FORM OF PROPERTY MANAGEMENT, LEASING AND ASSET MANAGEMENT AGREEMENTFinancial Services Agreement |
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ASSET MANAGEMENT | BERKELEY INCOME TRUST, INC | BERKELEY PROPERTY MANAGEMENT, LLC | BERKELEY TRUST ADVISORS, LLC | INCOME TRUST OPERATING PARTNERS, LP | PROPERTY MANAGEMENT, LEASING. RealDealDocs™ contains millions of easily searchable legal documents and clauses from top law firms. Search for free - click here. |
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EXHIBIT 10.3
FORM OF
PROPERTY MANAGEMENT, LEASING
AND ASSET MANAGEMENT AGREEMENT
THIS PROPERTY MANAGEMENT, LEASING AND ASSET MANAGEMENT AGREEMENT
(Agreement) is made and entered into as of the day of, 2005 by and among
BERKELEY INCOME TRUST, INC., a Maryland corporation (Berkeley REIT), BERKELEY
INCOME TRUST OPERATING PARTNERS, L.P., a Delaware limited partnership (Owner),
and BERKELEY PROPERTY MANAGEMENT, LLC, a Delaware Limited Liability company with
offices in Grass Valley, California (Manager), a wholly owned subsidiary of
BERKELEY TRUST ADVISORS, LLC, The Berkeley REIT Advisor.
W I T N E S S E T H:
WHEREAS, Owner was organized to acquire, own, operate, lease and manage
real estate properties on behalf of Berkeley REIT; and
WHEREAS, Owner intends to retain Manager with the advise and consent of
the Advisor to manage and coordinate the leasing of the real estate properties
acquired by Owner under the terms and conditions set forth herein; and
NOW, THEREFORE, in consideration of the premises and other good and
valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties hereto, intending to be legally bound hereby, do
hereby agree as follows:
ARTICLE I.
DEFINITIONS
Except as otherwise specified or as the context may otherwise require, the
following terms have the respective meanings set forth below for all purposes of
this Agreement, and the definitions of such terms are equally applicable both to
the singular and plural forms thereof:
1.1 Affiliate means a person who is (i) in the case of an individual, any
relative of such person, (ii) any officer, director, trustee, partner, manager,
employee or holder of ten percent (10%) or more of any class of the voting
securities of or equity interest in such person; (iii) any corporation,
partnership, limited liability company, trust or other entity controlling,
controlled by or under common control with such person; or (iv) any officer,
director, trustee, partner, manager, employee or holder of ten percent (10%) or
more of the outstanding voting securities of any corporation, partnership,
limited liability company, trust or other entity controlling, controlled by or
under common control with such person. For purposes of this definition, the term
controls, is controlled by, or is under common control with shall mean the
possession, direct or indirect, of the power to direct or cause the direction of
the management and policies of an entity, whether through the ownership of
voting rights, by contract or otherwise.
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1.2 Gross Revenues means all amounts actually collected as rents or other
charges for the use and occupancy of the Properties, but shall exclude interest
and other investment income of Owner and proceeds received by Owner for a sale,
exchange, condemnation, eminent domain taking, casualty or other disposition of
assets of Owner.
1.3 Improvements means buildings, structures, equipment from time to time
located on the Properties and all parking and common areas located on the
Properties.
1.4 Lease means, unless the context otherwise requires, any lease or
sublease made by Owner as landlord or by its predecessor. 1.5 Management Fees
has the meaning set forth in Section 4.1(a) hereof.
1.6 Net Asset Value means the excess of (i) the aggregate of the Fair
Market Value of all the Properties (excluding vacant properties) owned by Owner
(whether wholly owned or partial investment through a joint venture partnership
or other co-ownership arrangement), over (ii) the aggregate outstanding debt of
Owner (excluding debt having maturities of one year of less).
1.7 Owner means Berkeley Income Trust Operating Partners, L.P. and any
joint venture, limited liability company or other Affiliate of Berkeley Income
Trust Operating Partners, L.P., that own, in whole or in part, on behalf of
Berkeley REIT, any Improvements.
1.8 Ownership Agreements has the meaning set forth in Section 2.4(k)
hereof.
1.9 Properties means all real estate properties owned by Owner and all
tracts acquired by Owner in the future containing income-producing Improvements
or on which Owner will construct income-producing Improvements.
1.10 Third Party Property Manager means any entity other than Manager or
an Affiliate of Manager that has been retained by Owner or Manager to perform
and carry out at one or more of the Properties the property management services
described in Section 2.4 hereof, but shall exclude persons, entities or
independent contractors retained or hired by Owner or Manager to perform
facility management or other services or tasks at a particular Property, the
costs for which are passed through to and ultimately paid by the tenant at such
Property.
ARTICLE II.
APPOINTMENT OF MANAGER; SERVICES TO BE PERFORMED
2.1 Appointment of Manager. Owner hereby engages and retains Manager with
the advise and consent of the Advisor as the sole and exclusive manager, as
tenant coordinating agent of the Properties and as asset manager of the
portfolio of Owners Properties, and Manager hereby accepts such appointment on
the terms and conditions hereinafter set forth, it being understood that this
Agreement shall cause Manager to be, at law, Owners agent upon the terms
contained herein.
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2.2 General Duties. Manager shall devote its best efforts to performing
its duties hereunder to administer, promote, manage, operate, maintain, improve
and lease the Properties in a diligent, careful and vigilant manner in
coordination with Advisor. The services of Manager are to be of scope and
quality not less than those generally performed by professional asset and
property managers of other similar properties in the area. Manager and Advisor
shall make available to Owner the full benefit of the judgment, experience and
advice of the members of Manager's and Advisor's organization and staff with
respect to the policies to be pursued by Owner relating to the management,
operation and leasing of the Properties. Manager and Advisor shall assist Owner
in obtaining Third Party Property Managers or, with the approval of Owner,
subcontract property management services to be provided hereunder to Third Party
Property Managers, as it deems appropriate for certain Properties.
2.3 Specific Duties as Asset Manager. Manager's duties as asset manager of
the portfolio of Owners Properties shall include the following:
(a) Oversight of Property Managers. Manager shall oversee the
performance by the property manager of each Property of its duties, including
collection and proper deposits of rental payments, payment of Property expenses,
Property maintenance, etc.
(b) Conduct On-Site Visits. Manager shall conduct periodic on-site
property visits to each Property to inspect the physical condition of the
Property and to evaluate the performance of the property manager of its duties.
(c) Preparation of the Budget. Manager shall review, analyze and comment upon
the operating budgets, capital budgets and leasing plans prepared and submitted
by the property manager of each Property.
(d) Review and Analysis of Financial Information. Manager shall
review and analyze on-going financial information pertaining to each Property
and the overall portfolio of Properties owned by Owner.
(e) Asset Management Strategies. Manager shall formulate and oversee
the implementation of strategies for the administration, promotion, management,
operation, maintenance, improvement, financing and refinancing, leasing and
disposition of Owners Properties on an overall portfolio basis.
2.4 Specific Duties as Property Manager. Manager's duties as property
manager of the Properties shall include the following:
(a) Lease Obligations. Manager shall perform all duties of the
landlord under all leases insofar as such duties relate to operation,
maintenance, and day-to-day management. Manager shall also provide or cause to
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be provided, at Owners expense, all services normally provided to tenants of
like premises, including where applicable and without limitation, gas,
electricity or other utilities required to be furnished to tenants under leases,
normal repairs and maintenance, and cleaning and janitorial service. Manager
shall arrange for and supervise the performance of all installations and
improvements in space leased to any tenant which are either expressly required
under the terms of the lease of such space or which are customarily provided to
tenants.
(b) Maintenance. Manager shall cause the Properties to be maintained
in the same manner as similar properties in the area. Manager's duties and
supervision in this respect shall include, without limitation, cleaning of the
interior and the exterior of the Improvements and the public common areas on the
Properties and the making and supervision of repairs, alterations, and
decoration of the Improvements, subject to and in strict compliance with this
Agreement and the Leases. Construction activities undertaken by the Manager, if
any, will be limited to activities related to the management, operation,
maintenance, and leasing of the Property (e.g., repairs, renovations, and
leasehold improvements).
(c) Leasing Functions. Manager shall coordinate the leasing of the
Properties and shall negotiate and use its best efforts to secure executed
leases from qualified tenants, and to execute same on behalf of Owner, if
requested, for available space in the Properties, such leases to be in form and
on terms approved by Owner and Manager, and to bring about complete leasing of
the Properties. Manager shall be responsible for the hiring of all leasing
agents, as necessary for the leasing of the Properties, and to otherwise oversee
and manage the leasing process on behalf of the Owner.
(d) Notice of Violations. Manager shall forward to Owner promptly
upon receipt all notices of violation or other notices from any governmental
authority, and board of fire underwriters or any insurance company, and shall
make such recommendations regarding compliance with such notice as shall be
appropriate.
(e) Personnel. Any personnel hired by Manager to maintain, operate
and lease the Property shall be the employees or independent contractors of
Manager and not of Owner. Manager shall use due care in the selection and
supervision of such employees or independent contractors. Manager shall be
responsible for the preparation of and shall timely file all payroll tax reports
and timely make payments of all withholding and other payroll taxes with respect
to each employee.
(f) Utilities and Supplies. Manager shall enter into or renew
contracts for electricity, gas, steam, landscaping, fuel, oil, maintenance and
other services as are customarily furnished or rendered in connection with the
operation of similar rental property in the area.
(g) Expenses. Manager shall analyze all bills received for services,
work and supplies in connection with the maintaining and operating the
Properties, pay all such bills, and, if requested by Owner, pay, when due,
utility and water charges, sewer rent and assessments, and any other amount
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payable in respect to the Properties. All bills shall be paid by Manager within
the time required to obtain discounts, if any. Owner may from time to time
request that Manager forward certain bills to Owner promptly after receipt, and
Manager shall comply with any such request. It is understood that the payment of
real property taxes and assessment and insurance premiums will be paid out of
the Account (as hereinafter defined) by Manager. All expenses shall be billed at
net cost (i.e., less all rebates, commissions, discounts and allowances, however
designed).
(h) Monies Collected. Manager shall collect all rent and other
monies from tenants and any sums otherwise due Owner with respect to the
Properties in the ordinary course of business. In collecting such monies,
Manager shall inform tenants of the Properties that all remittances are to be in
the form of a check or money order. Owner authorizes Manager to request, demand,
collect and receipt for all such rent and other monies and to institute legal
proceedings in the name of Owner for the collection thereof and for the
dispossession of any tenant in default under its Lease.
(i) Banking Accommodations. Manager shall establish and maintain a
separate checking account (the Account) for funds relating to the Properties.
All monies deposited from time to time in the Account shall be deemed to be
trust funds and shall be and remain the property of Owner and shall be withdrawn
and disbursed by Manager for the account of Owner only as expressly permitted by
this Agreement for the purposes of performing the obligations of Manager
hereunder. No monies collected by Manager on Owners behalf shall be commingled
with funds of Manager. The Account shall be maintained, and monies shall be
deposited therein and withdrawn there from, in accordance with the following:
(i) All sums received from rents and other income from the
Properties shall be promptly deposited by Manager in the Account.
Manager shall have the right to designate two or more persons who
shall be authorized to draw against the Account, but only for
purposes authorized by this Agreement.
(ii) All sums due to Manager hereunder, whether for
compensation, reimbursement for expenditures, or otherwise, as
herein provided, shall be a charge against the operating revenues of
the Properties and shall be paid and/or withdrawn by Manager from
the Account prior to the making of any other disbursements there
from.
(iii) By the 30th day of the first month following each
calendar quarter, Manager shall forward to Owner net operating
proceeds from the preceding quarter, retaining at all times, however
a reserve of $5,000, in addition to any amounts otherwise provided
in the budget.
(j) Tenant Complaints. Manager shall maintain business-like
relations with the tenants of the Properties.
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