisions . Seller uses a product revision format
that indicates different levels of product release. All revisions
have a format of [major revision]-[minor revision]. Major revisions
(i.e., changes that may affect the form, fit or function of the
Product) are less than “1” ( e.g. , .01, .02,
.5, etc.) prior to production release and are “001” or
greater ( e.g. , 001, 002, etc.) after production release.
Minor revisions start with alpha characters beginning at
“a” after each major revision change and are
incremented for each minor revision change ( e.g. , a, b, c,
etc.). All Products provided at a revision less than 001-a (
e.g. , .01-a, .01-b, .5-a, etc.) shall be considered
prototypes or pre-production units (“Engineering
Units”). All Products provided at a revision level of 001-a
or higher ( e.g. , 001-a, 001-b, 002-a, etc.) shall be
considered production units (“Production
Units”).
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4.3
Component Scheduling . Seller shall maintain scheduling
control over Components ordering and their delivery scheduling
according to Seller’s production scheduling processes. Seller
will issue purchase orders, or otherwise place orders, for all
Components to support Buyer’s Purchase Orders throughout the
term of the Agreement. Seller will commit to longer-term buys on an
exception basis as reasonably requested by Buyer provided that all
such requests are issued in writing to Seller by Buyer.
4.4
Components and other Parts Purchases . Seller agrees to sell
sub-assemblies, Components, and other parts, from its inventory to
Buyer, upon Buyer’s reasonable request. Seller will quote a
price, including any minimum quantity, to Buyer for such Components
upon request by Buyer. All such sales are subject to the terms of
this Agreement.
.
4.5
Product Orders . Forecasts and Schedule Changes.
(a)
Buyer will provide Purchase Order(s) representing a firm commitment
for Products to be delivered as specified on the Purchase Order. In
addition, Buyer shall provide forecasts to Seller, which reflect
Buyer’s estimate of its Product(s) volume requirements over a
12-month period.
(b)
Seller will make reasonable efforts to accommodate Purchase Order
change requests, which may include requests to change order
quantities and delivery dates, subject to Component availability
and capacity at Seller’s sole discretion. Aggressive schedule
increases will be accommodated to the best of Seller’s
ability according to the terms of this Agreement. Purchase Orders
may be used to make best effort purchasing decisions. Excess or
scrap Components that occur as a result of Seller’s best
effort purchasing decisions are Buyer’s responsibility in the
event of an order cancellation, Product change undertaken in
accordance with Section 1.4, or production delay to the extent
caused or requested by Buyer.
ARTICLE 5
QUALITY SYSTEMS, REGULATORY, AND AGENCIES
5.1
Quality Systems Requirements . Seller will establish and
maintain formal quality systems and processes that are compliant
with the FDA’s Quality System Regulation (“QSR”)
and ISO 13485. Such systems and processes will be provided and
maintained by Seller. Any and all special quality system
requirements for the Products shall be provided by or agreed to by
Buyer via Specifications for the Product or as subsequently changed
via Seller’s Engineering Change Order process, in writing, at
the time of Purchase Order. Seller will inform Buyer and obtain
prior approval for any changes to be made that can affect the
quality of the Products.
5.2
Buyer Audit Rights . Seller agrees that Buyer or any of its
duly authorized representatives shall have access to and the right
to reasonably perform routine audits on any pertinent design,
manufacturing, or quality systems or processes, and associated
documentation provided that Buyer shall provide Seller with 5
working days prior written notification. Such audits shall occur at
most once every 12-month period and require 2 business days or less
to complete; provided, however, that this limitation shall not
apply in the event of an audit or inspection required by the FDA or
any other governmental or regulatory agency. Buyer and Seller shall
incur all of its’ own costs in connection with routine
audits.
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5.3
Quality System Records . Seller shall keep records including
Device Master Records on the Products in accordance with the QSR
and ISO 13485 standards for the period specified in the
Exhibits.
5.4
Traceability . Seller will provide lot or serial
traceability to selected Components for Product as agreed to by
Buyer and Seller in accordance with Section 5.1.
5.5
Corrective and Preventive Action . A corrective and
preventive action system will be managed and maintained by Seller
as necessary to meet the requirements of the QSR and ISO 13485 or
otherwise as a Seller of Products to Buyer in accordance with
Section 5.1.
5.6
Regulatory Responsibility . Buyer shall be responsible for
all FDA and other applicable international ( e.g. , MDD,
CMDCAS, etc.) regulatory reporting and registration, regulatory
submissions, Product performance monitoring, complaint handling,
and field service with respect to the Products. Buyer shall
promptly notify Seller of any customer complaints related to the
work performed by Seller. Seller agrees to cooperate, support and
investigate such matters as requested by Buyer. Seller shall be
responsible for maintaining FDA registration for the facility that
manufactures the Products.
5.7
Agencies . If Buyer seeks regulatory or safety agency
approval for its Product, into which Seller’s Product is
incorporated, Seller agrees to cooperate and fully support Buyer as
requested. Seller will cooperate with agency inspections (
e.g. , UL, CSA, etc.) relating specifically to the
Products.
5.8
Inquiries . If any governmental agency contacts Buyer or
Seller to inquire about or investigate any Product manufactured by
Seller, Buyer or Seller shall use its best efforts to give notice
thereof to the other party within 24 hours of receipt of such
contact.
ARTICLE 6
RETURNED PRODUCT AND REPAIRS
6.1
Returned Product . All Products that Buyer deems to be
non-conforming shall be returned to Seller after acquiring and
including a Seller’s Return Material Authorization (RMA)
number and paperwork indicating the details of the unit being
returned with a serial or lot number and a description of the
problem. An RMA number is available on request from the Minnetronix
Quality Department.
(a)
Shipping . Buyer shall pay for freight for Product
return to Seller and Seller shall pay for freight for Product
shipment back to Buyer. Seller shall use a shipping method of the
same or better expediency to that which Buyer returned Product to
Seller.
(b)
Decontamination . Buyer agrees to supply Seller with a
Certificate of Decontamination along with all returned Product
certifying that it is free of all toxic and biohazard materials. If
no such certificate is provided, Seller will perform
decontamination services as needed.
6.2
Repairs . In-warranty repairs shall be performed in
accordance with Section 10.4. Seller agrees to perform out-of
warranty depot repair; upgrade, and troubleshooting services
as
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requested by Buyer. All repairs,
troubleshooting, field upgrades, and field service work performed
by Buyer will be at Buyer’s sole expense, unless Buyer is
entitled to recover such expenses from Seller under Section
10.2.
ARTICLE 7
DESIGN, PROCUREMENT, ASSEMBLY, AND TEST
RESPONSIBILITY
7.1
Design Responsibility; Disclaimers . Buyer shall be solely
responsible for the design of the Products and for their safety and
efficacy for the indications and intended uses. Buyer shall bear
any financial or other responsibility for Product deficiencies
discovered by Buyer or Seller. It is Buyer’s sole
responsibility to review, validate, and approve the Product design,
any Engineering Units Seller provides, and to ensure that any
resulting product is tested, manufactured, packaged, labeled
(including adequate warnings), sold and/or used in a safe, careful,
and effective manner. Buyer is also responsible for obtaining and
maintaining any necessary approvals, including FDA, UL, CE, CSA, or
FCC approvals, if required. Any and all Engineering Units that
Seller delivers are provided “as is”. Any Engineering
Units provided by Seller may not meet regulatory standards for
medical equipment or software and are not intended for human use
unless specifically manufactured for that purpose and expressly
indicated as such by Seller to Buyer. Every design necessarily
involves individualized professional judgments, the results of
which cannot be guaranteed. Notwithstanding the foregoing, nothing
in this Section 7.1 is intended to limit, and in no event shall
this Section 7.1 be deemed to modify, the express obligations of
Seller set forth in Sections 10.2 and 10.4.
7.2
Procurement, Assembly and Test Responsibility .
Seller’s procurement, assembly and test responsibility is
limited to providing a Product that is “built to print”
according to written Specifications provided to Seller by Buyer
(and agreed upon by Seller) or as otherwise agreed to by Buyer via
Seller’s Engineering Change Order process. Seller agrees to
perform additional Services as may be needed from time to time as
requested by Buyer.
7.3
Product Changes, Support and Sustaining Engineering . As
requested by Buyer, Seller agrees to provide technical support and
sustaining engineering services required to develop, design,
engineer, test, support, and implement Product or process
changes.
ARTICLE 8
PAYMENT AND OTHER CONSIDERATION
8.1
Invoices; Payment Terms .
(a)
Seller shall issue invoices to Buyer as Products are shipped from
Seller’s plant for the price of shipped units and shipping
costs, with a credit of any applicable prepayment, downpayment,
deposit or allowance for Buyer-supplied products as established in
Exhibits or Amendments. For Services performed, Seller shall issue
invoices to Buyer once per month.
(b)
Buyer shall deliver payment in full to Seller within thirty (30)
calendar days after the later of (i) the invoice date, or (ii) the
shipment date. A late fee will be assessed to any overdue invoices.
Such late fee shall be the lesser of (a) 1.5%/month, or portion
thereof, or (b) the maximum amount permitted by law. In the event
that payment is not made within 60 days
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after invoice date, Seller may cease
all efforts on the Products and refer the account to a collection
agency at its sole discretion. Buyer shall be responsible for any
and all collections and attorneys’ fees incurred relating to
.Seller’s collection of funds owed by Buyer to
Seller.
8.2
Out-of-pocket Expenses . Buyer shall pay Seller for all
reasonable out-of-pocket expenses that Seller incurs in relation to
the Services provided hereunder; provided that out-of-pocket
expenses in excess of $2,500 in the aggregate during any 12-month
period hereunder shall be approved in advance by Buyer. Reasonable
out-of-pocket expenses, shall include, but not be limited to,
out-of-town air and ground travel, food, and lodging where
applicable, and videoconference, internet meetings, hosted
conference calls, supplier non-recurring charges, fees or
surcharges, or other miscellaneous third party costs resulting from
Seller’s performance under this Agreement. Mileage
reimbursement for personal vehicle use shall be at the current IRS
rate per mile where Seller travels out-of-town by personal or
company vehicle in relation to the Services provided
hereunder.
8.3
Expedite Costs . Seller shall be responsible for
Seller’s or Seller’s suppliers’ expedite costs
incurred in order to meet the standard delivery schedule unless
such expedite costs become necessary due to or are requested by
Buyer. Any reasonable expedite costs incurred by Seller due to or
requested by Buyer shall be recharged to Buyer.
8.4
Overtime Costs . Seller shall be responsible for
Seller’s overtime costs incurred in order to meet the
standard delivery schedule unless such overtime costs become
necessary due to or are requested by Buyer. Any reasonable overtime
costs incurred by Seller due to or requested by Buyer shall be
recharged to Buyer.
8.5
Production Delays . Unless otherwise specified in an
applicable Exhibit, in the event of production delays requested or
caused by Buyer in excess of 30 days, Buyer shall purchase from
Seller all Committed Inventory (as defined in Section 8.6(a) below)
held at Seller during the delay period and pay a 1.25%/month
Storage Fee (as defined in Section 8.6(b) below) with respect to
each month, or any portion thereof, of the delay period until
delivery of all Products or Committed Inventory from Seller to
Buyer is made. The fee calculation shall be made by multiplying
1.25% by the average monthly value of the Committed Inventory held
by Seller during the period to which the fee applies.
8.6
Fee Definitions .
(a)
Committed Inventory . “Committed Inventory”
includes Component’s in Seller’s inventory, together
with Components subject to purchase orders or other written
commitments from Seller to Seller’s suppliers, that are
purchased by or otherwise committed to by Seller as a result of
Purchase Orders, including Components actually received by Seller
or included on non-cancelable, non-returnable or limited change
purchase orders from Seller to Seller’s suppliers for
Components that will be received by Seller during the delay
period.
(b)
Storage Fee . In the event of a production delay per Section
8.5, Seller’s “Storage Fee” covers Seller’s
costs for the storage, maintenance, warranty, material handling,
shrinkage, cycle counting, storage space, floor space and other
overhead associated with the inventory as well as supplier
management, discrepant material handling, purchasing efforts,
reporting,
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tracking, and rescheduling
associated with storing and managing inventory during a delay in
production.
(c)
G&A Fee . This fee covers Seller’s costs for
general and administrative efforts associated with various business
issues including, but not limited to, purchasing, inspecting,
providing warranty, inventorying, invoicing, storing, receiving,
space, capitalizing, managing, and other overhead issues associated
with the business relating to the items or issues to which the fee
is applicable. This fee shall only be applied to costs incurred by
Seller that are owed by Seller to third parties and are not
included in the Price, but are otherwise covered by this Agreement
and are being recharged to Buyer including, but not limited to,
costs associated with Sections 8.2 - 8.4, and 8.8. The standard
G&A fee shall be 25% of the amount to which to fee is
applied.
8.7
Cancellation of Purchase Orders in Whole or in Part . In the
event that Buyer wishes to cancel a Purchase Order or terminates
the Agreement as per Sections 2.2 or 2.3, or Seller terminates this
Agreement pursuant to Section. 2.2, the following terms shall apply
to Committed Inventory purchased or committed to as a result of the
Purchase Order (as described above in Section 4.5) from
Buyer:
(a)
Seller will make reasonable good faith efforts to return unneeded
Components to. its suppliers; and
(b)
Buyer will be responsible for the following costs arising from
Buyer’s Purchase Order and subsequent
cancellation:
(i)
Sel