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EXHIBIT 10.7
JPA HUMAN RESOURCE
OUTSOURCE PROPOSAL
PROJECT DESCRIPTION
John Parry & Alexander (JPA), a Human
Resource and Administrative Services
consulting company, has been asked to
present a proposal to allow Evergreen Bank
("Client") to outsource its human resource
function to JPA.
THE JPA HUMAN RESOURCE OUTSOURCE
PROCESS
Clients who sign on with JPA go through a
step-by-step process to ensure that
the end result will ensure that they have
the policies and programs in place to
be competitive and that the policies and
programs in place are compliant with
all administrative and regulatory
requirements. This is the process we follow:
STEP 1 EMPLOYEE FILES AND PROCESSING
JPA will audit all employee files,
establish payroll processing design, and
manage benefit providers. JPA will complete
all file documentation as required
(I-9, W-4, etc.) If plans are not in place
or plan change is warranted, JPA will
handle the plan change and
implementation.
STEP 2 ACCOUNTABILITY MATRIX
JPA will develop a matrix to include all
aspects of the Human Resource function
and will assign accountability for
each.
STEP 3 EMPLOYEE HANDBOOK
If the company does not have an employee
handbook or the current handbook is in
need of revision, JPA will complete a new
employee handbook for the company.
STEP 4 EXECUTIVE BRIEFING BOOK
To ensure that the top executives of the
company have all of the information
they need on each employee, JPA drafts and
provides to management a detailed
briefing book on employees.
IMPLEMENTATION AND MAINTENANCE
Once JPA has completed the set up process
the outsourced product moves to the
implementation and ongoing maintenance
program. There are a number of benefits
associated with this phase.
JPA WILL PROVIDE THE COMPANY WITH NEW &
TERMINATED EMPLOYEE PACKAGES
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JPA will develop packages for new hires and
assist with the hiring process as
needed. The new employee package will
include at minimum:
- Employee
Handbook
- W-4
- State
Withholding Form
- Benefit Plan
Descriptions
- Benefit Plan
Enrollment Forms
- Manager
Checklist
- Employee
Application
- Employment
Letter
- I-9 Form
- Direct Deposit
Authorization
JPA will also provide a terminated employee
package for use as the company grows
and terminations occur.
The termination employee package will
include at minimum:
- Manager
Checklist
- Equipment Return
Checklist
- Security Return
Checklist (keys, passwords)
- Employee
Termination Form
- COBRA Notice
- COBRA Election
Form
- 401(K) Election
Form
JPA will maintain an inventory of these
packages and distribute to the company
as needed.
JPA WILL IMPLEMENT ACCESS TO ASK JPA!
JPA will assign a password and access to
its online database ASK
