Exhibit 10.1
ESSEX PORTFOLIO,
L.P.
2005 DEFERRED COMPENSATION
PLAN
The purpose of the Essex Portfolio, L.P. 2005
Deferred Compensation Plan (the “Plan”) is to enable
Eligible Employees of Essex Portfolio, L.P. (the
“Company”) and its Affiliates to defer the receipt of
all or a portion of their current compensation, including cash
bonuses, and to be credited with hypothetical investment earnings
on a tax favored basis on such deferred amounts until distribution
is made due to a Separation from Service (whether by reason of
retirement, death, Disability or some other termination of
employment), a Change in Control or a Fixed Distribution Date
selected by the Eligible Employee (as these terms are hereinafter
defined).
The Plan is an “employee
pension benefit plan” within the meaning of section 3(1) of
the Employee Retirement Income Security Act of 1974, as amended
(“ERISA”). The Plan is intended to be an
individual account plan that is not a
money purchase plan, and is intended to qualify for the alternative
method of compliance with the reporting and disclosure requirements
of Part 1, and to be exempt from Parts 2 through 4, of Subtitle B
of Title I of ERISA as an unfunded “top hat” plan
designed primarily to provide deferred compensation for a select
group of management or highly compensated
employees. Please refer to Exhibit C for more
information about the Plan and your rights under ERISA.
The Plan is intended to complement the Essex
Portfolio, L.P. Deferred Compensation Plan which was established on
January 1, 1999 (the “Prior
Plan”). Effective on and after
December 31, 2004, the Prior Plan was frozen and no new
contributions will be made to it. However, any deferrals
made to the Prior Plan before January 1, 2005 (as
adjusted to reflect hypothetical investment earnings and losses)
will continue to be governed by the terms and conditions of the
Prior Plan in effect as of
October 3, 2004. Any deferrals made after
December 31, 2004 will be deemed to have been made under
this Plan and all such deferrals will be governed by the terms and
conditions of the Plan as it may be amended from time to
time.
ARTICLE I
DEFINITIONS
1.01
“ Account
” means the Participant’s Account, or if
applicable, “Subaccount,” which records the
Participant’s interest in the Plan attributable to
Participant Deferrals, any Company Contributions made on behalf of
such Participant and any investment earnings thereon.
1.02 “
Administrative Committee ” means the Chief Executive Officer, Chief
Financial Officer and the Vice President of Human Resources of the
Company presiding ex officio or their
delegates.
1.03 “
Affiliate ” means (a) a member of a controlled group of
corporations of which the Company is a member of (b) an
unincorporated trade or business which is under common control with
the Company as determined in accordance with Code Section
414(c). For purposes hereof, a “controlled group
of corporations” means a controlled group of corporations as
defined in Code Section 1563(a), determined without regard to Code
Sections 1563(a)(4) and 1563(e)(3)(c).
1.04 “
Beneficiary ” means the person or persons, natural or
otherwise, designated by a Participant to receive any benefit
payable under the Plan in the event of the Participant’s
death. To be effective, any such designation and any
alteration or revocation thereof shall be in writing, in such form
as the Administrative Committee may prescribe and shall be filed
with the Administrative Committee prior to the Participant’s
death. If at the time a death benefit becomes payable no
designation of Beneficiary is on file with the Administrative
Committee, or if the designated Beneficiary does not survive the
Participant, the Beneficiary shall be the Participant’s
surviving spouse, or in the event there is no such surviving
spouse, the Participant’s estate.
1.05 “
Base Salary ” means an Eligible Employee’s annual base
salary.
1.06 “
Board ” means the board of directors of the
Company.
1.07 “
Business Day ” means each day that the New York Stock Exchange
and the Company are both open for business.
1.08 “
Change in Control ” shall be deemed to have occurred upon the first
to occur of any of the following events in accordance with Code
Section 409A:
(a) a
“change in ownership of the Company” means the date
that any one person, or more than one person acting as a group (as
defined below), acquires ownership of stock of the Company that,
together with stock held by such person or group, constitutes more
than 50% of the total fair market value or total voting power of
the stock of the Company; provided, that, if any one person or more
than one person acting as a group, is considered to own more than
50% of the total fair market value or total voting power of the
stock of the Company, the acquisition of additional stock by the
same person or persons is not considered to cause a change in the
ownership of the Company (or to cause a “change in the
effective control” (as defined in subsection (b)
below)). An increase in the percentage of stock owned by
any one person, or persons acting as a group, as a result of a
transaction in which the Company acquires its stock in exchange for
property will be treated as an acquisition of stock for purposes of
this section;
(b) a
“change in effective control of the Company,” means the
date that either: (i) any one person, or more than one person
acting as a group (as defined below), acquires (or has acquired
during the 12-month period ending on the date of the most recent
acquisition by such person or persons) ownership of stock of the
Company possessing 30% or more of the total voting power of the
stock of the Company; or (ii) a majority of members of the Board
are replaced during any 12-month period by directors whose
appointment or election is not endorsed by a majority of the
members of the Board prior to the date of the appointment or
election; or
(c) a
“change in the ownership of a substantial portion of the
Company’s assets,” means the date that any one person,
or more than one person acting as a group (as defined below),
acquires (or has acquired during the 12-month period ending on the
date of the most recent acquisition by such person or persons)
assets from the Company that have a total gross fair market value
equal to or more than 40% of the total gross fair market value of
all of the assets of the Company immediately prior to such
acquisition or acquisitions. For this purpose, gross
fair market value means the value of the assets of the Company, or
the value of the assets being disposed of, determined without
regard to any liabilities associated with such
assets. Notwithstanding the foregoing, a Change of
Control shall not occur when there is a transfer to an entity that
is controlled by the shareholders of the Company immediately after
the transfer, as provided in this paragraph (c). A
transfer of assets by the Company is not treated as a change in the
ownership of such assets if the assets are transferred
to:
|
|
|
a shareholder
of the Company (immediately before the asset transfer) in exchange
for or with respect to its stock;
|
|
|
|
an entity, 50%
or more of the total value or voting power of which is owned,
directly or indirectly, by the Company;
|
|
|
|
a person, or
more than one person acting as a group, that owns, directly or
indirectly, 50% or more of the total value or voting power of all
the outstanding stock of the Company; or
|
|
|
|
an entity, at
least 50% of the total value or voting power of which is owned,
directly or indirectly, by a person described in paragraph
(iii).
|
Persons will
not be considered to be acting as a group solely because they
purchase assets of the same corporation at the same time, or as a
result of the same public offering. However, persons
will be considered to be acting as a group if they are owners of a
corporation that enters into a merger, consolidation, purchase or
acquisition of assets, or similar business transaction with the
corporation. If a person, including an entity
shareholder, owns stock in both corporations that enter into a
merger, consolidation, purchase or acquisition of assets, or
similar transaction, such shareholder is considered to be acting as
a group with other shareholders in a corporation only to the extent
of the ownership in that corporation prior to the transaction
giving rise to the change and not with respect to the ownership
interest in the other corporation.
1.09 “
Code ” means
the Internal Revenue Code of 1986, as from time to time amended and
the regulations promulgated thereunder.
1.10 “
Company ” means Essex Portfolio, L.P., a
California limited partnership, its successors and
assigns.
1.11 “
Company Contributions ” shall mean any discretionary nonelective
contributions that the Chief Executive Officer of the Company may
authorize from time to time.
1.12 “
Disability ” means disability as defined under Code Section
409A. A Participant meeting any one of the following
requirements has a Disability:
(a) the
Participant is unable to engage in any substantial gainful activity
by reason of any medically determinable physical or mental
impairment that can be expected to result in death or can be
expected to last for a continuous period of not less than
12-months; or
(b) the
Participant is, by reason of any medically determinable physical or
mental impairment that can be expected to result in death or can be
expected to last for a continuous period of not less than
12-months, receiving income replacement benefits for a period of
not less than 3-months under an accident and health plan covering
employees of the entity that employs the Participant.
1.13 “
Election Date ” means December 15 of the Plan Year
preceding the Plan Year in which the Eligible Employee’s
election to defer compensation will take effect.
1.14 “
Eligible Employee ” means an employee of the Company
or an Affiliate who is designated as eligible to participate in the
Plan by the Administrative Committee as set forth on
“Exhibit A”. Exhibit A may be amended
from time to time to reflect changes in the Eligible Employees
designated to participate in the Plan. The designation
of an employee as an Eligible Employee for a particular year shall
not be binding with respect to any employee’s eligibility to
make deferrals for any subsequent year.
1.15 “
Final Distribution Date ” means the earlier of the date on which (i) a
Participant experiences a Separation from Service with the Company
and all Affiliates, whether by reason of retirement, Disability,
death or some other termination of employment or (ii) a Change in
Control occurs.
1.16 “
Fixed Distribution Date ” means a date which is selected
by the Participant for the payment of the
Participant’s Account in accordance with Code
Section 409A and with the rules and procedures established by the
Administrative Committee.
1.17 “
Investment Policy ” means the document entitled “Essex
Portfolio, L.P. Investment Policy Statement” attached hereto
and designated “Exhibit B,” and as amended from time to
time by the [Administrative Committee] which sets forth the
limitations on a Participant’s authority
regarding the investment of assets held in the
brokerage account described in Article IV of the Plan.
1.18 “
Key Employee ” means a “specified employee” as
described under Code Section 409A. As of the Effective
Date, a Key Employee is an employee of the Company or an Affiliate
who, as of a Determination Date, is any of the
following:
(a) An
officer of the Company or an Affiliated Company (as defined in (d)
below) having Applicable Compensation (as defined in (d) below)
that exceeds the Applicable Compensation Amount (as defined in (d)
below) provided that no more than fifty officers shall be
determined to be Key Employees as of any Determination
Date. Officers shall not include employees who have not
yet completed six months of service, who normally work less than
seventeen and a half hours per week or fewer than six months during
any year, or who are under age 21.
(b) An
employee of the Company or any Affiliated Company who owns more
than five percent of the shares or voting power of the stock of the
Company or any Affiliated Company that employs the
employee.
(c) An
employee of the Company or any Affiliated Company, who has
Applicable Compensation from the Company, or any Affiliated
Company, as applicable, of more than US$150,000, and who owns more
than one percent of the shares or voting power of the stock of the
Company or any Affiliated Company that employs the
employee.
(i)
Applicable Compensation means compensation reportable in Box
1 of the Internal Revenue Service Form W-2 issued to the
employee
(ii)
Applicable Compensation Amount means the amount
set forth in Section 416(i)(1)(A)(i) of the Code, as adjusted
annually in accordance with the requirements
therein. For the determination of Key Employees with
respect to the 2007 Determination Date ( i.e. , individuals
who shall be treated as Key Employees for the year commencing April
1, 2008), annual Applicable Compensation shall be equal to
US$145,000.
(iii)
Affiliated Company means any corporation included
with the Company in a controlled group of corporations as
determined under Code Section 414(b), or a trade or business under
common control with the Company as determined under Code Section
414(c), any organization which is a member of an affiliated service
group as determined under Code Section 414(m), and any other
organization required to be included under Code Section 414(o), but
only during the period such corporation, or trade or business or
organization is, as applicable, under common control with the
Company or in a controlled group of corporations with the
Company.
(iv)
Determination Date means each December 31. If a
Participant is determined to be a Key Employee on a Determination
Date, then such Participant shall be considered a Key Employee for
purposes of the Plan during the period beginning on the first April
1 following the Determination Date and ending on the immediately
subsequent March 31.
1.19
“ Participant
” means each Eligible Employee who has elected to
participate in the Plan.
1.20 “
Participant Deferral ” means the amount of Base Salary,
bonus and other cash compensation deferred by a Participant
pursuant to Section 3.01.
1.21 “
Plan ” means
the Essex Portfolio, L.P. 2005 Deferred Compensation
Plan.
1.22 “
Prior Plan ” means the Essex Portfolio, L.P. Deferred
Compensation Plan as in effect on October 3, 2004.
1.23 “
Plan Year ” means the calendar year.
1.24 “
Separation from Service ” means a separation from service from the Company
and each Affiliate that satisfies the requirements of Code Section
409A.
1.25 “
Unforeseeable Emergency ” means a severe financial hardship to the
Participant resulting from:
(a) an
illness or accident of the Participant, the Participant’s
spouse, or the Participant’s dependent (as defined in Code
Section 152(a));
(b) loss
of the Participant’s property due to casualty (including the
need to rebuild a home following damage to the home not otherwise
covered by insurance); or
(c) other
similar extraordinary and unforeseeable circumstances arising as a
result of events beyond the control of the Participant as may
otherwise be permitted under Code Section 409A.
Financial
hardship shall not constitute an Unforeseeable Emergency under the
Plan to the extent that it is, or may be, relieved by (i)
reimbursement or compensation, by insurance or otherwise, (ii)
liquidation of the Participant’s assets to the extent that
the liquidation of such assets would not itself cause severe
financial hardship, or (iii) cessation of deferrals under the
Plan. The need to send a Participant’s child to
college or the desire to purchase a home shall not be deemed to be
an Unforeseeable Emergency.
1.26 “
Valuation Date ” means each Business Day.
ARTICLE II
PARTICIPATION
An Eligible Employee shall become a Participant
by electing, in accordance with procedures established by the
Administrative Committee, to make Participant Deferrals pursuant to
Section 3.01 hereof.
ARTICLE III
DEFERRALS
3.01
Election to Defer Compensation .
(a)
Election Period . On or before the Election Date
for a Plan Year each Eligible Employee may elect, in accordance
with rules and procedures established by the Administrative
Committee, to make Participant Deferrals with respect to Base
Salary, bonus and other cash compensation that will be earned in
the following Plan Year (the “Deferral
Election”). After the last day of the Plan Year
preceding the date the Participant’s Deferral Election is to
be effective or such earlier date established by the Administrative
Committee, a Participant’s Deferral Election for the
subsequent Plan Year shall be irrevocable and unless otherwise
permitted under Code Section 409A ( e.g., a cancellation of
Deferral Elections due to Disability or an Unforeseeable Emergency)
shall remain in force for the applicable Plan Year.
(b)
Amount of Participant Deferrals . The amount of
Base Salary which an Eligible Employee may elect to defer for a
Plan Year shall be a flat dollar amount or percentage which shall
not exceed 100% of the Eligible Employee’s Base Salary for
such Plan Year (after required withholding for income, FICA and
other payroll-based taxes and elective contributions to employee
benefit programs other than this Plan). Each Eligible
Employee may also elect to defer a flat dollar amount or percentage
which shall not exceed 100% of the Eligible Employee’s cash
bonus or other cash compensation for such Plan Year (after required
withholding for income, FICA and other payroll-based taxes and
elective contributions to employee benefit programs other than this
Plan) and shall not be less than $1,000. Participant Deferrals
under the Plan by a Participant shall reduce the amount of the
applicable type of compensation otherwise payable currently to such
Participant.
3.02
Distribution Election . On or before the Election Date for
the first Plan Year in which an Eligible Employee makes a Deferral
Election to the Plan, the Eligible Employee may elect, in
accordance with rules and procedures established by the
Administrative Committee, to receive his or her Account balance on
a Fixed Distribution Date. In the event a Participant
elects a Fixed Distribution date his or her entire Account balance
will be distributed on the first to occur of such Fixed
Distribution Date or the Final Distribution Date. The
Eligible Employee may also elect, in accordance with rules and
procedures established by the Administrative Committee, to receive
his or her Account balance on the Fixed Distribution Date as a lump
sum or in installments; however, installments will only
be payable if on the date of distribution the Participant’s
Account balance, under this Plan exceeds $150,000.
Each Participant’s distribution election
shall apply to his or her entire Account and shall remain in force
unless and until such time as the Participant elects to modify his
or her distribution election in accordance with this Section
3.02. In addition, if a Participant continues
participation in the Plan after receiving (or beginning to receive)
a distribution from his or her Account in accordance with
Section 5.01, then a new distribution election must be
made. Notwithstanding the foregoing to the contrary, in
the event the Participant receives or commences receiving
distributions from his or her Account ( e.g., as a result of
Change in Control or the occurrence of a Fixed Distribution Date)
in a year in which he is still making deferrals to the Plan, his
initial distribution election shall remain in force with respect to
any remaining deferrals made during that Plan Year and a new
distribution election must be made with respect to any Deferral
Election made in subsequent Plan Years. If a Participant
fails to make a specific distribution election at the Election Date
for the first Plan Year (or in the year when a Fixed Distribution
Date occurs), his Account (or his deferrals made beginning after
the Plan Year in which the Fixed Distribution Date occurs) shall be
distributed upon his Final Distribution Date in a cash lump
sum.
A Participant may modify his distribution
election by submitting a completed and executed form approved by
the Administrative Committee for such purposes in which the
Participant may elect to change the form of distribution and/or
select a new Fixed Distribution Date; provided, however, that such
modified distribution election will not be given effect unless it
is provided to the Administrative Committee at least twelve months
before the first distribution becomes payable to the Participant,
such election is not given effect for at least twelve months after
receipt by the Administrative Committee and the newly elected
distribution date is at least five years after the originally
elected distribution date. Notwithstanding the foregoing
to the contrary, to the extent permitted by the transitional
guidance issued under Code Section 409A, a Participant may modify
his distribution election in accordance with the policies and
procedures established by the Administrative
Committee. For example, in 2007, in accordance with the
transitional guidance issued by the Internal Revenue Service, the
Administrative Committee permitted Participants to make a new
distribution election for amounts deferred with respect to the
2005, 2006 and 2007 Plan Years.
3.03
Company Contributions . As soon as practicable after the end
of each Plan Year or in the event of a Change in Control,
immediately prior to such Change in Control, the Company shall
credit to each Participant’s Account such amount as
may be determined by the Chief Executive Officer of
the Company as a Company Contribution. All such amounts
credited to the Participants’ Accounts shall remain
obligations of the Company to the Participants and shall be
reflected on the Company’s books by separate accounting
entries.
The provisions of this Section 3.03 may not be
amended after the date of a Change in Control without written
consent of a majority in both number and interest of the
Participants in this Plan, other than with respect to those
Participants who were (i) neither employed by the Company or an
Affiliate as of the date of the Change in Control and (ii) not
receiving nor eligible to commence receiving benefits under the
Plan as of the date of the Change in Control, both immediately
prior to the Change in Control and at the date of such
amendment.
ARTICLE IV
ACCOUNTS AND
INVESTMENTS
4.01
Deferred Compensation Accounts . Participant Deferrals shall be
credited to the Participant’s Account as of the Valuation
Date(s) coincident with or next following the date(s) on which, but
for the Participant’s Deferral Election, such amounts would
have been payable to the Participant. The amount in a
Participant’s Account shall also be adjusted as of each
Valuation Date to reflect hypothetical investment earnings (or
losses) equal to the actual net investment earnings or losses
reported by a registered securities broker/dealer engaged by the
Administrative Committee in its sole discretion with respect to a
separate portfolio of securities held in a brokerage account
established by the company. A Participant may, subject
to the Investment Policy and such other rules and procedures as may
be established by the Administrative Committee, direct the
broker/dealer as to the acquisition or disposition of securities
held in such brokerage account.
4.02
Adjustment of Accounts . As of the Valuation Date coincident with or
immediately preceding the last day of each calendar month, the
Account of each Participant shall be adjusted to reflect (a) the
hypothetical net investment earnings (or losses) described in
Section 4.01, (b) costs or expenses directly associated with the
buying or selling of securities for the benefit of the Participant,
and (c) Participant