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EXHIBIT 10.3
FORM OF
PROPERTY MANAGEMENT, LEASING
AND ASSET MANAGEMENT AGREEMENT
THIS PROPERTY MANAGEMENT, LEASING AND ASSET MANAGEMENT
AGREEMENT
(Agreement) is made and entered into as of the day of, 2005 by
and among
BERKELEY INCOME TRUST, INC., a Maryland corporation (Berkeley
REIT), BERKELEY
INCOME TRUST OPERATING PARTNERS, L.P., a Delaware limited
partnership (Owner),
and BERKELEY PROPERTY MANAGEMENT, LLC, a Delaware Limited
Liability company with
offices in Grass Valley, California (Manager), a wholly owned
subsidiary of
BERKELEY TRUST ADVISORS, LLC, The Berkeley REIT Advisor.
W I T N E S S E T H:
WHEREAS, Owner was organized to acquire, own, operate, lease and
manage
real estate properties on behalf of Berkeley REIT; and
WHEREAS, Owner intends to retain Manager with the advise and
consent of
the Advisor to manage and coordinate the leasing of the real
estate properties
acquired by Owner under the terms and conditions set forth
herein; and
NOW, THEREFORE, in consideration of the premises and other good
and
valuable consideration, the receipt and sufficiency of which are
hereby
acknowledged, the parties hereto, intending to be legally bound
hereby, do
hereby agree as follows:
ARTICLE I.
DEFINITIONS
Except as otherwise specified or as the context may otherwise
require, the
following terms have the respective meanings set forth below for
all purposes of
this Agreement, and the definitions of such terms are equally
applicable both to
the singular and plural forms thereof:
1.1 Affiliate means a person who is (i) in the case of an
individual, any
relative of such person, (ii) any officer, director, trustee,
partner, manager,
employee or holder of ten percent (10%) or more of any class of
the voting
securities of or equity interest in such person; (iii) any
corporation,
partnership, limited liability company, trust or other entity
controlling,
controlled by or under common control with such person; or (iv)
any officer,
director, trustee, partner, manager, employee or holder of ten
percent (10%) or
more of the outstanding voting securities of any corporation,
partnership,
limited liability company, trust or other entity controlling,
controlled by or
under common control with such person. For purposes of this
definition, the term
controls, is controlled by, or is under common control with
shall mean the
possession, direct or indirect, of the power to direct or cause
the direction of
the management and policies of an entity, whether through the
ownership of
voting rights, by contract or otherwise.
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1.2 Gross Revenues means all amounts actually collected as rents
or other
charges for the use and occupancy of the Properties, but shall
exclude interest
and other investment income of Owner and proceeds received by
Owner for a sale,
exchange, condemnation, eminent domain taking, casualty or other
disposition of
assets of Owner.
1.3 Improvements means buildings, structures, equipment from
time to time
located on the Properties and all parking and common areas
located on the
Properties.
1.4 Lease means, unless the context otherwise requires, any
lease or
sublease made by Owner as landlord or by its predecessor. 1.5
Management Fees
has the meaning set forth in Section 4.1(a) hereof.
1.6 Net Asset Value means the excess of (i) the aggregate of the
Fair
Market Value of all the Properties (excluding vacant properties)
owned by Owner
(whether wholly owned or partial investment through a joint
venture partnership
or other co-ownership arrangement), over (ii) the aggregate
outstanding debt of
Owner (excluding debt having maturities of one year of
less).
1.7 Owner means Berkeley Income Trust Operating Partners, L.P.
and any
joint venture, limited liability company or other Affiliate of
Berkeley Income
Trust Operating Partners, L.P., that own, in whole or in part,
on behalf of
Berkeley REIT, any Improvements.
1.8 Ownership Agreements has the meaning set forth in Section
2.4(k)
hereof.
1.9 Properties means all real estate properties owned by Owner
and all
tracts acquired by Owner in the future containing
income-producing Improvements
or on which Owner will construct income-producing
Improvements.
1.10 Third Party Property Manager means any entity other than
Manager or
an Affiliate of Manager that has been retained by Owner or
Manager to perform
and carry out at one or more of the Properties the property
management services
described in Section 2.4 hereof, but shall exclude persons,
entities or
independent contractors retained or hired by Owner or Manager to
perform
facility management or other services or tasks at a particular
Property, the
costs for which are passed through to and ultimately paid by the
tenant at such
Property.
ARTICLE II.
APPOINTMENT OF MANAGER; SERVICES TO BE PERFORMED
2.1 Appointment of Manager. Owner hereby engages and retains
Manager with
the advise and consent of the Advisor as the sole and exclusive
manager, as
tenant coordinating agent of the Properties and as asset manager
of the
portfolio of Owners Properties, and Manager hereby accepts such
appointment on
the terms and conditions hereinafter set forth, it being
understood that this
Agreement shall cause Manager to be, at law, Owners agent upon
the terms
contained herein.
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2.2 General Duties. Manager shall devote its best efforts to
performing
its duties hereunder to administer, promote, manage, operate,
maintain, improve
and lease the Properties in a diligent, careful and vigilant
manner in
coordination with Advisor. The services of Manager are to be of
scope and
quality not less than those generally performed by professional
asset and
property managers of other similar properties in the area.
Manager and Advisor
shall make available to Owner the full benefit of the judgment,
experience and
advice of the members of Manager's and Advisor's organization
and staff with
respect to the policies to be pursued by Owner relating to the
management,
operation and leasing of the Properties. Manager and Advisor
shall assist Owner
in obtaining Third Party Property Managers or, with the approval
of Owner,
subcontract property management services to be provided
hereunder to Third Party
Property Managers, as it deems appropriate for certain
Properties.
2.3 Specific Duties as Asset Manager. Manager's duties as asset
manager of
the portfolio of Owners Properties shall include the
following:
(a) Oversight of Property Managers. Manager shall oversee
the
performance by the property manager of each Property of its
duties, including
collection and proper deposits of rental payments, payment of
Property expenses,
Property maintenance, etc.
(b) Conduct On-Site Visits. Manager shall conduct periodic
on-site
property visits to each Property to inspect the physical
condition of the
Property and to evaluate the performance of the property manager
of its duties.
(c) Preparation of the Budget. Manager shall review, analyze and
comment upon
the operating budgets, capital budgets and leasing plans
prepared and submitted
by the property manager of each Property.
(d) Review and Analysis of Financial Information. Manager
shall
review and analyze on-going financial information pertaining to
each Property
and the overall portfolio of Properties owned by Owner.
(e) Asset Management Strategies. Manager shall formulate and
oversee
the implementation of strategies for the administration,
promotion, management,
operation, maintenance, improvement, financing and refinancing,
leasing and
disposition of Owners Properties on an overall portfolio
basis.
2.4 Specific Duties as Property Manager. Manager's duties as
property
manager of the Properties shall include the following:
(a) Lease Obligations. Manager shall perform all duties of
the
landlord under all leases insofar as such duties relate to
operation,
maintenance, and day-to-day management. Manager shall also
provide or cause to
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be provided, at Owners expense, all services normally provided
to tenants of
like premises, including where applicable and without
limitation, gas,
electricity or other utilities required to be furnished to
tenants under leases,
normal repairs and maintenance, and cleaning and janitorial
service. Manager
shall arrange for and supervise the performance of all
installations and
improvements in space leased to any tenant which are either
expressly required
under the terms of the lease of such space or which are
customarily provided to
tenants.
(b) Maintenance. Manager shall cause the Properties to be
maintained
in the same manner as similar properties in the area. Manager's
duties and
supervision in this respect shall include, without limitation,
cleaning of the
interior and the exterior of the Improvements and the public
common areas on the
Properties and the making and supervision of repairs,
alterations, and
decoration of the Improvements, subject to and in strict
compliance with this
Agreement and the Leases. Construction activities undertaken by
the Manager, if
any, will be limited to activities related to the management,
operation,
maintenance, and leasing of the Property (e.g., repairs,
renovations, and
leasehold improvements).
(c) Leasing Functions. Manager shall coordinate the leasing of
the
Properties and shall negotiate and use its best efforts to
secure executed
leases from qualified tenants, and to execute same on behalf of
Owner, if
requested, for available space in the Properties, such leases to
be in form and
on terms approved by Owner and Manager, and to bring about
complete leasing of
the Properties. Manager shall be responsible for the hiring of
all leasing
agents, as necessary for the leasing of the Properties, and to
otherwise oversee
and manage the leasing process on behalf of the Owner.
(d) Notice of Violations. Manager shall forward to Owner
promptly
upon receipt all notices of violation or other notices from any
governmental
authority, and board of fire underwriters or any insurance
company, and shall
make such recommendations regarding compliance with such notice
as shall be
appropriate.
(e) Personnel. Any personnel hired by Manager to maintain,
operate
and lease the Property shall be the employees or independent
contractors of
Manager and not of Owner. Manager shall use due care in the
selection and
supervision of such employees or independent contractors.
Manager shall be
responsible for the preparation of and shall timely file all
payroll tax reports
and timely make payments of all withholding and other payroll
taxes with respect
to each employee.
(f) Utilities and Supplies. Manager shall enter into or
renew
contracts for electricity, gas, steam, landscaping, fuel, oil,
maintenance and
other services as are customarily furnished or rendered in
connection with the
operation of similar rental property in the area.
(g) Expenses. Manager shall analyze all bills received for
services,
work and supplies in connection with the maintaining and
operating the
Properties, pay all such bills, and, if requested by Owner, pay,
when due,
utility and water charges, sewer rent and assessments, and any
other amount
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payable in respect to the Properties. All bills shall be paid by
Manager within
the time required to obtain discounts, if any. Owner may from
time to time
request that Manager forward certain bills to Owner promptly
after receipt, and
Manager shall comply with any such request. It is understood
that the payment of
real property taxes and assessment and insurance premiums will
be paid out of
the Account (as hereinafter defined) by Manager. All expenses
shall be billed at
net cost (i.e., less all rebates, commissions, discounts and
allowances, however
designed).
(h) Monies Collected. Manager shall collect all rent and
other
monies from tenants and any sums otherwise due Owner with
respect to the
Properties in the ordinary course of business. In collecting
such monies,
Manager shall inform tenants of the Properties that all
remittances are to be in
the form of a check or money order. Owner authorizes Manager to
request, demand,
collect and receipt for all such rent and other monies and to
institute legal
proceedings in the name of Owner for the collection thereof and
for the
dispossession of any tenant in default under its Lease.
(i) Banking Accommodations. Manager shall establish and maintain
a
separate checking account (the Account) for funds relating to
the Properties.
All monies deposited from time to time in the Account shall be
deemed to be
trust funds and shall be and remain the property of Owner and
shall be withdrawn
and disbursed by Manager for the account of Owner only as
expressly permitted by
this Agreement for the purposes of performing the obligations of
Manager
hereunder. No monies collected by Manager on Owners behalf shall
be commingled
with funds of Manager. The Account shall be maintained, and
monies shall be
deposited therein and withdrawn there from, in accordance with
the following:
(i) All sums received from rents and other income from the
Properties shall be promptly deposited by Manager in the
Account.
Manager shall have the right to designate two or more persons
who
shall be authorized to draw against the Account, but only
for
purposes authorized by this Agreement.
(ii) All sums due to Manager hereunder, whether for
compensation, reimbursement for expenditures, or otherwise,
as
herein provided, shall be a charge against the operating
revenues of
the
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