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EXHIBIT 10.12
ON-SITE OUTSOURCING AGREEMENT
by and between
FIDELITY INFORMATION SERVICES, INC.
AND
INDEPENDENT BANK CORP.
Effective as of November 1, 2004
PLEASE NOTE: Portions of this contract, and its exhibits and
attachments, have
been omitted pursuant to a request for confidential treatment
sent on March 4,
2005 to the Securities and Exchange Commission. The locations
where material has
been omitted are indicated by the following notation: "{****}".
The entire
contract, in unredacted form, has been filed separately with the
Commission with
the request for confidential treatment.
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TABLE OF CONTENTS
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1. PRODUCTS, THIRD-PARTY INTERFACES, RESOURCES, AND DATA
PROCESSING SERVICES..................................... 2
1.1 PRODUCTS, THIRD-PARTY INTERFACES, RESOURCES, AND DATA
PROCESSING SERVICES.............................. 2
1.2 SOFTWARE DEVELOPMENT AND ENHANCEMENT
SERVICES..........................................................
2
2.
TERM..........................................................................................................
2
3. RESPONSIBILITIES OF THE
PARTIES...............................................................................
3
3.1 DATA CENTER COMPUTER
EQUIPMENT.........................................................................
3
3.2 TERMINALS/COMMUNICATIONS
COST..........................................................................
4
3.3 PROCESSING
SCHEDULE....................................................................................
4
3.4 CLIENT APPROVAL OF PROGRAM
CHANGES.....................................................................
4
3.5 CLIENT
RESOURCES.......................................................................................
4
3.6 REQUIRED
CONSENTS......................................................................................
4
3.7
DELIVERY...............................................................................................
4
3.8 SUPPLIES AND
FORMS.....................................................................................
4
3.9 CLIENT'S INPUT
DATA....................................................................................
5
3.10 CLIENT'S
RESPONSIBILITIES.............................................................................
5
3.11 FIDELITY
RESPONSIBILITIES.............................................................................
5
3.12 SERVICE REQUEST
ORDERS................................................................................
6
4. DATA PROCESSING PREMISES AND
SECURITY.........................................................................
6
4.1 DATA PROCESSING
PREMISES...............................................................................
6
4.2 SECURITY
STANDARDS.....................................................................................
7
5.
SOFTWARE......................................................................................................
7
5.1 ADDITIONAL LICENSED
PROGRAMS...........................................................................
8
5.2 USER
MANUALS...........................................................................................
8
5.3 CLIENT-PROVIDED
SOFT...................................................................................
8
5.4 INSTALLATION OF NEW SYSTEMS AND
SUBSYSTEMS.............................................................
8
5.5 MODIFICATIONS REQUESTED BY
CLIENT......................................................................
9
5.6 REGULATORY REPORTING
REQUIREMENTS......................................................................
9
6.
EDUCATION.....................................................................................................
9
7. STAFFING; COMPUTER
USE........................................................................................
9
7.1 RESIDENT TECHNICAL
STAFF...............................................................................
9
7.2 SPECIAL COMPUTER
USE...................................................................................
10
8. FORCE MAJEURE, TIME OF PERFORMANCE AND INCREASED COSTS AND
ERROR CORRECTION................................... 10
9.
TERMINATION...................................................................................................
11
9.1
TERMINATION............................................................................................
11
9.2 TERMINATION FOR CONVENIENCE BY
CLIENT..................................................................
11
9.3 TERMINATION UPON FIDELITY'S MATERIAL
BREACH............................................................
12
9.4 TERMINATION UPON CLIENT'S MATERIAL
BREACH..............................................................
13
9.5 DATA, SYSTEMS AND
PROGRAMS.............................................................................
15
9.6 DECONVERSION FEES AND
CHARGES..........................................................................
15
10. TRANSITIONAL
COOPERATION.....................................................................................
15
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10.1 OFFER OF EMPLOYMENT
..................................................................................
15
10.2 TRANSITION
...........................................................................................
15
10.3 EQUIPMENT
............................................................................................
16
10.4 ADDITIONAL SUPPORT
...................................................................................
16
11. BACKUP, STORAGE, FILES AND PROGRAMS
.........................................................................
16
11.1 FILES AND PROGRAMS
...................................................................................
16
11.2 STORAGE
..............................................................................................
16
11.3 DISASTER RECOVERY
....................................................................................
16
12. EFFECTIVE PLANNING AND COMMUNICATION
........................................................................
16
12.1 STEERING COMMITTEE
...................................................................................
16
12.2 AUDIT CONFERENCE
.....................................................................................
17
12.3 RELATIONSHIP MANAGEMENT
..............................................................................
17
12.4 FORMAL DISPUTE RESOLUTION PROCEDURES
.................................................................
18
12.5 STRATEGIC PLANNING MEETINGS
..........................................................................
19
13. INTELLECTUAL PROPERTY RIGHTS
................................................................................
19
13.1 OWNERSHIP OF CLIENT SOFTWARE
.........................................................................
19
13.2 OWNERSHIP OF FIDELITY SOFTWARE
.......................................................................
19
13.3 MODIFICATIONS TO FIDELITY SOFTWARE
...................................................................
19
14. PAYMENT AND BILLING
.........................................................................................
20
15. NO INTERFERENCE WITH CONTRACTUAL RELATIONSHIP
...............................................................
20
16. NO WAIVER OF DEFAULT
........................................................................................
20
17. FEE ADJUSTMENTS RELATED TO MERGER OR ACQUISITION OR CHANGED
SERVICES ........................................ 20
17.1 MERGER OR ACQUISITION
................................................................................
21
17.2 INCREASES BASED ON CHANGES IN SERVICES
...............................................................
21
18. ASSIGNMENT
..................................................................................................
21
19. CONFIDENTIALITY
.............................................................................................
21
19.1 CONFIDENTIALITY OBLIGATION
...........................................................................
21
19.2 NON-DISCLOSURE COVENANT
..............................................................................
21
19.3 EXCEPTIONS
...........................................................................................
22
19.4 CONFIDENTIALITY OF THIS AGREEMENT; PROTECTIVE ARRANGEMENTS
........................................... 22
19.5 BANK'S RIGHT TO MONITOR AND AUDIT SERVICE PROVIDER
................................................... 23
20. GOVERNING LAW/FORUM SELECTION/ARBITRATION
...................................................................
23
20.1 GOVERNING LAW/FORUM SELECTION
........................................................................
23
20.2 ARBITRATION PROCEDURES
...............................................................................
23
21. TAXES
.......................................................................................................
24
22. INDEPENDENT CONTRACTOR
......................................................................................
24
22.1 CLIENT SUPERVISORY POWERS
............................................................................
24
22.2 FIDELITY'S EMPLOYEES
.................................................................................
25
22.3 FIDELITY AS AN AGENT
.................................................................................
25
23. CLIENT AND FIDELITY EMPLOYEES
...............................................................................
25
24. INTENTIONALLY OMITTED
.......................................................................................
25
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25. NOTICES
.....................................................................................................
25
26. COVENANT OF GOOD FAITH
......................................................................................
26
27. LIMITATION OF LIABILITY
.....................................................................................
26
28. INDEMNIFICATION
.............................................................................................
26
28.1 PERSONAL INJURY AND PROPERTY DAMAGE
..................................................................
26
28.2 INFRINGEMENT OF FIDELITY SOFTWARE OR FIDELITY-PROVIDED
THIRD PARTY SOFTWARE .......................... 26
28.3 INFRINGEMENTS OF CLIENT-PROVIDED SOFTWARE
............................................................ 27
29. OTHER REPRESENTATIONS, WARRANTIES AND COVENANTS
.............................................................
28
29.1 LICENSES AND PERMITS AND COMPLIANCE WITH LAWS
........................................................ 28
29.2 AUTHORIZATION AND EFFECT
.............................................................................
28
29.3 BUSINESS PRACTICES
...................................................................................
28
29.4 FIDELITY SOFTWARE
....................................................................................
29
29.5 CLIENT SOFTWARE
......................................................................................
29
29.6 PROFESSIONAL AND WORKMANLIKE
.........................................................................
29
29.7 NO ADDITIONAL REPRESENTATIONS OR WARRANTIES
.......................................................... 29
30. INSURANCE
...................................................................................................
29
31. ENTIRE AGREEMENT
............................................................................................
29
32. SECTION TITLES
..............................................................................................
29
33. COUNTERPARTS
................................................................................................
30
34. FINANCIAL STATEMENTS
........................................................................................
30
35. INTENTIONALLY OMITTED
.......................................................................................
30
36. PUBLICITY
...................................................................................................
30
37. VENDOR MANAGEMENT
...........................................................................................
30
EXHIBITS
A. Software Listing
B. Software Development and Enhancements
C. Fees and Charges
D. Production Schedule
E. Responsibilities of the Parties
F. Intentionally Omitted
G. Insurance
H. Equipment Configuration
I. License Terms and Conditions
J. Internet Hosting
K. DASH ATM/EFT Services
L. Form of Statement of Work
ATTACHMENT 1
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ON-SITE OUTSOURCING AGREEMENT
PARTIES AND EFFECTIVE DATE
This On-Site Outsourcing Agreement (the "Agreement") is dated
and
effective as of November 1, 2004 (hereinafter the "Effective
Date"), by and
between FIDELITY INFORMATION SERVICES, INC., an Arkansas
corporation, with
offices located at 601 South Lake Destiny Drive, Maitland,
Florida 32751
(hereinafter "Fidelity") and INDEPENDENT BANK CORP., with
offices located at 288
Union Street, Rockland, Massachusetts 02370 (hereinafter
"Client"), primarily
for the purposes of processing the data of the Client's
wholly-owned bank
subsidiary Rockland Trust Company ("RTC").
The term "Client" shall also include, to the extent necessary to
confer
any of the rights and benefits associated with this Agreement,
RTC, RTC's
current subsidiaries RTC Securities Corp I, RTC Securities Corp.
X, Taunton
Avenue, Inc., and the Rockland Trust Community Development LLC,
and the Client's
other current subsidiaries in addition to RTC, namely
Independent Capital Trust
III and Independent Capital Trust IV (hereinafter collectively
the
"Client-Affiliated Entities"). The term "Client-Affiliated
Entities" shall also
include any future wholly-owned subsidiaries of Client, subject
to the
provisions of Section 17 of this Agreement.
While the Client-Affiliated Entities are entitled to any of the
rights and
benefits that the Client possesses under this Agreement, the
Client-Affiliated
Entities shall bear no responsibility for any financial or other
obligations,
arising under this Agreement; provided, however, that Client and
the
Client-Affiliated Entities shall at all times be subject to the
confidentiality
obligations set forth in this Agreement. Client shall be solely
responsible for
any financial or other obligations arising from this
Agreement.
AGREEMENT SUPERSEDES PRIOR CONTRACT
Fidelity's predecessor in interest ALLTEL Information Services,
Inc, and
the Client are parties to an On-Site Outsourcing Agreement dated
as of October
18,1999, which had been amended, in writing, eight times and
which had a term
that ends on May 31, 2005 (hereinafter collectively the "Prior
Contract"). This
Agreement supersedes the Prior Contract, in its entirety, as of
the Effective
Date.
TERMINATION OF PRIOR CONTRACT
The parties, to the extent necessary to do so, agree that the
Prior
Contract has been terminated by their mutual agreement and is
null, void, and of
no further legal effect as of the Effective Date, without any
further rights or
obligations, financial or otherwise, on the part of either party
except with
respect to those items expressly identified in the Prior
Contract as surviving
the termination of the Prior Contract and provided that Client
shall pay all
outstanding amounts due and payable to Fidelity pursuant to the
Prior Contract.
The parties agree that, notwithstanding termination of the Prior
Contract, the
licenses granted to Client pursuant to the Prior Contract remain
in effect and
are carried forward to this Agreement without payment of
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any additional license fees. All licensed Fidelity software
products are listed
in Exhibit A to this Agreement.
AGREEMENT
For good and valuable consideration, the sufficiency of which is
hereby
acknowledged, the parties agree as follows:
1. PRODUCTS, THIRD-PARTY INTERFACES, RESOURCES, AND DATA
PROCESSING SERVICES.
1.1 PRODUCTS, THIRD-PARTY INTERFACES, RESOURCES, AND DATA
PROCESSING
SERVICES. Fidelity will provide to Client the Fidelity software
products,
third-party interfaces to and/or from the Fidelity software
products, Fidelity
resources, and the data processing services described in this
Agreement and in
the Exhibits and Attachments which are attached to, incorporated
into, and made
an integral part of this Agreement. The services provided by
Fidelity to Client
shall generally include, but not be limited to, the general
management of
Client's data processing, installation and enhancement of
Fidelity-developed
software systems, operation of software systems developed by
Fidelity and third
parties, programming, furnishing, maintaining and operating
computer equipment,
and providing information in various media forms (hereinafter
collectively
referred to as "Services"). As more particularly described in
Section 5 below,
Fidelity also grants to Client a license to use the Fidelity
software products.
The specific Services, third-party interfaces and resources
provided, the
Fidelity software products licensed, and the applicable fees and
charges, are
described in more detail in this Agreement, its Exhibits, and
Attachments.
1.2 SOFTWARE DEVELOPMENT AND ENHANCEMENT SERVICES. Exhibit B to
this
Agreement sets forth the description of software development and
enhancement
services that Fidelity will provide to Client pursuant to this
Agreement. Unless
expressly noted otherwise in Exhibit B, Fidelity will provide
the software
development and enhancement services described in Exhibit B to
Client at no
additional cost.
2. TERM.
This Agreement commences on the Effective Date and ends May 31,
2010 (the
"Term"), unless earlier terminated pursuant to Section 9. During
the period
between June 1, 2008 and September 1, 2008 (the "Extension
Notice Period"),
Client shall have the option to extend the Term of this
Agreement for an
additional five (5)-year period, i.e., until May 31, 2015 (the
"Extended Term").
Client shall have the right to exercise its option to extend the
Term by giving
written notice (the "Extension Notice") to Fidelity of Client's
intention to do
so. Client's timely delivery of the Extension Notice shall
conclusively
establish that this Agreement continues in effect through the
end of the
Extended Term. The pricing for the Extended Term shall be: (i)
for core
processing, the same fees as are in effect for core processing
as of the date of
the Extension Notice; and (ii) for services for which Client
pays volume-based
charges, the lower of Fidelity's then-current charges for such
services or the
fair market value for such services as of the date of the
Extension Notice
("Fair Market Value"). If Client and Fidelity cannot mutually
agree upon the
Fair Market Value, Client and Fidelity will, within ninety (90)
days of an
2
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Extension Notice, complete binding arbitration to determine the
Fair Market
Value which shall not, in any event, exceed Fidelity's
then-current volume-based
charges. Such extension of the Term will be memorialized in a
written amendment
to this Agreement. The last day of the Term (or the Extended
Term, if
applicable) shall be the "Expiration Date".
3. RESPONSIBILITIES OF THE PARTIES.
Fidelity and Client shall be responsible for the following.
3.1 DATA CENTER COMPUTER EQUIPMENT. Except as otherwise
expressly
provided in this Agreement (see Exhibit E), Fidelity will supply
{****}
those CPUs, communications controllers, DASD equipment,
tape/cartridge
equipment, printers and other equipment as identified in Exhibit
H and such
other equipment as Fidelity may deem appropriate for its
operation of the "Data
Center" (as that term is defined in Section 4.1).
Fidelity and Client will evaluate hardware capacity on an
annual
basis. Any hardware upgrades will be mutually agreed upon, with
agreement not to
be unreasonably withheld by either party. Fidelity acknowledges
and agrees that
if Client has paid in full the purchase price for any hardware
as of the
expiration or earlier termination of this Agreement, then Client
will be the
owner of any such Client-purchased hardware ("Client Purchased
Hardware") and
will not be required to make any payment to Fidelity for Client
Purchased
Hardware. {****}
Fidelity agrees, warrants, and represents that the computer
equipment to be supplied and installed at the Data Center,
whether pursuant to
this Section 3.1 or otherwise, shall be operated by Fidelity
solely for the
benefit for Client and to process Client's data as hereunder
agreed, and will
not be used to process any data for any third parties
whatsoever. The processing
of data by Fidelity for any third parties using the equipment
provided for in
this Agreement will be considered a default by Fidelity under
the terms and
conditions of this Agreement, subject to the remedies of
termination described
elsewhere in this Agreement. Nothing in this Section shall
prevent Fidelity and
Client from entering into a mutually agreed-upon
"revenue-sharing agreement" for
the processing of data for third parties; however, any such
agreement shall be
in writing and deemed to be an amendment to this Agreement.
Fidelity shall indemnify and hold Client harmless from all risk
of
loss associated with the equipment identified in Exhibit H and
any additional
equipment owned or leased by Fidelity that Fidelity may add to
the Data Center
in the future (the "Equipment"). Fidelity, however, will satisfy
its indemnity
obligation with respect to the Equipment by maintaining the
insurance coverage
set forth in Exhibit G (or coverage that is substantially
comparable to the
coverage shown in Exhibit G) in full force and effect during the
Term of this
Agreement. Client will bear no risk of loss with respect to the
Equipment,
excepting only any loss resulting from Client's willful
misconduct or gross
negligence. Client shall have no obligation to insure the
Equipment.
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3.2 TERMINALS/COMMUNICATIONS COST. Client will pay all costs of
installing
and utilizing communication or telephone lines, data sets,
modems, ATMs,
terminals, terminal communication control units and other
equipment, as may be
required for Client's on-line operations, testing and training.
Fidelity will
provide, at its expense, as applicable, the terminals and
personal computers
used by its personnel. Client will provide all personal
computers used by its
personnel, both hardware and software.
3.3 PROCESSING SCHEDULE. Client shall provide input data and
Fidelity will
process and update Client's data in accordance with Exhibit
D.
3.4 CLIENT APPROVAL OF PROGRAM CHANGES. Functional changes to
programs
(other than standard releases) used to process Client's data
affecting input,
output, control, audit, or accounting procedures of Client shall
be made only
with the express written approval of Client.
3.5 CLIENT RESOURCES. During the Term, Client will provide the
Client
resources reasonably required for Fidelity to provide the
Services. Exhibit E
sets forth a non-exclusive list of the Client resources that
Client is
reasonably required to provide to Fidelity.
3.6 REQUIRED CONSENTS. For the purposes of this Agreement, a
"Required
Consent" shall mean permission for Fidelity to use those assets,
services, and
rights, if any, leased, contracted for, licensed, or owned by
Client, Client
software, and Client-provided third party software, if any, to
be made available
to Fidelity by Client to enable Fidelity to provide the
Services.
(a) COOPERATION. Client shall obtain all Required Consents.
Upon
Client's request, Fidelity shall assist Client in obtaining the
Required
Consents. Once each such Required Consent has been obtained,
Client shall
provide a copy of it to Fidelity. Until such time as the
Required Consent has
been obtained by Client, any right to use the affected Client
resource shall not
be deemed to have been transferred to Fidelity, and the parties
shall cooperate
with each other in achieving a reasonable alternative
arrangement for the use of
the affected Client resources.
(b) COSTS. Any cost incurred by Fidelity at Client's request
in
obtaining a Required Consent shall be separately charged by
Fidelity to Client
as a pass-through expense. Upon request of Client, Fidelity will
provide an
estimate of such cost and submit to Client prior to incurring
such cost.
3.7 DELIVERY. Client, or its designee, is responsible to
Fidelity for
delivery of all input and output data to and from the Data
Center. Fidelity is
responsible for safekeeping Client's confidential documents
while in Fidelity's
possession in the Data Center.
3.8 SUPPLIES AND FORMS. Fidelity will provide and install all
magnetic
tapes and tape cartridges which may be required to perform
Fidelity's
obligations under this Agreement. Client will provide all input
and output
forms, balance control forms, stock paper, system laser printer
supplies, impact
printer ribbons, and any forms which may be necessary for
Fidelity to meet the
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processing requirements of Client, as well as adequate storage
space for those
items. Fidelity will provide, at its own cost, its own internal
forms and other
internal ancillary supplies as may be required for Fidelity's
internal
requirements and in the ordinary course of Fidelity's
business.
3.9 CLIENT'S INPUT DATA. Client assumes all risk of loss and
expenses of
reconstruction of input data, except for loss caused by
Fidelity's negligence.
3.10 CLIENT'S RESPONSIBILITIES. If Client wishes to provide
Fidelity with
formal notice of any issue arising under this Agreement, Client
will first
notify Fidelity's On-Site Account Manager, in writing, of the
issue (an "Issue
Notice"). Client shall date every Issue Notice and shall include
in any Issue
Notice a reasonable level of detail sufficient to explain the
issue presented
and Client shall provide Fidelity with reasonable documentation
for each issue
logged to Fidelity with the Issue Notice.
Fidelity shall promptly review and log every Issue Notice
received and
shall notify the Client, in writing, within ten (10) days if
Fidelity needs
additional information from the Client to explain or understand
the issue
presented (an "Additional Information Request"). If Fidelity
does not timely
deliver an Additional Information Request to Client, the Issue
Notice will be
deemed to be sufficiently detailed and logged in for a response
by Fidelity as
of the tenth (10th) day after the date of the Issue Notice.
3.11 FIDELITY RESPONSIBILITIES. For purposes of this Section, a
Software
defect will be defined as any production problem where the
Software does not
function according to Fidelity's published documentation.
(a) For purposes of this Section, "Priority 1" shall mean
any
Software defect where the system is down as a direct result of
the defect and
Client is prevented from performing activities critical to
Client's day-to-day
business. Fidelity will use all reasonable efforts to respond
and coordinate
with Client to develop temporary mitigating solutions within one
(1) hour of
being notified of an occurrence and will attempt to resolve all
Priority 1
issues as soon as is reasonably possible and, in any event,
within twenty-four
(24) hours of being notified.
(b) For purposes of this Section, "Priority 2" shall mean
any
Software defect where there is a material effect on a high
volume of Client's
accounts or customers (e.g., any material effect in printed
correspondence/disclosures, transaction posting, or accruals).
Fidelity will use
all reasonable efforts to respond and coordinate with Client to
develop
temporary mitigating solutions within eight (8) hours of being
notified of an
occurrence and will attempt to resolve all Priority 2 issues as
soon as is
reasonably possible and, in any event, within forty-eight (48)
hours of being
notified.
(c) For purposes of this Section, "Priority 3" shall mean
any
Software defect causing Client excess increased costs or labor
or where there is
a minor effect on a small volume of Client's accounts or
customers. Fidelity
will use all reasonable efforts to respond and coordinate with
Client to develop
temporary mitigating solutions within thirty (30) days of the
defect being
identified. Fidelity will include a final mitigating solution
for Priority 3
defects in the next release of the Software for which the
development window has
not been closed.
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Fidelity will maintain a log of any open items defined in (a),
(b) and
(c), above, and will meet with Client weekly to discuss the
status of each item
and the efforts being made to resolve them. The parties shall
resolve any
disputes which arise regarding Fidelity's satisfaction of its
obligations under
this Section by using the process set forth in Sections 12.4 and
20 of the
Agreement.
3.12 SERVICE REQUEST ORDERS. After receiving a Service Request
Order
("SRO") from Client, Fidelity will use all reasonable efforts to
respond with a
high-level estimate of the level of effort and cost of the
project described in
the SRO within two (2) weeks after receiving the SRO. If
Fidelity determines
that the requested project is large in scope, Fidelity will
scope the project
using a Statement of Work (as set forth in Exhibit L) and define
the cost
associated with the development project requested by Client.
During the initial
Term (i.e., until May 31, 2010), Client shall pay Fidelity at
the rate of
$1,500.00 per day to scope the requested development project.
The development
projects described in Exhibits B-l and B-4 will be defined using
this process.
If Client agrees in writing to have Fidelity proceed with any
project described
in a Scope Document prepared by Fidelity, the costs incurred by
Client for the
development of the Scope Document will be credited against the
actual
development and/or delivery cost for the project. After
execution of an
amendment to this Agreement documenting the particulars of the
project, the
credits to Client will be applied to amounts payable to Fidelity
for the project
as such amounts are invoiced to Client. After the end of the
initial Term, the
fee for scope development shall be Fidelity's then-current fee.
If the SRO is a
request for core application development, Fidelity will evaluate
the project,
but reserves the right to refuse the project if it is not in
line with
Fidelity's product strategy. If the SRO is a request for custom
development,
Client may use Resident Staff or Dedicated Resources to develop
a response to
the SRO. The use of the Resident Staff or Dedicated Resources in
this way may
have a negative impact on Fidelity's ability to perform its
obligations under
this Agreement. In this case, Fidelity will so notify Client and
the parties
will use all reasonable efforts to reach mutual agreement on the
fulfillment of
the SRO.
4. DATA PROCESSING PREMISES AND SECURITY.
4.1 DATA PROCESSING PREMISES. Client agrees to provide Fidelity
with
adequate premises, in good repair, to perform its
responsibilities under this
Agreement. Such premises shall be referred to herein as the
"Data Center".
Without limiting the generality of the foregoing, Client agrees
to supply water,
sewer, heat, lights, telephone lines and equipment, air
conditioning,
electricity (including, if desired by Client, an uninterruptible
power system,
battery backup and backup generator capacity), janitorial
services, office
equipment and furniture, and parking spaces for Fidelity
employees under the
same conditions provided to employees of Client. Fidelity is not
responsible to
Client for any injury or damage to tangible personal property or
persons which
occurs in or around the Data Center unless caused by Fidelity's
negligence or
willful misconduct of Fidelity. Client will provide telephone
instruments and
telephone service for Fidelity to communicate with the employees
of Client, and
as may be reasonably required by Fidelity to operate the Data
Center.
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4.2 SECURITY STANDARDS. Fidelity has implemented and shall
maintain
appropriate administrative, technical and physical safeguards
with respect to
Client's Proprietary Information. Further, Fidelity will adhere
to such
additional security measures with respect to Client's customer
information as
may reasonably be imposed by Client. If implementation and/or
adherence to such
additional security measures increases Fidelity's costs of
operation, Client and
Fidelity will discuss and mutually agree upon an appropriate
reimbursement for
Fidelity.
5. SOFTWARE.
Only at the end of the initial Term specified in Section 2 above
(i.e., May 31,
2010), and subject to the conditions listed below, Client shall
have the right
to acquire a perpetual license to use the Fidelity proprietary
application
systems listed under the heading "Base Processing Software" and
the interfaces
listed under the heading "Construction and/or Maintenance of the
Following Third
Party Interfaces" in Exhibit A (collectively, the "Base
Processing Software")
for{****} If Client's asset size (excluding investments) as of
May 31, 2010 is
greater than $7 billion, the license fee payable by Client
hereunder shall be
computed based on Fidelity's then-current license fees for an
institution with a
similar asset size {****}
The maintenance fees for the Base Processing Software shall be
Fidelity's
then-current maintenance fees. Client shall exercise the right
granted hereunder
by delivering a written notice to Fidelity. {****} The granting
of such license
is conditioned upon the following: execution by both parties of
Fidelity's
then-current license and maintenance agreement for the Base
Processing Software;
Client's payment of the license fees described above; Client's
payment of the
maintenance fee described above; and, Fidelity not having
terminated this
Agreement for Client's default. If the Term of the Agreement is
extended
pursuant to Section 2, Client may not invoke this clause during
the Extended
Term.
Client's license to use the Fidelity proprietary application
systems
listed in Exhibit A under the heading "Additional Licensed
Software" (the
"Additional Licensed Software") shall be perpetual and shall
become effective
upon execution of this Agreement. The granting of this license
for the
Additional Licensed Software is subject to the license terms and
conditions set
forth in Exhibit I to this Agreement. Upon expiration or early
termination of
this Agreement by Client, Client's license to use the Additional
Licensed
Software shall continue in full force and effect without payment
of additional
license fees provided that a current maintenance agreement is
entered into by
Client and that this Agreement has not been terminated by
Fidelity for Client's
breach.
7
<PAGE>
The Base Processing Software and the Additional Licensed
Software shall be
referred to collectively as the "Software" in this
Agreement.
5.1 ADDITIONAL LICENSED PROGRAMS. The license contemplated by
this Section
5 shall also apply to all Fidelity-developed program
modifications or
enhancements installed for Client's benefit pursuant to this
Agreement. Fidelity
will furnish Client, upon request, a current list of all
Software developed and
made generally available by Fidelity. Fidelity will give Client
180 days' notice
prior to eliminating updates for a particular system version of
any
Fidelity-developed program.
5.2 USER MANUALS. Prior to the installation of any item of
Software,
Fidelity will deliver to Client one copy of the applicable User
Manuals on CD
ROM, and thereafter, one copy of standard updates thereto.
Client is responsible
for the initial personalization and for the maintenance,
reproduction and
distribution of User Manuals which maintenance, reproduction and
distribution
Fidelity expressly authorizes hereunder; provided, however, that
Fidelity hereby
consents to the reproduction of User Manuals by Client solely
for the internal
use of Client in accordance with this Agreement. Client shall
retain all
Fidelity proprietary notices in any copies that Client makes.
Client may order
additional CD's at Fidelity's then-current fees.
5.3 CLIENT-PROVIDED SOFTWARE. Fidelity will use all software
acquired by
Client from third parties or developed by Client
("Client-Provided Software")
without the assistance of Fidelity exclusively to process
Client's data.
Additional use of such Client-Provided Software by Fidelity
shall require the
written approval of Client. Fidelity reserves the right to
review and/or test
such Client-Provided Software, in advance of processing, to
assure compatibility
with Fidelity equipment and consistency with Fidelity's
processing techniques.
Fidelity makes no warranties regarding the compatibility of the
Client-Provided
Software acquired by Client or any Client software with
Fidelity's equipment or
with Fidelity's processing techniques. At Client's expense,
Client shall provide
Internet access for the Resident Staff and any non-Fidelity
standard PC software
licenses that Fidelity personnel are required to use in order to
provide the
Services to Client. The "Resident Staff (as the term is defined
below) will
provide operational Services (excluding support and maintenance)
with respect to
such Client-Provided Software. Client shall have the right to
purchase
maintenance contracts for such Client-Provided Software in its
discretion.
Client represents and warrants to Fidelity that Client has the
right to furnish
the Client-Provided Software, documentation and other materials
furnished to be
used by Fidelity here under are free of all liens, claims,
encumbrances and
other restrictions. Client will indemnify Fidelity and hold
Fidelity harmless
from any loss, claim, damage or expense, including reasonable
attorneys' fees,
resulting from any action brought or claim made by any third
party claiming
superior title or right to protection of proprietary information
in respect of
any Client-Provided Software.
5.4 INSTALLATION OF NEW SYSTEMS AND SUBSYSTEMS. Fidelity will
install
regulatory changes, updates, new systems and subsystems using
the Resident
Staff. Fidelity will present to Client the features of and
estimated hours
required to install such systems or subsystems.
8
<PAGE>
5.5 MODIFICATIONS REQUESTED BY CLIENT. If requested by Client,
Fidelity
agrees to modify the Fidelity-developed programs installed for
Client by
Fidelity. Resident Staff will implement such Client-authorized
modifications.
5.6 REGULATORY REPORTING REQUIREMENTS. During the Term, for no
additional
fee, Fidelity agrees to modify those Fidelity-developed programs
installed for
Client so that such programs will comply with the mandatory data
processing
output requirements specified by federal regulatory authorities
applicable to
assist Client in achieving compliance. Resident Staff will
provide program
modifications necessary to meet state and local regulatory
requirements at
Client's request. Client acknowledges and agrees that certain
state or local
regulatory changes may require modifications to the Base
Processing Software
that cannot be made by Resident Staff. In these situations, the
SRO procedures
described above will be utilized to determine the scope of work
required to make
such modifications. By mutual agreement of the parties,
Dedicated Resources may
be used to make the modifications or Client will fund such
modifications. Client
agrees to make Fidelity aware of any local or state regulatory
requirements not
included in the requirements established by federal regulatory
authorities.
6. EDUCATION.
During the initial Term of this Agreement (i.e., until May 31,
2005),
Fidelity will provide training to Client on new releases of the
Software using a
remote electronic training method up to five (5) times for each
full release of
the Base Processing Software; provided, however, that Client
must use the
training for any particular release no later than ninety (90)
days after general
availability of such release. Fidelity will make available to
Client personnel,
its standard application software training courses, which are
generally held in
Maitland, Florida. Client personnel may attend such courses, and
any other
standard courses generally offered by Fidelity to its other
customers, upon
payment of Fidelity's then-current published course fee (except
as set forth in
Section 1.1 (d) of Exhibit C), subject to normal space
availability requirements
and compliance with Fidelity's standard registration and
enrollment deadlines
and procedures. Client will pay all travel and lodging expenses
of its personnel
while attending Fidelity courses.
7. STAFFING; COMPUTER USE.
7.1 RESIDENT TECHNICAL STAFF. Fidelity will provide the staffing
level
of technical and analyst personnel set forth in Section 5 of
Exhibit C (the
"Resident Staff"). Client and Fidelity will mutually agree on
the Resident
Staff. Subject to a reasonable time for replacements in the
event of
resignations or terminations, Fidelity will maintain such
staffing levels
throughout the Term. If Resident Staff is reduced for any period
over 60 days,
the monthly fee will be reduced on a per diem basis. Duties of
the Resident
Staff shall consist of installing the Software listed in Exhibit
A, installing
program updates, installing new systems and subsystems,
programming resulting
from regulatory changes, user interface, communication and
customer service,
systems programming, attending education classes, Client
meetings and research
meetings. Client-requested program modifications and general
programming duties
will be provided by either Dedicated Resources or non-resident
Fidelity
personnel, at Fidelity's then-current rates, if the Resident
Staff is unable to
perform such duties.
9
<PAGE>
(a) Project Control - The Resident Staff will monitor any
Client-requested projects, and Fidelity will provide Client with
status updates
on at least a twice a month basis.
(b) Priorities - Client shall have the right to establish
all
programming and project priorities for the Resident Staff.
However, changes in
priorities which require reassignment of the Resident Staff to
other
responsibilities may result in an increase of the time required
by Fidelity to
complete certain tasks hereunder.
(c) Resource Change Procedure - At Client's written request,
Fidelity will increase (when and as resources are available) or
decrease the
Resident Staff, in accordance with the procedures described in
Section 5 of
Exhibit C.
(d) Temporary Non-Resident Personnel - If Client does not wish
to
re-order priorities to permit the Resident Staff to perform
additional services,
or to direct Fidelity to increase the Resident Staff, Client may
request
Fidelity to provide additional non-resident personnel on a
temporary basis and
Fidelity will provide such non-resident personnel on an
as-available basis.
Fidelity will promptly respond with a quotation for such
non-resident personnel
in accordance with Section 6 of Exhibit C. If Client wishes to
utilize the
Fidelity personnel services quoted, Client will notify Fidelity
in writing,
authorizing Fidelity to provide such services.
7.2 SPECIAL EQUIPMENT USE. Client may use any Fidelity equipment
which is
available in the Data Center, without additional charge, for the
exclusive
purpose of performing non-repetitive services or for use by
Client with regard
to audit or other customary and routine audit examination
functions, provided
that the use of Fidelity's equipment does not materially
interfere with
Fidelity's responsibilities under this Agreement. If any
overtime will be
incurred by computer operators in connection with any such use
of Fidelity's
equipment, Fidelity will notify Client in advance and the
parties will mutually
agree on how any such overtime charges will be paid.
8. FORCE MAJEURE, TIME OF PERFORMANCE AND INCREASED COSTS AND
ERROR
CORRECTION.
8.1 Neither party shall be held liable for any delay or failure
in
performance of all or a portion of the Services of any part of
this Agreement
from any cause beyond its reasonable control and without its
fault or
negligence, including, but not limited to, acts of God, acts of
civil or
military authority, government regulations, government agencies,
delay or
failure to receive any required government approvals, embargoes,
epidemics, war,
terrorist acts, riots, insurrections, fires, explosions,
earthquakes, nuclear
accidents, floods, power blackouts affecting facilities
unusually severe weather
conditions, (the "Affected Performance"). Upon the occurrence of
a condition
described in this Section 8.1, the party whose performance is
affected shall
give written notice to the other party describing the Affected
Performance, and
the parties shall promptly confer, in good faith, to agree upon
equitable,
reasonable action to minimize the impact, on both parties, of
such condition,
including, without limitation, implementing the disaster
recovery services. The
parties agree that the party whose performance is affected shall
use
commercially reasonable efforts to minimize the delay caused by
the force
majeure events and recommence the Affected Performance. In the
event the delay
caused by the force majeure
10
<PAGE>
event lasts for a period of more than 30 days, the parties shall
negotiate an
equitable modification to this Agreement with respect to the
Affected
Performance. If the parties are unable to agree upon an
equitable modification
within 15 days after such 30-day period has expired, then either
party shall be
entitled to serve 30 days' notice of termination on the other
party with respect
to only such Affected Performance. If the Affected Performance
is continuing
upon the expiration of such 30-day notice period the portion of
this Agreement
relating to the Affected Performance shall automatically
terminate. The
remaining portion of the Agreement that does not involve the
Affected
Performance shall continue in full force and effect. In such
event Fidelity
shall be entitled to be paid for that portion of the Affected
Performance for
which it has completed or is in the process of completing
through the
termination date.
8.2 The parties agree that timely and accurate submission of
input and
output is essential to satisfactory performance under this
Agreement. Fidelity's
time of performance shall be enlarged and its failure to perform
shall be
excused, if and to the extent reasonably necessary, in the event
that: (a)
Client fails to submit input data in the prescribed form or in
accordance with
the schedules set forth in Exhibit D, (b) an act of God,
malfunction of any
equipment or other cause beyond the control of Fidelity prevents
timely data
processing hereunder, (c) special requests by Client or any
governmental agency
authorized to regulate or supervise Client impact Fidelity's
normal processing
schedule; or (d) if Client fails to provide any equipment,
software, premises or
performance required of it under this Agreement and the same is
necessary for
Fidelity's performance hereunder (each hereinafter a
"Performance Delay Event").
If there is a Performance Delay Event, Fidelity will promptly
notify Client of
the estimated impact of the Performance Delay Event on its
processing schedule,
if any.
8.3 In the event of an error in processing Client's data,
Fidelity
promptly will correct it. Fidelity shall correct any errors
without charge to
Client unless the error was caused by the intentional act or
gross negligence of
Client. Client carefully will review and inspect all reports
prepared by
Fidelity, to balance promptly to the appropriate control totals
and within a
reasonable time after any error or out-of-balance control totals
should be
detectable. Client agrees to promptly notify Fidelity of any
erroneous
processing. If Client fails to so notify Fidelity, Client shall
be deemed to
have waived its rights in respect of such error and to have
assumed all risks in
respect thereof.
9. TERMINATION.
9.1 TERMINATION. This Agreement, except as otherwise provided in
Section
9, will continue in effect until the Expiration Date. This
Agreement, including
all Exhibits, may be terminated by the permitted party giving
written notice to
the other party in accordance with Section 25 and the applicable
provisions of
this Section.
9.2 TERMINATION FOR CONVENIENCE BY CLIENT. At any point after
May 31,
2006, Client may terminate this Agreement, in its sole and
absolute discretion,
for convenience in accordance with the terms and conditions of
this Section 9.2
(hereinafter, a "Termination for Convenience"). In order to
exercise its right
of Termination for Convenience, Client shall: (i) give written
notice to
Fidelity which shall specify an effective date of the
Termination for
Convenience (the "Termination for Convenience Date"), which
shall not be earlier
than January
11
<PAGE>
1, 2007 and not later than three hundred and sixty-five (365)
days after the
date that Fidelity receives the notice, (ii) not be in material
breach of this
Agreement at the time it gives the Termination for Convenience
notice, (iii) pay
the "Buyout Amount" (as defined below) to Fidelity no later than
thirty (30)
days prior to the Termination for Convenience Date; and (iv)
continue to pay
Fidelity all amounts due under this Agreement from the date of
its Termination
for Convenience notice through and including the Termination for
Convenience
Date.
{****}
Fidelity shall accept the Buyout Amount as the full and final
amount due
from Client for the remainder of the initial Term, and provided
that Client has
made all payments for Services to Fidelity up to and including
the Termination
for Convenience Date, Client shall have no additional financial
obligation to
Fidelity above and beyond the Buyout Amount.{****}
If the Term of the Agreement is extended pursuant to Section 2,
Client may
not invoke this clause during any Extended Term.
9.3 TERMINATION UPON FIDELITY'S MATERIAL BREACH. Client's right
to
terminate this Agreement in accordance with this Section 9.3
shall be separate
from and in addition to Client's right to terminate this
Agreement as defined
and set forth in Section 9.2. If there is a material breach by
Fidelity of any
provision of this Agreement, Client shall give Fidelity written
notice, and:
(a) If such breach is for Fidelity's breach of its
confidentiality
obligations under Section 19, which, in the reasonable judgment
of Client,
materially and adversely affects Client, Fidelity shall cure the
breach within
15 days after such notice. If Fidelity does not cure such breach
by such date,
or is not working diligently in good faith to cure such breach
in cases where a
breach cannot reasonably be expected to be cured within 15 days,
Client may, at
its sole option, elect to terminate this Agreement by giving
written notice of
such election to Fidelity (the "Client Termination Election
Date").{****}
12
<PAGE>
Client shall have no additional financial obligation to Fidelity
after
the Termination Election Date provided that Client has made all
payments to
Fidelity for Services provided by Fidelity up to and including
the Client
Termination Election Date.
(b) If such breach is for any other failure by Fidelity to
perform
in accordance with this Agreement which, in the reasonable
judgment of Client,
materially and adversely affects Client, Fidelity shall cure
such breach within
60 days after the date of such notice. If Fidelity does not cure
such breach
within such period, or is not working diligently in good faith
to cure such
breach in cases where a breach cannot reasonably be expected to
be cured within
90 days, then Client may, at its sole option, elect to terminate
this Agreement
by giving written notice of such election to Fidelity which date
shall
constitute the Client Termination Election Date.{****}
(c) During the initial Term only, Client shall also have the
right
to terminate this Agreement if Fidelity does not either
completely resolve all
of the outstanding issues identified on Exhibit B-2 on or before
December 31,
2005 or if Fidelity does not completely resolve all of the
outstanding issues on
Exhibit B-3 on or before March 31, 2006 (a "Termination For
Nonperformance"). In
order to exercise its right of Termination For Nonperformance,
Client shall give
written notice to Fidelity which shall specify an effective date
of the
Termination For Nonperformance (the "Nonperformance Termination
Date"), which
shall not be less than one hundred eighty (180) days and not
more than three
hundred and sixty-five (365) days after the date that Fidelity
receives the
notice. Client's right to terminate this Agreement is Client's
sole and
exclusive remedy in the case of a Termination for
Nonperformance. Client shall
continue to pay Fidelity all amounts due under this Agreement
from the date of
its Termination For Nonperformance notice through and including
the
Nonperformance Termination Date. Provided that Client makes such
payments,
Client shall have no additional financial obligation to Fidelity
after the
Nonperformance Termination Date. In the event of a Termination
For
Nonperformance, however, Client will pay Deconversion Fees.
{****}
(e) The failure of Client to exercise any right to elect to
terminate this Agreement shall not constitute a waiver of the
rights granted
herein with respect to any subsequent default.
9.4 TERMINATION UPON CLIENT'S MATERIAL BREACH. In the event of
the
material breach by Client of any provision of this Agreement,
Fidelity shall
give Client written notice, and:
13
<PAGE>
(a) If such breach is for Client's breach of its
confidentiality
obligations under Section 19 which, in the reasonable judgment
of Fidelity,
materially and adversely affects Fidelity, Client shall cure the
breach within
15 days after such notice. If Client does not cure such breach
by such date, or
is not working diligently in good faith to cure such breach in
cases where a
breach cannot reasonably be expected to be cured within 15 days,
Fidelity may,
at its sole option, elect to terminate this Agreement by giving
written notice
of such election to Client (the "Fidelity Termination Election
Date"). In such
case, within 30 days after the Fidelity Termination Election
Date, Client shall
pay Fidelity's direct out-of-pocket damages, actually
incurred.
(b) If such breach is for Client's non-payment of amounts due
under
this Agreement, Client shall cure the breach within 30 days
after such notice.
If Client does not cure such breach by such date, Fidelity may,
at its sole
option, elect to terminate this Agreement by giving written
notice of such
election to Client, which shall constitute the Fidelity
Termination Election
Date. In such case, within 30 days after the Fidelity
Termination Election Date,
Client shall pay Fidelity the Fidelity Damages (as such term is
defined below).
Client's payment of or agreement to pay interest on any amount
past due shall in
no way limit or prohibit Fidelity's right to terminate this
Agreement in
accordance with this Section.
(c) If such breach is for any other failure by Client to perform
in
accordance with this Agreement which, in the reasonable judgment
of Fidelity,
materially and adversely affects Fidelity, Fidelity may give
notice of the
breach and Client shall cure such breach within 90 days after
the date of such
notice. If Client does not cure such breach within such period
or is not working
diligently in good faith to cure such breach in cases where a
breach cannot
reasonably be expected to be cured within 90 days, then Fidelity
may, at its
sole option, elect to terminate this Agreement by giving written
notice of such
election to Client which date shall constitute the Fidelity
Termination Election
Date. In such case, within 30 days after the Fidelity
Termination Election Date,
Client shall pay Fidelity the Fidelity Damages (as such term is
defined below).
{****}
<PAGE>
(iii) an amount equal to reasonable travel expenses, relocation
and severance
expenses (in accordance with Fidelity's then-current policy),
and incentive
payments, including, without limitation, stay bonuses (if any),
(iv) the then
net book value of all software and hardware acquired by Fidelity
on Client's
behalf during the Term, and (v) an amount equal to any other
shut-down expenses,
including, without limitation, relating to canceling leases,
licenses, and
subcontractors (collectively, the "Fidelity Damages").
(e) The failure of Fidelity to exercise any right to elect
to
terminate this Agreement shall not constitute a waiver of the
rights granted
herein with respect to any subsequent default.
9.5 DATA, SYSTEMS AND PROGRAMS. If this Agreement expires, or if
Client
terminates by virtue of Fidelity's default, upon Client's
request, Fidelity
agrees to provide to Client copies of Client's data files,
records and programs
on magnetic media. Client's continued use of any Software shall
be subject to
the license terms set forth in Exhibit I.
9.6 DECONVERSION FEES AND CHARGES. Except in the case of a
Termination for
Convenience by Client as described in Section 9.2 or in the case
of Fidelity's
material breach of this Agreement as described in Section 9.3,
Client shall also
pay reasonable deconversion fees described below to Fidelity at
the Expiration
Date or earlier termination of this Agreement in accordance with
this Section 9.
"Deconversion Fees" {****} The Deconversion Fees include,
without limitation,
relocation expenses for Resident Staff consistent with
Fidelity's then-existing
policy, travel and severance expense; incentive payments (stay
bonuses) to
provide for continued services of Fidelity employees through the
Expiration Date
or Early Termination Date; an amount equal to any remaining book
value of any
equipment and unamortized software used to provide the Services;
and, any
expenses incurred in canceling leases, licenses, subcontractor
or similar
agreements. Fidelity shall use its reasonable best efforts to
minimize the
Deconversion Fees. Client shall pay only Deconversion Fees
actually incurred by
Fidelity and only to the extent that Fidelity has not redeployed
given
resources.
10. TRANSITIONAL COOPERATION.
After notice of termination and prior to the Termination Date,
or for six
months prior to the Expiration Date, Fidelity agrees that:
{****}
10.2 TRANSITION. Provided that Fidelity has not terminated this
Agreement
for a Client default, Fidelity will give its cooperation and
support to Client
to transition to whatever method of computer processing Client
may select.
Assistance in addition to the Resident Staff shall be provided
at Fidelity's
then-current rates for such additional resources, and when and
if such resources
are available.
15
<PAGE>
10.3 EQUIPMENT. If Client wishes to utilize equipment owned or
leased by
Fidelity and installed in the Data Center after the termination
or expiration of
the Agreement, Fidelity will not withdraw any such equipment
without first
offering to Client, on a right of first refusal basis, the right
to purchase, or
sublease such equipment. With respect to equipment leased by
Fidelity, Fidelity
will allow (if and to the extent permitted by the underlying
lease) Client to
sublease such equipment from Fidelity on the exact terms,
conditions and costs
of the lease then in effect. In addition, upon the termination
or expiration of
this Agreement, as the case may be, Client may purchase all but
not less than
all of the equipment owned by Fidelity and used in the Data
Center, at a price
equal to the sum of such equipment's net book value or market
value, whichever
is greater. Such equipment will not be depreciated over more
than a five-year
period. The initial equipment configuration is shown in Exhibit
H. Such offer
will be made by Fidelity at least 90 days, and be accepted or
rejected by Client
at least 60 days, prior to the termination or expiration of this
Agreement.
Client may, at its option, negotiate directly with any of the
owners of any
leased equipment, to establish its direct contractual
relationship for any such
equipment, and Client agrees to act promptly in this regard.
Fidelity
acknowledges and agrees that if Client has paid in full the
purchase price for
any hardware as of the expiration or earlier termination of this
Agreement, then
Client will be the owner of such Client-purchased hardware and
will not be
required to make any payment to Fidelity for such hardware.
10.4 ADDITIONAL SUPPORT. Client shall have the option,
exercisable within
90 days of delivery of a termination notice by either party, to
request up to 90
days of additional technical support from Fidelity subsequent to
the applicable
termination date. Client will pay for such support at Fidelity's
then-current
hourly rates.
11. BACKUP, STORAGE, FILES AND PROGRAMS.
11.1 FILES AND PROGRAMS. Fidelity agrees to provide and maintain
adequate
backup files on magnetic media of Client data and all programs
utilized to
process Client's data.
11.2 STORAGE. Client agrees to provide off-site storage for
backup data
files and programs. Client agrees to pick up the backup data
files and programs
from the Data Center, deliver them to its off-site storage
location, store them,
and return them to the Data Center pursuant to mutually agreed
upon procedures
and schedules. Fidelity shall provide Client with a quarterly
listing of the
names of data files and programs for verification of the items
in storage.
Client is solely responsible for the physical security of such
files and
programs while not in Fidelity's possession. Fidelity further
agrees to assist
Client in developing a written retention schedule for backup
data files and
programs.
11.3 DISASTER RECOVERY. At Client's request, Fidelity will
provide
disaster recovery services to Client in accordance with terms
and conditions
mutually agreed upon. The addition of disaster recovery services
will be
addressed in an amendment to this Agreement.
12. EFFECTIVE PLANNING AND COMMUNICATION.
12.1 STEERING COMMITTEE. Fidelity and Client agree that
effective planning
and communication are necessary to provide overall direction for
Client's data
processing, and that
16
<PAGE>
each will work to promote a free and open exchange of
information among Fidelity
personnel, Client senior and executive management and Client
user departments.
Members of Fidelity's Data Center management team and the
Resident Staff may
participate actively with Client's management and users in
making and
implementing day-to-day plans for Client's data processing. In
addition, a joint
information technology planning committee will be established to
facilitate such
planning and to encourage a periodic review of priorities and
long-term
objectives. Fidelity's Account Manager shall be a non-voting
member of such
committee. In addition, if requested by Client, Fidelity's
Account Manager will
serve as chairman of the information technology planning
committee, and will
solicit input from the other members for appropriate agenda
items. Fidelity will
maintain and distribute copies of minutes of meetings of the
information
technology planning committee. Client personnel who shall be
members of such
committee shall include such senior management personnel as
Client deems
appropriate from time to time. The information technology
planning committee
shall meet regularly (initially, once per month). Nothing herein
is to be
construed to prevent or preclude the Client from meeting to
address routine
operating issues which may not be part of the agenda for the
planning committee.
12.2 AUDIT CONFERENCE. Fidelity will cooperate fully with Client
or its
designee in connection with Client's audit functions or with
regard to
examinations by regulatory authorities as such audit or
examination relates to
the Services. Client acknowledges that Fidelity is not
responsible for providing
audit services or for auditing Client's records or data.
Following any such
audit or examination, Client will conduct (in the case of an
internal audit), or
instruct its external auditors or examiners to conduct an exit
conference with
Fidelity and, at such time, and as soon as available thereafter,
to provide
Fidelity with a copy of the applicable portions of each report
regarding
Fidelity or Fidelity's Services (whether draft or final)
prepared as a result of
such audit or examination. Client also agrees to provide and to
instruct its
external auditors to provide Fidelity, a copy of the portions of
each written
report containing comments concerning Fidelity or the Services
performed by
Fidelity pursuant to this Agreement. Client agrees that any
audit or examination
shall be conducted in a manner which does not unreasonably
delay, disrupt or
interfere with Fidelity's delivery of the Services to Client or
the delivery by
Fidelity of services to its other customers. Furthermore, Client
shall reimburse
any reasonable costs incurred by Fidelity as a result of
Fidelity's cooperation
with Client's auditors or examiners, and Fidelity shall notify
Client as soon as
reasonably possible if Fidelity anticipates incurring any
additional costs due
to cooperation with auditors or examiners.
12.3 RELATIONSHIP MANAGEMENT. In furtherance of the
relationship
established by this Agreement and the objectives of this Section
12, the parties
shall each appoint one or more relationship managers (each a
"Manager") to
oversee and supervise their relationship under this Agreement.
The parties may
change the person appointed as their Manager(s) at any time,
upon written notice
to the other party. Fidelity appoints the On-Site Account
Manager and Director
of Outsourcing - East as its Managers and Client appoints its
Edward F.
Jankowski, Director of Technology and Operations, as its
Manager. The Managers
will speak on a regular and frequent basis. The Managers will,
during the first
year of the Term, meet at Client's facilities on at least a
monthly basis and,
during the remainder of the Term, meet at Client's faciliti
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