Exhibit 10.9
EXECUTION COPY
MANAGEMENT SERVICES
AGREEMENT
THIS MANAGEMENT SERVICES AGREEMENT
(this “ Agreement ”) is made and entered
into as of November 19, 2009 (the “ Effective
Date ”), between Cloud Peak Energy Resources LLC, a
Delaware limited liability company (“ CPE LLC
”), and Cloud Peak Energy Inc., a Delaware corporation
(“ CPE ”). CPE and CPE LLC are
sometimes referred to herein separately as a “
Party ” and together as the “
Parties .”
RECITALS
WHEREAS, as contemplated by the
terms of the Amended and Restated Limited Liability Company
Agreement of CPE LLC dated as of the date hereof (as the same may
be amended, restated, supplemented or otherwise modified from time
to time, the “ LLC Agreement
”), the members of CPE LLC have approved this Management
Services Agreement;
WHEREAS, to facilitate the operation
of the business of CPE LLC, CPE LLC and CPE desire for CPE to
provide management services to CPE LLC supplemental to CPE’s
role as manager (“ Manager ”) under the
LLC Agreement and memorialize the clarification of certain
responsibilities of CPE in managing CPE LLC on the terms and
subject to the conditions specified in this Agreement;
and
WHEREAS, to facilitate CPE’s
provision of management services, CPE LLC and CPE desire for CPE
LLC to pay CPE certain employee costs for Service Employees (as
defined herein) and to provide certain administrative services,
facilities and other resources to CPE on the terms and subject to
the conditions specified in this Agreement.
NOW, THEREFORE, in consideration of
the foregoing and the mutual covenants and agreements set forth
below, and other good and valuable consideration, the receipt and
sufficiency of which is hereby acknowledged, CPE LLC and CPE agree
as follows:
1.
Definitions .
The following terms shall have the
indicated meaning:
“ Affiliate
” means with respect to a Person (as defined below), any
other Person that directly, or indirectly through one or more
intermediaries, controls, or is controlled by, or is under common
control with, such Person. As used in this definition, the
word “control” means the possession, directly or
indirectly, of the power to direct or cause the direction of the
management and policies of a Person, whether through ownership of
voting securities, by contract or otherwise.
“ Aggregate
Employee Costs ” means, with respect to
any month, the aggregate amount of Attributable Employee
Costs.
“ Agreement
” is defined in the introductory paragraph.
“ Attributable
Employee Costs ” means, with respect to
each Service Employee (as defined below), the monthly Employee
Costs attributed to such Service Employee (as defined
below).
“ Board ”
is defined in Section 2.1 .
“ CPE ” is
defined in the introductory paragraph.
“ CPE
Benefit Plans ” means, with respect to
CPE, any “employee pension benefit plan” (as defined in
Section 3(2) of ERISA), “employee welfare benefit plan”
(as defined in Section 3(1) of ERISA) and any other plan or
arrangement of any kind, whether qualified or non-qualified,
relating to stock options, incentive compensation, bonus, profit
sharing, retirement, pension, deferred compensation, severance
benefits, leave of absence, vacation, life, health, accident,
disability, sick pay, workmen’s compensation or other
insurance, severance, separation, fringe or any other
benefits.
“ CPE LLC
” is defined in the introductory paragraph.
“ Effective Date
” is defined in the introductory paragraph.
“ Employee Costs
” means the direct out-of-pocket costs or reasonable
allocated costs of CPE (i) for gross wages, salaries, bonuses,
incentive compensation, equity compensation and payroll taxes of
the Service Employees, plus (ii) for workers’ compensation
insurance incurred by CPE with respect to the Service Employees,
plus (iii) for employee benefit plans attributable to any Service
Employees, including but not limited to pension, savings, medical,
dental, vision, disability and life insurance, plus (iv) for other
benefits directly attributable to the Service Employees, including
but not limited to perquisites, personal or fringe benefits or
other similar incentive programs, executive programs, severance
pay, employee assistance programs, cafeteria plan benefits,
dependent care and health care flexible spending accounts, sick
leave, legal assistance and educational assistance, plus (v)
related to the employee benefit plans or programs, including but
not limited to incremental costs of charges or premiums, employee
participation, actuarial reports, accounting, or legal
fees.
“ Governmental
Authority ” means any United States federal, state or
local or any foreign government, supranational, governmental,
regulatory or administrative authority, instrumentality, agency or
commission, political subdivision, self-regulatory organization or
any court, tribunal or judicial or arbitral body or other
governmental authority.
“ Health and Welfare
Plans ” is defined in Section 4.3(c)
.
“ Law ”
means any law (statutory, common or otherwise), constitution,
ordinance, code, rule, regulation, executive order or other similar
authority enacted, adopted, promulgated or applied by any
Governmental Authority, each as amended from time to
time.
“ LLC Agreement
” is defined in the Recitals.
“ Loss ”
is defined in Section 5.1 .
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“ Management
Services ” means all services performed by CPE (by
Service Employees or otherwise), whether the provision of such
services by CPE is required or contemplated by the LLC Agreement or
is supplemental to the services to be provided by CPE to CPE LLC
under the LLC Agreement, relating to the management and operation
of the business of CPE LLC, including but not limited to executive
oversight, exploration, production, sales, marketing, finance and
accounting support and reporting, legal support and other services
and activities as are customarily performed by persons holding the
positions set forth on Exhibit A hereto and all other
services provided by CPE, its officers, directors and employees to
or for the benefit of CPE LLC in, or relating to, CPE’s role
as Manager of CPE LLC.
“New York
Courts” has the
meaning set forth in Section 7.1 .
“ Person ”
means an individual, corporation, joint venture, partnership,
limited partnership, limited liability company, trust, estate,
business trust, association, Governmental Authority or any other
entity.
“ Reimbursable
Costs ” shall mean all of the reasonable
out-of-pocket costs and expenses incurred or suffered by CPE in
connection with the providing of the Management Services, including
the following:
(a)
all supplies and equipment purchased on behalf of CPE LLC in order
to provide the Management Services;
(b)
meals, travel, hotel accommodations, and entertainment expenses
incurred in connection with the performance of the Management
Services;
(c)
legal, accounting, health and safety, environmental, mining, and
other third party advisors and consultants incurred in connection
with the performance of the Management Services;
(d)
directors’ fees, directors’ and officers’
insurance policies, employee practices liability insurance policies
and any indemnification of directors, officers, employees or agents
of CPE;
(e)
operating, administrative and other similar costs incurred in
connection with the performance of the Management
Services;
(f)
any judgments, settlements, penalties, fines or other costs and
expenses (including any indemnification related expenses) in
respect of any claims against, or any litigation or proceedings
involving, CPE, other than indemnification related expenses (a)
owed to any member of the Rio Tinto Group (as such term is defined
in the Master Separation Agreement dated , 2009 which
CPE and CPE LLC are parties thereto) and (b) payable by CPE
pursuant to the Underwriting Agreement (as defined in the Master
Separation Agreement) and the Purchase Agreement (as defined in the
Master Separation Agreement);
(g)
fees and expenses related to any securities offering, investment or
acquisition transaction (whether or not successful) authorized by
the Board to the extent
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the proceeds of
such securities offering, or any investment or asset acquired in
any such investment or acquisition transaction are contributed to
or, if not successful, were intended to be contributed to, CPE LLC;
and
(h)
bank accounts maintained by CPE on behalf of CPE LLC.
In addition, Reimbursable
Costs shall include all items of corporate overhead, including, but
not limited to, mortgage or rent payments for real property, or
other fees, costs or expenses of any kind whatsoever incurred by
CPE and associated with, related to or otherwise necessary for
CPE’s maintenance of its corporate existence and business,
its status as a reporting company under the federal securities laws
and being listed on a national securities exchange. Solely as
illustration and not by means of limitation, examples of such
Reimbursable Costs would be SEC filing fees, blue sky fees and
expenses, transfer agent, paying agent and registrar fees and
expenses, franchise taxes, registered agent fees and expenses and
fees and expenses of its public accountants, legal advisors or
other consultants or advisors. Reimbursable Costs shall also
include any fees, costs, commissions and expenses payable by CPE
under the Registration Rights Agreement dated as of the date hereof
by and among CPE, RTEA and KMS, as such agreement may be amended,
restated, supplemented or modified from time to time.
“
Representatives ” means, with respect to any
Person, any of such Person’s directors, officers, members,
partners, managers and employees.
“ Service
Employees ” means those employees of CPE who devote
all or a portion of their working time to the performance of the
Management Services and whose (i) job title(s) and (ii) initial
estimated Attributable Employee Cost are set forth on Exhibit
A hereto, as may be amended from time to time. Service
Employees include and will include any former Service Employee to
whom CPE has ongoing obligations.
“ Services Fee
” is defined in Section 3.1 .
“ Supporting
Documentation ” is defined in Section 2.5(a)
.
2.
Performance of Management
Services .
2.1.
Management Services . From and after the Effective
Date, CPE agrees to provide the Management Services on the terms
and conditions set forth in this Agreement and in compliance with
the policies and programs established from time to time by the
Board of Directors of CPE (the “ Board ”).
2.2.
Exhibit A .
(a)
Exhibit A shall set forth the name, job title and initial
estimated Attributable Employee Cost for each Service Employee
employed by CPE. For the avoidance of doubt, Exhibit A
shall not include any employees that are employed by CPE LLC or any
subsidiary of CPE LLC.
(b)
Notwithstanding anything in this Agreement to the contrary,
Exhibit A shall be deemed automatically amended if CPE adds,
removes or replaces a Service
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Employee, or if a
Service Employee’s employment with CPE otherwise
terminates. In such an instance, CPE shall deliver to CPE LLC
a revised Exhibit A that reflects such change to the list of
Service Employees.
(c)
For those Service Employees identified on Exhibit A as of
the Effective Date, the initial estimated Attributable Employee
Cost shall be calculated for fiscal year 2009, and for any
subsequent Service Employee, initial estimated Attributable
Employee Cost shall be calculated for the fiscal year in which such
individual assumes the role of Service Employee. The
estimated and actual Attributable Employee Costs will vary because
of factors including payment of bonuses or other incentive
compensation, including equity compensation (which bonuses,
incentive and equity compensation will not be included in the
estimated Attributable Employee Costs on Exhibit A ),
varying utilization of fringe benefits from estimated amounts and
differences between estimated and actual benefit costs.
(d)
Within thirty days of each new fiscal year, CPE shall provide CPE
LLC a notice containing an updated estimated Attributable Employee
Cost for each Service Employee.
2.3.
Subcontractors . CPE may subcontract with third
parties, including Affiliates of CPE, to assist in the performance
of the Management Services; provided , however , that
CPE shall not be relieved of any obligation under this Agreement or
the LLC Agreement as a result of any subcontract entered into
pursuant to this Section 2.3 ; and further provided, that
CPE, at all times, will manage, supervise and monitor such
parties.
2.4.
Compliance with Laws . CPE shall perform the
Management Services in compliance with all applicable Laws in all
mate