AGREEMENT
Between
IVPCARE, INC.,
And
INTEGRAMED AMERICA, INC.
THIS AGREEMENT ("Agreement"), is dated October 1, 2005 and is made
and
entered into by and between ivpcare, Inc.,
a Texas corporation with its
principal place of business at 7164
Technology Drive, Suite 100, Frisco, Texas
750034 ("IVP"), and IntegraMed America,
Inc., a Delaware corporation with its
principal place of business at Two
Manhattanville Road, Purchase, New York 10577
("IntegraMed"). IVP and IntegraMed are
individually referred to herein as a
"Party" and collectively referred to as
"Parties."
RECITALS
0.1 WHEREAS, IVP is a licenced pharmacy specializing in
dispensing
ingestable, injectable, and infusion drugs,
pharmaceuticals, and products
related to the treatment of human
infertility, pursuant to the prescription of a
duly licensed and authorized physician
("Pharmaceutical Products") to end-user
patients ("Customers");
0.2 WHEREAS, IntegraMed has developed, and may develop in the
future,
relationships, affiliations and
associations with certain infertility medical
practices, as set forth on Exhibit 0.2
attached hereto, as may be amended from
time to time (such existing and any future
medical practice and associated
infertility medical practices shall
hereinafter be referred to collectively as
the "Medical Practices");
0.3 WHEREAS, IntegraMed arranges for the retail distribution of
Pharmaceutical Products and educational
materials to Customers of the Medical
Practices (collectively herein,
"Pharmaceutical Services");
0.4 WHEREAS, IntegraMed will, through a variety of marketing
communications, management, and patient
education efforts, introduce Customers
of the Medical Practices to the
availability and benefits of the Pharmaceutical
Services it offers (the "Marketing
Services") in recognition that on-going
communciations with the Medical Practices
will facilitate greater penetration
and utilization of the Pharmaceutical
Services by the Customers of the Medical
Practices; it being specifically understood
that IntegraMed's efforts shall not
be the sole marketing efforts to the
Medical Practices, but shall be in addition
to certain sales efforts made by IVP
pursuant to Section 3.1.7; and
<PAGE>
0.5 WHEREAS, IVP will provide administrative, business, and
pharmacy
services as are necessary and appropriate
for the provision of Pharmaceutical
Services to Customers of the Medical
Practices (the "Services"); and
NOW, THEREFORE, in consideration of the foregoing premises and
of the mutual covenants and obligations set
forth herein, and for such other
good and valuable consideration the receipt
and sufficiency of which are hereby
acknowledged, the parties to this Agreement
hereby covenant and agree as
follows:
ARTICLE 1
DEFINITIONS
1.1 DEFINITIONS.
For the purposes of this Agreement, the
following definitions shall apply:
1.1.1 "Cost of Operations" shall mean a monthly fee recorded
by IVP on the last day of each month for the items described in
Section
2.1 below. Cost of Operations shall equal that percentage of the
Net
Sales realized or accrued during the current month as set forth
on
Exhibit
1.1.1 attached hereto, as may be amended from time to time.
1.1.2 "Cost of Pharmaceutical Products" shall mean the cost of
Pharmaceutical Products sold by IVP resulting in Net Sales to
Customers
of Medical Practices and shall equal IVP's wholesale cost for
such
Pharmaceutical Products, as set forth on Exhibit 1.1.2 attached
hereto,
as may be amended from time to time.
1.1.3 "Collections" shall mean all payments actually received
by IVP from the distribution of Pharmaceutical Products to
Customers of
the Medical Practices and the provision of Pharmaceutical
Services
hereunder.
1.1.4 "Cycle Kit" shall mean the packaging format and patient
education materials that IVP supplies to Customers of the
Medical
Practices under the trade name "Cycle Kit(TM)."
1.1.5 "Direct Costs" shall mean the cost of outside
accountants and attorneys who provide services directly related to
Net
Sales.
1.1.6 "Employees" shall mean such accounting, nursing,
pharmacy, secretarial, receptionist, and billing and
collections
personnel necessary for IVP to provide the Services related to
Net
Sales. Such Employees may be employees exclusively of IVP, or may
be
independent contractors or leased employees.
Page 2 of 21
<PAGE>
1.1.7 "Fiscal Year" shall mean the 12-month period beginning
January 1 and ending December 31 of each year.
1.1.8 "GAAP" shall mean generally accepted accounting
principles applied to public companies in the United States.
1.1.9 "Joint Committee" shall mean the committee described in
Section 5.1 below.
1.1.10 "Month" shall mean a calendar month.
1.1.11 "Net Sales" shall mean gross revenues resulting from
the provision of the Services, by IVP to Customers of the
Medical
Practices, that are earned and recorded in accordance with GAAP
less
contractual sales discounts and bad debt.
ARTICLE 2
COST OF OPERATIONS
2.1 COST OF OPERATIONS. The Cost of Operations reflected on
Exhibit
1.1.1 as a pre-determined percentage of Net
Sales cover, and fully compensate
IVP for the following costs and expenses
with respect to the Net Sales:
2.1.1 Salaries, fringe benefits, payroll taxes, and other
costs of employing or retaining employees to provide the Services,
as
defined in Section 0.7 hereof;
2.1.2 Any sales and use taxes assessed against IVP related to
provision of the Services ;
2.1.3 Professional and regulatory licensure fees;
2.1.4 Insurance
premiums that are paid with respect to the
insurance delineated in Article 11 below.
2.1.5 Such other costs and expenses actually incurred by IVP
reasonably necessary for the provision of the Services.
2.2 In addition to the Cost of Operations provided for in Section
2.1,
IVP shall be entitled to an interest
expense cost, with respect to its accounts
receivables resulting from Net Sales, at a
rate equal to LIBOR plus 2.25%,
adjusted monthly based on the LIBOR for the
applicable month.
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<PAGE>
2.3 Notwithstanding anything to the contrary contained herein, Cost
of
Operations shall not include the
following:
2.3.1 Direct Costs;
2.3.2 The Marketing Services Fee;
2.3.3 Any federal or state income or franchise taxes of IVP
related to Net Sales; or
2.3.4 Cost of Pharmaceutical Products.
ARTICLE 3
DUTIES AND RESPONSIBILITIES OF IVP
3.1 SERVICES AND ADMINISTRATION. IVP agrees to record and
account
separately for Net Sales and agrees that
the Services delineated in this Section
3.1, all of which shall be fully
compensated by and included in the Cost of
Operations and applicable Sales Support
Fee.
3.1.1 IntegraMed hereby appoints IVP as IntegraMed's sole and
exclusive agent and administrator to distribute Pharmaceutical
Products
to Customers of the Medical Practices and grants IVP all the
necessary
authority to carry out its duties and responsibilities pursuant to
the
terms of this Agreement.
3.1.2 IVP shall bill Customers and collect fees for
Pharmaceutical Products supplied to Customers of the Medical
Practices.
3.1.3 IVP shall maintain all files and records relating to
accounting and billing records, and collection records with respect
to
the Net Sales. Prescription records shall at all times be and
remain
the property of IVP. IVP's maintenance of all files and records
shall
comply with all applicable state and federal laws and
regulations,
including, without limitation, those pertaining to confidentiality
of
patient records. The records relating to Customers of the
Medical
Practices shall be expressly deemed confidential and shall not be
made
available to any third party except in compliance with all
applicable
laws, rules, and regulations. IVP may utilize such records in order
to
provide the Services hereunder, to perform billing functions, and
to
prepare for the defense of any lawsuit in which those records may
be
relevant. The obligation to maintain the confidentiality of
such
records shall survive termination of this Agreement.
IntegraMed,
subject to applicable HIPAA regulations and State privacy laws,
shall
have unrestricted access to all of such records at all times and
such
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<PAGE>
right shall survive any termination of this Agreement. In
connection
therewith, IntegraMed agrees to enter into IVP's standard
Business
Associate Agreement required under HIPAA.
3.1.4 IVP shall maintain all reasonably necessary management,
administrative, supervisory, nursing, pharmacy, clerical,
accounting
and bookkeeping employees necessary to provide, and IVP shall
provide,
quality and competent Pharmaceutical Services to Customers of
the
Medical Practices. IVP shall provide such computer services,
printing,
postage and duplication services, and any other necessary or
appropriate administrative services reasonably necessary for
the
provision of Pharmaceutical Services to Customers of the
Medical
Practices. IVP shall have the responsibility for hiring,
supervising,
promoting, reprimanding, suspending, and/or reinstating and
terminating
its employees consistent with IVP's policies and procedures.
3.1.5 IVP shall arrange for such legal and accounting services
as may be reasonably required in the ordinary course of providing
the
Pharmaceutical Services; provided, however, that IVP shall have
no
authority to arrange for any legal or accounting services on behalf
of
IntegraMed. IVP will maintain all bookkeeping services necessary
to
support the Pharmaceutical Services made available to Customers of
the
Medical Practices, including, without limitation, maintenance,
custody,
and supervision of all business records, papers, documents,
ledgers,
journals and reports, and the preparation, distribution, and
recordation of all bills and statements for services rendered by
IVP,
including the billing and completion of reports and forms required
by
insurance companies, governmental agencies, or other
third-party
payors.
3.1.6 IVP shall remit to IntegraMed monthly the IntegraMed
Marketing Services Fee provided for in Article 6 hereof.
3.1.7 In connection with any Pharmaceutical Products sold to
Customers of the Medical Practices, IVP shall provide
CycleTriage,
CycleTrack, CycleKits and any patient educational materials in the
same
manner as it provides such to Customers purchasing
Pharmaceutical
Products directly from IVP. Monthly sales call report
documentation
shall be provided to IntegraMed.
3.1.8 IVP shall distribute the Pharmaceutical Products to
Customers of the Medical Practices in accordance with all
applicable
laws and regulations and as prescribed by physicians associated
with
the Medical Practices.
3.2 FINANCIAL PLANNING AND GOALS. IVP shall prepare annual Net
Sales
projections reflecting the anticipated
revenues and expenses. IVP shall present
the projections to the Joint Committee for
its approval at least 30 days prior
to the commencement of the Fiscal Year. If
the Joint Committee does not agree on
the projections or any aspect thereof for
any Fiscal Year, the projections for
the preceding Fiscal Year shall serve as
the budget until such time as
projections are approved.
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<PAGE>
3.3 FINANCIAL
STATEMENTS.
--------------------
3.3.1 IVP shall prepare and, within 6 business days following
the end of each month, present to IntegraMed a statement showing
the
Net Sales, related expenses and fees due IntegraMed for the month
and
for the Fiscal Year to date.
3.3.2 IVP shall prepare and, within 30 days following each
Fiscal Year end,
present to IntegraMed a statement showing the Net
Sales, related expenses and fees earned by IntegraMed for the
Fiscal
Year then ended. At the election of IntegraMed, expressed in
writing to
IVP at least 90 days prior to the end of a Fiscal Year, the
statement
referred to in this Section 3.3.2 shall be audited by Amper,
Politziner
& Mattia or other independent certified public accountant,
at
IntegraMed's expense.
3.3.3 IVP's failure to present the statement to IntegraMed in
accordance with Section 3.3.2 within 45 days following the end of
the
Fiscal Year shall be deemed a material breach subject to Section
8.1.2
below.
ARTICLE 4
DUTIES AND RESPONSIBILITIES OF INTEGRAMED
4.1 OVERSIGHT. IntegraMed, while delegating to IVP the fulfillment
of
Pharmaceutical Services to Customers of the
Medical Practices through this
Agreement, shall nonetheless have active
oversight in IVP's fulfillment of
Pharmaceutical Services to Customers of the
Medical Practices through its
participation in the Joint Committee.
IntegraMed hereby agrees that all
compensation, expenses, and travel costs
for its officers, directors, employees,
and consultants, shall be paid by
IntegraMed.
4.2 COOPERATION WITH IVP. IntegraMed agrees that during the Term
of
this Agreement, it will use its best
efforts to cause its officers and employees
to execute such documents, agreements,
notifications, and consents and take such
steps reasonably necessary to assist IVP in
providing its Services under this
Agreement.
4.3 SALES AND MARKETING. IntegraMed shall provide marketing
services in
the form of Customer education concerning
the availability of the Pharmacuetical
Products and training Medical Practice
personnel on the availabilty of the
Pharmaceutical Products. IntegraMed shall
prepare an annual sales and marketing
plan for generation of Net Sales detailing
its anticipated activities in such
regard. IntegraMed shall present the plan
to the Joint Committee for its
approval at least 45 days prior to the
commencement of the Fiscal Year. If the
Joint Committee does not agree on the plan
or any aspect thereof for any Fiscal
Year, the plan, or portion of the plan in
disagreement, for the preceding Fiscal
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<PAGE>
Year shall serve as the plan until such
time as a plan is the subject of
agreement. Monthly marketing activity
documentation will be provided to IVP by
IntegraMed.
ARTICLE 5
JOINT DUTIES AND RESPONSIBILITIES
5.1 FORMATION AND OPERATION OF JOINT COMMITTEE. IVP and
IntegraMed
shall establish a Joint Committee (the
"Joint Committee"), which shall be
responsible for developing marketing
policies for the overall provision of the
Services by IVP and IntegraMed hereunder.
IntegraMed and IVP shall each be
entitled to elect two members to the Joint
Committee, provided, however, that
each party shall be allowed only one vote
on each matter submitted to the Joint
Committee for its vote. The representatives
of IntegraMed and IVP on the Joint
Committee shall be either directors or
executive officers of their respective
parties.
5.2 DUTIES AND
RESPONSIBILITIES OF
THE JOINT COMMITTEE.
The
Joint Committee shall have the following
duties and responsibilities:
5.2.1 ANNUAL PROJECTIONS AND MARKETING PLANS. All annual
projections prepared by IVP, and all sales, marketing, advertising,
and
promotions plans prepared by IntegraMed, shall be subject to
the
review, amendment, approval, and/or disapproval of the Joint
Committee.
Approval shall not be unreasonably withheld.
5.2.2 STRATEGIC
PLANNING. The Joint Committee shall
develop
long-term strategic plans, from time to time.
5.2.3 RETAIL
PRICING POLICIES. The Joint Committee shall
establish retail pricing policies.
5.2.4 PROVIDER
CONTRACT. The Joint
Committee shall have veto
authority over marketing any managed care, PPO, HMO, Medicare risk and
other provider contracts to the Medical Providers.
ARTICLE 6
INTEGRAMED FEES
IntegraMed shall be
paid a marketing
services fee,
accrued and paid
monthly but reconciled to the annual
results of operations,
equal to 50% of the
amount of Net Sales less the sum of (a) the
Cost of Pharmaceutical Products, (b)
Cost of Operations for such month, (c)
Direct Costs for such month and (d) the
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<PAGE>
applicable IVP Sales Intervention Fees set
forth on Exhibit 0.2 (the Marketing
Services Fee"). The Marketing Services Fee
shall be paid to IntegraMed on or
before the 20th calendar day following the
month in which the Marketing Services
Fee is earned.
ARTICLE 7
EXCLUSIVE SERVICE RIGHT, TERM AND RENEWAL
7.1 IntegraMed grants IVP the exclusive right to provide the
Pharmaceutical Services on behalf of
IntegraMed during the Term of this
Agreement.
7.2 The term of this Agreement shall begin on October 1, 2005
(the
"Effective Date") and shall expire on June
30, 2009 (unless this Agreement is
renewed from time to time as provided in
this Section 8.2) or on any earlier
date if this Agreement is terminated
pursuant to Article 8 below (the Effective
Date through the date of final expiration
or termination shall be referred to as
the "Term of this Agreement"). This
Agreement may be renewed by either party, if
within the period of 180 days prior to the
date of expiration, one party gives
notice to the other of its intention to
continue this Agreement under the same
terms and conditions as set forth herein or
under such different terms and
conditions as particularly set forth in the
written notice and further providing
that the other party has 30 days from the
date of notice to accept, reject, or
modify the offer. If within 30 days the
other party does not respond or by
written notice accepts, this Agreement
shall continue for an additional 10 years
under the terms and conditions as provided
in the notice. In the event the offer
is not accepted, the parties agree to
negotiate, in good faith, a renewal of
this Agreement.
ARTICLE 8
TERMINATION OF THE AGREEMENT
8.1 TERMINATION. This Agreement may be terminated