Exhibit 10.8
EXECUTION COPY
FIFTH AMENDED AND
RESTATED
EXECUTIVE DEFERRED COMPENSATION
PLAN
FIFTH AMENDED AND RESTATED
SYSCO CORPORATION
EXECUTIVE DEFERRED COMPENSATION PLAN
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Page
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3
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ARTICLE II — ELIGIBILITY AND FROZEN
PARTICIPANTS
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11
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11
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11
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ARTICLE III — PARTICIPANT DEFERRALS AND
COMPANY CONTRIBUTIONS
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12
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3.1 Bonus Deferral Election
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12
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12
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3.3 Salary Deferral Election
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13
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3.4 Discretionary Company
Contributions
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14
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3.5 Cancellation of Salary Deferral Election
upon the Occurrence of an Unforeseeable Emergency
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14
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15
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4.1 Establishing a Participant’s
Account
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15
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4.2 Credit of the Participant’s Bonus
Deferral and the Company’s Match
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15
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4.3 Credit of the Participant’s Salary
Deferrals
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15
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4.4 Deemed Investment of Deferrals
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15
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4.5 Crediting of Earnings on Deferrals Invested
in the Default Investment
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16
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4.6 Crediting of Interest on Company
Match
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17
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4.7 Procedure to Credit or Debit Interest,
Earnings or Losses Upon an Event of Distribution
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17
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19
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19
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19
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ARTICLE VI — DISTRIBUTIONS
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20
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20
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20
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20
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6.4 Distributions Upon Termination
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21
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6.5 In-Service Distributions
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21
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6.6 Distribution Elections for
Deferrals
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21
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24
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6.8 Forfeiture for Competition
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26
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27
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6.10 Payments Upon Income Inclusion Under
Section 409A
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28
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6.11 Restrictions on any Portion of Total
Payments Determined to be Excess Parachute Payments
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28
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6.12 Responsibility for Distributions and
Withholding of Taxes
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29
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ARTICLE VII —
ADMINISTRATION
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30
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7.1 Committee Appointment
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30
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7.2 Committee Organization and Voting
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30
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7.3 Powers of the Committee
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30
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31
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7.5 Reimbursement of Expenses
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31
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Page
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31
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31
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ARTICLE VIII — ADOPTION BY
SUBSIDIARIES
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34
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8.1 Procedure for and Status After
Adoption
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34
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8.2 Termination of Participation By Adopting
Subsidiary
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34
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ARTICLE IX — AMENDMENT AND/OR
TERMINATION
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35
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9.1 Amendment or Termination of the
Plan
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35
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9.2 No Retroactive Effect on Awarded
Benefits
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35
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9.3 Effect of Termination
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35
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37
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10.1 Payments Under This Agreement are the
Obligation of the Company
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37
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10.2 Agreement May be Funded Through Rabbi
Trust
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37
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10.3 Reversion of Excess Assets
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37
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10.4 Participants Must Rely Only on General
Credit of the Company
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38
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ARTICLE XI — MISCELLANEOUS
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39
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11.1 Limitation of Rights
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39
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11.2 Distributions to Incompetents or
Minors
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39
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11.3 Non-alienation of Benefits
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39
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11.4 Reliance Upon Information
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40
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40
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40
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40
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40
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40
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11.10 Compliance with Section 409A of the
Code
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40
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FIFTH AMENDED AND
RESTATED
EXECUTIVE DEFERRED COMPENSATION
PLAN
WHEREAS ,
Sysco Corporation sponsors and maintains the Fourth Amended and
Restated Sysco Corporation Executive Deferred Compensation Plan,
effective as of January 1, 2005 (the “ Current
Plan ”);
WHEREAS ,
Section 9.1 of the Current Plan authorizes the Board of
Directors of Sysco Corporation to amend the Current
Plan;
WHEREAS ,
the Board of Directors of Sysco Corporation has determined that it
is in the best interests of Sysco Corporation and its current and
former executives to amend and restate the Current Plan to:
(i) reduce the investment return of the Default Investment and
the interest rate applicable to installment payouts for certain
amounts; (ii) remove the Variable Investment Option (as
defined in the Current Plan) for distributions upon Retirement (as
defined in the Current Plan); (iii) revise Section 9.2 to
allow Sysco Corporation to change the crediting rate on Company
Matches credited to a Participant’s Account after the
effective date of this amendment; (iv) remove bonuses payable
under the Sysco Corporation 2006 Supplemental Performance Based
Bonus Plan from the definition of MIP Bonus; (v) revise the
definition of Retirement; (vi) revise Section 6.7 to
allow for a forfeiture for cause following a Participant’s
termination of employment; (vii) revise Section 6.8 to
clarify when a participant is competing with Sysco Corporation and
to allow for a forfeiture for disclosing trade secrets or
confidential information to a competitor; and (viii) revise
Sections 6.7 and 6.8 to clarify the calculation of amounts
subject to forfeiture.
NOW,
THEREFORE , Sysco Corporation hereby adopts the Fifth Amended
and Restated Sysco Corporation Executive Deferred Compensation
Plan, effective July 2, 2008 (the “ Plan
”), as follows:
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Account .
“Account” means a Participant’s Account in the
Deferred Compensation Ledger maintained by the Committee which
reflects the entire interest of the Participant in the Plan, as
adjusted herein for deemed Investment earnings and losses and
credited interest. A Participant’s Account shall be comprised
of, if applicable, such Participant’s Termination/Retirement
Account and In-Service Account(s).
Affiliate
. “Affiliate” means any entity with respect to which
SYSCO beneficially owns, directly or indirectly, at least 50% of
the total voting power of the interests of such entity and at least
50% of the total value of the interests of such entity.
Beneficiary . “Beneficiary” means a person or
entity designated by the Participant under the terms of this Plan
to receive any amounts distributed under the Plan upon the death of
the Participant.
Board of
Directors . “Board of Directors” means the Board of
Directors of SYSCO.
Bonus
Deferral . “Bonus Deferral” shall have the meaning
set forth in Section 3.1.
Bonus Deferral
Election . “Bonus Deferral Election” shall have the
meaning set forth in Section 3.1.
Business
Day . “Business Day” means during regular business
hours of any day on which the New York Stock Exchange is open for
trading.
Change of
Control . “Change of Control” means the occurrence
of one or more of the following events:
(a) The
acquisition by any individual, entity or group (within the meaning
of Section 13(d)(3) or 14(d)(2) of the Securities Act (a
“ Person ”) of beneficial ownership (within the
meaning of Rule 13d-3 promulgated under the Securities Act) of
20% or more of either (i) the then-outstanding shares of SYSCO
common stock (the “ Outstanding SYSCO Common Stock
”) or (ii) the combined voting power of the
then-outstanding voting securities of SYSCO entitled to vote
generally in the election of directors (the “ Outstanding
SYSCO Voting Securities ”); provided, however, that the
following acquisitions shall not constitute a Change of Control:
(1) any acquisition directly from SYSCO, (2) any acquisition
by SYSCO, (3) any acquisition by any employee benefit plan (or
related trust) sponsored or maintained by SYSCO or any Affiliate,
or (4) any acquisition by any corporation; pursuant to a
transaction that complies with subparagraphs (c)(i), (c)(ii) and
(c)(iii) of this definition;
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(b) Individuals
who, as of July 1, 2008, constitute the Board of Directors
(the “ Incumbent Board ”) cease for any reason
to constitute at least a majority of the Board of Directors;
provided, however, that any individual becoming a director
subsequent to July 1, 2008 whose election, or nomination for
election by SYSCO’s stockholders, was approved by a vote of
at least a majority of the directors then comprising the Incumbent
Board shall be considered as though such individual were a member
of the Incumbent Board, but excluding, for this purpose, any such
individual whose initial assumption of office occurs as a result of
an actual or threatened election contest with respect to the
election or removal of directors or other actual or threatened
solicitation of proxies or consents by or on behalf of a Person
other than the Board of Directors;
(c) Consummation
of a reorganization, merger, statutory share exchange or
consolidation or similar corporate transaction involving SYSCO or
any of its Affiliates, a sale or other disposition of all or
substantially all of the assets of SYSCO, or the acquisition of
assets or stock of another entity by SYSCO or any of its Affiliates
(each, a “ Business Combination ”), in each case
unless, following such Business Combination, (i) all or
substantially all of the individuals and entities that were the
beneficial owners of the Outstanding SYSCO Common Stock and the
Outstanding SYSCO Voting Securities immediately prior to such
Business Combination beneficially own, directly or indirectly, more
than 60% of the then-outstanding shares of common stock and the
combined voting power of the then-outstanding voting securities
entitled to vote generally in the election of directors, as the
case may be, of the corporation resulting from such Business
Combination (including, without limitation, a corporation that, as
a result of such transaction, owns SYSCO or all or substantially
all of SYSCO’s assets either directly or through one or more
subsidiaries) in substantially the same proportions as their
ownership immediately prior to such Business Combination of the
Outstanding SYSCO Common Stock and the Outstanding SYSCO Voting
Securities, as the case may be, (ii) no Person (excluding any
corporation resulting from such Business Combination or any
employee benefit plan (or related trust) of SYSCO or such
corporation resulting from such Business Combination) beneficially
owns, directly or indirectly, 20% or more of, respectively, the
then-outstanding shares of common stock of the corporation
resulting from such Business Combination or the combined voting
power of the then-outstanding voting securities of such
corporation, except to the extent that such ownership existed prior
to the Business Combination, and (iii) at least a majority of
the members of the board of directors of the corporation resulting
from such Business Combination were members of the Incumbent Board
at the time of the
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execution of
the initial agreement or of the action of the Board of Directors
providing for such Business Combination; or
(d) Approval
by the stockholders of SYSCO of a complete liquidation or
dissolution of SYSCO.
Change of
Control Period . “Change of Control Period” shall
have the meaning set forth in Section 6.7(d).
Claimant .
“Claimant” shall have the meaning set forth in
Section 7.7.
Code .
“Code” means the Internal Revenue Code of 1986, as
amended from time to time.
Company .
“Company” means SYSCO and any Subsidiary that has
adopted the Plan with the approval of the Committee, pursuant to
Section 8.1.
Company
Match . “Company Match” shall have the meaning set
forth in Section 3.2.
Committee
. “Committee” means the persons who are from time to
time serving as members of the committee administering this
Plan.
Current
Plan . “Current Plan” shall have the meaning set
forth in the Recitals.
Default
Distribution Option . “Default Distribution Option”
shall have the meaning set forth in
Section 6.6(c)(iv).
Default
Investment . “Default Investment” means a
hypothetical investment with a per annum investment return
equal to Moody’s determined as of October 31
st of the calendar year prior to the calendar year
for which such rate shall be effective, or such other Investment
designated by the Committee as the “Default Investment”
on Exhibit “A” attached hereto. The investment
return of the Default Investment shall be re-determined annually as
of November 1 st of
the calendar year prior to the calendar year for which such rate
shall be effective. The investment return, once established, shall
be effective as of January 1 st of
the calendar year following the calendar year in which such
investment return is calculated and shall remain in effect for the
entire calendar year.
Deferrals
. “Deferrals” shall mean Bonus Deferrals and Salary
Deferrals.
Deferral
Election . “Deferral Election” shall mean a Bonus
Deferral Election, a Salary Deferral Election or both.
Deferred
Compensation Ledger . “Deferred Compensation
Ledger” means the ledger maintained by the Committee for each
Participant which reflects the amount of the Participant’s
Deferrals, Company Match, credits
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and debits for
deemed Investment earnings and losses and interest credited
pursuant to Article IV, and cash distributed to the
Participant or the Participant’s Beneficiaries pursuant to
Article VI.
Disability
. “Disability” means that a Participant (i) is
unable to engage in any substantial gainful activity by reason of
any medically determinable physical or mental impairment which can
be expected to result in death or can be expected to last for a
continuous period of not less than twelve (12) months;
(ii) is, by reason of any medically determinable physical or
mental impairment which can be expected to result in death or can
be expected to last for a continuous period of not less than twelve
(12) months, receiving income replacement benefits for a
period not less than three (3) months under an accident and
health plan covering employees of SYSCO and its Subsidiaries; or
(iii) has been determined by the Social Security
Administration to be totally disabled.
Eligibility
Date . “Eligibility Date” means the date as of
which an employee of a Company is first eligible to participate in
the Plan. An employee shall be notified of the employee’s
Eligibility Date by the Committee or its designee.
Fair Market
Value . “Fair Market Value” means, with respect to
any Investment, the closing price on the date of reference, or if
there were no sales on such date, then the closing price on the
nearest preceding day on which there were such sales, and in the
case of an unlisted security, the mean between the bid and asked
prices on the date of reference, or if no such prices are available
for such date, then the mean between the bid and asked prices on
the nearest preceding day for which such prices are available. With
respect to any Investment which reports “net asset
values” or similar measures of the value of an ownership
interest in the Investment, Fair Market Value shall mean such
closing net asset value on the date of reference, or if no net
asset value was reported on such date, then the net asset value on
the nearest preceding day on which such net asset value was
reported. For any Investment not described in the preceding
sentences, Fair Market Value shall mean the value of the Investment
as determined by the Committee in its reasonable judgment on a
consistent basis, based upon such available and relevant
information as the Committee determines to be
appropriate.
Frozen
Participant . “Frozen Participant” shall have the
meaning set forth in Section 2.2.
In-Service
Account . “In-Service Account” means a separate
recordkeeping account under a Participant’s Account in the
Deferred Compensation Ledger that is created when a Participant
elects a new In-Service Distribution Date with respect to amounts
deferred hereunder.
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In-Service
Distribution . “In-Service Distribution” means a
payment to the Participant following the occurrence of an
In-Service Distribution Date of the amount represented by the
balance in the In-Service Account with respect to such In-Service
Distribution Date.
In-Service
Distribution Date . “In-Service Distribution Date”
means the date selected by the Participant following which the
Participant’s applicable In-Service Account shall be
paid.
In-Service
Distribution Election . “In-Service Distribution
Election” shall have the meaning set forth in
Section 6.6(a)(ii).
Installment
Distribution Option . “Installment Distribution
Option” shall have the meaning set forth in
Section 6.6(c)(i).
Investment
. “Investment” means the options set forth in
Exhibit “A” attached hereto, including interest
credited at the investment return of the Default Investment, as the
same may be amended from time to time by the Committee in its sole
and absolute discretion.
Lump Sum
Distribution Option . “Lump Sum Distribution
Option” shall have the meaning set forth in
Section 6.6(c)(ii).
Management
Incentive Plan . “Management Incentive Plan” means
the Sysco Corporation 2005 Management Incentive Plan, as it may be
amended from time to time, any successor plan, and, at the
discretion of the Committee, any other management incentive plan of
SYSCO.
MIP Bonus
. “MIP Bonus” means a bonus awarded or to be awarded to
the Participant under the Management Incentive Plan.
MIP
Participation . “MIP Participation” means full
years of participation in the Management Incentive Plan determined
on an elapsed time basis. MIP Participation shall include the time
a Frozen Participant was not eligible to participate in the
Management Incentive Plan if, the Frozen Participant (i) was
previously eligible to participate in the Management Incentive
Plan, (ii) remains employed by SYSCO or a Subsidiary while
such Frozen Participant was ineligible to participate in the
Management Incentive Plan; and (iii) later becomes eligible to
again participate in the Management Incentive Plan.
Moody’s . “Moody’s” means, as of any
specified date, the monthly average of the Moody’s Average
Corporate Bond Yield (determined by dividing the sum of the
Corporate Bond Yield Averages for each month, as published in
Moody’s Bond Survey, by the number of months in the
applicable calculation period) for either the
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(i) six
month period ending on the specified date or (ii) the twelve
month period ending on the specified date whichever produces the
higher rate.
Participant . “Participant” means an employee of
a Company who becomes eligible for or is participating in the Plan,
and any other current or former employee of SYSCO or a Subsidiary
who has an Account in the Deferred Compensation Ledger.
Performance
Based Compensation . “Performance Based
Compensation” means compensation that is based on services
performed over a period of at least twelve (12) months to the
extent it is contingent on satisfaction of pre-established
performance criteria and not readily ascertainable at the time of
the Participant’s deferral election, as determined by the
Committee in accordance with Section 409A.
Plan .
“Plan” means the Fifth Amended and Restated Sysco
Corporation Executive Deferred Compensation Plan, as set forth in
this document and amended from time to time.
Plan Year
. “Plan Year” means a one-year period that coincides
with the fiscal year of SYSCO. SYSCO has a 52/53 week fiscal
year beginning on the Sunday next following the Saturday closest to
June 30 th of
each calendar year.
Retirement
. “Retirement” means any Separation from Service by a
Participant from SYSCO and its Subsidiaries for any reason other
than death or Disability on or after the earlier of (A) the date
the Participant attains age sixty (60), (B) the date that the
Participant has attained age fifty-five (55) and has at least
fifteen (15) years of MIP Participation; or (C) with
respect to a Participant’s Separation from Service from SYSCO
and its Subsidiaries for any reason other than death or Disability
occurring on or after January 1, 2009, the date that the
Participant has attained age fifty-five (55) and has at least
ten (10) years of SYSCO Service.
Salary
Compensation . “Salary Compensation” means any base
salary plus any receipts of commission compensation which is
otherwise payable to a Participant in cash by the Company in any
calendar year. Specifically, “Salary Compensation”
shall include contributions made by the Company on behalf of a
Participant under any salary reduction or similar arrangement to a
cafeteria plan described in Section 125 of the Code, elective
contributions pursuant to an arrangement qualified under Section
401(k) of the Code, amounts contributed as Salary Deferrals under
this Plan, and any additional amounts determined in the sole
discretion of the Committee. “Salary Compensation”
shall exclude moving expenses, any gross up of moving expenses to
account for increased income taxes, Company contributions under any
qualified retirement plan , Company accruals to a
Participant’s account under the Sysco Corporation
Supplemental
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Executive
Retirement Plan, any amounts payable to the Participant under the
Sysco Corporation Mid-Term Incentive Cash Plan, a
Participant’s MIP Bonus, any amounts relating to the grant of
a stock option, the exercise of a stock option, or the sale or
deemed sale of any shares thereby acquired, any compensation paid
in the form of shares of SYSCO stock, bonus paid as an inducement
to enter the employment of the Company, any severance payments or
other compensation which is paid to a Participant as a result of
the Participant’s termination of employment with the Company,
and any additional amounts determined in the sole discretion of the
Committee.
Salary
Deferral . “Salary Deferral” shall have the meaning
set forth in Section 3.3.
Salary
Deferral Election . “Salary Deferral Election”
shall have the meaning set forth in Section 3.3.
Section 409A . “Section 409A” means
Section 409A of the Code. References herein to
“Section 409A” shall also include any regulatory
and other interpretive guidance promulgated by the Treasury
Department, including the Treasury Regulations, or the Internal
Revenue Service under Section 409A of the Code.
Securities
Act . “Securities Act” means the Securities
Exchange Act of 1934, as amended from time to time.
Separation
from Service . “Separation from Service” means a
“separation from service” within the meaning of
Section 409A.
Specified
Employee . “Specified Employee” means a
“specified employee” as defined in
Section 409A(a)(2)(B)(i) of the Code. By way of clarification,
“specified employee” means a “key employee”
(as defined in Section 416(i) of the Code, disregarding
Section 416(i)(5) of the Code) of the Company. A Participant
shall be treated as a key employee if the Participant meets the
requirements of Section 416(i)(1)(A)(i), (ii), or (iii)
(applied in accordance with the Treasury Regulations thereunder and
disregarding Section 416(i)(5) of the Code) at any time during
the twelve (12) month period ending on an Identification Date.
If a Participant is a key employee as of an Identification Date,
the Participant shall be treated as a Specified Employee for the
twelve (12) month period beginning on the first day of the
fourth month following such Identification Date. For purposes of
any “Specified Employee” determination hereunder, the
“Identification Date” shall mean the last day of the
calendar year. The Committee may in its discretion amend the Plan
to change the Identification Date, provided that any change to the
Plan’s Identification Date shall not take effect for at least
twelve (12) months after the date of the Plan amendment
authorizing such change.
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Subsidiary
. “Subsidiary” means (a) any corporation which is
a member of a “controlled group of corporations” which
includes SYSCO, as defined in Code Section 414(b),
(b) any trade or business under “common control”
with SYSCO, as defined in Code Section 414(c), (c) any
organization which is a member of an “affiliated service
group” which includes SYSCO, as defined in Code Section
414(m), (d) any other entity required to be aggregated with
SYSCO pursuant to Code Section 414(o), and (e) any other
organization or employment location designated as a
“Subsidiary” by resolution of the Board of Directors or
by the Committee for purposes of this Plan.
SYSCO .
“SYSCO” means Sysco Corporation, the sponsor of this
Plan.
SYSCO
Service . “SYSCO Service” means service with SYSCO
or a Subsidiary for which the Participant is awarded
“credited service” under the Pension Plan for vesting
purposes or would be awarded “credited service” under
the Pension Plan for vesting purposes if the Participant was
covered under the Pension Plan. For purposes of this definition,
“Pension Plan” means the Sysco Corporation Retirement
Plan, a defined benefit plan qualified under Section 401(a) of the
Code, and any U.S. qualified defined benefit pension plan successor
thereto.
Termination . “Termination” means Separation
from Service from SYSCO and its Subsidiaries, voluntarily or
involuntarily, for any reason other than Retirement, death or
Disability.
Termination/Retirement Account .
“Termination/Retirement Account” means that portion of
a Participant’s Account in the Deferred Compensation Ledger
that has not been allocated to In-Service Accounts.
Treasury
Regulations . “Treasury Regulations” means the
Federal Income Tax Regulations, and to the extent applicable any
Temporary or Proposed Regulations, promulgated under the Code, as
such regulations may be amended from time to time (including
corresponding provisions of succeeding regulations).
Total
Payments . “Total Payments” means all payments or
benefits received or to be received by a Participant in connection
with a Change of Control of SYSCO and the termination of his
employment under the terms of this Plan, the Sysco Corporation
Supplemental Executive Retirement Plan, and in connection with a
Change of Control of SYSCO under the terms of any stock option plan
or any other plan, arrangement or agreement with the Company, its
successors, any person whose actions result in a Change of Control
or any person affiliated with the Company or who, as a result of
the completion of transactions causing a Change of Control, become
affiliated with the Company within the meaning of Section 1504
of the Code, taken collectively.
Unforeseeable
Emergency . “Unforeseeable Emergency” shall have
the meaning set forth in Section 6.9.
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ELIGIBILITY AND FROZEN
PARTICIPANTS
2.1
Eligibility . All participants in the Management Incentive
Plan, exclusive of any participant whose compensation income from
the Company is subject to taxation under the Canadian income tax
laws, shall be eligible to participate in this Plan. However, the
Committee retains the right to establish such additional
eligibility requirements for participation in this Plan as it may
determine is appropriate or necessary from time to time and has the
right to determine, in its sole discretion, that any one or more
persons who meet the eligibility requirements shall not be eligible
to participate for one or more Plan Years beginning after the date
they are notified of this decision by the Committee.
2.2 Frozen
Participants . An active Participant shall have his
participation frozen (a “ Frozen Participant ”)
as of the earliest of the date (a) he ceases to be a
Participant in the Management Incentive Plan, (ii) his
compensation income from the Company is subject to taxation under
the Canadian income tax laws, (iii) he transfers from the
Company to a non-participating Subsidiary, or (iv) the
Committee exercises its discretion under the last sentence of
Section 2.1. A Frozen Participant’s Deferral Elections
for the Plan Year (for Bonus Deferrals) or the calendar year (for
Salary Deferrals) shall remain in effect until the end of the Plan
Year or calendar year, as applicable, in which such Participant
becomes a Frozen Participant. A Frozen Participant shall not be
eligible to make Deferral Elections until such time as he again
becomes eligible to participate in the Plan, at which time any
subsequent Deferral Elections shall be subject to the rules of
Sections 3.1 or 3.3, as applicable.
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PARTICIPANT DEFERRALS AND COMPANY
CONTRIBUTIONS
3.1 Bonus
Deferral Election . A Participant may elect, what, if any,
percentage of his MIP Bonus earned during a given Plan Year is to
be deferred under this Plan (a “ Bonus Deferral
Election ”), and such percentage shall be designated by
the Participant pursuant to such form as approved by the Committee
for this purpose (any such amount so deferred, a “ Bonus
Deferral ”). To be eligible to make a Bonus Deferral
Election for a given Plan Year, a Participant’s Eligibility
Date must occur or have occurred on or before the first day of the
Plan Year to which such Bonus Deferral Election relates. To make a
Bonus Deferral Election, a Participant must complete, execute and
file with the Committee a Bonus Deferral Election form within the
applicable deadlines set forth below. A Bonus Deferral Election
shall apply only with respect to the Plan Year specified in the
Bonus Deferral Election form, and except as provided in
Section 3.5 hereof, shall be irrevocable after the applicable
deadline for making a Bonus Deferral Election for such Plan Year.
To be effective, a Participant’s Bonus Deferral Election form
must be received by the Committee within the period established by
the Committee for a given Plan Year, provided that such period ends
no later than the following times: (i) if the MIP Bonus
qualifies as Performance Based Compensation (as applied on a
Participant-by-Participant basis), the date that is six
(6) months before the end of the Plan Year with respect to
which such MIP Bonus is payable; or (ii) if the MIP Bonus does
not qualify as Performance Based Compensation, the last day of the
Plan Year immediately preceding the Plan Year with respect to which
such MIP Bonus is payable. Prior to the period the Committee
establishes for each Participant to make his Bonus Deferral
Election, the Committee shall notify all eligible Participants of
the maximum and minimum percentages of the MIP Bonus earned during
a given Plan Year that may be deferred. If the Committee does not
receive a Participant’s Bonus Deferral Election form within
the period established for such purpose by the Committee for such
Plan Year, the Participant shall be deemed to have elected not to
make a Bonus Deferral Election for that Plan Year.
3.2 Company
Match . The Company shall award to each Participant who elects
to defer a portion of his MIP Bonus under this Plan an amount equal
to fifteen percent (15%) of that portion of the amount of the MIP
Bonus deferred which is not in excess of twenty percent (20%) of
his MIP Bonus, for a maximum potential match by the Company of
three percent (3%) of the Participant’s MIP Bonus (any such
amount so awarded, a “ Company
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Match ”). Notwithstanding anything herein or
otherwise to the contrary, in no event shall the calculation of the
Company Match take into account amounts deferred pursuant to
Section 3.3.
3.3 Salary
Deferral Election . A Participant may elect to defer under this
Plan all or a portion of the Salary Compensation otherwise payable
to the Participant by the Company (a “ Salary Deferral
Election ”), which amount shall be designated by the
Participant pursuant to such form as approved by the Committee for
this purpose (any such amount so deferred, a “ Salary
Deferral ”). To make a Salary Deferral Election, a
Participant must complete, execute and file with the Committee a
Salary Deferral Election form within the applicable deadlines set
forth below. A Salary Deferral Election shall apply only with
respect to the calendar year or portion thereof, specified in the
Salary Deferral Election form, and, except as provided in Section
3.5 hereof, shall be irrevocable after the applicable deadline for
making a Salary Deferral Election for such calendar
year.
(a)
In General . To be effective, a Salary Deferral Election
form must be received by the Committee, within the period
established by the Committee for a given calendar year; provided
that such period ends on or before December 31 of the year
prior to the calendar year for which the Salary Deferral Election
is to be effective. If the Committee fails to receive a Salary
Deferral Election form from a Participant during the period
established by the Committee for such calendar year, the
Participant shall be deemed to have elected not to make a Salary
Deferral Election for that calendar year.
(b)
Election for First Year as Participant . Notwithstanding the
provisions of Section 3.3(a), in the calendar year in which a
Participant first becomes eligible to participate in the Plan, the
Participant may make a Salary Deferral Election with respect to all
or a portion of such Participant’s Salary Compensation
beginning with the payroll period next following the receipt of the
Participant’s Salary Deferral Election form; provided that
such Salary Deferral Election form is received by the Committee on
or before the 30 th day following the Participant’s
Eligibility Date. If the Committee does not receive such
Participant’s Salary Deferral Election on or before the
30 th
day following the
Participant’s Eligibility Date, the Participant shall be
deemed to have elected not to make a Salary Deferral Election for
such calendar year. Salary Deferral Elections by such a Participant
for succeeding calendar years shall otherwise be made in accordance
with the provisions of Section 3.3(a).
(c)
Additional Rules and Procedures . The Committee shall have
the discretion to adopt such additional rules and procedures
applicable to Salary Deferral Elections that the Committee
determines are necessary. By way of amplification and not
limitation, the Committee shall have the authority to limit the
amount of Salary
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Compensation
deferred by a Participant under this Plan for any calendar year,
require a Participant to pay or provide for payment of cash to the
Company, and/or take such other actions determined to be necessary
where, as a result of a Participant’s Salary Deferral
Election, the compensation payable to a Participant currently is
less than such Participant’s tax withholding and other
obligations.
3.4
Discretionary Company Contributions . Notwithstanding
anything to the contrary contained herein, if authorized by the
Board of Directors or a committee thereof, the Company, may,
pursuant to a written agreement approved by the Board of Directors
or a committee thereof, cause the Company to make additional
contributions to a Participant’s Account. Any discretionary
Company contributions made pursuant to this Section 3.4 shall
be credited to a Participant’s Termination/Retirement Account
and shall be paid at the earliest to occur of a Participant’s
death, Disability, Retirement or Termination. Unless otherwise
expressly provided in such written agreement, such discretionary
contributions by the Company shall vest in accordance with the
provisions of Section 5.2 of the Plan.
3.5
Cancellation of Deferral Elections upon the Occurrence of an
Unforeseeable Emergency . Notwithstanding anything to the
contrary contained herein, if a Participant requests a hardship
withdrawal pursuant to Section 6.9, and the Committee
determines that such Participant has suffered an Unforeseeable
Emergency, the Participant may elect to cancel such
Participant’s Deferral Elections in effect for such calendar
year. Such election shall be made in writing by the Participant in
such form as the Committee determines from time to time. In
addition, if a Participant receives a hardship distribution under a
401(k) plan sponsored by the Company, all Deferral Elections in
effect for the calendar year or Plan Year, as the case may be, in
which such hardship distribution is made shall be cancelled, and
such Participant may not make additional Deferral Elections for at
least six (6) months following the receipt of such hardship
distribution. Any subsequent Deferral Election shall be subject to
the rules of Sections 3.1 or 3.3, as applicable.
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4.1
Establishing a Participant’s Account . The Committee
shall establish an Account for each Participant in a Deferred
Compensation Ledger which shall be maintained by the Company. Each
Account shall reflect the entire interest of the Participant in the
Plan.
4.2 Credit of
the Participant’s Bonus Deferral and the Company’s
Match . Upon completion of the Plan Year, the Committee shall
determine, as soon as administratively practicable, the amount of a
Participant’s MIP Bonus that has been deferred for that Plan
Year and the amount of the Company Match that has been awarded to
the Participant pursuant to Section 3.2 and shall credit those
amounts to the Participant’s Account in the Deferred
Compensation Ledger as of the July 1 st coincident with or closest to the end of the
Plan Year for which the MIP Bonus was awarded.
4.3 Credit of
the Participant’s Salary Deferrals . The
Participant’s Account in the Deferred Compensation Ledger
shall be credited with Salary Deferrals, on the same day of each
month on which cash compensation would otherwise have been paid to
a Participant, with a dollar amount equal to the total amount by
which the Participant’s cash compensation for such month was
reduced in accordance with the Participant’s Salary Deferral
Election.
4.4 Deemed
Investment of Deferrals . The credit balance of the Deferrals
in the Participant’s Account shall be deemed invested and
reinvested from time to time in such Investments as shall be
designated by the Participant in accordance with the
following:
(a) Upon
commencement of participation in the Plan, each Participant shall
make a designation of the Investments in which the Deferrals in
such Participant’s Account will be deemed invested. The
Investments designated by a Participant shall be deemed to have
been purchased on the date on which the Deferrals are credited to
the Participant’s Account, or if such day is not a Business
Day, on the first Business Day following such date. If a
Participant has not made a designation of Investments in which such
Participant’s Deferrals will be deemed invested, the credit
balance of the Deferrals in the Participant’s Account shall
be deemed to be invested in the Default Investment.
(b) At
such times and under such procedures as the Committee shall
designate, each Participant shall have the right to (i) change
the existing Investments in which the Deferrals in such
Participant’s Account are
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deemed invested
by treating a portion of such Investments as having been sold and
the new Investments purchased (i.e., an investment transfer), and
(ii) change the Investments which are deemed purchased with
future Deferrals credited to the Participant’s
Account.
(c) In
the case of any deemed purchase of an Investment, the
Participant’s Account shall be decreased by a dollar amount
equal to the number of units of such Investment treated as
purchased multiplied by the per unit net asset value of such
Investment as of such date or, if such date is not a Business Day,
on the first Business Day following such date, and shall be
increased by the number of units of such Investment treated as
purchased. In the case of any deemed sale of an Investment, the
Participant’s Account shall be decreased by the number of
units of such Investment treated as sold, and shall be increased by
a dollar amount equal to the number of units of such Investment
treated as sold multiplied by the net asset value of such
Investment as of such date or, if such date is not a Business Day,
on the first Business Day following such date.
(d) In
no event shall the Company be under any obligation, as a result of
any designation of Investments made by Participants, to acquire any
Investment assets, it being intended that the designation of any
Investment shall only affect the determination of the amounts
ultimately paid to a Participant.
(e) In
determining the amounts of all debits and credits to the
Participant’s Account, the Committee shall exercise its
reasonable best judgment, and all such determinations (in the
absence of bad faith) shall be binding upon all Participants and
their Beneficiaries. If an error is discovered in the
Participant’s Account, the Committee, in its sole and
absolute discretion, shall cause appropriate, equitable adjustments
to be made as soon as administratively practicable following the
discovery of such error or omission.
4.5 Crediting
of Earnings on Deferrals Invested
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