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Virginia Commerce Bank Executive and Director Deferred Compensation Plan

Executive Compensation Plan Agreement

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Virginia Commerce Bank

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Title: Virginia Commerce Bank Executive and Director Deferred Compensation Plan
Governing Law: Virginia     Date: 3/14/2007
Industry: Regional Banks     Sector: Financial

Virginia Commerce Bank Executive and Director Deferred Compensation Plan, Parties: virginia commerce bank
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Exhibit 10.3

Virginia Commerce Bank

Executive and Director Deferred Compensation Plan

Master Plan Document

Effective January 1, 2007

 

 

 

TABLE OF CONTENTS

 

 

 

 

Page

ARTICLE 1

 

Definitions

 

1

 

 

 

 

 

ARTICLE 2

 

Selection, Enrollment, Eligibility

 

6

 

 

 

 

 

      • 2.1

 

Selection by Committee

 

6

      • 2.2

 

Enrollment and Eligibility Requirements; Commencement of Participation

 

6

      •  

 

 

 

 

ARTICLE 3

 

Deferral Commitments/Company Contribution Amounts/Company Restoration Matching Amounts /Vesting/Crediting/Taxes

 

7

 

 

 

 

 

      • 3.1

 

Minimum Deferrals

 

7

      • 3.2

 

Maximum Deferral

 

7

      • 3.3

 

Election to Defer; Effect of Election Form

 

8

      • 3.4

 

Withholding and Crediting of Annual Deferral Amounts

 

9

      • 3.5

 

Company Contribution Amount

 

9

      • 3.6

 

Company Restoration Matching Amount

 

9

      • 3.7

 

Crediting of Amounts after Benefit Distribution

 

10

      • 3.8

 

Vesting

 

10

      • 3.9

 

Crediting/Debiting of Account Balances

 

11

      • 3.10

 

FICA and Other Taxes

 

12

      •  

 

 

 

 

ARTICLE 4

 

Scheduled Distribution; Unforeseeable Emergencies

 

13

 

 

 

 

 

      • 4.1

 

Scheduled Distribution

 

13

      • 4.2

 

Postponing Scheduled Distributions

 

13

      • 4.3

 

Other Benefits Take Precedence Over Scheduled Distributions

 

13

      • 4.4

 

Unforeseeable Emergencies

 

14

      •  

 

 

 

 

ARTICLE 5

 

Change In Control Benefit

 

14

 

 

 

 

 

      • 5.1

 

Change in Control Benefit

 

14

      • 5.2

 

Payment of Change in Control Benefit

 

15

      •  

 

 

 

 

ARTICLE 6

 

Retirement Benefit

 

15

 

 

 

 

 

      • 6.1

 

Retirement Benefit

 

15

      • 6.2

 

Payment of Retirement Benefit

 

15

      •  

 

 

 

 

ARTICLE 7

 

Termination Benefit

 

16

 

 

 

 

 

      • 7.1

 

Termination Benefit

 

16

      • 7.2

 

Payment of Termination Benefit

 

16

 

i

 

 

        •  

ARTICLE 8

 

Disability Benefit

 

16

 

 

 

 

 

      • 8.1

 

Disability Benefit

 

16

      • 8.2

 

Payment of Disability Benefit

 

16

      •  

 

 

 

 

ARTICLE 9

 

Death Benefit

 

16

 

 

 

 

 

      • 9.1

 

Death Benefit

 

16

      • 9.2

 

Payment of Death Benefit

 

16

      •  

 

 

 

 

ARTICLE 10

 

Beneficiary Designation

 

16

 

 

 

 

 

      • 10.1

 

Beneficiary

 

16

      • 10.2

 

Beneficiary Designation; Change; Spousal Consent

 

17

      • 10.3

 

Acknowledgement

 

17

      • 10.4

 

No Beneficiary Designation

 

17

      • 10.5

 

Doubt as to Beneficiary

 

17

      • 10.6

 

Discharge of Obligations

 

17

      •  

 

 

 

 

ARTICLE 11

 

Leave of Absence

 

17

 

 

 

 

 

      • 11.1

 

Paid Leave of Absence

 

17

      • 11.2

 

Unpaid Leave of Absence

 

17

      •  

 

 

 

 

ARTICLE 12

 

Termination of Plan, Amendment or Modification

 

18

 

 

 

 

 

      • 12.1

 

Termination of Plan

 

18

      • 12.2

 

Amendment

 

18

      • 12.3

 

Plan Agreement

 

19

      • 12.4

 

Effect of Payment

 

19

      •  

 

 

 

 

ARTICLE 13

 

Administration

 

19

 

 

 

 

 

      • 13.1

 

Committee Duties

 

19

      • 13.2

 

Administration Upon Change In Control

 

19

      • 13.3

 

Agents

 

20

      • 13.4

 

Binding Effect of Decisions

 

20

      • 13.5

 

Indemnity of Committee

 

20

      • 13.6

 

Employer Information

 

20

      •  

 

 

 

 

ARTICLE 14

 

Other Benefits and Agreements

 

20

 

 

 

 

 

      • 14.1

 

Coordination with Other Benefits

 

20

      •  

 

 

 

 

ARTICLE 15

 

Claims Procedures

 

20

 

 

 

 

 

      • 15.1

 

Presentation of Claim

 

20

        •  

ii

 

 

        •  

      • 15.2

 

Notification of Decision

 

21

      • 15.3

 

Review of a Denied Claim

 

21

      • 15.4

 

Decision on Review

 

21

      • 15.5

 

Legal Action

 

22

      •  

 

 

 

 

ARTICLE 16

 

Trust

 

22

 

 

 

 

 

      • 16.1

 

Establishment of the Trust

 

22

      • 16.2

 

Interrelationship of the Plan and the Trust

 

22

      • 16.3

 

Distributions From the Trust

 

22

      •  

 

 

 

 

ARTICLE 17

 

Miscellaneous

 

22

 

 

 

 

 

      • 17.1

 

Status of Plan

 

22

      • 17.2

 

Unsecured General Creditor

 

23

      • 17.3

 

Employer’s Liability

 

23

      • 17.4

 

Nonassignability

 

23

      • 17.5

 

Not a Contract of Employment

 

23

      • 17.6

 

Furnishing Information

 

23

      • 17.7

 

Terms

 

23

      • 17.8

 

Captions

 

23

      • 17.9

 

Governing Law

 

23

      • 17.10

 

Notice

 

24

      • 17.11

 

Successors

 

24

      • 17.12

 

Spouse’s Interest

 

24

      • 17.13

 

Validity

 

24

      • 17.14

 

Incompetent

 

24

      • 17.15

 

Court Order

 

24

      • 17.16

 

Distribution in the Event of Income Inclusion Under 409A

 

25

      • 17.17

 

Deduction Limitation on Benefit Payments

 

25

      • 17.18

 

Insurance

 

25

 

iii

 

 

VIRGINIA COMMERCE BANK

EXECUTIVE AND DIRECTOR DEFERRED COMPENSATION PLAN

Effective January 1, 2007

Purpose

The purpose of this Plan is to provide specified benefits to Directors and a select group of management or highly compensated Employees who contribute materially to the continued growth, development and future business success of Virginia Commerce Bank, a Virginia banking corporation, and its subsidiaries and Affiliates, if any, that sponsor this Plan.  This Plan shall be unfunded for tax purposes and for purposes of Title I of ERISA.

This Plan is intended to comply with all applicable law, including Code Section 409A and related Treasury guidance and Regulations, and shall be operated and interpreted in accordance with this intention.

ARTICLE 1
Definitions

For the purposes of this Plan, unless otherwise clearly apparent from the context, the following phrases or terms shall have the following indicated meanings:

    • 1.1                                  "Account Balance" shall mean, with respect to a Participant, an entry on the records of the Employer equal to the sum of (i) the Deferral Account balance, (ii) the Company Contribution Account balance, and (iii) the Company Restoration Matching Account balance. The Account Balance shall be a bookkeeping entry only and shall be utilized solely as a device for the measurement and determination of the amounts to be paid to a Participant, or his or her designated Beneficiary, pursuant to this Plan.

      1.2                                  "Affiliate" or "Affiliates" shall mean a group of entities, including the Company, which constitutes a controlled group of corporations (as defined in section 414(b) of the Code), a group of trades or businesses (whether or not incorporated) under common control (as defined in section 414(c) of the Code), and members of an affiliated service group (within the meaning of section 414(m) of the Code).

      1.3                                  "Annual Deferral Amount" shall mean that portion of a Participant’s Base Salary, Bonus, Commissions, Director Fees and LTIP Amounts that a Participant defers in accordance with Article 3 for any one Plan Year, without regard to whether such amounts are withheld and credited during such Plan Year.  In the event of a Participant’s Retirement, Disability, death or Termination of Employment prior to the end of a Plan Year, such year’s Annual Deferral Amount shall be the actual amount withheld prior to such event.

      1.4                                  "Annual Installment Method" shall be an annual installment payment over the number of years selected by the Participant in accordance with this Plan, calculated as follows: (i) for the first annual installment, the Participant’s vested Account Balance shall be calculated as of the close of business on or around the Participant’s Benefit Distribution Date, as determined by the Committee in its sole discretion, and (ii) for remaining annual installments, the Participant’s vested Account Balance shall be calculated on every anniversary of such calculation date, as

1

 

 

    • applicable.  Each annual installment shall be calculated by multiplying this balance by a fraction, the numerator of which is one and the denominator of which is the remaining number of annual payments due the Participant.  By way of example, if the Participant elects a ten (10) year Annual Installment Method for the Retirement Benefit, the first payment shall be 1/10 of the vested Account Balance, calculated as described in this definition.  The following year, the payment shall be 1/9 of the vested Account Balance, calculated as described in this definition.

      1.5                                  "Base Salary" shall mean the annual cash compensation relating to services performed during any calendar year, excluding distributions from nonqualified deferred compensation plans, bonuses, commissions, overtime, fringe benefits, stock options, relocation expenses, incentive payments, non-monetary awards, director fees and other fees, and automobile and other allowances paid to a Participant for employment services rendered (whether or not such allowances are included in the Employee’s gross income).  Base Salary shall be calculated before reduction for compensation voluntarily deferred or contributed by the Participant pursuant to all qualified or nonqualified plans of any Employer and shall be calculated to include amounts not otherwise included in the Participant’s gross income under Code Sections 125, 402(e)(3), 402(h), or 403(b) pursuant to plans established by any Employer; provided, however, that all such amounts will be included in compensation only to the extent that had there been no such plan, the amount would have been payable in cash to the Employee.

      1.6                                  "Beneficiary" shall mean one or more persons, trusts, estates or other entities, designated in accordance with Article 10, that are entitled to receive benefits under this Plan upon the death of a Participant.

      1.7                                  "Beneficiary Designation Form" shall mean the form established from time to time by the Committee that a Participant completes, signs and returns to the Committee to designate one or more Beneficiaries.

      1.8                                  "Benefit Distribution Date" shall mean the date that triggers distribution of a Participant’s vested Account Balance.  A Participant’s Benefit Distribution Date shall be determined upon the occurrence of any one of the following:

        • (a)                                   If the Participant Retires, his or her Benefit Distribution Date shall be the last day of the six-month period immediately following the date on which the Participant Retires; provided, however , in the event the Participant changes his or her Retirement Benefit election in accordance with Section 6.2(b), his or her Benefit Distribution Date shall be postponed in accordance with Section 6.2(b);

          (b)                                  If the Participant experiences a Termination of Employment, his or her Benefit Distribution Date shall be the last day of the six-month period immediately following the date on which the Participant experiences a Termination of Employment;

          (c)                                   The date on which the Committee is provided with proof that is satisfactory to the Committee of the Participant’s death, if the Participant dies prior to the complete distribution of his or her vested Account Balance; or

          (d)                                  The date on which the Participant becomes Disabled; or

          (e)                                   The date on which the Company experiences a Change in Control, as determined by the Committee in its sole discretion, if (i) the Participant has elected to receive a Change in

2

 

 

        • Control Benefit, as set forth in Section 5.1 below, and (ii) if a Change in Control occurs prior to the Participant’s Termination of Employment, Retirement, death or Disability.

      1.9                                  "Board" shall mean the board of directors of the Company.

      1.10                            "Bonus" shall mean any compensation, in addition to Base Salary, Commissions and LTIP Amounts, earned by a Participant for services rendered during a Plan Year, under any Employer’s annual bonus and cash incentive plans.

      1.11                            "Change in Control" shall mean any "change in control event" as defined in accordance with Code Section 409A and related Treasury guidance and Regulations.

      1.12                            "Change in Control Benefit" shall have the meaning set forth in Article 5.

      1.13                            "Claimant" shall have the meaning set forth in Section 15.1.

      1.14                            "Code" shall mean the Internal Revenue Code of 1986, as it may be amended from time to time.

      1.15                            "Commissions" shall mean the cash commissions earned by a Participant from any Employer for services rendered during a Plan Year, excluding Bonus, LTIP Amounts or other additional incentives or awards earned by the Participant.

      1.16                            "Committee" shall mean the committee described in Article 13.

      1.17                            "Company" shall mean Virginia Commerce Bank, a Virginia banking corporation, and any successor to all or substantially all of the Company’s assets or business.

      1.18                            "Company Contribution Account" shall mean (i) the sum of the Participant’s Company Contribution Amounts, plus (ii) amounts credited or debited to the Participant’s Company Contribution Account in accordance with this Plan, less (iii) all distributions made to the Participant or his or her Beneficiary pursuant to this Plan that relate to the Participant’s Company Contribution Account.

      1.19                            "Company Contribution Amount" shall mean, for any one Plan Year, the amount determined in accordance with Section 3.5.

      1.20                            "Company Restoration Matching Account" shall mean (i) the sum of all of a Participant’s Company Restoration Matching Amounts, plus (ii) amounts credited or debited to the Participant’s Company Restoration Matching Account in accordance with this Plan, less (iii) all distributions made to the Participant or his or her Beneficiary pursuant to this Plan that relate to the Participant’s Company Restoration Matching Account.

      1.21                            "Company Restoration Matching Amount" shall mean, for any one Plan Year, the amount determined in accordance with Section 3.6.

      1.22                            "Death Benefit" shall mean the benefit set forth in Article 9.

      1.23                            "Deferral Account" shall mean (i) the sum of all of a Participant’s Annual Deferral Amounts, plus (ii) amounts credited or debited to the Participant’s Deferral Account in accordance with this Plan, less (iii) all distributions made to the Participant or his or her Beneficiary pursuant to this Plan that relate to his or her Deferral Account.

      1.24                            "Director" shall mean any member of the board of directors of any Employer.

3

 

 

    • 1.25                            "Director Fees" shall mean the annual fees earned by a Director from any Employer, including retainer fees and meetings fees, as compensation for serving on the board of directors.

      1.26                            "Disability" or "Disabled" shall mean that a Participant is (i) unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, or (ii) by reason of any medically determinable physical or mental impairment which can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident or health plan covering employees of the Participant’s Employer.  For purposes of this Plan, a Participant shall be deemed Disabled if determined to be totally disabled by the Social Security Administration, or if determined to be disabled in accordance with the applicable disability insurance program of such Participant’s Employer, provided that the definition of "disability" applied under such disability insurance program complies with the requirements in the preceding sentence.

      1.27                            "Disability Benefit" shall mean the benefit set forth in Article 8.

      1.28                            "Election Form" shall mean the form, which may be in electronic format, established from time to time by the Committee that a Participant completes, signs and returns to the Committee to make an election under the Plan.

      1.29                            "Employee" shall mean a person who is an employee of any Employer.

      1.30                            "Employer(s)" shall mean the Company and/or any of its subsidiaries or Affiliates (now in existence or hereafter formed or acquired) that have been selected by the Board to participate in the Plan and have adopted the Plan as a sponsor.

      1.31                            "ERISA" shall mean the Employee Retirement Income Security Act of 1974, as it may be amended from time to time.

      1.32                            "401(k) Plan" shall mean, with respect to an Employer, a plan qualified under Code Section 401(a) that contains a cash or deferral arrangement described in Code Section 401(k), adopted by the Employer, as it may be amended from time to time, or any successor thereto.

      1.33                            "LTIP Amounts" shall mean any portion of the compensation attributable to a Plan Year that is earned by a Participant as an Employee under any Employer’s long-term incentive plan or any other long-term incentive arrangement designated by the Committee.

      1.34                            "Participant" shall mean any Employee or Director (i) who is selected to participate in the Plan, (ii) who submits an executed Plan Agreement, Election Form and Beneficiary Designation Form, which are accepted by the Committee, and (iii) whose Plan Agreement has not terminated.

      1.35                            "Plan" shall mean the Virginia Commerce Bank Executive and Director Deferred Compensation Plan, which shall be evidenced by this instrument and by each Plan Agreement, as they may be amended from time to time.

      1.36                            "Plan Agreement" shall mean a written agreement, as may be amended from time to time, which is entered into by and between an Employer and a Participant.  Each Plan Agreement executed by a Participant and the Participant’s Employer shall provide for the entire benefit to which such Participant is entitled under the Plan; should there be more than one Plan Agreement, the Plan

4

 

 

    • Agreement bearing the latest date of acceptance by the Employer shall supersede all previous Plan Agreements in their entirety and shall govern such entitlement.  The terms of any Plan Agreement may be different for any Participant, and any Plan Agreement may provide additional benefits not set forth in the Plan or limit the benefits otherwise provided under the Plan; provided, however, that any such additional benefits or benefit limitations must be agreed to by both the Employer and the Participant.

      1.37                            "Plan Year" shall mean a period beginning on January 1 of each calendar year and continuing through December 31 of such calendar year.

      1.38                            "Retirement," "Retire(s)" or "Retired" shall mean, with respect to an Employee, the separation from service with all Employers, as determined in accordance with Code Section 409A and related Treasury guidance and Regulations, for any reason other than death or Disability, on or after the attainment of any one of the following:

        • (a)                                   age sixty-five (65);

          (b)                                  age fifty-five (55) with five (5) Years of Service; or

          (c)                                   twenty (20) Years of Service;

      and shall mean with respect to a Director who is not an Employee, separation from service as a Director with all Employers, as determined in accordance with Code Section 409A and related Treasury guidance and Regulations.  If a Participant is both an Employee and a Director, Retirement shall not occur until he or she Retires as both an Employee and a Director.

      1.39                            "Retirement Benefit" shall mean the benefit set forth in Article 6.

      1.40                            "Scheduled Distribution" shall mean the distribution set forth in Section 4.1.

      1.41                            "Terminate the Plan," "Termination of the Plan" shall mean a determination by an Employer’s board of directors that (i) all of its Participants shall no longer be eligible to participate in the Plan, (ii) no new deferral elections for such Participants shall be permitted, and (iii) such Participants shall no longer be eligible to receive company contributions under this Plan.

      1.42                            "Termination Benefit" shall mean the benefit set forth in Article 7.

      1.43                            "Termination of Employment" shall mean the separation from service with all Employers, voluntarily or involuntarily, for any reason other than Retirement, Disability or death, as determined in accordance with Code Section 409A and related Treasury guidance and Regulations.  If a Participant is both an Employee and a Director, a Termination of Employment shall occur only upon the termination of the last position held.

      1.44                            "Trust" shall mean one or more trusts established by the Company in accordance with Article 16.

      1.45                            "Unforeseeable Emergency" shall mean a severe financial hardship of the Participant or his or her Beneficiary resulting from (i) an illness or accident of the Participant or Beneficiary, the Participant’s or Beneficiary’s spouse, or the Participant’s or Beneficiary’s dependent (as defined in Code Section 152(a)), (ii) a loss of the Participant’s or Beneficiary’s property due to casualty, or (iii) such other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant or the Participant’s Beneficiary, all as determined in the sole discretion of the Committee.

5

 

 

    • 1.46                            "Years of Service" shall mean the total number of full years in which a Participant has been employed by one or more Employers.  For purposes of this definition, a year of employment shall be a 365 day period (or 366 day period in the case of a leap year) that, for the first year of employment, commences on the Employee’s date of hiring and that, for any subsequent year, commences on an anniversary of that hiring date.  The Committee shall make a determination as to whether any partial year of employment shall be counted as a Year of Service.

ARTICLE 2
Selection, Enrollment, Eligibility

    • 2.1                                  Selection by Committee .  Participation in the Plan shall be limited to Directors and, as determined by the Committee in its sole discretion, a select group of management or highly compensated Employees.  From that group, the Committee shall select, in its sole discretion, those individuals who may actually participate in this Plan.

      2.2                                  Enrollment and Eligibility Requirements; Commencement of Participation .

        • (a)                                   As a condition to participation, each Director or selected Employee who is eligible to participate in the Plan effective as of the first day of a Plan Year shall complete, execute and return to the Committee a Plan Agreement, an Election Form and a Beneficiary Designation Form, prior to the first day of such Plan Year, or such other earlier deadline as may be established by the Committee in its sole discretion.  In addition, the Committee shall establish from time to time such other enrollment requirements as it determines, in its sole discretion, are necessary.

          (b)                                  A Director or selected Employee who first becomes eligible to participate in this Plan after the first day of a Plan Year must complete, execute and return to the Committee a Plan Agreement, an Election Form, and a Beneficiary Designation Form within thirty (30) days after he or she first becomes eligible to participate in the Plan, or within such other earlier deadline as may be established by the Committee, in its sole discretion, in order to participate for that Plan Year.  In such event, such person’s participation in this Plan shall not commence earlier than the date determined by the Committee pursuant to Section 2.2(c) and such person shall not be permitted to defer under this Plan any portion of his or her Base Salary, Bonus, LTIP Amounts, Commissions and/or Director Fees that are paid with respect to services performed prior to his or her participation commencement date, except to the extent permissible under Code Section 409A and related Treasury guidance or Regulations.

          (c)                                   Each Director or selected Employee who is eligible to participate in the Plan shall commence participation in the Plan on the date that the Committee determines, in its sole discretion, that the Director or Employee has met all enrollment requirements set forth in this Plan and required by the Committee, including returning all required documents to the Committee within the specified time period.  Notwithstanding the foregoing, the Committee shall process such Participant’s deferral election as soon as administratively practicable after such deferral election is submitted to and accepted by the Committee.

6

 

 

        • (d)                                  If a Director or an Employee fails to meet all requirements contained in this Section 2.2 within the period required, that Director or Employee shall not be eligible to participate in the Plan during such Plan Year.

ARTICLE 3
Deferral Commitments/Company Contribution Amounts/

Company Restoration Matching Amounts/ Vesting/Crediting/Taxes

    • 3.1                                  Minimum Deferrals .

        • (a)                                   Annual Deferral Amount .  For each Plan Year, a Participant may elect to defer, as his or her Annual Deferral Amount, Base Salary, Bonus, Commissions, LTIP Amounts and/or Director Fees in the following minimum amounts for each deferral elected:

 

Deferral

 

Minimum Amount

 

  • Base Salary, Bonus, Commissions and/or LTIP Amounts

 

$

5,000

agrregate

  • Director Fees

 

$

5,000

 



        • If the Committee determines, in its sole discretion, prior to the beginning of a Plan Year that a Participant has made an election for less than the stated minimum amounts, or if no election is made, the amount deferred shall be zero.  If the Committee determines, in its sole discretion, at any time after the beginning of a Plan Year that a Participant has deferred less than the stated minimum amounts for that Plan Year, any amount credited to the Participant’s Account Balance as the Annual Deferral Amount for that Plan Year shall be distributed to the Participant within sixty (60) days after the last day of the Plan Year in which the Committee determination was made.

          (b)                                  Short Plan Year .  Notwithstanding the foregoing, if a Participant first becomes a Participant after the first day of a Plan Year, the minimum Annual Deferral Amount shall be an amount equal to the minimum set forth above, multiplied by a fraction, the numerator of which is the number of complete months remaining in the Plan Year and the denominator of which is 12.

      3.2                                  Maximum Deferral .

        • (a)                                   Annual Deferral Amount .  For each Plan Year, a Participant may elect to defer, as his or her Annual Deferral Amount, Base Salary, Bonus, Commissions, LTIP Amounts and/or Director Fees up to the following maximum percentages for each deferral elected:

 

Deferral

 

Maximum Percentage

 

  • Base Salary

 

80

%

  • Bonus

 

80

%

  • Commissions

 

80

%

  • LTIP Amounts

 

80

%

  • Director Fees

 

100

%



        •  

7

 

 

        • (b)                                  Short Plan Year .  Notwithstanding the foregoing, if a Participant first becomes a Participant after the first day of a Plan Year, the maximum Annual Deferral Amount shall be limited to the amount of compensation not yet earned by the Participant as of the date the Participant submits a Plan Agreement and Election Form to the Committee for acceptance, except to the extent permissible under Code Section 409A and related Treasury guidance or Regulations.  For compensation that is earned based upon a specified performance period, the Participant’s deferral election will apply to the portion of such compensation that is equal to (i) the total amount of compensation for the performance period, multiplied by (ii) a fraction, the numerator of which is the number of days remaining in the service period after the Participant’s deferral election is made, and the denominator of which is the total number of days in the performance period.

      3.3                                  Election to Defer; Effect of Election Form .

        • (a)                                   First Plan Year .  In connection with a Participant’s commencement of participation in the Plan, the Participant shall make an irrevocable deferral election for the Plan Year in which the Participant commences participation in the Plan, along with such other elections as the Committee deems necessary or desirable under the Plan.  For these elections to be valid, the Election Form must be completed and signed by the Participant, timely delivered to the Committee (in accordance with Section 2.2 above) and accepted by the Committee.

          (b)                                  General Timing Rule for Deferral Elections in Subsequent Plan Years .  For each succeeding Plan Year and as permitted by the Committee, a Participant may elect to defer Base Salary, Bonus, Commissions, Director Fees and/or LTIP Amounts, and make such other elections as the Committee deems necessary or desirable under the Plan by timely delivering a new Election Form to the Committee, in accordance with its rules and procedures, before the December 31 st  preceding the Plan Year in which such compensation is earned, or before such other deadline established by the Committee in accordance with the requirements of Code Section 409A and related Treasury guidance or Regulations.

          Any deferral election(s) made in accordance with this Section 3.3(b) shall be irrevocable; provided, however , that if the Committee requires Participants to make a deferral election for "performance-based compensation" by the deadline(s) described above, it may, in its sole discretion, and in accordance with Code Section 409A and related Treasury guidance or Regulations, permit a Participant to subsequently change his or her deferral election for such compensation by submitting an Election Form to the Committee no later than the deadline established by the Committee pursuant to Section 3.3(c) below.

          (c)                                   Performance-Based Compensation . Notwithstanding the foregoing, the Committee may, in its sole discretion, determine that an irrevocable deferral election pertaining to "performance-based compensation" based on services performed over a period of at least twelve (12) months, may be made by timely delivering an Election Form to the Committee, in accordance with its rules and procedures, no later than six (6) months before the end of the performance service period.  "Performance-based compensation" shall be compensation, the payment or amount of which is contingent on pre-established organizational or individual performance criteria, which satisfies the requirements of

8

 

 

        • Code Section 409A and related Treasury guidance or Regulations.  In order to be eligible to make a deferral election for performance-based compensation, a Participant must perform services continuously from a date no later than the date upon which the performance criteria for such compensation are established through the date upon which the Participant makes a deferral election for such compensation.  In no event shall an election to defer performance-based compensation be permitted after such compensation has become both substantially certain to be paid and readily ascertainable.

          (d)                                  Compensation Subject to Risk of Forfeiture .  With respect to compensation (i) to which a Participant has a legally binding right to payment in a subsequent year, and (ii) that is subject to a forfeiture condition requiring the Participant’s continued services for a period of at least twelve (12) months from the date the Participant obtains the legally binding right, the Committee may, in its sole discretion, determine that an irrevocable deferral election for such compensation may be made by timely delivering an Election Form to the Committee in accordance with its rules and procedures, no later than the 30th day after the Participant obtains the legally binding right to the compensation, provided that the election is made at least twelve (12) months in advance of the earliest date at which the forfeiture condition could lapse.

      3.4                                  Withholding and Crediting of Annual Deferral Amounts .  For each Plan Year, the Base Salary portion of the Annual Deferral Amount shall be withheld from each regularly scheduled Base Salary payroll in equal amounts, as adjusted from time to time for increases and decreases in Base Salary.  The Bonus, Commissions, LTIP Amounts and/or Director Fees portion of the Annual Deferral Amount shall be withheld at the time the Bonus, Commissions, LTIP Amounts or Director Fees are or otherwise would be paid to the Participant, whether or not this occurs during the Plan Year itself.  Annual Deferral Amounts shall be credited to a Participant’s Deferral Account at the time such amounts would otherwise have been paid to the Participant.

      3.5                                  Company Contribution Amount .

        • (a)                                   For each Plan Year, an Employer may be required to credit amounts to a Participant’s Company Contribution Account in accordance with employment or other agreements entered into between the Participant and the Employer.  Such amounts shall be credited on the date or dates prescribed by such agreements.

          (b)                                  For each Plan Year, an Employer, in its sole discretion, may, but is not required to, credit any amount it desires to any Participant’s Company Contribution Account under this Plan, which amount shall be for that Participant the Company Contribution Amount for that Plan Year.  The amount so credited to a Participant may be smaller or larger than the amount credited to any other Participant, and the amount credited to any Participant for a Plan Year may be zero, even though one or more other Participants receive a Company Contribution Amount for that Plan Year.  The Company Contribution Amount described in this Section 3.5(b), if any, shall be credited on a date or dates to be determined by the Committee, in its sole discretion.

      3.6                                  Company Restoration Matching Amount .  A Participant’s Company Restoration Matching Amount for any Plan Year shall be an amount determined by the Committee, in its sole discretion, to make up for certain limits applicable to the 401(k) Plan or other qualified plan for

9

 

 

    • such Plan Year, as identified by the Committee, or for such other purposes as determined by the Committee in its sole discretion.  The amount so credited to a Participant under this Plan for any Plan Year (i) may be smaller or larger than the amount credited to any other Participant, and (ii) may differ from the amount credited to such Participant in the preceding Plan Year. The Participant’s Company Restoration Matching Amount, if any, shall be credited on a date or dates to be determined by the Committee, in its sole discretion.

      3.7                                  Crediting of Amounts after Benefit Distribution .  Notwithstanding any provision in this Plan to the contrary, should the complete distribution of a Participant’s vested Account Balance occur prior to the date on which any portion of (i) the Annual Deferral Amount that a Participant has elected to defer in accordance with Section 3.3, (ii) the Company Contribution Amount, or (iii) the Company Restoration Matching Amount, would otherwise be credited to the Participant’s Account Balance, such amounts shall not be credited to the Participant’s Account Balance, but shall be paid to the Participant in a manner determined by the Committee, in its sole discretion.

      3.8                                  Vesting .

        • (a)                                   A Participant shall at all times be 100% vested in his or her Deferral Account.

          (b)                                  A Participant shall be vested in his or her Company Contribution Account in accordance with the vesting schedule(s) set forth in his or her Plan Agreement, employment agreement or any other agreement entered into between the Participant and his or her Employer.  If not addressed in such agreements, a Particip


 
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