S ERVICES AND L ICENSE A GREEMENT
A GREEMENT made as of the 1 st day of January, 2005
(“Effective Date”), by CareAdvantage, Inc.
(“CareAdvantage” or “CAI”), a Delaware
corporation with its principal place of business at 485-C Route One
South, Iselin, New Jersey 08830, and Kaiser Foundation Health Plan
of the Northwest, (“Kaiser”), with its principal place
of business at 500 NE Multnomah St., Suite 100, Portland, Oregon
97232.
W HEREAS ,
CareAdvantage offers to process health care data through its
proprietary RPNavigator software (which uses Clinical Risk Groups
(“CRGs”) and to make the results available through its
web-based RPNavigator Secure Information Portal
(“Portal”);
W HEREAS ,
CareAdvantage also offers certain services with respect to health
care data;
W HEREAS ,
Kaiser desires CareAdvantage to process certain health care data
(e.g.., inpatient, outpatient, professional and pharmacy claims as
well as physician encounter data), to license from CareAdvantage
access to CareAdvantage’s RPNavigator Secure Information
Portal and to purchase from CareAdvantage certain consulting
services;
W HEREAS ,
Kaiser affiliates may desire CareAdvantage to process data for them
in the future, in which event the parties agree that, except as
provided below, additional agreements shall provide the terms and
conditions of such undertakings;
W HEREAS ,
the parties have been operating under a Service Agreement dated as
of February 9, 2004 (“Service Agreement”), which they
now desire to replace with the instant agreement;
N OW ,
T HEREFORE , in consideration of the premises the parties
agree as follows:
1. Services .
1.1. Generally . During the
term of this Agreement, CareAdvantage shall perform the services
(“Services”) described in Attachment 1.1.
1.2. Additional Services . At
Kaiser’s request, CareAdvantage shall perform such additional
services as the parties may agree.
2. License .
2.1. Definitions . As used in
this Agreement, the terms below are defined as follows:
(a) “Kaiser Data” means
data provided to CareAdvantage by Kaiser pursuant to this
Agreement.
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(b) “Information” means
all information made available through the Portal, including Kaiser
Data that is categorized, aggregated, displayed, arrayed, or
otherwise made available through the Portal.
(c) “PMPM” means Per
Member Per Month.
(d) “Covered Population”
means the members eligible to participate in Kaiser’s or
Kaiser Permanente Health Alternative’s HMO, self funded, POS
and other products.]
2.2. Grant of License .
Subject to the terms and conditions of this Agreement, during the
term of this Agreement CareAdvantage grants Kaiser the
non-exclusive right to access and use CareAdvantage’s Portal.
CareAdvantage will provide Kaiser with accounts accessible solely
by password for fifteen (15) concurrent users. Kaiser may purchase
licenses for additional concurrent users for an additional annual
fee of $* per additional concurrent user.
2.3. Portal Access . Kaiser
shall be responsible for obtaining the requisite common carrier
communication lines and Internet connections to access the
Portal.
2.4. Security . CareAdvantage
requires and enforces 128 bit encryption for web access to the
Portal. CareAdvantage will limit access to the Kaiser Data
maintained at the Portal to those persons authorized by Kaiser and
provided a password by Kaiser. Kaiser shall be responsible for the
confidentiality of passwords assigned to it and shall be solely
responsible for any authorized or unauthorized access to Kaiser
Data using such passwords. In addition, Kaiser shall be responsible
for the configuration and maintenance of the web browser software.
CareAdvantage represents and warrants that its responses to
Kaiser’s ASP Screening Questionnaire, transmitted via e-mail
to Faith A. Long by Joshua Stein on September 10, 2004 at 9:38 a.m.
are true and correct, and that CareAdvantage complies with the
Standard for Security for Protected Health Information, codified at
45 CFR parts 160 and 164, subpart C. Within one (1) hour of
discovering any security breach of the Portal or the Kaiser Data,
CareAdvantage will notify Kaiser of the breach, its scope and
CareAdvantage’s plan for remediation.
2.5. Ownership . Kaiser
acknowledges that CareAdvantage represents that the Portal contains
materials (including but not limited to programs, methods, design
and screen formats) proprietary to CareAdvantage and/or to third
parties (“Third Party Suppliers”) and licensed to
CareAdvantage (collectively, “CareAdvantage
Materials”). CareAdvantage and Third Party Suppliers retain
title and ownership to the CareAdvantage Materials; provided,
however, that in no event shall CareAdvantage Materials be deemed
to include Kaiser Data, which shall remain the sole property of
Kaiser.
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2.6. Proprietary Rights;
Corporate Names . Kaiser understands and agrees that
CareAdvantage and its Third Party Suppliers represent that they
have proprietary rights in certain trademarks, service marks, trade
names, corporate names and in the format of the reports used for
displaying and arraying the Kaiser Data (the “Intellectual
Property”). Kaiser agrees not to use such Intellectual
Property other than as permitted under this Agreement Kaiser agrees
not to alter, remove, or obscure any copyright notices or other
proprietary notices on and in any part of the Portal.
2.7. Authorized Use of Portal and
Information; Portal Availability .
2.7.1 Kaiser is authorized to use
the Portal and Information solely in accordance with this
Agreement. Kaiser is authorized to view the Kaiser Data in any of
the reports available at the Portal, to print any such report, and
to use any such report solely for its own purposes in marketing,
providing and administering health insurance and benefits
(including but not limited to making copies of such reports and
providing copies of such reports to its customers, prospective
customers or regulatory or accreditation bodies). Any other use of
the Portal or Information by Kaiser is prohibited and except as
authorized herein, Kaiser shall not transmit, divulge, or publish
any part of the contents or substance of the Portal or in any way
provide the Information, or any part thereof, to any other person;
provided, however, that the foregoing shall not in any way limit
Kaiser’s use of the Kaiser Data.
2.7.2 CareAdvantage will use
commercially reasonable efforts to ensure that the Portal is
accessible for a minimum of 99% of scheduled uptime (the
“Portal Service Levels”). Scheduled uptime shall
consist of 6:00 a.m. to 6:00 p.m. Pacific Time, Monday through
Friday. Access to the Portal generally will be available at times
other than scheduled uptime, except when CareAdvantge is conducting
maintenance, but CareAdvantage cannot guarantee the extent to which
the Portal will be accessible at these other times. CareAdvantage
will notify Kaiser at least five (5) days in advance of any
maintenance that may be required during scheduled uptime; provided,
however, total down time for maintenance or other reasons shall not
exceed 1% of scheduled uptime. Kaiser acknowledges and agrees that
access to the Internet is subject to unexpected outages due to
equipment failure that can occur through a variety of external
causes, and which may have an affect on CareAdvantage’s
ability to satisfy the Portal Service Levels. Kaiser agrees that
CareAdvantage is not responsible for any unexpected outages of the
Portal caused by external circumstances beyond
CareAdvantage’s control. Kaiser may contact CareAdvantage to
report problems with Portal access anytime twenty-four hours a day.
CareAdvantage will use all commercially reasonable efforts in
restoring unscheduled outages of the Portal whenever they occur. If
the Portal Service Levels fall below 99% of scheduled uptime in one
or more monthly periods, CareAdvantage will (i) use all reasonable
efforts to diagnose the problem(s) causing the excessive downtime,
as required, and (2) prepare and implement a remediation plan to
resolve the issues. If, notwithstanding CareAdvantage’s
remediation efforts, Portal Service Levels continue below 99% for a
period of ninety (90) days or more, Kaiser may terminate the
Agreement for cause, providing no further cure period, and pursue
all of its available remedies at law and equity.
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2.8. Warranties .
2.8.1. CareAdvantage warrants that
it is the owner of the Portal and that it has the full power,
authority and right to license such Portal in the manner set forth
in this Agreement.
2.8.2 CareAdvantage represents and
warrants that it is duly organized in its state of formation, that
it is authorized to enter into this Agreement; and that entry into
and performance under this Agreement are not prohibited by law,
regulation, loan, security, financing, contractual or other
agreement of any kind.
2.8.3 CareAdvantage warrants that
the Portal as provided by CareAdvantage to Kaiser under this
Agreement are CareAdvantage’ original work, or that
CareAdvantage will have acquired all rights necessary to fulfill
its obligations under this Agreement, including granting the
license hereunder.
2.8.4. CareAdvantage shall comply
with all federal, state and local laws, statutes, regulations and
ordinances applicable to its provision of the Portal.
2.8.5. CareAdvantage represents and
warrants that the Services under this Agreement shall be provided
in a diligent, prompt, and professional manner by qualified
individuals with the necessary knowledge and training to provide
such Services.
2.9. Disclaimer of Warranty .
EXCEPT AS PROVIDED ABOVE, CAREADVANTAGE HEREBY DISCLAIMS ANY AND
ALL WARRANTIES WITH RESPECT TO THE PROGRAM AND MATERIALS, WHETHER
EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT.
2.10. Limitation on Damages .
THE PARTIES UNDERSTAND AND AGREE THAT UNDER NO CIRCUMSTANCES SHALL
EITHER PARTY BE LIABLE TO THE OTHER FOR CONSEQUENTIAL DAMAGES OR
LOST PROFITS OR REVENUES RESULTING FROM OR IN ANY WAY RELATED TO
ANY ACTION ARISING OUT OF THIS AGREEMENT, WHETHER IN CONTRACT,
TORT, UNDER ANY WARRANTY THEORY, NEGLIGENCE, OR OTHERWISE, OR
TERMINATION OF THIS AGREEMENT, EVEN IF THE PARTY HAS BEEN
PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND
NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED
REMEDY HEREIN.
2.11. Intellectual Property
Indemnification . CareAdvantage shall defend, indemnify
and hold harmless Kaiser, and Kaiser’s parents, subsidiaries,
directors, officers, members, employees, agents, successors and
assigns from and against any and all claims, liabilities, losses,
judgments, fines, assessments, damages, penalties, awards and other
expenses of any kind or
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nature whatsoever, including, without
limitation, reasonable attorney’s fees, expert witness fees,
and costs of investigation, litigation or dispute resolution
(collectively “Claims”) arising out of or relating to
any actual or alleged infringement or misappropriation
(collectively “Infringement”) of any third
party’s trade secrets, trademarks, copyright, or other
intellectual property rights to the extent such Claims arise in
connection with Kaiser’s (a) use, reproduction, distribution
or display of the Information or the Services. Such obligation of
CareAdvantage is contingent on (1) CareAdvantage being notified
promptly in writing by Kaiser of any such Claim; (2) CareAdvantage
having control of the defense and settlement of the Claim, provided
that no settlement will be entered into that involves an admission
of culpability by Kaiser or imposes an affirmative obligation on
Kaiser without Kaiser’s prior written approval; and (3)
Kaiser cooperating with CareAdvantage, at CareAdvantage’s
expense, in all reasonable respects to facilitate the settlement or
defense of the Claim. If CareAdvantage does not remedy the
Infringement as set forth above, or is unable to make the allegedly
infringing materials non-infringing, Kaiser may terminate this
Agreement and its license granted hereunder and CareAdvantage shall
refund a pro rata refund of the unused portion of the license fees
paid hereunder.
2.12 Insurance and General
Indemnity . CareAdvantage shall maintain or cause to be
maintained sufficient insurance coverage as shall be necessary to
insure CareAdvantage and its agents or subcontractors against any
claim or claims for damages arising under this Agreement. Such
insurance coverage shall apply to the Portal and to all services
provided by CareAdvantage or its agents or subcontractors under
this Agreement.
CareAdvantage shall indemnify, hold
harmless and defend Kaiser and its affiliated entities from and
against any and all claims, losses, liabilities, costs and other
expenses (including reasonable attorneys’ fees and costs, and
administrative penalties and fines) incurred as a result of, or
arising directly or indirectly out of or in connection with any
negligent or intentional act or omission of CareAdvantage, its
agents or subcontractors, under this Agreement. The indemnification
obligation of CareAdvantage shall survive termination of this
Agreement.
3. Business Associate
Addendum . CareAdvantage agrees to comply with the requirements
relating to business associates in HIPAA and regulations
promulgated thereunder by the U.S. Department of Health and Human
Services ( “HIPAA Regulations” ). Such
requirements as exist as of the Effective Date are set forth in
Attachment 3, which is attached hereto and incorporated herein by
reference. Attachment 3 may be modified periodically by the parties
to accord with any changes to the obligations imposed by HIPAA or
the HIPAA Regulations, and such modification shall be deemed
accepted by the parties and shall serve to amend this Agreement if
no written objection is submitted by either party to the other
party within thirty (30) days of notice of such
modification.
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4. Compensation .
4.1. Generally . Kaiser shall
pay CareAdvantage for the services and license provided under this
Agreement * for each member in the Covered Population, commencing
as of the Effective Date. Compensation shall be payable without
invoice as of the last day of each month during the term of this
Agreement. Payments made pursuant to the foregoing sentence shall
be reconciled to the eligibility data for the Covered Population
Kaiser makes available to CareAdvantage each recurring update, and
CareAdvantage shall pay any reconciling adjustment to Kaiser within
thirty (30) days of its making a determination that such adjustment
is owing, and Kaiser shall pay any reconciling adjustment to
CareAdvantage within thirty (30) days of CareAdvantage’s
notifying it in writing that such adjustment is owing.
4.2. Additional Services .
Kaiser shall pay CareAdvantage for Additional Services in
accordance with Attachment 4.2, or on such other terms as the
parties may agree.
4.3. Expenses . Kaiser shall
reimburse CareAdvantage for CareAdvantage’s reasonable
out-of-pocket expenses incurred in providing Services, including
expenses for travel, lodging and meals. Kaiser shall pay
CareAdvantage within thirty (30) days of its receipt of
CareAdvantage’s invoice for such expenses.
4.4. Adjustments .
4.4.1. On Account of Changes in
Kaiser Northwest’s Covered Population .
CareAdvantage’s compensation under Section 4.1 has been
determined by assuming that Kaiser Northwest will provide a Covered
Population of at least 440,000 members. If the Covered Population
increases beyond 499,999 members or decreases below 400,000
members, then in lieu of the * rate provided by Section 4.1, the
rate shall be determined in accordance with Attachment
4.4.1.
4.4.2 On Account of
CareAdvantage’s Agreeing to License Access and Use of the
Portal for Additional Kaiser Divisions. In the event that
CareAdvantage enters into an agreement with Kaiser to license
access and use of the Portal with respect to members of an
additional division of Kaiser, then CareAdvantage agrees to
negotiate with Kaiser in good faith for a downward revision in the
PMPM rate provided to the Northwest Division under this Agreement
pursuant to Section 4.1 (as modified, if appropriate, by Section
4.4.1). The amount of the downwardly revised rate should reflect
the number of new members from the additional Kaiser division for
whom Kaiser provides data to CareAdvantage, the number of total
members for whom Kaiser provides data to CareAdvantage, the number
of new claims systems employed by the additional Kaiser division
providing data to CareAdvantage, and the complexity of the business
rules of the additional Kaiser division.
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4.5. Taxes . Kaiser shall be
solely responsible for the payment of any taxes, charges or
assessments, and any penalties or interest thereon, relating to the
services or Kaiser’s access to and use of the Portal (except
for income taxes, if any, imposed on CareAdvantage).
5. Term and Termination .
5.1. Term . The term of this
Agreement shall commence on the Effective Date and continue in
effect until December 31, 2006. Subsequently, this Agreement shall
automatically renew for successive one-year terms unless either
party provides the other with written notice of
termination.
5.2 Termination . Either
party may terminate this Agreement without cause by giving 90 days
prior written notice; provided, however, that in the event Kaiser
reasonably determines that the financial viability of CareAdvantage
is in jeopardy, then Kaiser may terminate this Agreement by giving
CareAdvantage 30 days prior written notice. Except as provided in
the last sentence of Section 2.7.2, in the event that either party
materially defaults in the performance of any of its duties or
obligations under this Agreement and does not substantially cure
such default or defaults within 10 business days after being given
written notice specifying the default or defaults, then the
non-defaulting party may terminate this Agreement immediately by
giving notice to that effect to the defaulting party.
6. Defense of Litigation Except as
provided by Section 2.8.1, each party shall be responsible at its
own expense for defending itself in any litigation brought against
it, whether or not the other party is also a defendant, arising out
of any aspect of activities undertaken in connection with this
Agreement. Each party agrees to provide the other party information
in its possession which is necessary to the other party’s
defense in such litigation.
7. Additional Requirements .
7.1. Independent Contractors
. The relationship of the parties under this Agreement shall be
that of indepe