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Exhibit 10.1
Amended and Restated Technology
Services Agreement
by and among
Phoenix Life Insurance Company
and
Electronic Data Systems, LLC
Table of
Contents
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1.
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Background and Objectives
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1
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1.1
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Background and Objectives
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1
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1.2
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Construction
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3
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2.
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Definitions
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3
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2.1
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Certain Definitions
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3
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2.2
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Inclusion of Affiliates in Definition of Phoenix
and Vendor
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16
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2.3
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Other Defined Terms
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17
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3.
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Services
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17
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3.1
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General
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17
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3.2
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Implied Services
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18
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3.3
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Services Evolution
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18
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3.4
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Services Variable in Scope and Volume
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19
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3.5
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Post–Effective Date Adjustments
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19
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3.6
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Services Performed by Phoenix or Third
Parties
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19
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3.7
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Overview of Services
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20
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3.8
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Transition
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20
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3.9
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Transformation
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21
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3.10
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Phoenix Standards
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21
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3.11
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End Users of the Services
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22
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3.12
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Projects
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22
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3.13
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Relocation of Services
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23
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3.14
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Services Impacted by Katz
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24
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3.15
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Delivery and Acceptance
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24
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4.
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Term of Agreement
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25
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4.1
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Term
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25
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4.2
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Extension of Term
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25
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4.3
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Work Order Term
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26
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5.
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Personnel
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26
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5.1
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Key Vendor Positions
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26
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5.2
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Transitioned Personnel
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27
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5.3
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Qualifications, Retention and Removal of Vendor
Personnel
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28
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6.
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Responsibility for Resources
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29
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6.1
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Generally
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29
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6.2
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Acquired Equipment
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30
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6.3
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Financial Responsibility for Equipment
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30
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6.4
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Equipment Access and Operational and
Administrative Responsibility
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31
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6.5
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Financial Responsibility for Software
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32
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6.6
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Third-Party Service Contracts
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33
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6.7
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Required Consents
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34
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6.8
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Straddle Agreements
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34
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6.9
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Allocation of Balloon, Roll-Over and Similar
Payments
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34
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6.10
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Equipment Disposed of or Purchased or Leased by
Phoenix between the Effective Date and a Service Tower Commencement
Date
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35
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7.
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Software and PropRietary Rights
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35
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7.1
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Phoenix Software
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35
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7.2
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Vendor Software
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36
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i
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7.3
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Third-Party Software
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37
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7.4
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Rights in Newly Developed Software and Other
Materials
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38
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7.5
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Services Provided Pursuant to Work
Orders
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41
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7.6
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Services Performed in India
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44
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7.7
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Export
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44
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8.
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Phoenix office space
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45
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8.1
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Phoenix Obligations
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45
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8.2
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Vendor Obligations within Phoenix Office
Space
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46
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9.
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Service Levels
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47
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9.1
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General
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47
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9.2
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Failure to Perform
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47
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9.3
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Critical Service Levels and Service Level
Credits
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47
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9.4
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Priority of Recovery Following Interruption of
Services
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48
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9.5
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User Satisfaction
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48
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9.6
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Periodic Reviews
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48
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9.7
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Measurement and Reporting
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49
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10.
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Project and Contract Management
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49
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10.1
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Steering Committee
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49
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10.2
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Reports
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49
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10.3
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Meetings
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50
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10.4
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Procedures Manual
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50
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10.5
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Change Control
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51
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10.6
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Subcontracting
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54
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10.7
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Technology Planning and Budgeting
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55
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10.8
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Quality Assurance and Improvement
Programs
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57
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10.9
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Coordination of Additional Marketing to
Phoenix
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58
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10.10
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Releases Void
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58
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11.
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Audits, Record Retention
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58
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11.1
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Financial Reporting
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58
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11.2
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Audit Rights
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58
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11.3
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Vendor Internal Controls
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61
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11.4
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Audit Follow-up
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61
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11.5
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Records Retention
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62
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11.6
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Discovery of Overcharge of Phoenix
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62
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12.
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Phoenix Responsibilities
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62
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12.1
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Responsibilities
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62
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12.2
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Savings Clause
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63
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13.
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Charges
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63
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13.1
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General
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63
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13.2
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Pass-Through Expenses
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63
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13.3
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Incidental Expenses
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64
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13.4
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Taxes
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64
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13.5
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Extraordinary Events
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66
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13.6
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New Services
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67
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13.7
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Benchmarks for Cost of Services
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68
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14.
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Invoicing and Payment
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70
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14.1
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Invoicing
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70
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14.2
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Payment Due
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71
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ii
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14.3
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Accountability
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71
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14.4
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Proration
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71
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14.5
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Prepaid Amounts
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71
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14.6
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Refunds and Credits
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72
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14.7
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Deduction
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72
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14.8
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Disputed Charges
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72
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15.
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Safeguarding of Data; Confidentiality
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72
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15.1
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General
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72
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15.2
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Safeguarding Phoenix Data
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73
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15.3
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Confidential Information
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76
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15.4
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Corporate Information Risk Controls
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78
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16.
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Representations, Warranties and
Covenants
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80
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16.1
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General
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80
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16.2
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Work Standards
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80
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16.3
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Maintenance
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80
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16.4
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Efficiency and Cost Effectiveness
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81
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16.5
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Technology
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81
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16.6
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Non-Infringement
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81
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16.7
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Authorization and Other Consents
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81
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16.8
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Inducements
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82
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16.9
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Viruses
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82
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16.10
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Disabling Code
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82
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16.11
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Deliverables
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83
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16.12
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Software Ownership or Use
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83
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16.13
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Open Source
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83
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16.14
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Other
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84
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16.15
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Application
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85
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16.16
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Disclaimer
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85
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17.
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Insurance
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85
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17.1
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Insurance Coverages
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85
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17.2
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Insurance Provisions
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86
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18.
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Indemnities
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87
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18.1
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Vendor Indemnities
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87
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18.2
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Phoenix Indemnities
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89
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18.3
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Infringement
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92
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18.4
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Indemnification Procedures
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92
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19.
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Liability
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93
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19.1
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General Intent
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93
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19.2
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Liability Restrictions
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94
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19.3
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Direct Damages
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95
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19.4
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Duty to Mitigate
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95
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19.5
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Force Majeure
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96
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20.
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Dispute Resolution
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97
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20.1
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Informal Dispute Resolution Process
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97
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20.2
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Litigation
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99
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20.3
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Binding Arbitration for Certain Pricing Disputes
and Work Product Ownership Disputes
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99
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20.4
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Continued Performance
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100
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iii
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20.5
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Governing Law
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100
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21.
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Termination
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100
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21.1
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Termination For Cause By Phoenix
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100
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21.2
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Termination by Vendor
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101
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21.3
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Termination for Convenience by Phoenix
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101
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21.4
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Termination for Excessive Claims
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103
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21.5
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Termination by Phoenix for Change of
Control
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103
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21.6
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Termination Due To Force Majeure Event
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104
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21.7
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Termination Due To Vendor’s Insolvency and
Related Events
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104
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21.8
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Financial Filings and Notice of Change of
Financial Condition
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104
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21.9
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Extension of Termination Effective
Date
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105
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21.10
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Termination/Expiration Assistance
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105
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21.11
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Bid Assistance
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108
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21.12
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Equitable Remedies
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108
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21.13
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Charge Adjustment
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108
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21.14
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Reduction of Services
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108
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22.
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Compliance with Laws
|
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109
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22.1
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Compliance with Laws and Regulations
Generally
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109
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22.2
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Equal Employment Opportunity
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110
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22.3
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Occupational Safety And Health Act
|
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110
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22.4
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Hazardous Products or Components
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110
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22.5
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Fair Labor Standards Act
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111
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22.6
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Liens
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111
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22.7
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Sarbanes-Oxley
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112
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22.8
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Privacy Laws
|
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113
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23.
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General
|
|
115
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23.1
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Binding Nature and Assignment
|
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115
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23.2
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Mutually Negotiated
|
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115
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23.3
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Notices
|
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116
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23.4
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Counterparts/Facsimile
|
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116
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23.5
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Headings
|
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117
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23.6
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Relationship of Parties
|
|
117
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23.7
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Severability
|
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117
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23.8
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Consents and Approvals
|
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117
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23.9
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Waiver of Default
|
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117
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23.10
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Cumulative Remedies
|
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117
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23.11
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Survival
|
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118
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23.12
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Public Disclosures
|
|
118
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23.13
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Use of Name
|
|
118
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23.14
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365(n)
|
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118
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23.15
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Third Party Beneficiaries
|
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118
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23.16
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Covenant of Good Faith
|
|
119
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23.17
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Entire Agreement; Amendment
|
|
119
|
iv
Table of
Schedules
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A
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Statement of Work
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B
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Service Levels
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C
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Charges
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D
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Transitioned Personnel
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E
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Equipment Refresh
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F
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Systems Software and Third Party Services
Contracts
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G
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Intentionally Omitted
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H
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Intentionally Omitted
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I
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Intentionally Omitted
|
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|
I-1
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|
Existing Applications Software
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J
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Intentionally Omitted
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K
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Holidays
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L
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Initial Transition Plan
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M
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Business Associate Agreement
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N
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Approved Subcontractors
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O
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Form Quit Claim Bill of Sale
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P
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Phoenix Competitors
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Q
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Vendor Background Check Policies
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R
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Monthly Reports
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S
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Key Vendor Positions
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T
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Escrow Agreement
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U-1
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Technical Change Control Procedure
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U-2
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Contractual Change Control Procedure
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V
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Locations
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W
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Transformation Plan
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v
This AMENDED AND RESTATED TECHNOLOGY SERVICES
AGREEMENT (the " Agreement "), made and effective as of
January 1, 2009 (the " Amended and Restated Effective
Date "), by and between Phoenix Life Insurance Company, a New
York life insurance company currently with offices at One American
Row, Hartford, Connecticut 06102-5056 (" Phoenix "),
Electronic Data Systems, LLC (" Vendor " or " EDS "),
a Delaware limited liability company with its principal place of
business located at 5400 Legacy Drive Plano Texas 75024.
Whereas, Phoenix and EDS Information Services, L.L.C. and
Electronic Data Systems Corporation (collectively, the "Former EDS
Entities") entered into the original Technology Services Agreement,
effective as of July 29, 2004, with regard to the provision of
certain technology services as described in that original agreement
(the " Original Agreement "); and
Whereas, Phoenix and EDS (as successor in interest to the Former
EDS Entities) have agreed to a new solution of the original
technology services and new pricing and service levels for such
services as well as adding additional services for applications
support and maintenance; and
Whereas, Phoenix and EDS want to restate the Original Agreement
into this Agreement so that this Agreement is in complete
substitution and replacement of the Original Agreement as of the
Amended and Restated Effective Date; and
Whereas, Phoenix and EDS have jointly worked together to
determine the applicability of the schedules and exhibits under the
Original Agreement and have attempted to accurately update those
schedules and exhibits for use from and after the Amended and
Restated Effective Date in this Agreement, but Phoenix and EDS
agree that they might need to refer to the prior exhibits and
schedules in the event the parties need to make some clarifications
under this Agreement; and
Whereas, Phoenix and EDS have jointly worked together to
determine the accurate applicability of the terms "Effective Date"
and "Amended and Restated Effective Date" for use under this
Agreement, but Phoenix and EDS agree that they might need to refer
to the use of such terms in the event the parties need to make some
clarifications under this Agreement.
NOW, THEREFORE, in consideration of the agreements and
obligations set forth herein and for other good and valuable
consideration, the receipt and sufficiency of which are hereby
acknowledged, and intending to be legally bound, the Parties hereby
agree as follows:
1. BACKGROUND AND OBJECTIVES
1.1 Background and Objectives.
This Agreement is being made and entered into with reference to
the following specific goals, background and objectives:
(a) Phoenix is a leading provider of wealth management products
and services to individuals and institutions. Currently Phoenix
manages and operates its own information technology
environment.
Page 1
(b) Vendor is in the business of providing
information technology (IT) services, including outsourcing,
management consulting, network design, and systems
integration.
(c) Phoenix’s current and future business is dependent
upon IT solutions to deliver its products to Phoenix’s
customers. Phoenix desires to enter into an outsourcing arrangement
that will meet its business objectives, which include:
(i) recognizing substantial cost savings (by virtue of the
performance of this Agreement by the Parties) both initially and on
an on-going basis;
(ii) transferring ownership of Phoenix’s IT assets to
monetize such assets and significantly reduce Phoenix
administrative responsibilities;
(iii) restructuring and standardizing Phoenix’s IT
infrastructure and strengthening its IT governance model;
(iv) delivering to Phoenix world class, evolving services,
including through the provision of IT skills, methods, practices
and standards;
(v) enabling Phoenix to focus on its core competencies and on
those activities which provide it with a competitive advantage,
recognizing that Phoenix’s core business is dependent on
Phoenix being able to deliver information and related services to
its customers;
(vi) establishing a flexible framework within which to quickly
respond to evolving technologies, competitive conditions, and
changing Phoenix business needs;
(vii) treating fairly Phoenix personnel being hired by Vendor
and also providing such personnel with meaningful jobs and a
package of total compensation and benefits that is at least
comparable to that received from Phoenix;
(viii) attaining transparency and variability of Vendor pricing
permitting Phoenix to fully understand Vendor’s charges and
to implement a consumption-based expense structure where actual
demand for the services drives actual charges;
(ix) identifying means to improve services and reduce costs to
Phoenix and to enable Phoenix to improve and expand its
information/database operations;
(x) providing for an uninterrupted transition of responsibility
for performing the services from Phoenix and its contractors to
Vendor;
Page 2
(xi) ensuring strong data security and disaster
recovery capability; and
(xii) providing for an uninterrupted transition of
responsibility for performing the Services back to Phoenix or its
designee(s) in connection with termination or expiration of this
Agreement;
(d) The Parties desire to promote a flexible business
relationship between them that allows for and encourages
growth;
(e) The Parties desire to collaborate for the overall success of
this Agreement for both Parties; and
(f) The Parties desire to provide an agreement and pricing
structure that, as of the Amended and Restated Effective Date, is
intended to allow Vendor to earn what it considers to be a
reasonable profit commensurate in the IT outsourcing industry with
a transaction of a similar size and complexity to this
Agreement.
1.2 Construction.
This list of background, goals, and objectives is not intended
to expand the scope of the Parties’ obligations under this
Agreement, to alter pricing under this Agreement, or to alter the
plain meaning of the terms and conditions of this Agreement.
However, to the extent the terms and conditions of this Agreement
do not address a particular circumstance or are otherwise unclear
or ambiguous, those terms and conditions are to be interpreted and
construed so as to give effect to this Agreement as a whole and
this list of objectives.
2. DEFINITIONS
2.1 Certain Definitions.
As used in this Agreement:
(1) " Additional Transition " shall have the meaning
provided in Section 3.8.
(2) " Additional Transition Plan " shall have the meaning
provided in Section 3.8.
(3) " Adjustment " shall have the meaning provided in
Section 11.2(e).
(4) " Acquired Equipment " shall have the meaning
provided in Section 6.2(a).
(5) " Affected Employees " shall mean those employees of
Phoenix set forth in Exhibit D-1 to Schedule D (Transitioned
Personnel).
(6) " Affiliate " shall mean, with respect to any entity,
any other entity Controlling, Controlled by, or under common
Control with, such entity at the time in question. At
Phoenix’s option, (i) an entity shall be deemed to
remain an Affiliate of
Page 3
Phoenix for twenty four (24) months after
the date it ceases to be Controlled by Phoenix and (ii) the
purchaser of all or substantially all the assets of any line of
business of Phoenix or its Affiliates shall be deemed an Affiliate
of Phoenix for twenty four (24) months after the date of
purchase, but only with respect to the business acquired. Phoenix
shall be fully responsible for: (i) causing each Affiliate and
End User to comply with the provisions of this Agreement to the
extent that Vendor performs the Services for Affiliates and End
Users, and (ii) payment of all of Vendor’s Charges
hereunder (including those that may be invoiced to an Affiliate or
any End User) and Vendor shall not be required to look to any
Affiliate or End User for payment of any invoice before seeking
payment from Phoenix.
(7) " Agreement " shall mean this Agreement, including
its Schedules, exhibits, and appendices, as the same may be amended
by the Parties from time to time in accordance with
Section 23.17.
(8) " Amended and Restated Effective Date " shall have
the meaning provided in the preamble to this Agreement
(9) " Applicable Law " shall mean any United States and
non-United States federal, state or local law (including common
law), statute, ordinance, rule, regulation (including NASD rules,
regulations and notices as well as any and all rules,
pronouncements and interpretations issued by self regulatory
authorities), order, decree writ, injunction, judgment, permit,
governmental agreement, member advisory bulletins or decree of a
government entity applicable to a Party or entity or any such
Party’s or entity’s subsidiaries, parents, affiliates,
properties, assets, or to such Party’s officers, directors,
managing directors, employees or agents in their capacity as such
and effective during the Term, including as they are changed,
amended, supplemented or newly added from time to time.
(10) " Applications Software " or " Applications "
shall mean those programs and programming (including the supporting
documentation, media, on-line help facilities and tutorials) that
perform specific user related data processing in connection with
the Services, (excluding Database Management Software only to the
extent reflected in Section 2.1(29)) including development
tools specific to a particular item of Applications Software that
is provided by the licensor of such Applications Software.
Application Software includes the Software identified as such in
Schedule I-1 (Existing Applications Software) as of the Amended and
Restated Effective Date.
(11) " Approved Subcontractors " shall mean those
subcontractors of Vendor: (i) approved by Phoenix and
identified in Schedule N (Approved Subcontractors); (ii) any
other subcontractor(s) approved by Phoenix in accordance with
Section 10.6, and (iii) Affiliates of Vendor, unless and
until (in each case of (i) and (ii)) approval of such
subcontractor is rescinded by Phoenix in accordance with
Section 10.6.
(12) " Base Charges" shall have the meaning provided in
Section 2.1(c) of Schedule C (Charges).
(13) " Benchmarker " shall have the meaning provided in
Section 13.7(b).
Page 4
(14) " Best Practices " shall have the
meaning provided in Section 10.8.
(15) " Business Associate Agreement " shall mean the
agreement, in the form annexed hereto as Schedule M (Business
Associate Agreement), entered into between Phoenix and Vendor
simultaneously with this Agreement.
(16) " Business Day " shall mean every day Monday through
Friday based on U.S. Eastern Time, other than those holidays set
forth in Schedule K (Holidays). Such Schedule K (Holidays) shall be
updated by Phoenix at the beginning of each Contract Year. In this
Agreement references to days that do not specifically refer to
Business Days are references to calendar days and, unless otherwise
provided, a period of more than seven (7) days that expires on
a day other than a Business Day shall be automatically extended to
the next following Business Day.
(17) " Charges " shall have the meaning provided in
Section 13.1.
(18) " Client Executive " shall mean the Vendor executive
who interfaces with the Steering Committee, manages the client
relationship at a global level, drives service excellence by
collaborating across Vendor lines of business, and responds to
issues and requirements from the implementation manager and program
manager.
(19) " Commercially Available Software " shall mean
software provided or licensed to the public under standard terms
and conditions, early release or beta test versions of such
software and any correction code applied to such software in order
to resume the proper operation of such software.
(20) " Commercially Reasonable Efforts " shall mean:
(i) with respect to Vendor, taking such steps and performing
in such a manner as a well managed IT business would undertake
where such IT business was acting in a determined, prudent and
reasonable manner to achieve a particular desired result for its
own benefit; and (ii) with respect to Phoenix, taking such
steps and performing in such a manner as a well managed business
would undertake where such business was acting in a determined,
prudent and reasonable manner to achieve a particular desired
result for its own benefit.
(21) " Confidential Information " shall have the meaning
provided in Section 15.3(a).
(22) " Contract Month " shall mean any calendar month
within a Contract Year.
(23) " Contract Year " shall mean any twelve
(12) month period commencing on the Effective Date or any
anniversary thereof. Notwithstanding the foregoing, as of the
Amended and Restated Effective Date, "Contract Year" shall mean any
twelve (12) month period commencing on the Amended and
Restated Effective Date or any anniversary thereof.
Page 5
(24) " Contractual Change Control " shall
have the meaning provided in Section 10.5(b).
(25) " Control " and its derivatives mean with regard to
any entity the legal, beneficial or equitable ownership, directly
or indirectly, of: (i) fifty percent (50%) or more of the
capital stock (or other ownership interest, if not a stock
corporation) of such entity ordinarily having voting rights; or
(ii)(A) twenty percent (20%) or more of the capital stock (or
other ownership interest, if not a stock corporation) and
(B) either (1) a greater percentage than any other
juridical person or (2) management control by agreement.
(26) " Critical Service Levels " shall have the meaning
provided in Section 9.3.
(27) " Data Hard IMAC " shall mean an installation, move,
add or change to the data network connection for a printer,
desktop, laptop, or similar network-attached End User component
that is performed on-site, including all related software
installation and configuration activities necessary to complete
such installation, move, add or change. Examples of a Data Hard
IMAC include installing and labeling an interconnect cable between
a patch panel and a switch port in a wiring closet, installing a
cross-connect via punch-down in a wiring closet, terminating a
structured cabling run on a data jack, and terminating a structured
cabling run on a patch panel or 66 block. An order for more than 20
Data Hard IMACs shall be treated as a Project.
(28) " Data Soft IMAC " shall mean an installation, move,
add or change to the data network connection for a printer,
desktop, laptop, or similar network-attached End User component
that is performed remotely. A Data Soft IMAC does not include
remote installation and configuration activities required to
complete a Data Hard IMAC. An example of a Data Soft IMAC includes
identifying and configuring/enabling a switch port for a printer,
desktop, laptop, or similar network-attached End User component. An
order for more than 40 Data Soft IMACs shall be treated as a
Project.
(29) " Database Management Software " shall mean computer
programs designed to create and administer a database, and store,
modify and extract structured data from that database on behalf of
numerous users. For the purposes of this Agreement, the Parties
respective roles and responsibilities with respect to Database
Management Software shall be as reflected in Section 5.2 of
Schedule A (Statement of Work). For all other purposes, Database
Management Software will be considered to be Applications
Software.
(30) " Deliverables " means those items which are
tangible and which are expressly reflected in a Work Order to be
developed and/or produced and delivered by Vendor to Phoenix under
such Work Order. Ownership of Deliverables is specified in
Section 7.5(a)(iii).
(31) " Deposit Materials " shall have the meaning
provided in Section 7.2(c).
(32) " Desktop Hard IMAC " shall mean an installation,
move, add or change to a network-attached printer or desktop/laptop
(including the system unit, monitor,
Page 6
keyboard, mouse, modem, docking station (for
laptops), and directly attached devices (including printers)) that
is performed on-site, including all related software installation
and configuration activities necessary to complete such
installation, move, add or change. Desktop Hard IMACs shall include
connecting the device to the data jack. Examples of a Desktop Hard
IMAC include the configuration and implementation of a new PC or
related peripheral component, the relocation of a desktop, laptop,
or related peripheral equipment, and relocation of a
network-attached printer. An order for more than 10 Desktop Hard
IMACs shall be treated as a Project.
(33) " Desktop Soft IMAC " shall mean an installation,
move, add or change to a network-attached printer or desktop/laptop
(including the system unit, monitor, keyboard, mouse, modem,
docking station (for laptops), and directly attached devices
(including printers)), that is performed remotely. A Desktop Soft
IMAC does not include remote software installation and
configuration activities required to complete a Desktop Hard IMAC.
Examples of a Desktop Soft IMAC include the creation of a print
queue on a server, creation or deletion of a print queue on a
desktop or laptop, movement of files to new local file/print
server, and the verification/modification of proper user and group
access to all data drives and printers. An order for more than 20
Desktop Soft IMACs shall be treated as a Project.
(34) " Dispute Date " shall have the meaning provided in
Section 20.1(a)(i).
(35) " DM " shall have the meaning provided in
Section 20.1(b).
(36) " Effective Date " shall mean July 29,
2004.
(37) " Equipment " shall mean the computer and
telecommunications equipment (without regard to which entity owns
or leases such equipment) used or managed by Vendor to provide the
Services. Equipment includes the following: (i) computer
equipment, including associated attachments, features, accessories,
peripheral devices, front end devices, and other computer
equipment, and (ii) telecommunications equipment, including
private branch exchanges, multiplexors, modems, CSUs/DSUs, hubs,
bridges, routers, switches and other telecommunications equipment.
Within thirty (30) days of the Amended and Restated Effective
Date, Vendor shall provide to Phoenix a detailed inventory of
Equipment, which inventory shall be updated by Vendor within thirty
(30) days following the beginning of each Contract Year.
(38) " Equipment Capital Costs " shall have the meaning
provided in Section 6.3(a).
(39) " Equipment Operational Support Costs " shall have
the meaning provided in Section 6.3(a).
(40) " End Users " shall have the meaning provided in
Section 3.11(a).
(41) " Existing Equipment " shall mean, collectively, the
Existing Owned Equipment and the Existing Leased Equipment.
Page 7
(42) " Existing Leased Equipment " shall
mean Equipment leased by Phoenix or its Affiliates that exists on
the Effective Date and was being used by Phoenix or its Affiliates
immediately prior to the Effective Date in performing functions
that are part of the Services. As of the Amended and Restated
Effective Date, there is no Existing Leased Equipment that is
leased by Phoenix (Vendor having previously assumed such leases),
but some of the Equipment that was Existing Leased Equipment is
being used by Vendor to perform functions that are part of the
Services, as such Equipment has been removed, modified and/or
replaced as further reflected in Vendor’s detailed inventory
of Equipment described in Section 2.1.
(43) " Existing Owned Equipment " shall mean Equipment
owned by Phoenix or its Affiliates that exists on the Effective
Date and was being utilized by Phoenix or its Affiliates
immediately prior to the Effective Date in performing functions
that are part of the Services, as such Equipment has been removed,
modified and/or replaced as further reflected in Vendor’s
detailed inventory of Equipment described in
Section 2.1(37).
(44) " Existing Third Party Systems Software " shall mean
Third Party Systems Software that exists on the Amended and
Restated Effective Date. Existing Third Party Systems Software
includes all Existing Third Party Systems Software listed in
Schedule F (Systems Software and Third Party Service Contracts),
and any additional Existing Third Party Systems Software. At the
beginning of each Contract Year, Vendor shall provide to Phoenix an
up-to-date version of Schedule F.
(45) " Extraordinary Event " shall have the meaning
provided in Section 13.5(a).
(46) " Force Majeure Event " shall have the meaning
provided in Section 19.5(a).
(47) " Hard IMAC " shall mean, as the context requires,
either a Desktop Hard IMAC, Data Hard IMAC, or Voice Hard IMAC.
(48) " Healthcare Laws " means Applicable Laws regarding
the provision of healthcare services, including HIPAA Regulations,
Applicable Laws enacted under the Social Security Act and
respecting the Health Care Financing Administration (including to
those respecting Medicare), and all Applicable Laws governing
medical confidentiality, including disclosure of AIDS or human
immunodeficiency virus-related information.
(49) " Help Desk " shall have the meaning set forth in
Section 2.1 of Schedule A (Statement of Work).
(50) " HIPAA Regulations " shall have the meaning given
in Section 22.8(b).
(51) " Including " and its derivatives (such as "include"
and "includes") means "including, without limitation." This term is
as defined, whether or not capitalized in this Agreement.
Page 8
(52) " IMAC " shall mean, as the context
requires, either a Hard IMAC or a Soft IMAC. Notwithstanding
anything to the contrary set forth herein, an IMAC shall not
include: (1) any installation, move, add or change performed
pursuant to Problem management activities; (2) any related
infrastructure activities required to perform an IMAC, such as any
modifications to capacity and any installations, moves, adds or
changes relating to infrastructure equipment (including servers,
PBXs, mainframes, routers, and switches); (3) any
installation, move, add or change performed for Vendor personnel
(including subcontractors) and not requested by Phoenix; or
(4) Vendor’s refresh obligations set forth in Schedule E
(Equipment Refresh).
(53) " Initial Transition " shall have the meaning
provided in Section 3.8.
(54) " Initial Transition Fee " shall have the meaning
provided in Section 6.6(a) of Schedule C (Charges).
(55) " Initial Transition Plan " shall have the meaning
provided in Section 3.8.
(56) " Insurance Regulations " means Applicable Laws
regarding Phoenix’s insurance operations.
(57) " Intellectual Property Rights " shall have the
meaning provided in Section 7.4(a)(ii).
(58) " Interim Period " shall have the meaning provided
in Section 6.10.
(59) " Interim Agreement " shall mean that certain letter
agreement entered into between Phoenix and Vendor and dated as of
June 1, 2004.
(60) " IT Laws " means Applicable Laws, other than
Healthcare Laws, applicable to the provision of data processing and
information technology services.
(61) " Key Vendor Positions " shall have the meaning
provided in Section 5.1(a).
(62) " Key Transitioned Employees " shall have the
meaning provided in Section 5.2(b).
(63) " Local Area Networks " or "LANs" shall mean the
equipment, software, telecommunications facilities, lines, wireless
technology, interconnect devices (e.g., bridges, routers, hubs,
switches, gateways), wiring, cabling, and fiber that are used to
create, connect, and transmit data, voice, and video signals within
and among Phoenix’s network segments ( e.g. ,
Ethernet, token ring). LANs commence with the interface to a
Network interconnect device ( e.g. , router) and end with
and include the LAN interface points ( e.g. , network
interface cards ("NICs")) that are in LAN-connected equipment (
e.g. , desktop equipment, servers).
(64) " Location(s) " shall mean the site(s) listed in
Schedule V (Locations), as such Schedule may be updated by Phoenix
from time to time, subject to the various change control provisions
in Section 10.5. Locations include Campus Locations and
Non-Campus Locations (as designated on Schedule V (Locations)).
Page 9
(65) " Losses " shall mean all losses,
fines, punitive awards, monetary sanctions, restitution,
liabilities, damages and claims, payable to unaffiliated third
parties and/or governmental or regulatory agencies, and all related
third-party costs and expenses including reasonable legal fees and
disbursements and costs of investigation, litigation, settlement,
judgment, interest and penalties.
(66) " Monthly Performance Report " shall have the
meaning provided in Section 10.2(b).
(67) " New Services " shall have the meaning provided in
Section 13.6.
(68) " Network " shall mean the equipment, software,
telecommunications facilities, lines, interconnect devices, wiring,
cabling and fiber that are used to create, connect and transmit
data, voice and video signals between and within:
(i) Phoenix’s LANs; (ii) Locations, and non-Phoenix
locations that do business with Phoenix and for which Vendor is
responsible for providing connectivity. For the purposes of this
Agreement, the Parties agree and acknowledge that Vendor’s
scope of Services relating to the Network shall be set forth in
Schedule A (Statement of Work).
(69) " Non-Software Materials " shall have the meaning
provided in Section 7.4(b).
(70) " Notice of Election " shall have the meaning
provided in Section 18.4(a).
(71) " Out-of-Pocket Expenses " shall mean reasonable,
demonstrable and actual out-of-pocket expenses incurred by Vendor
for labor, equipment, materials, supplies or services provided to
or for Phoenix or its Affiliates as identified in this Agreement or
otherwise incurred in connection with performing the Services, but
not including Vendor’s overhead costs (or allocations
thereof), administrative expenses or other mark-ups. Where relevant
in determining Vendor’s costs, Vendor’s incremental
costs shall be used and all charges shall be net of any discounts,
and allowances received by Vendor. The time and materials rates set
forth in Exhibit C-5 to Schedule C (Charges) shall be used to
calculate the portion of Vendor’s Out-of-Pocket Expenses
attributable to labor performed by Vendor Personnel.
(72) " Party " shall mean either Phoenix or Vendor and "
Parties " shall mean both Phoenix and Vendor.
(73) " Pass-Through Expenses " shall have the meaning
provided in Section 13.2(a).
(74) " Personally Identifiable Information " shall mean
any personally identifiable information or any nonpublic personal
information, as those terms are defined under any Applicable Law,
or any similar information whether or not defined under any
Applicable Law.
Page 10
(75) " Phoenix " shall have the meaning
provided in the preamble to this Agreement, subject to
Section 2.2(a).
(76) " Phoenix Competitor " shall mean those entities
engaged in the insurance or asset management business as
competitors of Phoenix as listed on Schedule P (Phoenix
Competitors) as such Schedule may be updated by Phoenix from time
to time in its good faith reasonable discretion.
(77) " Phoenix Confidential Information " shall have the
meaning provided in Section 15.3(a).
(78) " Phoenix Contract Executive " shall have the
meaning provided in Section 12.1(a).
(79) " Phoenix Contractor Agreements " shall have the
meaning provided in Section 5.2(c).
(80) " Phoenix Contractor Personnel " shall have the
meaning provided in Section 5.2(c).
(81) " Phoenix Data " shall mean any and all data and
information of Phoenix, End Users, Phoenix customers or of an
entity within the Control of Phoenix in any form, whether or not
Confidential Information, which is made available directly or
indirectly to Vendor in connection with the performance of the
Services, or obtained, collected, copied, developed, produced,
processed, transferred or otherwise used by or on behalf of Vendor
in connection with the Services, including Personally Identifiable
Information, customer and employee data, Phoenix trade secrets or
Phoenix corporate proprietary information of any kind whatsoever.
For the purposes of this definition, the portion of Phoenix Data
that is operational data shall be Phoenix Data but Vendor shall
have access to and use of such operational data for its operational
database.
(82) " Phoenix Indemnitees " shall have the meaning
provided in Section 18.1.
(83) " Phoenix Office Space " shall have the meaning
provided in Section 8.1(a).
(84) " Phoenix Risk Control Requirements " shall have the
meaning provided in Section 15.4(a).
(85) " Phoenix Software " shall mean Software owned by
Phoenix or its Affiliates.
(86) " Privacy Laws " shall mean (a) all
international privacy, security and data protection laws, rules and
regulations, including all Applicable Laws set forth in
Section 22.8, as well as applicable security breach and
identity theft notification laws of any applicable jurisdiction
(including the U.S., India, and the European Union), and all
then-current industry standards, guidelines and practices with
respect to privacy, security and data protection including the
collection, processing, storage, protection, use and disclosure of
Phoenix Data, forensic imaging and, electronic server and system
data extraction; and (b) Phoenix’s policies and
procedures applicable to any of the foregoing which are provided to
Vendor in written form from time to time.
Page 11
(87) " Privacy Rule " shall have the
meaning provided in Section 22.8(b).
(88) " Problem " or " Incident " means any
unplanned event that adversely affects Equipment, Software, or data
or services used, provided or made available by Vendor in
connection with the Services.
(89) " Procedures Manual " shall mean the standards and
procedures manual described in Section10.4(a).
(90) " Project " shall have the meaning provided in
Section 7.1 of Schedule C (Charges).
(91) " Project Plan " shall have the meaning provided in
Section 7.2 of Schedule C (Charges).
(92) " Required Consents " shall mean such consents as
may be required or desirable for the assignment to Vendor, or the
grant to Vendor of rights of use, of resources otherwise provided
for in this Agreement.
(93) " Resource Volume Baseline " shall have the meaning
given in Section 3.1(a) of Schedule C (Charges).
(94) " Retained Phoenix Equipment " shall mean the
Existing Equipment other than the Acquired Equipment.
(95) " Schedule " shall mean any of the schedules
attached to this Agreement as the same may be amended by the
Parties from time to time in accordance with
Section 23.17.
(96) " Security Plan " shall have the meaning provided in
Section 15.2(b).
(97) " Services " shall have the meaning provided in
Section 3.1.
(98) " Service Levels " shall have the meaning provided
in Section 9.1.
(99) " Service Level Credits " shall have the meaning
provided in Section 9.3.
(100) " Service Tower " shall have the meaning provided
in the preamble of Schedule A (Statement of Work).
(101) " Service Tower Commencement Date " shall mean the
date on which EDS is scheduled to commence the provision of
Services with respect to an applicable Service Tower (set forth in
the Initial Transition Plan), or such other date(s) as mutually
agreed by the parties. The Service Tower Commencement Date may be
different for each Service Tower. Notwithstanding the foregoing, as
to all Work Order Services which are added after the Amended and
Restated Effective Date, such Services shall commence as of the
respective Work Order Commencement Date.
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(102) " Soft IMAC " shall mean, as the
context requires, either a Desktop Soft IMAC, Data Soft IMAC, or
Voice Soft IMAC.
(103) " Software " shall (unless a more specific
reference is provided) mean Applications Software and Systems
Software.
(104) " Software Capital Costs " shall have the meaning
provided in Section 6.5(a).
(105) " Software Operational Support Costs " shall have
the meaning provided in Section 6.5(a).
(106) " Steering Committee " shall have the meaning
provided in Section 10.1.
(107) " Straddle Agreements " shall mean Third Party
Service Contracts, leases of Equipment, and licenses for Third
Party Software existing on the Effective Date, including enterprise
agreements, which relate both to the Services and to assets and
activities retained by Phoenix and its Affiliates that do not form
a part of the Services.
(108) " Systems Software " shall mean those programs and
programming (including the supporting documentation, media, on-line
help facilities and tutorials), if any, that perform (i) tasks
basic to the functioning of the Equipment and which are required to
operate the Applications Software; or (ii) tasks, other than
as performed by Applications Software, otherwise supporting the
provision of the Services by Vendor. Programs and programming
supporting the Services that are not Applications Software shall be
deemed to be Systems Software. As of the Amended and Restated
Effective Date, Systems Software includes the software listed in
Schedule F (Systems Software and Third Party Service Contracts )
and any other mainframe and midrange operating systems, server
operating systems, network operating systems, systems utilities
(including measuring and monitoring tools), data security software,
middleware, development tools (other than development tools
specific to a particular item of Applications Software which is
provided by the licensor of such Applications Software) and
telecommunications monitors. Unless otherwise agreed to by the
Parties, the list of Systems Software shall be updated by Vendor
within thirty (30) days following the beginning of each
Contract Year.
(109) " Technical Change Control Procedure " shall have
the meaning provided in Section 10.5(a)(iii).
(110) " Technology Plan " shall have the meaning provided
in Section 10.7(a).
(111) " Term " shall have the meaning specified in
Section 4.1.
(112) " Termination/Expiration Assistance " shall have
the meaning provided in Section 21.10(a).
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(113) " Third Party Service Contracts "
shall mean those agreements pursuant to which a third party was,
immediately prior to the Amended and Restated Effective Date or
Work Order Effective Date, as applicable, furnishing or providing
services to Phoenix or its Affiliates similar to the Services,
including Phoenix contracts for the services of non-employee
personnel to provide services similar to the Service prior to the
Effective Date. As of the Amended and Restated Effective Date,
Third Party Service Contracts include all Third Party Service
Contracts identified in Schedule F (Systems Software and Third
Party Service Contracts), and any additional Third Party Service
Contracts. Notwithstanding the foregoing, Third Party Service
Contracts do not include licenses, leases and other agreements
under the Software and Proprietary Rights section of this
Agreement. Unless otherwise agreed to by the Parties, the list of
Third Party Service Contracts shall be updated by Vendor within
thirty (30) days following the beginning of each Contract
Year.
(114) " Third Party Applications Software " shall mean
Third Party Software that is Applications Software.
(115) " Third Party Software " shall mean Software that
is not Vendor Software or Phoenix Software.
(116) " Third Party Systems Software " shall mean Third
Party Software that is Systems Software.
(117) " Transition " shall mean, as the context requires,
the Initial Transition or the applicable Additional Transition.
(118) " Transition Plan " shall mean, as the context
requires, the Initial Transition Plan or the applicable Additional
Transition Plan.
(119) " Transitioned Employees " shall have the meaning
provided in Section 5.2(a).
(120) " Use " shall mean to use, copy, maintain, modify,
enhance, or create derivative works.
(121) " Vendor " shall have the meaning provided in the
preamble to this Agreement, subject to Section 2.2(b).
(122) " Vendor Applications Software Operational Support
Services " shall consist of the following activities with
respect to Applications Software: As directed by Phoenix,
(i) installing all such Software, including updates, upgrades,
patches, etc., as provided to Vendor by Phoenix and
(ii) ensuring that such Software operates within the IT
environment managed by Phoenix in connection with the provision of
the Services.
(123) " Vendor Business Processes " shall have the
meaning provided in 7.4(b).
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(124) " Vendor Account Executive " shall
have the meaning provided in Section 5.1(b).
(125) " Vendor Competitor(s) " shall mean those entities
engaged in the information technology services business as
competitors of Vendor, with such entities being listed below. Such
listing may be updated by Vendor from time to time in its good
faith reasonable discretion. As of the Effective Date, Vendor
Competitors are: International Business Machines Corporation,
Accenture, Ltd., Computer Sciences Corporation, Affiliated Computer
Services, Inc., Cap Gemini Ernst & Young, Perot Systems
Corp., CGI Group, Inc. and Siemens AG.
(126) " Vendor Indemnitees " shall have the meaning
provided in Section 18.2.
(127) " Vendor Personnel " shall mean employees of Vendor
and its subcontractors assigned to perform the Services pursuant to
this Agreement.
(128) " Vendor Software " shall mean the Software that is
owned or exclusively distributed by Vendor or its Affiliates and
that is used in provision of the Services.
(129) " Virus " shall mean (i) program code,
programming instruction or set of instructions intentionally
constructed with the ability to damage, interfere with or otherwise
adversely affect computer programs, data files or operations,
whether or not technically known as a "virus" (e.g., worms, Trojan
horses, trap doors, etc.); or (ii) other code typically
designated as a virus.
(130) " Voice Hard IMAC " shall mean an installation,
move, add or change to a telephone, a telephone’s associated
station wiring, fax machine, or a voice cross-connect that is
performed on-site, including all related software installation and
configuration activities necessary to complete such installation,
move, add or change. Voice Hard IMACs shall include connecting the
device to the voice jack. Examples of a Voice Hard IMAC include
installing or moving a telephone or turret phone, installing a
cross-connect via punch-down in a wiring closet, and installing a
cross-connect from a PBX to a LEC point of entry or station site.
An order for more than 10 Voice Hard IMACs shall be treated as a
Project.
(131) " Voice Soft IMAC " shall mean an installation,
move, add or change to a component of the voice network that is
performed remotely. A Voice Soft IMAC does not include remote
software installation and configuration activities required to
complete a Voice Hard IMAC. Examples of a Voice Soft IMAC include
setting up a call pick-up group, configuring a new voice mailbox
for one End User, assigning and activating a new telephone
extension for one End User, adding feature capabilities to a single
telephone, and adding, modifying, or removing PBX system features.
An order for more than 30 Voice Soft IMACs shall be treated as a
Project.
(132) " Voice Premise Network " means the equipment,
software, transmission facilities, interconnect devices and wiring
that are used to create, connect, and transmit voice communications
between the public switched telephone network and telephone
handsets at each Phoenix network location. For the purposes of this
Agreement, the Parties agree and acknowledge that Vendor’s
scope of Services relating to the Voice Premise Network shall be
set forth in Schedule A (Statement of Work).
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(133) " Wide Area Network " or "
WAN " means the equipment, software, transmission
facilities, interconnect devices, cabling and wireless technology
that are used to create, connect and transmit data, voice and video
signals between and among Phoenix POPs. For the purposes of this
Agreement, the Parties agree and acknowledge that Vendor’s
scope of Services relating to the WAN shall be set forth in
Schedule A (Statement of Work).
(134) " Work Order " means a work order executed by the
Parties pursuant to which Phoenix or its Affiliates has ordered and
Vendor shall provide Work Order Services.
(135) " Work Order Charges " shall have the meaning
provided in Section 2.1(r) of Schedule C (Charges).
(136) " Work Order Commencement Date " means the date on
which EDS is scheduled to commence the provision of Work Order
Services (set forth in the applicable Transition Plan) or such
other date(s) as mutually agreed by the parties.
(137) " Work Order Effective Date " means the effective
date of an executed Work Order.
(138) " Work Order Services " means general consulting
services and those services under the Application Development and
Maintenance Service Tower.
2.2 Inclusion of Affiliates in Definition of Phoenix and
Vendor.
(a) References to "Phoenix" in this Agreement include Affiliates
of Phoenix in accordance with the following: (i) a reference
includes Affiliates of Phoenix where expressly so provided;
(ii) except as expressly provided references to Phoenix in the
following definitions include Affiliates of Phoenix: Phoenix Data,
Phoenix Software, Existing Equipment, Existing Third Party Systems
Software, Straddle Agreements and Third Party Service Contracts;
(iii) references to sale, assignment, grant or the like by
Phoenix means Phoenix shall perform the act for itself or cause
Affiliates of Phoenix to perform the act for themselves; references
to assets being in the name of Phoenix include Affiliates of
Phoenix; and (iv) references to the business, operations,
policies, procedures and the like of Phoenix include Affiliates of
Phoenix to the extent such Affiliates are receiving the Services.
Subject to the foregoing, references to Phoenix shall include
Affiliates of Phoenix as Phoenix reasonably designates.
(b) References to "Vendor" in this Agreement include Affiliates
of Vendor in accordance with the following: (i) a reference
includes Affiliates of Vendor where expressly so provided; and
(ii) where Services are to be provided through an Affiliate of
Vendor, references to Vendor include such Affiliate.
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2.3 Other Defined Terms.
Other terms used in this Agreement are defined where they are
used and have the meanings there indicated. Those terms, acronyms,
and phrases utilized in the IT services industry or other pertinent
business context which are not otherwise defined herein shall be
interpreted in accordance with their then-generally understood
meaning in such industry or business context.
3. SERVICES
3.1 General.
(a) Subject to Section 3.1(b), beginning on the Effective
Date (if required pursuant to the Initial Transition Plan) and
thereafter on each applicable Service Tower Commencement Date,
Vendor shall provide the following services, functions and
responsibilities, as they may evolve during the Term and as they
may be supplemented, enhanced, modified or replaced ("
Services "):
(i) The services, functions and responsibilities described in
this Agreement and its Schedules; and
(ii) The information technology services, functions and
responsibilities that are reasonably related to the services,
functions and responsibilities described in the Agreement, to the
extent performed on a consistent or routine basis during the twelve
(12) months preceding the Effective Date by Affected Employees
and Phoenix Contractor Personnel who are (i) transitioned to
Vendor, or (ii) displaced or whose functions were displaced as
a result of this Agreement, even if the service, function or
responsibility so performed is not specifically described in this
Agreement. The applicability of this Section 3.1(a)(ii) shall
not override the Resource Units volumes and associated Charges in
Exhibit C-2 to Schedule C (Charges).
(iii) The Parties acknowledge that, pursuant to the Interim
Agreement, Vendor has provided some of the Services prior to the
Effective Date. The Interim Agreement is terminated as of the
Effective Date and the provision of any Services provided under
such Interim Agreement shall be governed by the terms and
conditions of this Agreement. Charges for services rendered to
Phoenix under the Interim Agreement shall be credited as an offset
to the Initial Transition Fee, as set forth in Section 6.6 of
Schedule C (Charges).
(b) The Parties intend to enter into separate Work Orders for
Work Order Services. Each Work Order shall be attached to this
Agreement as Work Order No. 1, Work Order No. 2, et seq.,
and shall be deemed to be incorporated by reference into this
Agreement. Each Work Order shall describe, at a minimum, the
applicable Work Order Effective Date, Work Order Commencement Date,
Work Order Services, Work Order Charges, the general physical
location (city and country) as reflected in Exhibit A-2 from which
the Work Order Services will be provided for each Work Order, the
initial Additional Transition Plan (which will reflect, if
applicable, the personnel to be transitioned) for such Work Order
Services, and any additional terms applicable to such
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Work Order or required by this Agreement to be
included such Work Order. Each Work Order shall become effective
only upon its execution by a duly authorized representative of each
Party. Beginning on the Work Order Effective Date (if required
pursuant to the applicable Transition Plan) and thereafter on the
Work Order Commencement Date, Vendor shall provide the applicable
Work Order Services. For avoidance of doubt, "Services" shall
include all Work Order Services as of the respective Work Order
Commencement Dates.
3.2 Implied Services.
If any services, functions, or responsibilities are required for
the proper performance and provision of the Services, regardless of
whether they are specifically described in this Agreement, they
shall be deemed to be implied by and included within the scope of
the Services to be provided by Vendor to the same extent and in the
same manner as if specifically described in this Agreement.
Notwithstanding the foregoing, services, functions, or
responsibilities that are specifically excluded from the scope of
Services under this Agreement (such as responsibilities retained by
Phoenix) shall not be deemed to be within the scope of the
Services.
3.3 Services Evolution.
Vendor shall cause the Services to evolve and to be modified,
enhanced, supplemented and replaced as necessary for the Services
to keep pace with technological advances and advances in the
methods of delivering services, where such advances are at the time
pertinent in general use within the IT services industry or among
Phoenix’s competitors, including as practices evolve to
comply with new or modified Applicable Laws. Such evolution shall,
at a minimum, be made so as to conform with the requirements for
continuous improvement of Service Levels as set forth in Schedule B
(Service Levels). As an example, Services evolution shall include
the addition of functionality by Vendor as is made possible with
new Equipment and Software utilized by Vendor during the Term.
Adjustments in Services in accordance with this Section shall be
deemed to be included within the scope of the Services to the same
extent and in the same manner as if expressly described in this
Agreement. Notwithstanding anything to the contrary in this
Section 3.3, the foregoing statement is not intended to
enlarge Vendor’s obligations where evolutions in technology
are specified in this Agreement ( e.g. , Equipment refresh,
standards, configurations and Service Levels). For further
clarification, the Parties acknowledge that, from time to time,
Vendor may make modifications to its shared services centers for
the benefit of a number of customers including Phoenix as a part of
Vendor’s normal course of business, including modifications
that are necessary to comply with new or modified Applicable Laws.
As such modifications are made by Vendor, although Phoenix would
enjoy the benefit of the specific modifications at no additional
charge, there may be some planning and testing that needs to occur
for the Phoenix information technology environment which may result
in some additional internal costs to Phoenix. Vendor will give
Phoenix thirty (30) days advance written notice if Vendor
intends to make such modifications and shall advise Phoenix in such
notice what internal planning and testing it believes Phoenix will
have to perform in connection with EDS’s implementation of
such modifications. If Phoenix believes that the internal costs
to
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Phoenix are unreasonably large under the
circumstances, the Parties will discuss the proposed modification
prior to its implementation to determine how and when the
modification should be made. Any such proposed modification shall
be subject to the Technical Change Control Procedure.
3.4 Services Variable in Scope and Volume.
The Services are variable in scope and volume. Such variations
shall be provided for in the pricing mechanisms set forth in this
Agreement. Vendor shall not be entitled to receive an adjustment to
the Charges except as set forth this Agreement.
3.5 Post–Effective Date Adjustments.
The Parties acknowledge that they have used reasonable efforts
to develop complete lists of all Existing Third Party Systems
Software and Third Party Service Contracts. However, the Parties
acknowledge that certain items which would constitute Existing
Third Party Systems Software or Third Party Service Contracts may
have been inadvertently omitted from those Schedules, or that the
Parties may not have discovered Straddle Agreements that Vendor
requires to provide the Services. Accordingly, the Parties agree
that to the extent any obligations of this Agreement apply to any
such omitted Existing Third Party Systems Software, Straddle
Agreements, and Third Party Service Contracts, such obligations
shall still apply as if the Existing Third Party Systems Software,
Straddle Agreements, and Third Party Service Contracts were fully
identified in the applicable Schedule, and the Parties shall amend
the relevant Schedule as appropriate. With respect to any such
omitted items that were not known (nor with the exercise of
reasonable diligence should have been known) to Vendor personnel
prior to the Effective Date, if Vendor notifies Phoenix within one
hundred-twenty (120) days from the Effective Date (time being
of the essence) providing sufficient detail, to the extent (but
only to the extent) the aggregate total annual expense to be
assumed by Vendor (without any imputed cost of capital and with
one-time expenses being treated as amortized over a four
(4) year period beginning from the Effective Date) (i) in
Contract Year 1, 2 or 3 is greater than one hundred thousand
dollars ($100,000) in any such Contract Year and (ii) in
Contract Years 4, 5, 6 and 7 is greater than fifty thousand dollars
($50,000) in any such Contract Year, then, at Phoenix’s
option, either (A) the Base Charges shall be increased to
cover such excess amount or (B) Phoenix may treat the excess
amount of such expenses as Phoenix retained responsibility
expenses.
3.6 Services Performed by Phoenix or Third
Parties.
(a) Subject to Sections 13.5 and 21.3, Phoenix retains the right
to perform itself, or retain third parties to perform, any of the
Services; provided however that for each of the first two Contract
Years following the Effective Date, Phoenix will not withdraw
Services under this Section that results in a reduction of revenues
that exceed 5% of the total projected annual Base Charges for each
such Contract Year. Phoenix shall provide Vendor with at least
ninety (90) days notice prior to withdrawing any substantial
portion of the Services from the scope of Services under this
Agreement.
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(b) In the case of Phoenix’s withdrawal of
Services under this Section 3.6, the Charges for the remaining
Services shall be as reflected in Exhibit C-2 to Schedule C
(Charges) or if not addressed in Exhibit C-2 to Schedule C
(Charges), the Charges shall be equitably adjusted to reflect those
Services that are no longer required. If, within thirty
(30) days following Phoenix’s notice, the Parties have
not agreed on the charges for the remaining Services, then the
pricing will be determined (i) initially as provided under
Section 20.1(a) and, if not resolved thereunder after ten
(10) Business Days, (ii) by binding arbitration conducted
pursuant to Section 20.3.
(c) To the extent Phoenix performs any of the Services itself,
or retains third parties to do so, Vendor shall cooperate with
Phoenix or such third parties at no additional charge. Such
cooperation shall include:
(i) subject to Vendor’s standard security and
confidentiality policies applicable to Vendor’s facilities,
making any facilities being used by Vendor to provide the Services
available (as necessary or desirable for Phoenix or a third party
to perform its work);
(ii) making the Equipment and Software available;
(iii) assisting Phoenix in obtaining any required third party
consents; and
(iv) providing such information regarding the operating
environment, system constraints and other operating parameters as a
person with reasonable commercial skills and expertise would find
reasonably necessary for Phoenix or a third party to perform its
work, provided, however, that if any of such information is to be
disclosed to such a third party, such third party must first
execute a reasonable confidentiality agreement with Vendor prior to
receiving such information.
3.7 Overview of Services.
As part of the Services, Vendor shall provide data center
Mainframe, Midrange, Web hosting, and disaster recovery, desktop
computer/LAN/Server support, data and voice network, problem
management and help desk services, print, and the other services,
functions and responsibilities, each as described in Schedule A
(Statement of Work).
3.8 Transition.
Vendor will perform all functions and services necessary to
accomplish the transition of Phoenix’s IT operations (the "
Initial Transition ") in accordance with the initial, high
level, transition plan (the " Initial Transition Plan ")
attached as Schedule L (Initial Transition Plan). Within thirty
(30) days of the Effective Date, the parties shall mutually
agree on a more detailed plan, which, upon such mutual agreement,
shall supercede and replace Schedule L (Initial Transition Plan).
For any New Services to be added and performed under this Agreement
or for any Services to be provided under a Work Order, EDS will
prepare an initial, high level transition plan (each, an
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" Additional Transition Plan ") which
describes those functions and services that each Party will perform
to accomplish the transition of such Services (each, an "
Additional Transition ") to Vendor. Each such Additional
Transition Plan shall be (a) with respect to Services to be
provided pursuant to a Work Order, in an attachment to such Work
Order; and (b) with respect to New Services, documented in an
appropriate amendment to this Agreement. Within thirty
(30) days of the effective date of the particular Work Order
or amendment, the parties shall mutually agree on a more detailed
plan which, upon mutual agreement of the parties, shall supercede
and replace the initial Additional Transition Plan. Vendor will
perform the Transition without causing a disruption to Phoenix
(other than immaterial disruptions). No functionality of the
operations being Transitioned shall be disabled until Vendor
demonstrates to Phoenix’s satisfaction that it has fully
tested and implemented equivalent capabilities for such
functionality at its new location. Phoenix may monitor, test and
otherwise participate in the Transition.
3.9 Transformation
Vendor shall transform certain portions of the Services (the "
Transformation "). The Transformation will be performed in
accordance with the initial, high level, transformation plan (the "
Transformation Plan ") attached as Schedule W
(Transformation Plan), which shall, among other things, indicate
which Services are to be subject to the Transformation. Within
thirty (30) days of the Amended and Restated Effective Date,
the parties shall mutually agree on a more detailed plan, which,
upon such mutual agreement, shall supercede and replace Schedule W
(Transformation Plan). The Transformation Plan will contain the
respective roles and responsibilities of the parties that are
necessary in order for the Transformation to occur and the various
milestones and estimated dates. The parties will perform the
Transformation without causing a disruption to Phoenix or the
Services (other than immaterial disruptions). No functionality of
the operations subject to the Transformation shall be disabled
until Vendor demonstrates to Phoenix’s satisfaction that it
has fully tested and implemented equivalent capabilities for such
functionality at its new location. Phoenix may monitor, test and
otherwise participate in the Transformation
3.10 Phoenix Standards.
As requested by Phoenix from time to time, Vendor shall assist
Phoenix in defining Phoenix’s information technology
architectures and standards applicable to the Services on an
ongoing basis (collectively, the "Phoenix Standards"). Phoenix will
retain primary responsibility for determining the Phoenix
Standards. The assistance to be provided by Vendor shall
include:
(a) active participation with Phoenix representatives on
permanent and ad-hoc committees and working groups addressing such
issues;
(b) assessments of the then-current Phoenix Standards at a level
of detail sufficient to permit Phoenix to make informed business
decisions;
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(c) analyses of the appropriate direction for
such Phoenix Standards in light of business priorities, business
strategies, competitive market forces, and changes in
technology;
(d) the provision of information to Phoenix regarding
Vendor’s information technology strategies for its own
business to the extent not considered proprietary to Vendor’s
business;
(e) recommendations regarding then current and available
information technology architectures and platforms, software and
hardware products, information technology strategies, standards and
directions, and other enabling technologies (which may or may not
be reflected in the Technology Plans); and
(f) recommend then current and available appropriate information
technology services (including platforms comprised of various
hardware and software combinations) that support service level
requirements, exploit industry trends in production capabilities
and provide potential price performance improvement
opportunities.
Without limiting the foregoing, Phoenix Standards shall include
the then-current Phoenix technical architecture and product
standards, as such standards may be modified by Phoenix from time
to time.
3.11 End Users of the Services.
(a) Subject to Section 3.11(b) hereof, the Services may be
used by Phoenix and, as directed by Phoenix, (i) its
Affiliates and those third parties (such as suppliers, service
providers and joint venturers) with whom, at any point during the
Term, Phoenix or any Affiliate has a commercial relationship; and
(ii) those persons and entities that, as determined by
Phoenix, access Phoenix’s or any of its Affiliates’ IT
infrastructure (for example, these who are registered/authorized
users of Phoenix’s website and who are made known to Vendor)
at any time during the Term through standard operating procedures
(collectively, " End Users "). Vendor acknowledges that such
access is on-going as of the Effective Date. Services provided to
End Users shall be deemed to be Services provided to Phoenix.
(b) In accordance with Schedule A (Statement of Work), Vendor
shall provide the Services to End Users at the Locations. If
Phoenix requests that Vendor provide Services to End Users in or
from a new location that is not located within 50 miles of a
Location, then Vendor shall provide such Services as New Services.
Vendor shall charge Phoenix for such New Services at a mutually
agreed charge but Vendor will attempt to use the then current
pricing scheme (inclusive of ARCs and RRCs) to the extent
reasonably possible to assist in determining such charge.
3.12 Projects.
At Phoenix’s request, Vendor shall perform Projects.
Charges for such Projects shall be determined in accordance with
Section 7.1 of Schedule C (Charges). Projects shall be
proposed and implemented in accordance with Section 7.2 of
Schedule C (Charges).
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3.13 Relocation of
Services.
(a) For those relocations of Services or portions of Services
that deal with either the movement of: (i) Equipment,
(ii) any client facing portion of the Services, or
(iii) the Help Desk Service Tower (even if such move is within
a particular city), Vendor shall not initiate such relocations to
another location (including from those locations set forth in
Exhibit A-2 to Schedule A (Statement of Work)) without
Phoenix’s prior written consent, which consent should not be
unreasonably withheld. Any request by Vendor for approval of such
relocation shall designate (a) the Services and Vendor
Personnel involved; (b) the reasons for such relocation;
(c) the address (city and country except for Help Desk Service
Tower, which must specify the street address) of the proposed new
location; (d) the impact of the proposed relocation on the
quality and delivery of the Services (both during relocation to the
proposed locations(s) and after such relocation is complete); and
(e) Vendor’s plan for transitioning the Services to the
proposed location (including the dates on which such proposed
transition would begin and be completed) (collectively, the "
Relocation Information "). For the purposes of this
Section 3.13, "client facing" shall mean any portion of the
Services in which Vendor Personnel have direct contact and
communication on a regular and consistent basis with Phoenix
personnel or Phoenix End Users. Any moves other than those
described in (i), (ii) or (iii) above may be performed by
Vendor with notice to Phoenix (such notice to be given as soon as
reasonably practical after Vendor has knowledge of such move), but
such moves shall not require Phoenix’s approval. For such
moves, Vendor will provide the Relocation Information to Phoenix,
although the Parties agree that the provision of the Relocation
Information does not have to occur prior to such move by Vendor. In
no event will Vendor’s change in location (either with
Phoenix approval or by giving notice to Phoenix) result in
(A) any increase in the Charges to Phoenix or (B) any
decrease or degradation in (x) the provision of the Services,
(y) Service Levels, or (z) Vendor’s compliance with
its security obligations hereunder or with Vendor Applicable Laws.
In addition, in no event will Phoenix be the first Vendor client
into a new Vendor site. Vendor shall demonstrate to Phoenix the
safeguards established by Vendor at the proposed new location for
the physical, organizational, technical and infrastructure
safeguards to protect Phoenix Data and Confidential Information,
representations regarding availability and competency of Vendor
Personnel at such location, disaster recovery and business
continuity plans applicable to such location, and that
Phoenix’s Intellectual Property Rights will not be
jeopardized and can be protected under local laws. If a request for
relocation of the Services is approved by Phoenix for (i),
(ii) or (iii) above where Phoenix’s approval is
required, the Parties shall work together in good faith to agree
the additional obligations of each Party arising from applicable
local laws in the new location.
(b) If Phoenix approves the relocation of the Services to a new
location under this Section 3.13(a) and (b), Vendor shall
remain responsible for compliance with all of its obligations under
this Agreement with respect to the relocated Services and
maintenance of the Service Levels set forth in this Agreement. If
initiated by Vendor, any such approved relocation shall be at
Vendor’s sole expense, and Phoenix shall not be responsible
for any such expenses incurred and in no event shall Phoenix be
Page 23
responsible for increases in Charges based upon
any such relocation. Vendor shall be responsible for complying with
all Vendor Applicable Laws, including United States export laws and
import laws of the new location, with respect to its relocation
effort and the provision of Services from the site to which such
Services are relocated.
(c) In the event Phoenix desires to initiate a relocation of the
Services by Vendor, such relocations shall be subject to the change
control provisions of Section 10.5.
3.14 Services Impacted by Katz.
Notwithstanding any other provision of this Agreement, including
Section 3.3, Vendor shall not be obligated to provide any
Services, or enhance the Services in such a way, that, in
Vendor’s sole discretion, may give rise to a claim asserted
by Ronald A. Katz, Ronald A. Katz Technology Licensing L.P., A2D
L.P., or any successors or assigns of such entities for
infringement arising out of, under or in connection with the
provision of help desk services, call centers, or automated
attendant services involving computer telephony integration.
3.15 Delivery and Acceptance.
(a) General . Deliverables provided under a Work Order
shall be accepted by Phoenix in accordance with the acceptance
testing procedures set forth, as applicable, in the respective Work
Orders. If the applicable Work Order does not contain acceptance
testing procedures as to any Deliverable provided under a Work
Order, then the default procedures set forth in this
Section 3.15 shall govern.
(b) Delivery and User Acceptance Testing Period . Upon
Vendor’s determination that a Deliverable provided under a
Work Order materially conforms to all specifications and
requirements set forth in Schedule A (Statement of Work), such Work
Order and any other requirements agreed to in writing by the
Parties (collectively, the " Specifications "), Vendor shall
deliver such Deliverable to Phoenix for acceptance testing. Phoenix
shall thereafter have thirty (30) days, or such time as
otherwise expressly set forth in the applicable Work Order (the "
User Acceptance Testing Period "), to review and test the
Deliverable for compliance with the Specifications. Phoenix may
perform such additional testing (including without limitation
performance and integration testing) as may be set forth in the
applicable Work Order in order to determine if the Deliverable
materially conforms to the Specifications (the " Additional
Tests ") within the time frames set forth therein.
(c) Failure and Correction . Phoenix shall accept the
Deliverable at such time as (i) Phoenix, in its reasonable
discretion, determines that the Deliverable materially conforms to
the applicable Specifications and passes the Additional Tests (if
any), and (ii) Phoenix confirms to Vendor its acceptance of
such Deliverable in writing. No Deliverable will be deemed accepted
by Phoenix unless Phoenix notifies Vendor of such acceptance in
writing. Should Phoenix determine that any Deliverable fails to
materially conform to all Specifications (a " Failure "), it
shall notify Vendor of such Failure within ten (10) Business
Days of the expiration of the respective testing period (or such
longer time period as may be expressly set forth in the applicable
Work Order (the " Notification
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Deadline "), and Vendor shall, at no
cost to Phoenix, correct so as to materially conform to the
applicable Specifications and redeliver such Deliverable to Phoenix
within five (5) Business Days of such notice (or such longer
time period as may be expressly set forth in the applicable Work
Order) (in either case, the " Correction Period "). If Vendor
has not received notice from Phoenix by the Notification Deadline
specifying either Phoenix’s acceptance of the Deliverable or
Failures related to such Deliverable then (A) such Deliverable
shall be assumed to have been rejected by Phoenix; and
(B) Vendor shall notify Phoenix that it has not received such
written notice from Phoenix. Upon receipt of such notice, Phoenix
shall have five (5) Business Days (or such longer time period
as may be expressly set forth in the applicable Work Order) to
either accept such Deliverable in writing or notify Vendor of a
Failure. If Phoenix does not accept the Deliverable or Services or
provide notice of a Failure within the time period set forth in the
immediately preceding sentence, then the Deliverable will be deemed
accepted by Phoenix. If Vendor receives a Failure notice, but is
unable to correct and redeliver such Deliverable within the
applicable Correction Period so as to materially conform to the
applicable Specifications, it shall notify Phoenix of such in
writing and include in such notice a good faith estimate of the
number of Business Days required for Vendor to correct and
redeliver such Deliverable. Vendor shall correct and redeliver such
Deliverable within such time period so as to make the Deliverable
materially conform to the applicable Specifications. In the event
Vendor is unable to correct the Deliverable so as to make it
materially conform to the Specifications, in addition to
Phoenix’s other remedies under this Agreement, at law or in
equity, may terminate the applicable Work Order or part thereof,
upon which (i) Phoenix shall return the relevant Deliverable
to Vendor; and (ii) Vendor shall promptly provide Phoenix a
full refund of the fees and expenses paid by Phoenix for the
relevant Deliverable which does not so comply, and for all related
Deliverables which Phoenix would not be able to use for their
respective intended purposes because of the failed Deliverable.
4. TERM OF AGREEMENT
4.1 Term.
The term (" Term ") of this Agreement shall begin on the
Amended and Restated Effective Date and shall expire on the seventh
anniversary of the Amended and Restated Effective Date, unless
terminated earlier or extended in accordance with this
Agreement.
4.2 Extension of Term.
Vendor shall provide Phoenix written notice not less than nine
(9) months prior to the then-existing expiration date of this
Agreement of such upcoming expiration. No less than six
(6) months prior to such upcoming expiration, Phoenix shall
have the right to extend the Term of this Agreement for up to one
(1) year (but for no less than 6 months) on the terms and
conditions then in effect. With regard to such extension period,
the Parties may adjust the refresh schedule and any other terms and
conditions of this Agreement. Phoenix shall have three
(3) such extension options.
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4.3 Work Order Term.
Each Work Order will contain, in addition to the Work Order
Commencement Date, the term for such Work Order.
5. PERSONNEL
5.1 Key Vendor Positions.
(a) " Key Vendor Positions " shall be the positions set
forth as such in Schedule S (Key Vendor Positions). Vendor shall
cause each of the Vendor Personnel filling the Key Vendor Positions
to devote substantially full time and effort to the provision of
Services to Phoenix. Except with respect to the Vendor
Implementation Manager(s) (as that term is defined in the
Transition Plan or the Transformation Plan, as applicable), once
assigned to a Key Vendor Position, the specific individuals which
are noted in Schedule S shall remain on the Phoenix account in such
position for at least eighteen (18) consecutive months so long
as they remain employed by Vendor. If an employee of an Approved
Subcontractor is assigned to a Key Vendor Position, Vendor shall
obtain commitments from that Approved Subcontractor to comply with
the requirements of this Section 5.1 with respect to such
position. Phoenix may from time to time change the positions
designated as Key Vendor Positions as long as the total number of
such Key Vendor Positions does not increase. The requirements of
this Section 5.1(a) shall not apply to an individual filling a
position that Phoenix changes from a Key Vendor Position to a
non-Key Vendor Position.
(b) Vendor shall designate an individual to serve as " Vendor
Account Executive ". The Vendor Account Executive shall:
(i) be one of the Key Vendor Positions;
(ii) serve as the single point of accountability for Vendor for
the Services;
(iii) have day-to-day authority for undertaking to ensure
customer satisfaction; and
(iv) be located at Phoenix’s corporate headquarters in
Hartford, Connecticut or other location reasonably designated by
Phoenix from time to time.
(c) Before assigning an individual to a Key Vendor Position,
whether as an initial assignment or a subsequent assignment, Vendor
shall advise Phoenix of the proposed assignment and introduce the
individual to the appropriate Phoenix representatives. Phoenix
shall have the right to:
(i) interview and approve any personnel proposed by Vendor to
fill a Key Vendor Position; and
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(ii) require Vendor to remove and replace such
personnel at any time, in its sole discretion, provided that
Phoenix does not request the removal of any personnel for reasons
prohibited by law, and provided that reasonable notice (which may
be immediate, depending on the circumstances surrounding the
removal) is given.
(d) If Phoenix objects in good faith to the proposed Key Vendor
Position assignment, the Parties shall attempt to resolve
Phoenix’s concerns on a mutually agreeable basis. If the
Parties have not been able to resolve Phoenix’s concerns
within five (5) working days, Vendor shall not assign the
individual to that position and shall propose to Phoenix the
assignment of another individual of suitable ability and
qualifications. Except with Phoenix’s consent, individuals
filling Key Vendor Positions may not be transferred or re-assigned
to other positions with Vendor or its Affiliates until a suitable
replacement has been approved by Phoenix, and no such transfer
shall occur at a time or in a manner that would have an adverse
impact on delivery of the Services. Vendor shall establish and
maintain an up-to-date succession plan for the replacement of
individuals serving in Key Vendor Positions that shall be reviewed
with Phoenix on a regular basis.
(e) Except with respect to the Vendor Implementation Manager, so
long as an individual is assigned to a Key Vendor Position, and for
twelve (12) months, thereafter, Vendor shall not assign such
individual to perform services for the benefit of any Phoenix
Competitor, unless such assignment is approved by Phoenix, in
advance and in writing.
5.2 Transitioned Personnel.
(a) Within sixty (60) days of the Effective Date, Vendor
shall offer employment to certain Affected Employees as set forth
in Exhibit D-1 to Schedule D (Transitioned Personnel). "
Transitioned Employees " shall mean those Affected Employees
who receive and accept such offers and become employed by Vendor
effective as of such Service Tower Commencement Date or such other
date as to which the Parties agree. The provisions of Schedule D
(Transitioned Personnel) shall apply to offers of employment to
Affected Employees and for employment of Transitioned
Employees.
(b) Certain of the Transitioned Employees, as identified in
Schedule D (Transitioned Personnel), are employees who Phoenix
believes are critical to Vendor in providing the Services (" Key
Transitioned Employees "). During the twenty-four
(24) months following the earliest Transitioned Employee
Hiring Date (or such other period designated in Schedule D
(Transitioned Personnel) without Phoenix’s prior written
approval Vendor may not transfer or re-assign a Key Transitioned
Employee from performing the Services for Phoenix so long as they
remain employed by Vendor. If, within the period that is
twenty-four (24) months from the earliest Transitioned
Employee Hiring Date, Vendor either (i) terminates a Key
Transitioned Employee without cause, or (ii) reassigns any
such Key Transitioned Employee to any account for work other than
the Phoenix account, then Vendor shall pay to Phoenix an amount on
a per event basis as described in the following two sentences. If
either of such events occurs within the first twelve
(12) months of the earliest Transitioned Employee Hiring
Date,
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such amount will be the then current annual
current base salary of such Key Transitioned Employee in his/her
employment with Vendor. If either of such events occurs within the
period from the thirteenth (13th) month up to, and including,
the twenty-fourth (24th) month from the earliest Transitioned
Employee Hiring Date, such amount will be equal to one-half of the
then current annual current base salary of such Key Transitioned
Employee in his/her employment with Vendor. Any such amount(s) will
be credited to Phoenix on the next month’s invoice following
the occurrence of such event.
(c) Phoenix has contracted for the services of non-employee
personnel who immediately prior to the Effective Date were
performing services similar to the Services (" Phoenix
Contractor Personnel "). With regard to the agreements for
Phoenix Contractor Personnel (" Phoenix Contractor
Agreements "), such Phoenix Contractor Agreements shall be
terminated or, subject to obtaining Required Consents in the manner
provided in Section 6.7, assigned to Vendor. The action of
termination or assignment for particular Phoenix Contractor
Agreements shall be in accordance with a plan prepared by Vendor
and approved by Phoenix. Vendor shall be responsible for the costs,
charges and fees associated with such actions.
5.3 Qualifications, Retention and Removal of Vendor
Personnel.
(a) Vendor shall assign an adequate number of Vendor Personnel
to perform the Services. Vendor Personnel shall be properly
educated, trained and fully qualified for the Services they are to
perform. If any portion of the Services of Vendor Personnel are a
separately chargeable resource, Vendor shall not charge Phoenix for
the costs of training Vendor Personnel, including the time
necessary for such Vendor Personnel to become familiar with
Phoenix’s account or business.
(b) Phoenix and Vendor agree that it is in their best interests
to keep the turnover rate of Vendor Personnel to a low level.
Vendor shall provide Phoenix with a semi-annual turnover report
regarding Vendor’s turnover rate for those Vendor personnel
who are either on site at Phoenix Locations or are totally
dedicated to providing the Services to Phoenix during the
applicable period in a form reasonably acceptable to Phoenix, and
Vendor shall meet with Phoenix promptly after the provision of each
such report to discuss the reasons for, and impact of, such
turnover rate. If appropriate, Vendor shall submit to Phoenix its
proposals for reducing the turnover rate, and the Parties shall
mutually agree on a program to bring the turnover rate down to an
acceptable level. In any event, Vendor shall keep the turnover rate
to a low level, and notwithstanding transfer or turnover of Vendor
Personnel, Vendor remains obligated to perform the Services without
degradation and in accordance with this Agreement.
(c) While at Phoenix’s premises (or the premises of others
receiving the Services under this Agreement), Vendor Personnel
shall (i) comply with all reasonable requests, and all rules
and regulations, regarding personal and professional conduct
(including the wearing of an identification badge and adhering to
regulations and general safety, dress, behavior, and security
practices or procedures) generally applicable to such premises; and
(ii) otherwise conduct themselves in a businesslike and
professional manner.
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(d) If Phoenix determines in good faith that the
continued assignment to Phoenix’s account of one or more of
Vendor Personnel is not in the best interests of Phoenix, then,
upon reasonable notice from Phoenix, Vendor shall replace that
person with another person of equal or superior ability and
qualifications. Vendor shall ensure that such replacement has
received sufficient and necessary information to accomplish a
satisfactory knowledge transfer from the Vendor Personnel being
replaced and is sufficiently trained so as to assure continuity of
the Services without adverse impact. Notwithstanding the foregoing,
where Phoenix notifies Vendor that Phoenix has determined that the
concern is of such a nature that such Vendor Personnel should be
removed immediately (albeit possibly temporarily) from
Phoenix’s account, Vendor shall immediately remove such
individual(s) from Phoenix’s account. In any event, any
request by Phoenix to remove an individual from Phoenix’s
account shall not be deemed to constitute a termination of such
individual’s employment by Vendor and in no event shall
Phoenix be deemed an employer of any such person. Notwithstanding
the above or any other provision in this Agreement to the contrary,
the rights of Phoenix in this Section 5.3(d) shall be
restricted to those Vendor personnel that either (i) are
located at a Phoenix facility, or (ii) have direct contact
with Phoenix or a End User (including any Phoenix
clients).
(e) Where allowed by applicable laws, Vendor shall conduct
background checks and drug screening of all Vendor Personnel
involved in performing the Services in compliance with
Vendor’s standard policies regarding same, prior to assigning
such Vendor Personnel to perform Services under this Agreement.
Notwithstanding the foregoing, Phoenix reserves the right to have
Vendor conduct an additional background check on all Vendor
Personnel who are involved in performing the Services in the event
Phoenix has a reasonable suspicion or cause to perform such a
background check on any such Vendor Personnel, with such additional
background check being at Phoenix’s cost and expense. The
background checks performed by Vendor shall comply with the Vendor
policies reflected in Schedule Q for the particular countries for
the Vendor Personnel in the various locations reflected in Exhibit
A-2 to Schedule A (Statement of Work).
6. RESPONSIBILITY FOR RESOURCES
6.1 Generally.
Except to the extent specifically provided elsewhere in this
Agreement, Vendor shall be responsible for providing all resources
(including Equipment, Software, facilities and personnel) necessary
or desirable to provide the Services, and all Equipment Capital
Costs, Equipment Operational Support Costs, Software Capital Costs,
and Software Operational Support Costs (each as defined below in
Sections 6.3 and 6.5) relating to those resources, and shall only
recover such costs through the corresponding charges specified in
this Agreement. Vendor shall permit Phoenix, or any third-party
provider of services to Phoenix, to establish and maintain
uninterrupted remote access to the Applications Software and any
software running on Equipment and used to provide the Services,
and, upon request and subject to Vendor’s standard security
and confidentiality policies within its sites, on site access to
any Vendor facility at which Services are performed; provided,
however, that if Phoenix requests that a Vendor Competitor have
site access, such Vendor Competitor will be subject to
Vendor’s standard security policies.
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6.2 Acquired Equipment.
(a) On the Effective Date, Vendor purchased and Phoenix conveyed
to Vendor, any and all of Phoenix’s right, title and interest
in and to the Existing Owned Equipment pursuant to the Form Quit
Claim Bill of Sale (the " Acquired Equipment ") attached as
Schedule O (Form Quit Claim Bill of Sale).
(b) Vendor shall lease back to Phoenix the Acquired Equipment,
without additional consideration, for a lease term commencing on
the Effective Date and ending immediately prior to the applicable
Service Tower Commencement Date. During the lease term, Phoenix
will maintain and use the Acquired Equipment in a manner consistent
with maintenance and use prior to the lease term. As of the
applicable Service Tower Commencement Date, Phoenix will turn over
the Acquired Equipment to Vendor in as good order and condition as
of the Effective Date, reasonable wear and tear excepted.
(c) Following the Effective Date, the Parties may agree in
writing that Phoenix may lease or sublease to Vendor certain real
property for the provision of the Services. In such an instance,
the terms of any such arrangement will be set forth in a separate
schedule hereto.
(d) In consideration of the transfer of title of the Acquired
Equipment, on the Effective Date Vendor shall pay to Phoenix the
consideration set forth in Section 10.1 of Schedule C
(Charges) by wire transfer of immediately available federal funds.
If, following the Effective Date, it emerges that there is a
discrepancy between the list of Acquired Equipment and the
Equipment that is actually transferred to Vendor, the Parties shall
meet to discuss an appropriate adjustment to such
consideration.
(e) Phoenix shall (without additional consideration) execute
such additional documents and take such additional actions as are
reasonably necessary to convey title in Vendor to the Acquired
Equipment.
6.3 Financial Responsibility for Equipment.
(a) As of the Amended and Restated Effective Date, financial
responsibility for the Acquired Equipment and Retained Phoenix
Equipment shall be as follows: (A) Vendor shall have
responsibility for (i) the acquisition and ownership costs for
Acquired Equipment, including current and future Equipment,
upgrades, enhancements, growth and technology refreshments ("
Equipment Capital Costs ") and (ii) all costs and
expenses related to operational support, including installation,
support, hardware maintenance, disaster recovery, service levels,
and moves, adds and changes (" Equipment Operational Support
Costs ") with respect to the Acquired Equipment and Retained
Phoenix Equipment; and (B) Phoenix shall be responsible for
the Equipment Capital Costs for the Retained Phoenix Equipment. The
respective financial obligations with respect to the Equipment
shall be reflected in the financial responsibility matrix (the "
FRM ")
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attached as Exhibit C-14 to Schedule C (Statement
of Work). In the event there is a conflict between the provisions
of this Agreement and the FRM as to such financial responsibilities
of the Parties, the FRM will control and govern.
(b) Equipment Refresh . Vendor shall refresh the
Equipment in accordance with Schedule E (Equipment Refresh).
6.4 Equipment Access and Operational and Administrative
Responsibility.
(a) Access . Phoenix shall grant Vendor the same rights
of access and use that Phoenix has to Equipment used by Phoenix
immediately prior to the Effective Date to provide services to
itself or others (subject to the Parties having obtained any
Required Consents therefore and solely to the extent necessary to
provide the Services). Access and use of the Equipment by Vendor
shall be subject to compliance with the security provisions set
forth in Schedule A (Statement of Work).
(b) No Warranties . All Equipment transferred, provided
or made available to Vendor and Approved Subcontractors under this
Agreement by Phoenix is provided or made available on an "AS IS,
WHERE IS" basis, with no warranties whatsoever; provided however
that, to the extent assignable, Phoenix hereby assigns to Vendor,
and Vendor shall have and be entitled to, the benefits of any
manufacturers" warranties and indemnities issued with the Acquired
Equipment. Notwithstanding anything to the contrary contained in
this Agreement, Phoenix and its Affiliates shall not be responsible
for any breach of any of such manufacturers’ warranties and
indemnities, and no breach thereof shall affect the limitation on
liabilities, rights and obligations of the Parties set forth in
this Agreement.
(c) Pass-Through Equipment . With respect to Equipment
where the Parties agree that Vendor’s or its
Affiliates’ financial responsibility is to be on a
Pass-Through Expense basis, if any, such Equipment shall be
purchased or leased in the name of Phoenix (or its designated
Affiliate) unless Phoenix expressly designates otherwise. If such
Equipment is leased, Vendor shall comply with the operational and
confidentiality requirements imposed on Phoenix (or, if applicable,
on Phoenix’s Affiliates) under the leases approved by Phoenix
for such Equipment. The method of acquisition by Phoenix shall not
alter the Parties’ allocation of responsibility for Equipment
Capital Costs and Equipment Operational Support Costs under
Sections 6.3 and 6.4.
(d) Disposal of Equipment Owned or Leased by Phoenix . As
directed by Phoenix, Vendor shall dispose of Equipment owned
(legally or beneficially) or leased (in accordance with the
applicable requirements of the lease) by Phoenix and no longer
needed for the provision of the Services. Prior to disposal of
Equipment, Vendor shall ensure that all hard drives are
repartitioned and reformatted to ensure the erasure of all Phoenix
Data. Vendor shall pay to Phoenix the positive difference, if any,
between the value received by Vendor for such Equipment and the
costs reasonably incurred by Vendor in disposing of such
Equipment.
(e) Disposal of Equipment Not Owned by Phoenix . Vendor
shall be responsible for the disposal of Equipment provided by
Vendor or its subcontractors (including
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equipment transferred to Vendor) and no longer
required for the provision of the Services. Prior to disposal of
Equipment, Vendor shall ensure that all hard drives are
repartitioned and reformatted to ensure the erasure of all Phoenix
Data. Vendor shall be responsible for all costs, charges or fees
associated with the disposal of such Equipment.
6.5 Financial Responsibility for Software.
(a) All current licenses to Software shall be retained in the
name of Phoenix as licensee. As of the Amended and Restated
Effective Date, subject to Section 6.5(c), financial,
administrative and operational responsibility for Software,
including (i) all costs for current and future packages, new
releases, expanded license rights, growth and technology
refreshment (" Software Capital Costs ") and (ii) all
costs and expenses related to operational support, including
installation, support, software maintenance, and achieving Service
Levels (" Software Operational Support Costs ") shall be
allocated between the Parties as provided in Schedule F (Systems
Software and Third Party Contracts). In addition, Vendor shall be
responsible for all of the costs described in (a)(i) and
(ii) above relating to the Software listed in Schedule F )
(Systems Software and Third Party Contracts) (excluding any
Software listed on Schedule I-1 (Existing Applications Software)).
For that Software for which Vendor has financial responsibility,
Vendor shall pay directly, or promptly reimburse Phoenix if Phoenix
(or any of its Affiliates) has paid, all such costs that are
attributable to periods from and after the assumption of such
responsibility. The FRM will also reflect the respective financial
obligations with respect to the Software and in the event there is
a conflict between the provisions of this Agreement, Schedule F and
the FRM as to such financial responsibilities of the Parties, the
FRM will control and govern. The Parties acknowledge that the FRM
addresses tools to be used in the provision of the Services in a
general manner, both as to current and any future tools. As to such
tools for which it has financial responsibility, Vendor will have
discretion as to which tools Vendor will use in the provision of
the Services as long as they comply with the requirements of this
Agreement as to meeting Phoenix policies, etc. In the event the FRM
shows that Vendor has financial responsibility as to a tool, but
Phoenix requests a certain tool for use in the provision of the
Services or New Services which would have been within
Vendor’s discretion as stated above, then, notwithstanding
the FRM, Phoenix shall bear full financial responsibility for such
requested tool(s).
(b) Licenses .
(i) Vendor shall obtain all licenses for any new Systems
Software acquired during the Term and for any modifications,
upgrades, and enhancements of Existing Third Party Systems
Software, in Phoenix’s name, except for the following
Software which may be licensed in Vendor’s name but which in
all events must be "Commercially Available Software":
(A) Software used on Equipment owned by Vendor where the
third-party licensor requires the owner of the Equipment to be the
licensee for such Software; (B) Software used on behalf of
Vendor customers in addition to Phoenix in shared services centers
(unless such Software is being used for the sole purpose of
providing the Services to Phoenix) (" Shared Software ") and
(C) Software licensed by Vendor under a Vendor enterprise
agreement.
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(ii) Notwithstanding the foregoing requirement
that Phoenix shall be the licensee for Systems Software, if Vendor
can demonstrate to Phoenix’s satisfaction an economic
advantage from Vendor, a Vendor Affiliate, or an Approved
Subcontractor being the licensee of any particular Systems
Software, then Vendor, such Vendor Affiliate, or such Approved
Subcontractor may (after obtaining Phoenix’s approval) be the
licensee if Vendor provides Phoenix and its Affiliates with a
perpetual license (with commercially reasonable maintenance terms)
for such Systems Software which shall become effective upon the
expiration or termination of this Agreement (or the portion of this
Agreement to which such Systems Software relates). If Vendor is
unable to obtain such perpetual license right but there is still a
demonstrable economic advantage to Phoenix from Vendor (or an
Vendor Affiliate or Approved Subcontractor) being the licensee of
the Systems Software, Vendor shall notify Phoenix in writing of its
inability to obtain for Phoenix such a perpetual license and of any
available alternative licensing terms along with a description of
other software which might be used to accomplish the same purpose,
which could be licensed as desired by Phoenix and the
financial/operational impact of choosing such alternate software;
with Phoenix’s prior approval, Vendor (or an Vendor Affiliate
or Approved Subcontractor) may license such software directly for
use in providing the Services.
(c) Applications Software . Except as set forth in this
Section 6.5 or unless otherwise set forth in a Work Order,
Vendor’s financial responsibility for Software Capital Costs
shall not extend to Applications Software. Notwithstanding the
foregoing, (i) Vendor shall be responsible for providing
Vendor Applications Software Operational Support Services with
respect to all Application Software; and (ii) if Vendor elects
to operate any Applications Software on a shared platform, and such
election results in any incremental increase in the Software
Capital Costs or Software Operational Support Costs in relation to
such Applications Software, Vendor shall be responsible for such
incremental costs.
6.6 Third-Party Service Contracts.
As of the Amended and Restated Effective Date or Work Order
Effective Date, as applicable, financial, administrative and
operational responsibility for Phoenix’s and its
Affiliates’ Third Party Service Contracts shall be allocated
as set forth on Schedule F (Systems Software and Third Party
Contracts) or the applicable Work Order, as applicable. For those
Third Party Service Contracts for which Vendor has financial
responsibility, Vendor shall pay directly, or promptly reimburse
Phoenix if Phoenix (or any of its Affiliates) has paid, all such
costs that are attributable to periods from and after the
assumption of such responsibility. Vendor and its Affiliates shall
comply with the duties imposed on Phoenix and its Affiliates by
such Third Party Service Contracts. In the event there is a
conflict between Schedule F (Systems Software and Third Party
Contracts), a Work Order and/or the FRM as to such financial
responsibilities of the Parties with regard to Third Party Service
Contracts, the order of precedence shall be first, the Work Order;
second the FRM; and third, Schedule F (Systems Software and Third
Party Contracts).
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6.7 Required Consents.
Vendor and its Affiliates shall be responsible, with
Phoenix’s and its Affiliates’ reasonable co-operation
and subject to the provisions of Section 6.6, for performing
all administrative activities necessary for obtaining the Required
Consents for Software, Equipment and Third Party Service Contracts
as necessary to perform the Services upon mutually acceptable terms
and conditions, and Phoenix shall be responsible for any and all
fees (including transfer or upgrade fees, additional licenses,
sublicenses, and maintenance fees) required to obtain such Required
Consents. The Parties shall cooperate with each other so as to
minimize such costs and ensure that mutual agreement exists as to
acceptable terms and conditions for the provision of any such
Required Consent. As and to the extent consent is obtained for
Vendor and its Affiliates to manage and utilize the Software or a
contract but the relevant license or such contract remains in
Phoenix’s or an Affiliate’s name, Phoenix and its
Affiliates shall exercise permissible termination, extension, and
other rights thereunder as Vendor, after consultation with Phoenix,
reasonably directs. If a Required Consent is not obtained, then,
unless and until such Required Consent is obtained, Vendor shall
determine and promptly adopt, subject to Phoenix’s prior
written approval, such alternative approaches as are necessary and
sufficient to provide the Services without such Required Consents
(including, without limitation, modifications to the applicable
Transition Plan) and, subject to consultation with and agreement by
Phoenix, an applicable Service Tower Commencement Date or Work
Order Commencement Date affected by such unavailable Required
Consents shall be adjusted accordingly.
6.8 Straddle Agreements.
If a Straddle Agreement is discovered by the Parties after the
Effective Date or the Work Order Effective Date, as applicable,
within ninety (90) days of the date of discovery the Parties
shall undertake to establish the following: (i) the most
appropriate, including the most cost effective, method of
leveraging such Straddle Agreement for the benefit of both Parties;
(ii) whether the Straddle Agreement should be assigned to
Vendor; (iii) whether or to what extent Vendor should assume
financial responsibility for the Straddle Agreement; and
(iv) adjustments to make, if any, to Vendor’s Charges.
Such agreements of the Parties shall be retroactively effective
from the applicable Service Tower Commencement Date or Work Order
Commencement Date, as applicable. If the Parties do not agree on
the foregoing matters with respect to a particular Straddle
Agreement, subject to Section 3.5, Vendor shall remain
responsible, without use or benefit of the Straddle Agreement, for
performing the Services.
6.9 Allocation of Balloon, Roll-Over and Similar
Payments
Where any cost has been apportioned between the Parties for
contracts entered into by Phoenix commencing before the applicable
Service Tower Commencement Date or Work Order Commencement Date, as
applicable, for Equipment, Software, or Third Party Service
Contracts, and such contracts include an obligation to make payment
for any roll-over of costs for periods prior to the applicable
Service Tower Commencement Date or Work Order Commencement Date, as
applicable, Phoenix
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shall be solely responsible for such costs
associated with any remaining obligation for such prior period.
Additionally, if lease, license, maintenance, service charges or
other periodic payments increase under any such contract after the
applicable Service Tower Commencement Date or Work Order
Commencement Date, as applicable (other than to account for cost of
living or similar increases), including balloon or similar
payments, all such payments shall be recalculated so that, as
between the Parties, the entire cost shall be amortized evenly over
the entire Term. Vendor shall be responsible only for those
recalculated costs that are attributable to periods after the
applicable Service Tower Commencement Date or Work Order
Commencement Date, as applicable, and Phoenix shall be responsible
for all other payments. Phoenix shall, at Vendor’s option,
either pay directly or reimburse Vendor for any roll-over costs and
recalculated costs which relate to periods prior to the applicable
Service Tower Commencement Date or Work Order Commencement Date, as
applicable. Provided that Phoenix has given Vendor all necessary
information and documentation, within one hundred twenty
(120) days after the applicable Service Tower Commencement
Date or Work Order Commencement Date, as applicable, the Parties
shall agree on whether there are any contracts that fall within the
provisions of this Section 6.9 and schedule the allocation of
any costs.
6.10 Equipment Disposed of or Purchased or Leased by
Phoenix between the Effective Date and a Service Tower Commencement
Date.
The following procedures shall govern Phoenix’s disposal
of Existing Equipment, and purchase or lease of new Equipment,
during a period between the Effective Date and the applicable
Service Tower Commencement Date (the " Interim Period "): If
Phoenix desires to purchase or dispose of any Equipment outside of
the ordinary course of its normal business activities during the
Interim Period, Phoenix shall notify Vendor of such desire and the
Parties shall agree upon whether a credit or adjustment to the
charges set forth in Section 6.5 of Schedule C (Charges) is
required to account for such activity.
7. SOFTWARE AND PROPRIETARY RIGHTS
7.1 Phoenix Software.
(a) Subject to Section 7.4, Phoenix retains all right,
title and interest in and to Phoenix Software, including all
modifications, enhancements, and derivative works relating thereto.
Phoenix grants to Vendor (and its Approved Subcontractors if and to
the extent required to provide the Services) a worldwide, fully
paid-up, nonexclusive license during the Term to use Phoenix
Software solely to the extent necessary for performing the Services
for the benefit of Phoenix, Phoenix’s Affiliates, and other
End Users. Phoenix Software shall be made available to Vendor in
such form and on such media as exists on the Effective Date or as
is later obtained by Phoenix, together with available documentation
and any other related materials.
(b) Vendor shall not: modify, reverse engineer, reverse assemble
or reverse compile any Phoenix Software; distribute, rent, lease,
sublicense or transfer any Phoenix Software to any third party; use
the Phoenix Software in a service bureau or time-sharing
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arrangement, or otherwise allow direct or
indirect use of any Phoenix Software by any third party without the
prior written consent of Phoenix, which may be withheld at
Phoenix’s sole discretion. Vendor shall not use Phoenix
Software for the benefit of any entities other than Phoenix,
Phoenix’s Affiliates, and other End Users, without the prior
written consent of Phoenix, which may be withheld at
Phoenix’s sole discretion. Except as otherwise requested or
approved by Phoenix, Vendor shall cease all use of Phoenix Software
upon expiration or termination of this Agreement and deliver to
Phoenix, or, at Phoenix’s written request, destroy any copies
of, such Phoenix Software.
7.2 Vendor Software.
(a) Subject to Section 7.4, Vendor retains all right, title
and interest in and to Vendor Software, including all
modifications, enhancements, and derivative works relating thereto.
In providing the Services, Vendor shall not introduce any Vendor
Software without Phoenix’s prior written approval, which
approval Phoenix may withhold in its sole discretion; provided,
however that Vendor may introduce any Vendor Software to be used as
Shared Software without approval from Phoenix. Vendor shall be
responsible for installing, operating and maintaining Vendor
Software at its own expense.
(b) As and to the extent necessary for Phoenix to perform work
as permitted under this Agreement for the benefit of Phoenix,
Vendor grants to Phoenix a worldwide, fully paid-up, nonexclusive
license during the Term to use Vendor Software as it exists from
time to time during the Term to perform such work during the Term.
Subject to the execution of reasonable confidentiality agreements
with the third party, Vendor also grants to Phoenix the right to
sublicense Vendor Software to a third party for such third party to
perform work as permitted under Sections 3.6 and 21.10 of this
Agreement for the benefit of Phoenix.
(c) As mutually agreed by the Parties, Vendor shall deposit a
copy of the source code and object code of the Vendor Software,
along with programmer interfaces, available documentation, manuals
and other materials necessary for the Use thereof (collectively,
the " Deposit Materials ") with a third party escrow agent
designated by Phoenix pursuant to an escrow agreement entered into
by and among the Parties and such escrow agent, which escrow
agreement shall be substantially in the form of Schedule T (Escrow
Agreement) which the Parties acknowledge having executed on the
Effective Date. Any and all costs of the escrow arrangement shall
be borne by Phoenix. For no additional consideration, Vendor grants
to Phoenix, for the purpose of providing services similar to the
Services to Phoenix (but in no event shall Phoenix have the right
to commercially exploit such license or Vendor Software), a
perpetual, worldwide, fully paid-up, nonexclusive license to Use
Vendor Software (including the Deposit Materials), provided,
however, that Phoenix shall not exercise the licenses granted to it
in this Section 7.2(c) until the earlier of: (i) the
expiration or termination of this Agreement; or (ii) the
occurrence of any of the events listed in Section 21.7 of this
Agreement; or (iii) the failure to meet its obligations with
respect to Vendor Software under Sections 3.6 or 21.10 of this
Agreement. Phoenix’s confidentiality obligations with respect
to such Vendor Software shall survive and continue to apply to this
license. Phoenix also has the right, subject to the execution of
reasonable confidentiality agreements with the
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third party, to sublicense such Vendor Software
to a third party to perform services similar to the Services for
the benefit of Phoenix, and through Phoenix to Phoenix’s
Affiliates, and other End Users in a manner similar to that
permitted during the Term of this Agreement. The Parties shall
mutually agree on applicable terms for Vendor’s support
(including new releases and updates) of such Software after
expiration or termination of this Agreement; provided that such
terms shall be generally the same as those terms offered by Vendor
to any other third party. Phoenix shall not be obligated to
purchase support, and Vendor shall not be obligated to provide
support, for such Vendor Software if the Parties are unable to
agree upon the applicable terms for such support. Vendor’s
obligations under this Section 7.2(c) also apply to Vendor
Software that is distributed (but not owned) by Vendor, to the
extent Vendor has, without payment of additional consideration to a
third-party (unless Phoenix agrees to reimburse Vendor for such
consideration), the applicable rights.
(d) As of the Effective Date, the Parties do not intend for
Vendor to use any Vendor Application Software other than for
Vendor’s own internal or administrative use. If during the
Term the Parties agree that the scope of the Services should be
expanded such that Vendor should use Vendor Application Software,
they shall enter into a separate written license agreement
governing such use. Absent such separate written license agreement,
Phoenix shall have no express or implied right to use Vendor
Application Software. Notwithstanding the foregoing in this
Section 7.2 (d), if the provision of the Services under a
particular Work Order would require a license of Vendor Application
Software from Vendor to Phoenix in order for Phoenix to be able to
receive and use such Services, such license will be granted by
Vendor in the manner reflected in Section 7.5.
7.3 Third-Party Software.
(a) Grant of Rights . With respect to the Third Party
Software licensed by Phoenix, subject to the Parties having
obtained any Required Consents for such Third Party Software,
Phoenix grants to Vendor to the extent necessary for performing the
Services, the rights of use of such Software that Phoenix has as of
the Effective Date or later obtains with respect to such Software.
Vendor shall comply with the duties, including use and
non-disclosure restrictions imposed on Phoenix by the licenses for
such Third Party Software, and Vendor shall not seek to modify or
otherwise revoke the terms of such licenses without Phoenix’s
prior written consent. Except as otherwise requested or approved by
Phoenix, or with respect to operating system Software that
(i) is licensed for use on Equipment that Phoenix does not
elect to purchase or assume the lease pursuant to
Section 21.10 and (ii) may not be transferred to Phoenix
for use on other Equipment, Vendor shall cease all use of such
Software upon expiration or termination of this Agreement.
(b) Third Party Applications Software . Unless otherwise
specified in a Work Order, Vendor shall not introduce any Third
Party Applications Software in providing the Services without
Phoenix’s prior written approval, which Phoenix may withhold
in its discretion.
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(c) Third Party Systems Software Acquired
During the Term . With respect to any Third Party Systems
Software acquisitions that are made in Vendor’s name, prior
to the introduction of such Software, Vendor shall comply with the
following:
(i) Vendor shall use Commercially Reasonable Efforts to obtain
for Phoenix, Phoenix Affiliates and End Users a perpetual,
non-exclusive license to Use such Software at the expiration or
termination of this Agreement and at no additional charge to
Phoenix (and Vendor shall use Commercially Reasonable Efforts to
include in such licenses appropriate source code escrow terms to
ensure that Phoenix, Phoenix Affiliates, and End Users can exercise
the foregoing license); or
(ii) If Vendor is unable to obtain such license, Vendor shall
notify Phoenix of its inability to obtain such a license and of the
cost and viability of any other software that can perform the
requisite functions and with respect to which Vendor has the
ability to obtain such a license. Such notice shall contain the
proposed third-party vendor’s then current terms and
conditions, if any, for licensing the software to Phoenix in
accordance with 7.3(c)(i). With Phoenix’s prior approval,
Vendor may introduce such software in providing the Services;
provided, however that Vendor may introduce any Third Party Systems
Software to be used as Shared Software without approval from
Phoenix provided such Shared Software is Commercially Available
Software. Moreover, if Vendor desires to introduce Software, the
rights to which have been acquired by Vendor as part of an
enterprise agreement, then Vendor shall notify Phoenix of the
relevant terms of such agreement and, unless such Software is
Shared Software, shall obtain Phoenix’s written consent prior
to using such Software to provide the Services.
(d) Pass-Through Expenses . With respect to certain Third
Party Systems Software that is identified as such in Exhibit C-7 to
Schedule C (Charges) to this Agreement, if any, license costs shall
be treated as a Pass-Through Expense, and such Third Party Systems
Software shall be licensed in the name of Phoenix unless Phoenix
expressly designates otherwise.
(e) Exercise of Rights . To the extent Vendor has
financial responsibility for licenses for Third Party Systems
Software, but such licenses remain in Phoenix’s name, Phoenix
shall exercise termination or extension rights thereunder as
Vendor, after consultation with Phoenix, reasonably directs with
respect to such Software; provided that Vendor shall be responsible
for the costs, charges, and fees associated with the exercise of
such rights. If Phoenix exercises termination or extension rights
thereunder that Vendor does not direct or approve, Phoenix shall be
responsible for the costs, charges, and fees associated with the
exercise of such rights.
7.4 Rights in Newly Developed Software and Other
Materials.
(a) Newly Developed Software .
(i) " Newly Developed Software " shall mean the following
Software developed pursuant to this Agreement by Vendor or its
employees, agents or contractors or other third parties (alone or
jointly with others): (A) newly developed
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software that is not Developed Phoenix Software
or Developed Vendor Software; and (B) modifications to, and
enhancements and derivative works of, Third Party Software. As
between Phoenix and Vendor, Phoenix shall own all copyright (to the
extent permitted by the terms of any governing Third Party Software
licenses with respect to item (B) above) in and to Newly
Developed Software. To the extent permitted by the terms of any
governing Third Party Software licenses with respect to item
(B) above, Phoenix hereby grants to Vendor (and its Approved
Subcontractors if and to the extent required to provide the
Services) a worldwide, fully paid-up, nonexclusive license during
the Term to use Newly Developed Software solely to the extent
necessary for performing the Services. Vendor shall not be
permitted to use Newly Developed Software for the benefit of any
entities other than Phoenix, Phoenix’s Affiliates, and other
End Users, without the prior written consent of Phoenix, which may
be withheld at Phoenix’s sole discretion. Except as otherwise
requested or approved by Phoenix, Vendor shall cease all use of
Newly Developed Software upon expiration or termination of this
Agreement and deliver to Phoenix or destroy any copies in its
possession. Except for the Work Order Services in the Applications
Development and Maintenance Service Tower and any consulting
services which are the subject of Work Orders (with any such Work
Orders being executed subsequent to the Amended and Restated
Effective Date), the Parties agree that the Statement of Work set
out in Schedule A (Statement of Work), as of the Amended and
Restated Effective Date, does not include any software development
work that would either result in any Newly Developed Software or be
subject to the ownership provisions of Section 7.5, and that
no such software development work will be undertaken by Vendor
pursuant to this Agreement unless, prior to the initiation of such
work, a new statement of work (or other separate written agreement)
that specifically addresses the Parties’ respective ownership
rights in such software is agreed to and executed by an officer of
both Parties who is at least as senior as the respective officers
executing this Agreement on behalf of the Parties.
(ii) " Developed Vendor Software " shall mean
modifications to, and enhancements and derivative works of, Vendor
Software developed pursuant to this Agreement. Subject to
Section 7.4(a)(i), as between Vendor and Phoenix, Vendor shall
own all patent, copyright, trademark, trade secret, transferable
moral and other intellectual property rights (collectively, the "
Intellectual Property Rights ") in the Developed Vendor
Software, subject to the licenses granted to Phoenix under this
Agreement. With respect to Developed Vendor Software, Phoenix shall
have the license rights granted in, as applicable to Phoenix,
Section 7.2(b) with respect to Vendor Software.
(iii) " Developed Phoenix Software " shall mean
modifications to, and enhancements and derivative works of, Phoenix
Software developed pursuant to this Agreement, but shall not
include the base software to which such modifications, enhancements
and derivative works are made. As between Vendor and Phoenix,
Phoenix shall own all Intellectual Property Rights in the Developed
Phoenix Software, subject to the licenses granted to Vendor under
this Agreement. With respect to Developed Phoenix Software, Vendor
shall have the license rights granted in, as applicable to Phoenix,
Section 7.1(a) with respect to Phoenix Software.
Page 39
(b) Non-Software Materials . Subject to
the allocation of rights with respect to business processes and
methodologies set forth below, with respect to non-Software
literary works or other works of authorship created or generated by
Vendor pursuant to this Agreement such as manuals, training
materials and other materials containing Vendor’s technical
or operational procedures, including the Procedures Manual and the
change control procedure referenced in this Agreement ("
Non-Software Materials "), the Parties’ rights,
including license rights, shall be the same as with respect to
Software. With respect to business processes and methodologies
generated or created solely by Vendor incidental to providing
Services under this Agreement (" Vendor Business Processes
"), Vendor shall own all Intellectual Property Rights in such
business processes and methodologies, subject to the
confidentiality provisions set forth in this Agreement. Phoenix
shall have a worldwide, fully paid-up, nonexclusive license during
the Term to exercise any Intellectual Property Right with respect
to the Vendor Business Processes to the extent necessary for
Phoenix to perform work as permitted under this Agreement for the
benefit of Phoenix. The Parties may otherwise agree to the
allocation of ownership of business processes and methodologies by
a written amendment executed pursuant to the change order
process.
(c) Works Made for Hire .
(i) Newly Developed Software and Phoenix Non-Software Materials
shall be deemed "works made for hire" for Phoenix for purposes of
copyright law. If, and to the extent, any of the Newly Developed
Software or Phoenix Non-Software Materials are not deemed "works
made for hire" by operation of law, Vendor hereby irrevocably
assigns, transfers and conveys to Phoenix without further
consideration the copyright in such Newly Developed Software or
Phoenix Non-Software Materials. Phoenix and its assigns shall have
the right to obtain and hold in their own name the copyright in and
to such materials. Vendor agrees to (and shall cause its
Affiliates, subcontractors and their respective employees to)
execute any documents or take any other actions as may reasonably
be necessary, or as Phoenix may reasonably request, to perfect
Phoenix’s ownership of any copyrights in such Newly Developed
Software or Phoenix Non-Software Materials, without additional
consideration and regardless of whether during or after the
Term.
(ii) Phoenix hereby irrevocably assigns, transfers and conveys
to Vendor without further consideration all of its right, title and
interest in Developed Vendor Software, Vendor Non-Software
Materials, and Vendor Business Processes including all Intellectual
Property Rights in such materials, subject to the confidentiality
provisions set forth in this Agreement. Vendor and its assigns
shall have the right to obtain and hold in their own name all
Intellectual Property Rights in and to such materials. Phoenix
agrees to (and shall cause its Affiliates, subcontractors and their
respective employees to) execute any documents or take any other
actions as may reasonably be necessary, or as Vendor may reasonably
request, to perfect Vendor’s ownership of any Intellectual
Property Rights in such Developed Vendor Software, Vendor
Non-Software Materials, and Vendor Business Processes without
additional consideration and regardless of whether during or after
the Term.
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7.5 Services Provided Pursuant to Work
Orders
Notwithstanding anything to the contrary set forth in this
Agreement, the following terms and conditions in this
Section 7.5 shall govern with respect to Vendor’s
performance of Work Order Services pursuant to Work Orders. For
avoidance of doubt, to the extent there is a conflict between the
terms and conditions in this Section 7.5 and the other terms
and conditions in Article 7, the terms and conditions in this
Section 7.5 shall prevail as it relates to Vendor’s
performance of Work Order Services pursuant to Work Orders.
Further, for the avoidance of doubt, as of the Amended and Restated
Effective Date, the only Services being provided pursuant to a Work
Order are those Work Order Services to be provided by Vendor
pursuant to the Work Orders in the Applications Development and
Maintenance Service Tower and any consulting services which are the
subject of Work Orders (with any such Work Orders being executed
subsequent to the Amended and Restated Effective Date).
(a) Ownership of Work Product.
(i) (X) Unless otherwise expressly set forth in the applicable
Work Order, Phoenix shall own (A) any enhancements performed
by Vendor as to any Phoenix Software or, as between Vendor and
Phoenix, any Phoenix Third Party Software; (B) the tangible
output of any consulting services which Vendor performed under the
Work Order; and (C) those items developed or created in the
provision of Work Order Services which pertain to Phoenix’s
core business; (D) any documentation, technical information
and operating instructions related to the items in A, B, C above;
and (E) any modifications to, or enhancements and derivative
works of, any of the foregoing in items A, B, C, and D above
(collectively, the " Work Product "), subject to the license
to Vendor reflected below. As used herein, Phoenix’s "core
business" shall mean Phoenix’s business as it relates to life
insurance, annuities, banking, financial asset management and
investment management. Vendor’s core business shall mean
Vendor’s business as it relates to computer system
implementation, data processing, data communications and computer
systems operations, support and maintenance. The Parties agree
that, in the course of Vendor’s provision of the Work Order
Services, if Vendor creates or develops items which relate to
Phoenix’s core business, Phoenix will own that item as Work
Product and the Intellectual Property Rights therein. If any such
item relates to Vendor’s core business, Vendor will own such
items and the Intellectual Property Rights therein, and Phoenix
shall have the same license rights with respect to such items as
granted in Section 7.5(c) with respect to Vendor Proprietary
Materials. In the event the Parties are unable to agree as to which
core business the item relates to, the Parties will submit such
dispute to the informal dispute resolution process reflected in
Article 20 and in the event the matter is not resolved by informal
dispute resolution, the matter will be submitted to binding
arbitration to be conducted by an independent arbitrator in
compliance with Section 20.3. In performing the Work Order
Services, some or all of the following items might be developed or
created: Newly Developed Software, Non-Software Materials, business
methods or processes, programs, systems, processes, data
development, modifications and enhancements of systems, computer
programs, operating instructions, specifications, technical
information, ideas, inventions, drawings, works of authorship,
designs, and concepts, documents, data and other information of any
kind, including
Page 41
information incorporating, based upon, or derived
from the foregoing, and reports and notes prepared by Vendor or any
Vendor Personnel (any of the foregoing whether or not completed),
together with all modifications, revisions, changes, copies,
partial copies, translations, compilations, and derivative works of
the foregoing.
(Y) For Work Product to which Phoenix owns the Intellectual
Property Rights reflected in item C above (the " Phoenix Core
Business Work Product "), subject to the limitation described
below, Phoenix hereby grants to Vendor: (a) a
non-transferable, non-exclusive, royalty-free, fully paid-up
license to use such Phoenix Core Business Work Product during the
Term as necessary to provide the Services to Phoenix; and
(b) a royalty free, perpetual, non-exclusive, worldwide
license to use, make, sell, offer to sell, have used, have made and
have sold, such Phoenix Core Business Work Product in the course of
Vendor’s business, either internally or for the benefit of
others, including other Vendor clients. Notwithstanding the above,
Vendor will not use the license to an item of Phoenix Core
Business Work Product for the benefit of other Vendor clients
for a period of two (2) years following the date such item of
Phoenix Core Business Work Product is placed into production for
use by Phoenix or, in the ordinary course of business, should have
been placed into production by Phoenix (since such Phoenix Core
Business Work Product had met applicable testing). If Vendor
properly terminates this Agreement pursuant to Section 21.2,
this license restriction will terminate and become unenforceable as
of the effective date of the termination.
(ii) For the avoidance of doubt, neither Work Product or a
Deliverable shall be or include (v) Vendor Software,
(w) Developed Vendor Software, (x) Vendor Proprietary
Materials, (y) Vendor Third Party Software, or (z) any
modifications to, or enhancements and derivative works of, any of
the foregoing in this Section 7.5(a)(ii), the Intellectual
Property Rights in all of which, as between Phoenix and Vendor,
shall continue to be owned by Vendor (although a Deliverable might
have such items embedded in the Deliverable in which event
Section 7.5(b) or (c) will govern the license to be
granted to Phoenix). In the event Phoenix desires to have Vendor
develop items beyond those defined as being within Work Product,
Phoenix and Vendor shall specify such item(s) in a Work Order as a
Deliverable.
(iii) Phoenix shall have all right, title and interest,
including worldwide ownership of all Intellectual Property Rights
in and to the Work Product and any Deliverable and all copies made
from them. To the extent any of the Work Product or a Deliverable
is not deemed a "work for hire" by operation of law, Vendor hereby
irrevocably assigns, transfers and conveys to Phoenix, and shall
cause the Vendor Personnel to assign, transfer and convey to
Phoenix, without further consideration, all of its and their right,
title and interest in and to such Work Product or Deliverable,
including all Intellectual Property Rights in and to such Work
Product or Deliverable. Vendor acknowledges, and shall cause the
Vendor Personnel to acknowledge, that Phoenix and its successors
and permitted assigns shall have the right to obtain and hold in
their own name any Intellectual Property Rights in and to such Work
Product or Deliverable, unencumbered by any claim by Vendor or any
Vendor Personnel. Vendor agrees to execute, and shall cause the
Vendor Personnel to execute, any documents as Phoenix may
reasonably request to evidence, perfect, maintain and enforce
Phoenix’s ownership of any such Work Product or Deliverable,
whether during
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the Term or thereafter. The territorial extent of
the rights in the Work Product assigned to Phoenix by Vendor and/or
the Vendor Personnel under this Agreement shall extend to all the
countries in the world. The assignment of the Intellectual Property
Rights in the Work Product or Deliverable by Vendor and/or the
Vendor Personnel to Phoenix shall be royalty-free absolute,
irrevocable and perpetual. With respect to Work Product or
Deliverable, Vendor shall have the license rights granted in, as
applicable to Phoenix, Section 7.1(a) with respect to Phoenix
Software.
(b) Vendor Software . Each Work Order shall list the
Vendor Software and Vendor Third Party Software, if any, that will
be incorporated into any Deliverable or that will be necessary to
be used by Phoenix or any Phoenix Affiliate in order to access,
modify, maintain, enhance or use the Deliverable, each such Work
Order to be updated from time to time as needed with the prior
approval of the Phoenix Contract Executive. Without Phoenix’s
prior written consent, Vendor shall not incorporate into any
Deliverable under a Work Order any (i) Third Party Software;
or (ii) Vendor Proprietary Materials even if such Third Party
Software or Vendor Proprietary Material is generally commercially
available. Only for so long as Vendor Software is incorporated into
a particular Deliverable or is necessary to be used by Phoenix or
any Phoenix Affiliate in order to access, modify, maintain, enhance
or use such Deliverable, Vendor hereby grants to Phoenix and
Phoenix Affiliates a nonexclusive, fully paid, perpetual and
worldwide license to use, execute, reproduce, display, perform,
distribute, create derivative works of, and make modifications and
improvements to (and authorize others to do any, some or all of the
foregoing) any Vendor Software and Vendor Third Party Software that
is incorporated into any Deliverables or that is necessary to be
used by Phoenix or any Phoenix Affiliate in order to access,
modify, maintain, enhance or use the Deliverables (such derivative
works, modifications and improvements made by Phoenix or by another
party on behalf of Phoenix other than Vendor, (" Phoenix
Modifications ") only to the extent necessary for Phoenix and
Phoenix Affiliates to have full use of the Deliverables. In no
event shall Phoenix commercially exploit the license or the Vendor
Software separate and apart from the Deliverable. Phoenix shall own
all right, title and interest in and to any Phoenix Modifications,
including without limitation all Intellectual Property Rights in
and to such Phoenix Modifications. Notwithstanding anything to the
contrary herein, the foregoing provisions in this
Section 7.5(b) shall not apply to any Third Party Software
used by Vendor to provide the Services solely from within its own
computing environment, provided that (A) such Third Party
Software is not incorporated into any Deliverable; and (B) is
not otherwise required by Phoenix or any Phoenix Affiliate to
access, modify, maintain, enhance or use the Deliverable under a
Work Order. For purposes of this Section 7.5(b), Vendor
Software shall include Vendor Developed Software.
(c) Vendor Proprietary Materials . Phoenix acknowledges
that Vendor may, subject to the restrictions set forth in
Section 7.5(b) above, incorporate into any Deliverables
certain pre-existing materials, information, libraries, tools,
content, forms or models developed or obtained by Vendor outside
and independent of this Agreement and the Services provided
thereunder (collectively, the " Vendor Proprietary Materials
"). Such Vendor Proprietary Materials, even if incorporated into
any Deliverable, shall remain (as between Vendor and Phoenix) the
exclusive property of Vendor. Only for so long as Vendor
Proprietary Materials are incorporated into a particular
Deliverable or
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are necessary to be used by Phoenix or any
Phoenix Affiliate in order to access, modify, maintain, enhance or
use such Deliverable, Vendor hereby grants to Phoenix and Phoenix
Affiliates a nonexclusive, fully paid, perpetual and worldwide
license to (and authorize other parties to do any, some or all of
the foregoing, subject to Phoenix entering into a confidentiality
agreement with such other parties containing to protect the
confidentiality of Phoenix Proprietary Materials that are at least
as restrictive as the confidentiality terms set forth in this
Agreement) use, execute, reproduce, sublicense, display, perform,
distribute, and create Phoenix Modifications to the Vendor
Proprietary Materials incorporated into any Deliverables or that is
necessary to be used by Phoenix or any Phoenix Affiliate in order
to access, modify, maintain, enhance or use the Deliverables only
to the extent necessary for Phoenix and Phoenix Affiliates to have
full use of the Deliverable. In no event shall Phoenix commercially
exploit the license or the Vendor Proprietary Materials separate
and apart from the Deliverable
(d) Source Code . All software Deliverables and software
Work Product will be provided to Phoenix in source code and object
code form together with all programs, objects, components, classes,
base-classes, sub-classes, compiler(s), interpreter(s),
template(s), tools, libraries and any other software necessary to
support the runtime execution of the object oriented software
system and all relevant technical specifications and documentation,
including, without limitation, flow charts, algorithms and
subroutine descriptions, memory and overlay maps and other
documentation of the source code, all in sufficient detail to
enable a trained programmer through study of such materials to
maintain or modify the Deliverables without undue
experimentation.
7.6 Services Performed in India.
With respect to any Services performed in India, the Parties
agree that, without limitation of any other Phoenix rights or
remedies under the Agreement, Vendor acknowledges that,
notwithstanding the provisions of Section 19(4) of the Indian
Copyright Act, 1957, any assignment to Phoenix of Intellectual
Property Rights to Newly Developed Software, Developed Phoenix
Software and Work Product in connection with this Agreement shall
not lapse nor the right transferred therein revert to Vendor and/or
the Vendor Personnel even if Phoenix and the successors and
permitted assigns of Phoenix do not exercise the rights under
assignment within a period of one (1) year from the date of
such assignment. Vendor shall not, and shall ensure that its Vendor
Personnel and Affiliates who provide Services do not, take any
steps against Phoenix and the successors and permitted assigns of
Phoenix under Section 19A of the Copyright Act, 1957. For the
avoidance of doubt, the Parties agree that in the event of the
commencement of any winding up proceeding by or against Vendor or
any Vendor Affiliate under the Indian Companies Act, 1956, Phoenix
shall be entitled to retain all of its rights under this
Agreement.
7.7 Export.
The Parties acknowledge that certain Software and technical data
to be provided under this Agreement and certain transactions under
this Agreement may be subject to export controls under the laws and
regulations of the United States and other countries. Neither Party
shall export or re-export any such items or any direct
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product thereof or undertake any transaction in
violation of any such laws or regulations. Except as set forth in
Section 3.13, to the extent within each Party’s
respective control, such Party shall be responsible for, and shall
coordinate and oversee, compliance with such export laws in respect
of such items exported or imported under this Agreement.
8. PHOENIX OFFICE SPACE
8.1 Phoenix Obligations.
(a) Subject to Section 8.2(a), below, Phoenix shall provide
to Vendor the office space reasonably needed and comparable to
similarly situated employees of Phoenix to accommodate Vendor
Personnel who are onsite at the Phoenix Locations (the " Phoenix
Office Space "), as the same may be changed by Phoenix from
time to time throughout the Term. As of the Effective Date, the
Parties contemplate that approximately fifty (50) Vendor
Personnel will initially be situated onsite at Phoenix Locations.
With respect to such Phoenix Office Space, except as otherwise
provided in this Article 8, Vendor shall have the same privileges
regarding use thereof (such as heating, lights, air conditioning
(‘HVAC’) systems, use of cafeteria, etc. (excluding
parking privileges)) as do any other tenants of Phoenix.
Furthermore, for those Vendor employees who are performing Services
or any portion of the Services from Phoenix Office Space, such
Vendor employees shall be free to use and consume, at no cost to
Vendor, a reasonable amount of office supplies (such as pencils,
pens, pads, copy machines and facsimile machines) that are
ordinarily furnished by Phoenix to its personnel, and in accordance
with the same policies and procedures regarding the use of office
supplies and services as are applicable to similarly-situated
Phoenix employees, as such policies and procedures may be modified
from time to time. Vendor shall be responsible for providing all
other facilities required to perform the Services, including data
center and print and fulfillment facilities at the Phoenix Office
Space or such other mutually acceptable location(s).
(b) Phoenix shall retain the costs of applicable facilities
leases and related leasehold improvements with respect to the
Phoenix Office Space to the extent required by the applicable
facilities leases and related documents.
(c) The Phoenix Office Space shall be made available to Vendor
on an "AS IS" basis, with no warranties whatsoever.
(d) Phoenix shall inform Vendor of any plans or determination to
relocate the Phoenix Office Space so that Vendor shall have a
reasonable amount of time to prepare for and implement such change
or relocation as it impacts Vendor. If Phoenix Office Space is
relocated thirty (30) miles or less from its current location,
Vendor shall be responsible for all costs and expenses in
connection with relocating Vendor Personnel. If Phoenix Office
Space is relocated more than thirty (30) miles from its
current location, Phoenix shall reimburse Vendor for Vendor’s
one time Out-of-Pocket Expenses incurred in connection with such
relocation, including those in connection with relocating Vendor
Personnel, that Vendor can demonstrate to Phoenix’s
reasonable satisfaction.
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8.2 Vendor Obligations within Phoenix
Office Space.
(a) Vendor shall use the Phoenix Office Space for the sole and
exclusive purpose of providing the Services, unless in its sole
discretion Phoenix approves another use. Notwithstanding the
foregoing, Vendor may perform limited back office work at Phoenix
Office Space that is incidental to the provision of the Services,
such as human resources matters pertaining to in-scope Vendor
employees. The use of Phoenix Office Space by Vendor shall not
constitute a leasehold, a usufruct, or other property interest in
favor of Vendor. Notwithstanding any provision in this Agreement to
the contrary, in no event may Vendor file a notice of lease or
comparable instrument on the applicable land records and any such
filing shall be automati
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