Exhibit 10.23
QUALITY DISTRIBUTION,
INC.
KEY EMPLOYEE DEFERRED
COMPENSATION PLAN
AMENDED AND
RESTATED
EFFECTIVE
AS OF
JANUARY 1, 2009
QUALITY DISTRIBUTION,
INC.
KEY EMPLOYEE DEFERRED
COMPENSATION PLAN
AMENDED AND
RESTATED
EFFECTIVE
AS OF
JANUARY 1, 2009
|
|
|
|
|
|
|
|
Page
|
|
ARTICLE
I
|
|
Definitions
|
|
I-1
|
|
|
|
|
ARTICLE
II
|
|
Administration
|
|
II-1
|
|
|
|
|
ARTICLE
III
|
|
Eligibility
|
|
III-1
|
|
|
|
|
ARTICLE
IV
|
|
Deferral
Elections and Company Contributions
|
|
IV-1
|
|
|
|
|
ARTICLE
V
|
|
Participant
Accounts and Investment of Deferred Amounts
|
|
V-1
|
|
|
|
|
ARTICLE
VI
|
|
Distributions
|
|
VI-1
|
|
|
|
|
ARTICLE
VII
|
|
Amendment and
Termination
|
|
VII-1
|
|
|
|
|
ARTICLE VIII
|
|
Miscellaneous
|
|
VIII-1
|
QUALITY DISTRIBUTION,
INC.
KEY EMPLOYEE DEFERRED
COMPENSATION PLAN
AMENDED AND
RESTATED
EFFECTIVE
AS OF
JANUARY 1, 2009
PURPOSE
Quality Distribution, Inc. (the
“Company”) previously established the Quality
Distribution, Inc. Key Employee Deferred Compensation Plan (the
“Plan”), effective January 1, 2005, for a select
group of management or highly compensated employees of the Company
and its Related Employers to provide such employees of the Company
and its Related Employers with the opportunity to defer the receipt
of compensation. The Company has determined it would be in the best
interests of the Participants to amend and restate the Plan
effective as of January 1, 2009 to comply with
Section 409A of the Internal Revenue Code of 1986, as amended
from time to time (the “Code”). The Plan is intended to
be an unfunded plan within the meaning of the Employee Retirement
Income Security Act of 1974 (“ERISA”) and the Internal
Revenue Code of 1986, as amended.
ARTICLE I
Definitions
(a) “ Account
” or “ Accounts ” shall mean a
Participant’s Deferred Compensation Account and/or Employer
Contribution Account described in Article V.
(b) “ Affiliate
” shall mean with respect to the Company, any
corporation other than such Company that is a member of a
controlled group of corporations, within the meaning of
Section 414(b) of the Code, of which such Company is a member;
all other trades or businesses (whether or not incorporated) under
common control, within the meaning of Section 414(c) of the
Code, with such Company.
(c) “
Beneficiary shall mean the person or persons
designated by the Participant made on a form prescribed by and
filed with the Plan Administrator, and may be changed at any time
by filing a new form with the Plan Administrator. If the
Participant has designated no Beneficiary, or if no Beneficiary
that he has designated survives him, then such unpaid amounts shall
be paid to his estate. In the event of any dispute as to the
entitlement of any Beneficiary, the Plan Administrator’s
determination shall be final, and the Plan Administrator may
withhold any payment until such dispute has been
resolved.
(d) “ Code
” shall mean the Internal Revenue Code of 1986, as
amended.
(e) “ Company
” shall mean Quality Distribution, Inc. and its
successors.
I-1
(f) “ Deferred
Compensation Account ” shall mean the bookkeeping
account established pursuant to Article V to reflect a
Participant’s deferred compensation.
(g) “ Employer
Contribution Account ” shall mean the bookkeeping
account established pursuant to Article V to reflect employer
contributions credited on behalf of a Participant.
(h) “ Normal Retirement
Date ” shall mean the later of the date of
Participant attains age 65 or completes ten years of participation
in the Plan.
(i) “
Participant ” shall mean any employee of the
Company or a Related Employer who is covered by this Plan as
provided in Article III.
(j) “ Performance Based
Compensation ” shall mean compensation where the
amount of, or entitlement to, the compensation is contingent on the
satisfaction of preestablished organizational or individual
performance criteria relating to a performance period of at least
12 months in which the Participant performs services.
Organizational or individual performance criteria are considered
preestablished if established, in writing, by not later than 90
days after the commencement of the period of service to which the
criteria relates, provided that the outcome is substantially
uncertain at the time the criteria are established. Performance
Based Compensation may include payments based on performance
criteria that are not approved by a compensation committee of the
Board of Directors, or by the shareholders or members of the
Company. Notwithstanding any provisions above to the contrary,
Performance Based Compensation does not include any amount or
portion of any amount that shall be paid either regardless of
performance, or based upon the level of performance that is
substantially certain to be met at the time the criteria is
established.
(k) “ Plan
” shall mean the Quality Distribution, Inc. Key Employee
Deferred Compensation Plan hereby created and as it may be amended
from time to time.
(l) “ Plan
Administrator ” shall mean the Company.
(m) “ Plan Year
” shall mean the 12–month period ending on
December 31.
(n) “ Related
Employer ” shall mean a subsidiary or Affiliate of
the Company that the Company, in its sole discretion, allows to
participate in the Plan.
(o) “ Separation from
Service ” shall mean the Participant’s
termination of employment with the employer within the meaning of
Section 409A(a)(2)(A)(i) of the Code and the default rules of
Treasury Regulations Section 1.409A-1(h). For this purpose,
the “ employer ” is the Company and every entity
or other person which collectively with the Company constitutes a
single service recipient (as that term is defined in Treasury
Regulations Sections 1.409A-1(g)) as the result of the application
of the rules of Treasury Regulations Sections 1.409A-1(h)(3);
provided that an 80% standard (in lieu of the default 50%
standard) shall be used for purposes of determining the service
recipient/employer for this purpose.
I-2
(p) “ Service
Recipient ” means the Company or an affiliate of the
Company for which the Employee performs services and any affiliates
of the Company or a subsidiary of the Company that are required to
be considered a single employer under Sections 414(b) and 414(c) of
the Code.
(q) “ Specified
Employee ” means a key employee of the Service
Recipient within the meaning of Section 409A(a)(2)(B)(i) of
the Code and Treasury Regulations Section 1.409A-1(i), as
determined in accordance with the procedures adopted by the Company
that are then in effect, or, if no such procedures are then in
effect, in accordance with the default procedures set forth in
Treasury Regulations Section 1.409A-1(i).
(r) “ Unforeseen
Emergency ” shall mean a severe financial hardship to
the Participant resulting from an illness or accident of the
Participant, the Participant’s spouse, the
Participant’s Beneficiary, or the Participant’s
dependent (as defined in Code Section 152, without regard to
Code Sections 152(b)(1), (b)(2), and (d)(1)(B)); loss of the
Participant’s property due to casualty (including the need to
rebuild a home following damage to a home not otherwise covered by
insurance); or other similar extraordinary and unforeseeable
circumstances arising from the events beyond the control of the
Participant. The need to pay for medical expenses, including
nonrefundable deductibles, as well as for the cost of prescription
drug medication may constitute an Unforeseen Emergency. The need to
pay for the funeral expenses of a spouse, a Beneficiary, or a
dependent (as defined in Code Section 152, without regard to
Code Sections 152(b)(1), (b)(2), and (d)(1)(B)) may also constitute
an Unforeseen Emergency. Except as otherwise provided in this
paragraph, the purchase of a home and payment of college tuition
are not Unforeseen Emergencies.
(s) “ Year of
Participation ” shall be credited for each full
calendar year of participation in the Plan by a Participant.
Notwithstanding the foregoing, a Participant will be credited with
a Year of Participation for the first year in which he commences
participation in the Plan regardless of when the Participant
actually commences participation.
I-3
ARTICLE II
Administration
(a) Plan Administrator
.
(1) The Plan Administrator shall
have complete control and discretion to manage the operation and
administration of the Plan. Not in limitation, but in amplification
of the foregoing, the Plan Administrator shall have the following
powers:
(A) To determine all questions
relating to the eligibility of employees to participate or continue
to participate;
(B) To maintain all records and
books of account necessary for the administration of the
Plan;
(C) To interpret the provisions of
the Plan and to make and to publish such interpretive or procedural
rules as are not inconsistent with the Plan and applicable
law;
(D) To compute, certify and arrange
for the payment of benefits to which any Participant or Beneficiary
is entitled;
(E) To process claims for benefits
under the Plan by Participants or beneficiaries;
(F) To engage consultants and
professionals to assist the Plan Administrator in carrying out its
duties under this Plan; and
(G) To develop and maintain such
instruments as may be deemed necessary from time to time by the
Plan Administrator to facilitate payment of benefits under the
Plan.
(2) The Plan Administrator may
designate a committee to assist the Plan Administrator in the
administration of the Plan and perform the duties required of the
Plan Administrator hereunder.
(b) Plan Administrator’s
Authority . The Plan Administrator may consult with Company
officers, legal and financial advisers to the Company and others,
but nevertheless the Plan Administrator shall have the full
authority and discretion to act, and the Plan Administrator’s
actions shall be final and conclusive on all parties.
(c) Claims and Appeal
Procedure for Denial of Benefits . The Participant or a
Beneficiary (the “Claimant”) may file with the Plan
Administrator a written claim for benefits if the Participant or
Beneficiary determines the distribution procedures of the Plan have
not provided him his proper interest in the Plan. The Plan
Administrator must render a decision on the claim within a
reasonable period of time of the Claimant’s written claim for
benefits. The Plan Administrator must provide adequate notice
in
II-1
writing to the Claimant whose claim for benefits
under the Plan the Plan Administrator has denied. Notice must be
provided to the Claimant within a reasonable period of time, but
not later than 90 days (45 days in the case of a claim for
disability benefits) after the receipt of a claim. If the Plan
Administrator determines the additional time is needed, written
notice will be forwarded to the Participant prior to the expiration
of the 90-day period (45 days in the case of a claim for disability
benefits). The extension will not exceed 90 days (30 days in the
case of a claim for disability benefits) from the end of the
initial period. The Plan Administrator’s notice to the
Claimant must set forth:
(1) The specific reason for the
denial;
(2) Specific references to pertinent
Plan provisions on which the Plan Administrator based its
denial;
(3) A description of any additional
material and information needed for the Claimant to perfect his
claim and an explanation of why the material or information is
needed;
(4) Appropriate information as to
the steps to be taken if the Claimant wants to submit the claim for
review; and
(5) In the case of disability
benefits, where disability is determined by a physician appointed
by the Plan Administrator, the specific basis for the determination
of the physician.
Any appeal the Claimant wishes to
make of an adverse determination must be made in writing to the
Plan Administrator within sixty (60) days (or 180 days in the
case of a claim for disability benefits where the disability is
determined by a physician chosen by the Plan Administrator) after
receipt of the Plan Administrator’s notice of denial of
benefits. The Plan Administrator’s notice must further advise
the Claimant that his failure to appeal the action to the Plan
Administrator in writing will render the Plan Administrator’s
determination final, binding and conclusive. The Plan
Administrator’s notice of denial of benefits must identify
the name and address of the Plan Administrator to whom the Claimant
may forward his appeal.
If the Claimant should appeal to the
Plan Administrator, he, or his duly authorized representative, must
submit, in writing, whatever issues and comments he, or his duly
authorized representative, believes are pertinent. The Claimant, or
his duly authorized representative, may review pertinent Plan
documents free of charge. The Plan Administrator will re-examine
all facts related to the appeal and make a final determination as
to whether the denial of benefits is justified under the
circumstances. The Plan Administrator must advise the Claimant of
its decision within 60 days following (45 days in the case of a
claim for disability benefits) the Claimant’s written request
for review. If the Plan Administrator determines the additional
time is needed, written notice will be forwarded to the Participant
prior to the expiration of the 60-day period. The extension will
not exceed 60 days (45 days in the case of a claim for disability
benefits) from the end of the initial period.
II-2
ARTICLE III
Eligibility
(a) Eligibility . The
Company or a Related Employer, in its sole discretion, shall
determine those employees of the Company or a Related Employer
eligible to participate in the Plan. Accordingly, an employee of
the Company or a Related Employer who, in the opinion of the
Plan