DEFERRED COMPENSATION PLAN
OF ERIE INDEMNITY COMPANY
(As Amended and Restated as of
January 1, 2009)
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DEFERRED COMPENSATION PLAN
OF ERIE INDEMNITY COMPANY
(As Amended and Restated as of
January 1, 2009)
This Deferred
Compensation Plan of Erie Indemnity Company (the
“Plan”) is an unfunded, non-qualified, deferred
compensation arrangement created for a select group of management
and highly compensated employees of Erie Indemnity Company (the
“Company”) and its affiliates. It is intended that the
Plan will aid in retaining and attracting qualified executives by
providing such executives with a vehicle for deferring certain
compensation until retirement or other separation from service from
the Company and for restoring on behalf of participating
executives, certain contributions that would have been made under
the tax-qualified 401(k) plan maintained by the Company, but for
limitations applicable to such 401(k) plan.
The Plan has
been amended from time to time and was last amended and restated
effective January 1, 2001. This amendment and restatement of
the Plan shall constitute an amendment, restatement and
continuation of the Plan and is generally effective as of
January 1, 2009. However, certain provisions of this amendment
and restatement are effective as of some other date. Events
occurring before the applicable effective date of any provision of
this amendment and restatement shall be governed by the applicable
provision of the Plan as in effect on the date of the
event.
This amendment
and restatement of the Plan consists of three primary documents:
(i) this Basic Plan Document, which principally addresses
definitions and procedural matters that apply to all amounts that
accumulate under the Plan, (ii) Appendix A, which
incorporates provisions of the Plan relating to Plan accounts that
were earned and vested on or before December 31, 2004, and
(iii) Appendix B, which incorporates provisions of the
Plan relating to those portions of Plan accounts that are earned or
become vested on or after January 1, 2005.
When the
following words or phrases are used in the Plan document with
initial capital letters, they shall have the following meanings,
except where otherwise modified in Appendix A or Appendix
B:
2.1 “
Administrator ” shall mean the person or committee,
appointed by the Chief Executive Officer of the Company, who shall
be responsible for the administrative functions assigned to it
under the Plan.
2.2 “
Affiliate ” shall mean a corporation or partnership in
which more than 50% of the equity is owned directly or indirectly
by the Company including, without limitation, the following: Erie
Family Life Insurance Company, Erie Insurance Company, EI Holding
Corp., EI Service Corp., Erie Insurance Company of New York, Erie
Insurance Property & Casualty Company and Flagship City
Insurance Company.
2.3 “
Beneficiary ” shall mean the individual(s) or trust(s)
selected by a Participant to receive payment of amounts credited
under the Plan in the event of the Participant’s death, as
evidenced by the most recent, properly completed and executed,
Beneficiary designation which the Participant has delivered to the
Administrator prior to the Participant’s death. A Participant
may make separate Beneficiary designations to govern the
distribution of the Participant’s interest in those amounts,
if any, credited to the Deferred Compensation Account maintained on
his behalf under Appendix A and in those amounts, if any,
credited to the Deferred Compensation Account maintained on his
behalf under Appendix B. Such Beneficiary designations shall
apply in the event of the Participant’s death before
commencement of payments and to any method of payment the
Participant may elect that provides for the
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possibility of
payments to a Beneficiary after the Participant’s death. A
Participant may change his Beneficiary at any time by delivering a
new designation of Beneficiary to the Administrator on such form or
forms as may be satisfactory to the Administrator. A new
designation of Beneficiary shall be effective upon receipt by the
Administrator of the completed and executed designation. As of such
effective date, the new designation shall divest any Beneficiary
named in a prior designation in that interest indicated in the
prior designation. If no effective Beneficiary designation is in
effect on the death of the Participant, or if all designated
Beneficiaries have predeceased the Participant, any payments to be
made under the Plan on account of the Participant’s death
shall be paid to the estate of the Participant.
2.4 “
Board ” shall mean the Board of Directors of the Erie
Indemnity Company.
2.5 “
Code ” shall mean the Internal Revenue Code of 1986,
as amended.
2.6 “
Company ” shall mean the Erie Indemnity Company, a
Pennsylvania business corporation.
2.7 “
Deferred Compensation Account ” shall mean such
account as defined in Appendix A and/or Appendix B, as
applicable.
2.8 “
Employee ” shall mean a person engaged in performing
services for the Company, or an Affiliate, as an exempt or
non-exempt full-time employee, as defined by the Company’s
Corporate Personnel Manual, as in existence at the time of
determination, and not as an independent contractor.
2.9 “
Participant” shall mean each Employee who participates
in the Plan in accordance with the terms and conditions of the
Plan.
2.10 “
Plan” shall mean the Deferred Compensation Plan of
Erie Indemnity Company as set forth in the provisions of the Basic
Plan Document, Appendix A, Appendix B, and including any
amendments, appendices and exhibits to these documents.
2.11 “
Qualified Plan ” shall mean the Erie Insurance Group
Employee Savings Plan, a tax-qualified plan under Section 401(a) of
the Code, as said plan is amended from time to time.
2.12 “
Vested ” shall mean, as of any given date, the portion
of the Deferred Compensation Account maintained on behalf of a
Participant which is then 100% vested and nonforfeitable. All
Deferred Compensation Accounts maintained under the Plan shall be
100% vested and nonforfeitable at all times.
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3.1.
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GENERAL
ADMINISTRATION
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The
Administrator shall be charged with the administration of the Plan.
The Administrator shall have all such powers as may be necessary to
discharge its duties relative to the administration of the Plan,
including by way of illustration and not limitation, discretionary
authority to interpret and construe the Plan, to determine and
decide all questions of fact, and all disputes arising under the
Plan including, but not limited to, the eligibility of any Employee
to participate hereunder, the validity of any election or
designation as may be necessary or appropriate hereunder and the
right of any Participant or Beneficiary to receive payment of all
or any portion of amounts represented by a Deferred Compensation
Account, maintained hereunder. The Administrator shall have all
power necessary to adopt, alter and repeal such administrative
rules, regulations and practices governing the operation of the
Plan as it, in its sole discretion, may from time to time deem
advisable and shall have the power to make equitable adjustments to
remedy any mistakes or errors made in the administration of the
Plan. The Administrator shall not be liable to any person for any
action taken or omitted in connection with the interpretation and
administration of the Plan unless attributable to willful
misconduct. The Administrator, the Company and its respective
officers and directors shall be entitled to conclusively rely upon
all tables, valuations, certificates, opinions and reports
furnished by any actuary, accountant, controller, counsel or other
person employed or engaged by the Company with respect to the
Plan,
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insofar as such
reliance is consistent with the Employee Retirement Income Security
Act of 1974, as amended (“ERISA”) and other applicable
law. The service providers to the Plan may act and rely upon all
information reported to them by the Administrator and/or the
Company and need not inquire into the accuracy thereof nor shall be
charged with any notice to the contrary. Any individual serving as
Administrator shall not participate in any action or determination
regarding solely his own benefits payable hereunder. Decisions of
the Administrator made in good faith shall be final, conclusive and
binding upon all parties. Until modified by the Administrator, the
claims and review procedures set forth in Section 3.2 shall be
the exclusive procedures for the disposition of claims for benefits
arising under the Plan.
The
Administrator shall be responsible for the claims procedure under
the Plan.
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(a)
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Original Claim
. In the event a claim
of any Participant, Beneficiary, or other person (hereinafter
referred to in this Section as the “Claimant”) for a
benefit is partially or completely denied, the Administrator shall
give, within ninety (90) days after receipt of the claim (or
if special circumstances, made known to the Claimant, require an
extension of time for processing the claim, within one hundred
eighty (180) days after receipt of the claim), written notice
of such denial to the Claimant. Such notice shall set forth, in a
manner calculated to be understood by the Claimant, the specific
reason or reasons for the denial (with reference to pertinent Plan
provisions upon which the denial is based); an explanation of
additional material or information, if any, necessary for the
Claimant to perfect the claim; a statement of why the material or
information is necessary; a statement of the Claimant’s right
to bring a civil action under Section 502(a) of ERISA; and an
explanation of the Plan’s claims review procedure, including
the time limits applicable to such procedure.
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(b)
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Review of Denied Claim
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(i)
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A
Claimant whose claim is partially or completely denied shall have
the right to request a full and fair review of the denial by a
written request delivered to the Administrator within sixty
(60) days of receipt of the written notice of claim denial, or
within such longer time as the Administrator, under uniform rules,
determines. In such review, the Claimant or his duly authorized
representative shall have the right to review, upon request and
free of charge, all documents, records or other information
relevant to the claim and to submit any written comments,
documents, or records relating to the claim to the
Administrator.
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(ii)
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The
Administrator, within sixty (60) days after the request for
review, or in special circumstances, such as where the
Administrator in its sole discretion holds a hearing, within one
hundred twenty (120) days of the request for review, will
submit its decision in writing. Such decision shall take into
account all comments, documents, records and other information
properly submitted by the Claimant, whether or not such information
was considered in the original claim determination. The decision on
review will be binding on all parties, will be written in a manner
calculated to be understood by the Claimant, will contain specific
reasons for the decision and specific references to the pertinent
Plan provisions upon which the decision is based, will indicate
that the Claimant may review, upon request and free of charge, all
documents, records or other information relevant to the claim and
will contain a statement of the Claimant’s right to bring a
civil action under Section 502(a) of ERISA.
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(iii)
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If
a Claimant fails to file a claim or request for review in the
manner and in accordance with the time limitations specified
herein, such claim or request for review shall be waived, and the
Claimant shall thereafter be barred from again asserting such
claim.
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(c)
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Determination by the Administrator
is Conclusive. The Administrator’s
determination of factual matter relating to Participants,
Beneficiaries and other persons including, without limitation, a
Participant’s compensation, the amount of any contribution
credit and any other factual matters, shall be
conclusive.
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3.3
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EXHAUSTION OF ADMINISTRATIVE
REMEDIES
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The exhaustion
of the claims review procedure is mandatory for resolving every
claim and dispute arising under the Plan. As to such claims and
disputes:
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a)
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No
claimant shall be permitted to commence any civil action to recover
Plan benefits or to enforce or clarify rights under the Plan under
Section 502 or Section 510 of ERISA or under any other
provision of law, whether or not statutory, until the claims review
procedure set forth herein has been exhausted in its entirety;
and
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b)
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In
any such civil action all explicit and all implicit determinations
by the Administrator (including, but not limited to, determinations
as to whether the claim, or a request for a review of a denied
claim, was timely filed) shall be afforded the maximum deference
permitted by law.
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3.4
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DEADLINE TO FILE CIVIL
ACTION
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No civil action
to recover Plan benefits or to enforce or clarify rights under the
Plan under Section 502 or Section 510 of ERISA or under
any other provision of law, whether or not statutory, may be
brought by any claimant on any matter pertaining to the Plan unless
the civil action is commenced in the proper forum before the
earlier of:
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a)
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Thirty months after the claimant
knew or reasonably should have known of the principal facts on
which the claim is based; or
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b)
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Six
months after the claimant has exhausted the claims review
procedure.
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For each year
in which credits are made under the Plan for or on behalf of a
Participant who is employed in such year, the Company or Affiliate
employing the Participant shall withhold from that portion of the
Participant’s compensation that is not being deferred, in a
manner determined by the Administrator, the Participant’s
share of FICA and other employment taxes. If the Administrator
determines it to be necessary or appropriate, the Administrator may
reduce any deferral of a Participant under the Plan in order to
comply with this Section 3.5.
AMENDMENT AND TERMINATION
The Company
expects to continue the Plan indefinitely, but reserves the right
to amend or terminate the Plan at any time, if, in its sole
judgment, such amendment or termination is necessary or desirable.
Any such amendment or termination shall be made pursuant to a
resolution of the Board and shall be effective as of the date
specified in such resolution. Without consent of the Participant,
no amendment or termination of the Plan shall reduce the balance of
a Participant’s Deferred Compensation Account at the time of
amendment or termination. Except as may otherwise be provided by
the Company, or as provided in Appendix B, in the event of a
termination of the Plan, the Company (or any transferee, or
successor entity of the Company) shall be obligated to pay amounts
represented by Vested Deferred Compensation Account balances to
Participants and Beneficiaries at such time or times and in such
forms as provided under the terms of the Plan. Nothing herein shall
limit the Company’s reserved right to terminate and liquidate
the Plan in accordance with generally applicable guidance
prescribed by the Commissioner of Internal Revenue and published in
the Internal Revenue Bulletin.
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5.1.
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NO EFFECT ON EMPLOYMENT
RIGHTS
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Nothing
contained herein shall be construed as creating any contract of
employment between the Company or any Affiliate and any Participant
nor shall any provision hereof confer upon any Participant the
right to be retained in the service of the Company or any Affiliate
nor limit the right of the Company or any Affiliate to discharge or
otherwise deal with Participants without regard to the existence of
the Plan.
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5.2.
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GENERAL CONTRACTUAL
OBLIGATION
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It is the
intent of this Plan, and each Participant understands, that no
trust has been created for his or her benefit in connection with
this Plan and that eligibility and participation in this Plan does
not grant any Participant or Beneficiary any interest in any asset
of the Company or any Affiliate. The Company’s obligation to
pay to the Participant or Beneficiary the amounts credited
hereunder is a general contract obligation and shall be satisfied
solely from the general assets of the Company. Nothing contained in
the Plan shall constitute a guaranty by the Company, any Affiliate,
or any other entity or person that the assets of the Company will
be sufficient to pay amounts determined in accordance with the
Plan. The obligation of the Company under the Plan shall be merely
that of an unfunded and unsecured promise of the Company to pay
amounts in the future. In each case in which amounts represented by
the balances credited to a Participant’s Vested Deferred
Compensation Account have been distributed to the Participant,
Beneficiary, or other person entitled to receipt thereof and which
purports to cover in full the benefits hereunder, such Participant,
Beneficiary or other person shall have no further right or interest
in the other assets of the Company on account of participation in
the Plan. Notwithstanding a Participant’s entitlement to
Vested amounts under the terms of the Plan, the status of the
Participant, or any person claiming by or through the Participant,
is that of an unsecured general creditor to the extent of his
entire interest under the Plan as herein described.
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5.3.
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BINDING ON COMPANY, PARTICIPANTS AND
THEIR SUCCESSORS
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The Plan shall
be binding upon and inure to the benefit of the Company and
Affiliates, their successors and assigns and Participants and their
heirs, executors, administrators and legal representatives. In the
event of the merger or consolidation of the Company with or into
any other corporation, or in the event substantially all of the
assets of the Company shall be transferred to another corporation,
the successor corporation resulting from the merger or
consolidation, or the transferee of such assets, as the case may
be, shall, as a condition to the consummation of the merger,
consolidation or transfer, assume the obligations of the Company
hereunder and shall be substituted for the Company
hereunder.
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5.4.
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SPENDTHRIFT
PROVISIONS
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The interest of
a Participant or Beneficiary under the Plan shall not be subject in
any manner to anticipation, alienation, sale, transfer, assignment,
pledge, encumbrance, or charge, either voluntarily or
involuntarily, prior to the Participant’s or
Beneficiary’s actual receipt of amounts represented by the
balances credited under the Plan on his behalf; any attempt to
anticipate, alienate, sell, transfer, assign, pledge, encumber or
charge any such interest prior to such receipt shall be void.
Amounts credited hereunder and not paid to a Participant or
Beneficiary shall not be subject to garnishment, attachment or
other legal or equitable process nor shall they be an asset in
bankruptcy. Notwithstanding the preceding sentence, no amount shall
be payable from this Plan to a Participant, or any person claiming
by or through a Participant, unless and until any and all amounts
representing debts or other obligations owed to the Company or any
Affiliate by the Participant have been fully paid and satisfied;
provided, however, that any such offset, as applicable to a
person’s Plan interest under Appendix B, shall not
exceed such offset as is permitted under Section 409A of the
Code. Neither the Company nor any Affiliate shall be liable in any
manner for or subject to the debts, contracts, liabilities, torts
or engagements of any person who has a Deferred Compensation
Account maintained on his behalf under the Plan.
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Except as
required by law or specifically provided by the Plan, no spouse or
surviving spouse of a Participant and no person designated to be a
Beneficiary shall have any rights or interest in the accounts
accumulated under the Plan including, but not limited to, the right
to be the sole Beneficiary or to consent to the Participant’s
designation of Beneficiary.
Each
Participant, upon his written request, shall receive a copy of the
Plan and the Administrator will make available for inspection by
any Participant a copy of any written rules and regulations used by
the Administrator in administering the Plan.
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5.7.
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INCAPACITY OF
RECIPIENT
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In the event a
Participant or Beneficiary is declared incompetent and a guardian,
conservator or other person legally charged with the care of his
person or of his estate is appointed, any Vested Deferred
Compensation Account under the Plan to which such Participant, or
Beneficiary is entitled shall be paid to such guardian, conservator
or other person legally charged with the care of his person or his
estate. Except as provided in the preceding sentence, when the
Administrator, in its sole discretion, determines that a
Participant or Beneficiary is unable to manage his financial
affairs, the Administrator may direct the Company to make
distribution(s) from the Vested Deferred Compensation Account
maintained on behalf of such Participant or Beneficiary to any one
or more of the spouse, lineal ascendants or descendants or other
closest living relatives of such Participant or Beneficiary who
demonstrates to the satisfaction of the Administrator the propriety
of making such distribution(s). Any payment so made shall not
exceed such amount as is permitted under Section 409A of the
Code and shall be in complete discharge of any liability of the
Company and Administrator under the Plan for such payment. The
Administrator shall not be required to see to the application of
any such distribution made as provided above.
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5.8.
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INFORMATION FURNISHED BY
PARTICIPANTS AND BENEFICIARIES
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Neither the
Company nor the Administrator shall be liable or responsible for
any error in the computation of a Participant’s or
Beneficiary’s interest under the Plan resulting from any
misstatement of fact made by the Participant or Beneficiary,
directly or indirectly, to the Company or to the Administrator and
used by it in determining the Participant’s or
Beneficiary’s Plan interest. Neither the Company nor the
Administrator shall be obligated or required to increase the Plan
interest of any such Participant or Beneficiary which, on discovery
of the misstatement, is found to be understated as a result of such
misstatement. However, the Plan interest of any Participant or
Beneficiary which is overstated by reason of any such misstatement
shall be reduced to the amount appropriate in view of accurate
facts.
If a payment or
a series of payments made from the Plan is found to be greater than
the payment(s) to which a Participant or Beneficiary is entitled
due to factual errors, mathematical errors or otherwise, the
Administrator may, in its discretion and to the extent consistent
with Section 409A of the Code, suspend or reduce future
payments to such Participant or Beneficiary or exercise such legal
or equitable remedies as it deems appropriate to correct the
overpayment.
In the event
that any amount determined to be payable to a Participant or
Beneficiary hereunder remains unclaimed by such Participant or
Beneficiary for a period of four years after the whereabouts or
existence of such person was last known to the Administrator, the
Administrator may direct that all rights of such person to such
amounts be terminated absolutely; provided, however, that if such
Participant or Beneficiary subsequently appears and files a claim
for payment in accordance with Article Three and such claim is
fully or partially successful, the liability under the Plan for an
amount equal to the successful claim shall be
reinstated.
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5.11.
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ELECTIONS, APPLICATIONS,
NOTICES
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Every
designation, direction, election, revocation or notice authorized
or required under the Plan which is to be delivered to the Company
or the Administrator shall be deemed delivered to the Company or
the Administrator as the case may be: (a) on the date it is
personally delivered to the Administrator (either physically at the
Company’s executive offices at 100 Erie Insurance Place,
Erie, Pennsylvania 16530 or at such other location designated by
the Administrator or through interactive electronic communication)
or (b) three business days after it is sent by registered or
certified mail, postage prepaid, addressed to the Administrator at
the offices indicated above. Every such item which is to be
delivered to a person or entity designated by the Administrator to
perform recordkeeping and other administrative services on behalf
of the Plan shall be deemed delivered to such person or entity when
it is actually received (either physically or through interactive
electronic communication) by such person or entity. Every
designation, direction, election, revocation or notice authorized
or required which is to be delivered to a Participant or
Beneficiary shall be deemed delivered to a Participant or
Beneficiary: (a) on the date it is personally delivered to
such individual (either physically or through interactive
electronic communication), or (b) three business days after it
is sent by registered or certified mail, postage prepaid, addressed
to such individual at the last address shown for him on the
Company’s records. Any notice required under the Plan may be
waived by the person entitled thereto.
This Plan may
be executed in any number of counterparts, each of which shall be
considered as an original, and no other counterparts need be
produced.
In the event
any provision of this Plan shall be held illegal or invalid for any
reason, such illegality or invalidity shall not affect the
remaining provisions of the Plan. This Plan shall be construed and
enforced as if such illegal or invalid provision had never been
contained herein.
The Plan is
established under and will be construed according to the laws of
the Commonwealth of Pennsylvania to the extent that such laws are
not preempted by the Employee Retirement Income Security Act of
1974, as amended, and regulations promulgated
thereunder.
The headings of
Sections of this Plan are for convenience of reference only and
shall have no substantive effect on the provisions of this
Plan.
The masculine
gender, where appearing in this Plan, shall be deemed to also
include the feminine gender. The singular shall also include the
plural, where appropriate. Any words or phrases used herein with
initial capital letters that are not otherwise defined in this
Basic Plan Document, Appendix A, or Appendix B shall have
the meanings assigned to them in the Qualified Plan, as in effect
as of the date the relevant determination is being made under the
Plan, unless a different meaning is required by the context. Such
incorporation of Qualified Plan words and phrases shall not apply
with respect to any term or provision that is expressly addressed
in the Plan.
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Executed at
Erie, Pennsylvania this 23rd day of December , 2008,
effective as of January 1, 2009.
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ERIE INDEMNITY
COMPANY
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By:
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/s/ James J.
Tanous
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Title:
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Executive Vice President, Secretary and General
Counsel
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145
DEFERRED COMPENSATION PLAN
OF ERIE INDEMNITY COMPANY
Accounts Earned and Vested On or
Before December 31, 2004
This
Appendix A incorporates the provisions of the Plan as it
relates to Deferred Compensation Accounts that were earned and
vested on or before December 31, 2004, without material
modifications to the terms of the Plan after October 3, 2004.
The provisions of this Appendix A shall apply in determining
the rights and features of such accounts.
When the
following words or phrases are used in this Appendix A with
initial capital letters, they shall have the following
meanings:
2.1 “
Administrator ” is a term that is defined in
Article Two of the Basic Plan Document.
2.2 “
Affiliate ” is a term that is defined in
Article Two of the Basic Plan Document.
2.3 “
Amendment Form ” shall mean the Amendment Form
described in Section 5.3.
2.4 “
Beneficiary ” is a term that is defined in
Article Two of the Basic Plan Document.
2.5 “
Board ” is a term that is defined in Article Two
of the Basic Plan Document.
2.6 “
Code ” is a term that is defined in Article Two
of the Basic Plan Document.
2.7 “
Committee ” shall mean the Executive Compensation and
Development Committee of the Board or its successor, as designated
by the Board.
2.8 “
Company ” is a term that is defined in
Article Two of the Basic Plan Document.
2.9 “
Compensation ” shall mean “Compensation”
as defined under the Qualified Plan provided, however, that for
purposes of the Plan, any limitation on recognized Compensation
under Section 401(a)(17) of the Code shall be ignored. Except as
otherwise specified by the Board, any change in the definition of
Compensation under the Qualified Plan (other than a change related
to Section 401(a)(17) of the Code shall automatically be considered
a change to the Plan, effective as of the effective date of change
under the Qualified Plan, and the Plan shall thereafter be
administered in accordance with such change.
2.10 “
Deferred Compensation Account ” shall mean the
bookkeeping account described in Section 4.1.
2.11 “
Election Form ” shall mean the Participation Election
Form described in Section 3.2 and/or Section 3.3, as
applicable to amounts under this Appendix A.
2.12 “
Employee ” is a term that is defined in
Article Two of the Basic Plan Document.
2.13 “
Hypothetical Interest ” shall mean the gains and
losses credited to a Participant’s Deferred Compensation
Account in accordance with Section 4.4.
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2.14 “
Participant ” shall mean each Employee who
participated in the Plan in accordance with the terms and
conditions of this Appendix A. Participant shall also include
a former Employee who had become a Participant as an Employee and
on whose behalf the Administrator is maintaining a Deferred
Compensation Account pursuant to the terms of this
Appendix A.
2.15 “
Plan ” is a term that is defined in Article Two
of the Basic Plan Document.
2.16 “
Qualified Plan ” is a term that is defined in
Article Two of the Basic Plan Document.
2.17 “
Supplemental Company Contribution ” shall mean, the
contribution credit described in Section 4.3(b) and determined
in reference to a formula set forth in the Qualified Plan. Except
as otherwise specified by the Board of Directors, any change in the
employer matching contribution formula under the Qualified Plan
shall automatically be considered a change to the Plan, effective
as of the effective date of change under the Qualified Plan, and
the Plan shall thereafter be administered in accordance with such
change.
2.18 “
Supplemental Employee Contribution ” shall mean the
contribution credit described in Section 4.3(a) and determined
in reference to a formula set forth in the Qualified Plan. Except
as otherwise specified by the Board of Directors, any change in the
elective contribution formula under the Qualified Plan shall
automatically be considered a change to the Plan, effective as of
the effective date of change under the Qualified Plan, and the Plan
shall thereafter be administered in accordance with such
change.
2.19 “
Valuation Date ” shall mean the close of business as
of each business day.
2.20 “
Vested ” is a term that is defined in Article Two
of the Basic Plan Document.
The individuals
who were eligible to participate in the Plan were those Employees
selected by the Committee. The Committee made its selection of
Employees eligible to participate at least 30 days before
January 1 of the year next beginning or at such other times as it
shall decide for the purpose of determining the eligibility of new
Employees hired by the Company or its Affiliates.
The Committee,
in its sole discretion, determined to what extent an Employee was
eligible to participate under the provisions of Section 4.2
and/or Section 4.3 hereof. Except as otherwise provided by the
Committee, an Employee who had been selected by the Committee as
eligible to participate under Section 4.2 and/or
Section 4.3 of the Plan continued such eligibility from year
to year of his employment with the Company or Affiliate, regardless
of whether the Employee elected to participate or not, unless the
Committee, in its discretion, terminated all or part of that
Employee’s eligibility.
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3.2
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PARTICIPATION UNDER DEFERRED
COMPENSATION PROVISIONS
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An Employee who
was eligible under the provisions of Section 3.1 to
participate under the deferral provisions of Section 4.2 may
have elected to participate, altered the extent of his
participation, or suspended or terminated his participation under
such deferral provisions by having delivered a properly completed
and executed Election Form to the Administrator. This form will
have specified:
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a)
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The
amount of annual salary to be deferred and/or the amount of any
bonus to be deferred;
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b)
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The
Participant’s investment designation in accordance with
Section 4.5;
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147
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c)
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The
method by which the amounts credited to the Participant’s
Deferred Compensation Account are to be paid;
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d)
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The
date at which payment of the amounts credited to the
Participant’s Deferred Compensation Account is to occur (in
the event of a lump sum distribution) or commence (in the event of
a form of distribution other than a lump sum); and
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e)
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The
Beneficiary to whom payment of all amounts credited to the
Participant’s Deferred Compensation Account under this
Appendix A will be made in the event of the
Participant’s death (unless this Beneficiary had already been
designated pursuant to Section 3.3 or otherwise).
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The election
under paragraph (a) above was irrevocable with respect to the
calendar year to which it applied. The election under paragraph
(b) above may be changed as provided in Section 4.5 and
shall be subject to the provisions of Section 3.4. The
elections under paragraphs (c) and (d) above shall be
irrevocable except as provided in Section 5.3 and shall be
subject to the provisions of Section 3.4. The election under
paragraph (e) above may be changed by the Participant at any
time and shall be subject to the provisions of
Section 3.4.
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3.3
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PARTICIPATION UNDER SUPPLEMENTAL
401(k) PROVISIONS
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An Employee who
was eligible under the provisions of Section 3.1 to
participate under the deferral provisions of Section 4.3 may
have elected to participate, altered the extent of his
participation, or suspended or terminated his participation under
such deferral provisions by having delivered a properly completed
and executed Election Form to the Administrator. This form will
have specified:
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a)
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The
amount of his future Compensation to be deferred;
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b)
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The
Participant’s investment designation in accordance with
Section 4.5;
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c)
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The
method by which amounts credited to the Participant’s
Deferred Compensation Account are to be paid;
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d)
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The
date at which payment of the amounts credited to the
Participant’s Deferred Compensation Account is to occur (in
the event of a lump sum distribution) or commence (in the event of
a form of distribution other than a lump sum); and
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e)
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The
Beneficiary to whom payment of all amounts credited to the
Participant’s Deferred Compensation Account under this
Appendix A will be made in the event of the
Participant’s death (unless this Beneficiary had already been
designated pursuant to Section 3.2 or otherwise).
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The election
under paragraph (a) above was irrevocable with respect to the
calendar year to which it applied. The election under paragraph
(b) above may be changed as provided in Section 4.5 and
shall be subject to the provisions of Section 3.4. The
elections under paragraphs (c) and (d) above shall be
irrevocable except as provided in Section 5.3 and shall be
subject to the provisions of Section 3.4. The election under
paragraph (e) above may be changed by the Participant at any
time and shall be subject to the provisions of
Section 3.4.
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3.4
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COORDINATION OF
ELECTIONS
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Notwithstanding
any provision of this Article Three to the contrary, an
Employee who was eligible to participate under the provisions of
Sections 4.2 and 4.3 and who elected to participate under both
Sections was required to coordinate and combine certain elections
(stated below) into a single election that is applicable both to
salary and/or bonuses deferred under Section 4.2 and
Compensation deferred under Section 4.3. The elections that
are coordinated into a single election under this Section 3.4
are:
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a)
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A
Participant’s investment designation described in
Sections 3.2(b) and 3.3(b);
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b)
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A
Participant’s method of payment election described in
Sections 3.2(c) and 3.3(c);
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148
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c)
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A
Participant’s election regarding the time payment is made or
commences, as described in Sections 3.2(d) and 3.3(d);
and
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d)
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A
Participant’s Beneficiary designation described in
Sections 3.2(e) and 3.3(e).
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The effective
date of this Section 3.4 with respect to any Participant was
the effective date of the Participant’s initial deferral
under Section 4.2 or his initial deferral under
Section 4.3, whichever was later.
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3.5
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EFFECTIVE DATE FOR
PARTICIPATION
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The effective
date for participation in the Plan by an Employee who was eligible
to participate under Section 3.1 was the first day of the
calendar year that immediately followed the calendar year in which
the Administrator received the Employee’s Election Form. The
effective date for participation in the Plan by a newly hired
Employee who was eligible shall be the date that the Employee began
active employment with the Company or an Affiliate as long as the
Administrator had received the Employee’s Election Form prior
to this date. The deferral of a Participant’s salary under
Section 4.2 and/or the deferral of a Participant’s
Compensation under Section 4.3 began or ended, as appropriate,
as of the first pay period that ended in the calendar year that
immediately followed the calendar year in which the Administrator
received the Employee’s Election Form; provided that, in all
events, the Employee’s Election Form was received by the
Administrator before the beginning of such pay period. The deferral
of any Participant bonus under Section 4.2 was effective as of
the date such bonus would otherwise have been payable to the
Participant.
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4.1
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DEFERRED COMPENSATION
ACCOUNT
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A Deferred
Compensation Account was established for each Employee who properly
completed, executed and delivered an Election Form under
Section 3.2 and/or Section 3.3. The compensation each
Participant elected to defer under Section 4.2 and/or any
Supplemental Employee Contributions and Supplemental Company
Contributions credited on the Participant’s behalf under
Section 4.3 for calendar years beginning before
January 1, 2005, as well as Hypothetical Interest earned on
such deferred compensation, is credited to this Deferred
Compensation Account. A Participant’s Deferred Compensation
Account shall be kept only for bookkeeping and accounting purposes
and no Company funds shall be transferred or designated to this
account. A Participant’s interest in the Deferred
Compensation Account maintained on his behalf shall be Vested at
all times.
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4.2
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AMOUNT OF SALARY/BONUS
DEFERRAL
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An Employee who
was eligible to participate under the provisions of this
Section 4.2 may have elected to defer receipt of up to 25% of
his annual salary for services as an Employee of the Company or an
Affiliate. In addition to, or in lieu of, a deferral of annual
salary, a Participant may have elected to defer receipt of up to
100% of any annual bonus to be payable by the Company or an
Affiliate. An election to defer salary and/or bonus was made by the
end of the calendar year which preceded the calendar year in which
the deferral election was effective and the compensation was
earned. Compensation deferred under this Section 4.2 was
credited to the Participant’s Deferred Compensation Account
on the date such compensation would otherwise have been payable to
the Participant.
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4.3
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AMOUNT OF SUPPLEMENTAL 401(k)
CONTRIBUTIONS
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a)
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An
Employee who was eligible to participate under the provisions of
this Section 4.3 may have elected to have Supplemental
Employee Contributions made to the Plan on his behalf within such
times and in accordance with such means as were designated by the
Administrator. The amount of Supplemental Employee Contribution
credited hereunder with respect to a participating Employee for any
given year was determined by the Administrator, in its discretion,
and was in reference to the amount by which the elective
contributions made on behalf of such Employee for such year under
the Qualified Plan was limited by the application of Section 402(g)
of the Code.
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149
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b)
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In
the event that (i) the allocation of employer matching
contributions under the Qualified Plan on behalf of a Participant
was limited for any given Plan Year due to the limitation on
elective contrib
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