2005
DEFERRED COMPENSATION PLAN FOR NON-EMPLOYEE
DIRECTORS
AMENDED AND
RESTATED DECEMBER 2008
CON-WAY
INC.
2005 DEFERRED COMPENSATION PLAN FOR NON-EMPLOYEE DIRECTORS
AMENDED AND RESTATED DECEMBER 2008
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3
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3
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3
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1.2 Administrative Appendix
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3
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1.3 Annual Deferral Amount
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4
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4
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4
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4
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4
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4
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4
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4
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4
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1.12 Con-way Administrative Committee
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4
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4
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4
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4
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1.16 Dollar-Denominated Account
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5
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5
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5
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5
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1.20 Fixed Date Distribution
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5
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5
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1.22 Phantom Stock Account
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5
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5
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5
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5
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5
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5
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5
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5
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1.30 Separation from Service
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5
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6
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6
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6
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1.34 Termination of Service
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6
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1.35 Unforeseeable Financial
Emergency
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6
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ARTICLE 2 Eligibility, Enrollment
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7
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7
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2.2 Enrollment Requirement
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7
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2.3 Commencement of Participation
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7
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i
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ARTICLE 3 Distribution to Participant
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7
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3.1 Fixed Date Distribution
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7
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3.2 Withdrawal Payout/Suspensions for
Unforeseeable Emergencies
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8
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8
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3.4 Payment of Termination Benefit
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8
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ARTICLE 4 Distribution to Beneficiary
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9
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ARTICLE 5 Termination, Amendment or
Modification
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9
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9
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10
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10
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10
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6.1 Powers and Authority of the
Company
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10
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11
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6.3 Binding Effect of Decisions
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12
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12
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6.5 Stock Subject to the Plan
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12
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12
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13
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7.1 Unsecured General Creditor
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13
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7.2 Subsidiaries’ Liability
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13
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13
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13
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7.5 Furnishing Information
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14
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14
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14
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14
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14
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14
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14
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15
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7.13 Legal Fees To Enforce Rights
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15
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7.14 Payment of Withholding
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15
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7.15 Coordination with Other Benefits
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15
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ii
CON-WAY
INC.
2005 DEFERRED COMPENSATION PLAN FOR NON-EMPLOYEE DIRECTORS
AMENDED AND RESTATED DECEMBER 2008
WHEREAS,
the purpose of this Plan is to enhance the motivational value of
the fees paid to non-employee directors who contribute materially
to the continued growth, development and future business success of
the Company and its subsidiaries by providing them the opportunity
to defer cash compensation; and
WHEREAS,
the Plan is intended to aid the Company and its subsidiaries in
attracting and retaining directors and give them an incentive to
increase the profitability of the Company and its subsidiaries;
and
WHEREAS,
the Company has been treating amounts deferred on and after
January 1, 2005, in good faith compliance with Code
Section 409A and the regulations and Internal Revenue Service
guidance (including Notice 2005-1) thereunder
(“Section 409A”);
WHEREAS,
effective January 1, 2008 “the Company amended and
restated the Plan to comply with the provisions of
Section 409A; and.
WHEREAS,
the Company hereby further amends and restates the Plan for
additional Section 409A compliance purposes, effective
January 1, 2009 (the “Effective Date”). For the
period from January 1, 2005 through December 31, 2008, the
Plan observed operational compliance with Code section 409A, in
accordance with transitional guidance issued by the Internal
Revenue Service.
For
purposes hereof, unless otherwise clearly apparent from the
context, the following phrases or terms shall have the following
indicated meanings:
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1.1
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“Account Balance” means
the sum of (i) amounts credited to a Participant’s
Dollar-Denominated Account, plus (ii) Phantom Stock Units
credited to a Participant’s Phantom Stock Account, reduced by
(iii) all distributions made in accordance with the terms and
conditions of this Plan. This account shall be a bookkeeping entry
only and shall be utilized solely as a device for the measurement
and determination of the amounts to be paid to a Participant
pursuant to this Plan.
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1.2
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“Administrative
Appendix” means the rules and procedures governing the
administration of this Plan, as set forth in a separate appendix
which by this reference is specifically incorporated into this
Plan.
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-3-
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1.3
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“Annual Deferral Amount”
means that portion of a Participant’s annual retainer fee,
meeting fees, and chair fees, if applicable, that a Participant
elects to have and is deferred, in accordance with the Plan, for
any one Plan Year. In the event of a Separation from Service prior
to the end of a Plan Year, such year’s Annual Deferral Amount
shall be the actual amount withheld prior to such event.
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1.4
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“Beneficiary” means one
or more persons, trusts, estates or other entities, designated in
accordance with the Plan, that are entitled to receive benefits
under this Plan upon the death of a Participant.
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1.5
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“Board” means the Board
of Directors of the Company.
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1.6
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“Change in Control”
means the occurrence of an event described in Code
Section 409A(a)(2)(v).
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1.7
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“Claimant” means any
Participant or Beneficiary of a deceased Participant who makes a
claim for determination under the Plan.
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1.8
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“Code” means the
Internal Revenue Code of 1986, as amended.
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1.9
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“Committee” means the
Director Affairs Committee of the Board or its delegate.
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1.10
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“Common Stock” means the
common stock, par value $0.625 per share, of the
Company.
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1.11
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“Company” means Con-way
Inc., a Delaware corporation.
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1.12
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“Con-way Administrative
Committee” means the committee delegated by the Compensation
Committee of the Board to serve as the named fiduciary of the
Company’s tax-qualified retirement plans.
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1.13
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“Director” means a
member of the Board who is not an employee of the Company or any
Subsidiary.
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1.14
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“Distribution Event”
shall mean: (a) in the case of a withdrawal for an
Unforeseeable Financial Emergency, the date the Plan Administrator
approves the payout, provided that a Distribution Event shall only
be deemed to have occurred for the portion of the
Participant’s Account Balance that is approved to be paid
out; (b) in the case of death, the date of death; (c) in
the case of a Fixed Date Distribution, the last day of the Plan
Year immediately preceding the Plan Year chosen by the Participant
on the Election Form for such distribution; and (d) in the
case of a Termination Benefit, the last day of the Plan Year in
which the Termination of Service occurred.
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1.15
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“Dividend Equivalent”
means an amount representing the dividend paid on that number of
shares of Common Stock equal to the number of Phantom Stock Units
credited to a Participant’s Phantom Stock Account as of the
record date for such dividend.
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-4-
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1.16
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“Dollar-Denominated
Account” shall mean that portion of a Participant’s
Account Balance that is not credited to such Participant’s
Phantom Stock Account.
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1.17
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“Election Form” means
the form established from time to time by the Plan Administrator
that a Participant completes, signs and returns to make a deferral
election under the Plan. Deferral elections may be made in the
format and manner specified by the Plan Administrator (or its
delegate), including electronically.
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1.18
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“ERISA” means the
Employee Retirement Income Security Act of 1974, as
amended.
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1.19
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“Fair Market Value” of a
share of Common Stock as of a particular date shall mean the
closing price per share of Common Stock on the New York Stock
Exchange on the last trading day immediately preceding such
date.
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1.20
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“Fixed Date
Distribution” means a distribution of an Annual Deferral
Amount, plus returns credited in accordance with the Plan, to be
made during a future month of January as previously and timely
elected by the Participant.
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1.21
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“Participant” for any
Plan Year means any Director who commences participation in
accordance with Article 2.
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1.22
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“Phantom Stock Account”
shall mean that portion of a Participant’s Account Balance
which is credited with Phantom Stock Units.
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1.23
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“Phantom Stock Unit”
shall mean a unit which shall at all times be equal in value to one
whole share of Common Stock.
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1.24
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“Plan” means the
Company’s 2005 Deferred Compensation Plan for Non-Employee
Directors, Amended and Restated December 2008, as evidenced by
this instrument, as amended from time to time.
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1.25
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“Plan Administrator”
means the Committee or any person or persons to whom the Committee
delegates its authority or any portion thereof.
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1.26
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“Plan Entry Date” means
January 1 of each Plan Year.
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1.27
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“Plan Sponsor” means the
Company.
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1.28
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“Plan Year” means the
period beginning on January 1 of each year and continuing through
December 31 of that year.
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1.29
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“Prime Rate” means the
published Bank of America prime rate, or such other rate as the
Plan Administrator may select. For each calendar quarter, the rate
shall be the published rate in effect as of the first day of such
quarter.
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1.30
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“Separation from
Service” means the termination of a Participant’s
personal
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-5-
services to
the Company and each of its Subsidiaries (whether or not the
Subsidiary participates in this Plan) on account of death or
Termination of Service.
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1.31
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“Spouse” has the meaning
set forth in the Defense of Marriage Act of 1996 (P.L. 104-199), as
amended. (As of January 1, 2005, this definition is a legal
union between one man and one woman as husband and
wife.)
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1.32
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“Subsidiary” means any
entity in an unbroken chain of entities beginning with the Company
if each of the entities other than the last entity in the unbroken
chain owns at least fifty percent (50%) of the other entities in
such chain.
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1.33
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“Termination Benefit”
means the benefit set forth in Section 3.3.
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1.34
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“Termination of Service”
means a Separation from Service for any reason other than death. A
Termination of Service is deemed to have occurred for purposes of
this Plan on the date when the Participant and the Company
reasonably anticipate that the level of bona fide services
to be provided by the Participant will be permanently reduced to
forty nine percent (49%) or less of the average level of bona
fide services provided in the immediately preceding period of
twelve (12) consecutive months.
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If
the Participant is on a paid leave of absence, the Participant
shall continue to be considered to serve as a Director and be
treated as providing services at a level equal to the level of
services that the Participant would have been required to perform
to earn the amount of compensation paid during the paid leave of
absence; deferral elections, if any, made by such Participant for
that Plan Year shall continue to apply.
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If
the Participant is on an unpaid leave of absence, in the absence of
a Termination of Service within the meaning of this Plan, the
Participant shall continue to be considered to serve as a Director;
the Participant shall be excused from making deferrals until the
earlier of the date the leave of absence expires or the Participant
returns to a paid status. Upon such expiration or return, deferrals
shall resume for the remaining portion of the Plan Year in which
the expiration or return occurs, based on the deferral elections,
if any, made for that Plan Year, with no make-up for the period of
the leave of absence.
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1.35
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“Unforeseeable Financial
Emergency” means a severe financial hardship to the
Participant resulting from (i) an illness or accident of the
Participant, the Participant’s spouse, a designated
Beneficiary of the Participant, or a dependent (as defined in Code
Section 152 without regard to Sections 152(b)(1), (b)(2),
and (d)(1)(8)) of the Participant, (ii) loss of the
Participant’s property due to casualty (including the need to
rebuild a home following damage to a home not covered by insurance,
for example, not as a result of a natural disaster), or
(iii) other similar extraordinary and unforeseeable
circumstances arising as a result of
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-6-
events
beyond the control of the Participant. For example, the imminent
foreclosure of or eviction of the Participant’s primary
residence may constitute an Unforeseeable Financial Emergency. In
addition, the need to pay for medical expenses, including
non-refundable deductibles, as well as for the costs of
prescription drug medication, may constitute an Unforeseeable
Financial Emergency. Finally, the need to pay for the funeral
expenses of a spouse, Beneficiary, or a dependent (as defined
herein) may also constitute an Unforeseeable Financial Emergency.
Except as may be otherwise provided in the Treasury Regulations
under Code section 409A, the purchase of a home and the payment of
college tuition are not Unforeseeable Financial
Emergencies.
ARTICLE
2
Eligibility, Enrollment
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2.1
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Eligibility . Participation in the Plan shall be
limited to Directors.
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2.2
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Enrollment Requirement
. The Plan Administrator
shall establish from time to time such enrollment requirements as
it determines in its sole discretion are necessary.
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2.3
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Commencement of
Participation . Provided a Director has met all
enrollment requirements set forth by the Plan Administrator, the
Director may commence participation in the Plan on the Plan Entry
Date that immediately follows the Director’s election to
participate in the Plan.
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In
the event that a Participant ceases to be a Director on account of
becoming an employee of the Company or any Subsidiary during a Plan
Year, then any existing deferral elections will continue in effect
for such Plan Year and will apply exclusively to applicable amounts
paid to the Participant in his capacity as an “inside”
director for the remainder of that Plan Year, but not to any
amounts paid to the Participant in his capacity as an employee.
Subsequently, the Participant will not be permitted to make any
additional deferral elections as a director with respect to this
Plan until the January 1 following the date the Participant is no
longer an employee of the Company or any Subsidiary, so long as the
Participant is a Director as of such date.
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ARTICLE
3
Distribution to Participant
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3.1
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Fixed Date Distribution
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(a)
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In
connection with each election to defer an Annual Deferral Amount, a
Participant may, subject to subsection (b), elect to receive a
distribution from the Plan with respect to that Annual Deferral
Amount in the month of January one or more years after the Plan
Year of deferral and prior to
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-7-
Termination
of Service. This Fixed Date Distribution shall be an amount that is
equal to the sum of the Annual Deferral Amount and returns credited
in accordance with the Plan. The calendar year in which the Fixed
Date Distribution is made or commences shall be elected at the time
of the election to defer the Annual Deferral Amount and is
irrevocable. The Fixed Date Distribution shall be paid in a lump
sum or annual installments over a period of up to five
(5) years, as determined in accordance with the rules in
Section 3.4.
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(b)
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If
a Participant who has elected one or more Fixed Date Distributions
has a Termination of Service before the start of the Plan Year in
which the Participant’s Fixed Date Distribution is to be made
or commenced, the Participant’s Account Balance shall be paid
at the time and in the form elected by the Participant in
accordance with Section 3.4 and not as the Fixed Date
Distribution.
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3.2
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Withdrawal Payout/Suspensions for
Unforeseeable Emergencies . If the Participant experiences an
Unforeseeable Emergency, the Participant may petition the Plan
Administrator to (i) suspend any deferrals required to be made
by a Participant and/or (ii) receive a partial or full payout
from the Plan. The Plan Administrator may, in its sole discretion,
accept or deny such petition. Any suspension or payout shall not
exceed the lesser of the Participant’s Account Balance,
calculated as if such Participant were receiving a Termination
Benefit, or the amount necessary to satisfy such Unforeseeable
Emergency plus amounts necessary to pay taxes reasonably
anticipated as a result of the distribution, after taking into
account the extent to which such hardship is or may be relieved
through reimbursement or compensation by insurance or otherwise or
by liquidation of the Participant’s assets (to the extent the
liquidation of such assets would not itself cause severe financial
hardship). If the petition for a suspension and/or payout is
approved, suspension shall take effect upon the date of approval
and any payout shall be made within 60 days of the date of
approval.
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3.3
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Termination Benefit
. Upon a
Participant’s Termination of Service, the Participant shall
be entitled to receive a Termination Benefit, payable in accordance
with the terms of Section 3.4, which shall be equal to the
Participant’s Account Balance determined as of the date of
the Termination of Service, plus returns credited to the
Participant’s Account Balance in accordance with the
Plan.
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3.4
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Payment of Termination
Benefit . A
Participant may elect on the Election Form prior to the beginning
of each Plan Year to receive the Termination Benefit for such Plan
Year in a lump sum or in annual installments over a period of up to
five (5) years. The lump sum payment or the first installment
shall be made in the month of January of the year following the
Plan Year in which the Termination of Service occurs. For purposes
of payment, the Participant’s Account Balance shall be
divided into subaccounts, one for each year elected by the
Participant. Notwithstanding the foregoing —
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-8-
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(a)
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Payment shall be made in a lump sum
as follows in lieu of any different form provided on the Election
Form then in effect:
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(i)
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If
the Participant incurs a Termination of Service within one
(1) year after a Change in Control, the Termination Benefit
shall be paid in a lump sum within twenty (20) days of the
Termination of Service; provided, however, that solely for purposes
of this subsection 3.4(a)(i), the date of Termination of Service
shall be deemed to be a Distribution Event and returns shall cease
to be credited to the Participant’s Account Balance in
accordance with the Plan.
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(ii)
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If
the Participant’s Termination Benefit is less than $25,000 on
the date of Termination of Service, such portion shall be paid in a
lump sum to the Participant in the month of January following the
Plan Year of Termination of Service.
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(b)
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If
the Participant is a Specified Employee (as that term is defined in
the Con-way Inc. Deferred Compensation Plan for Executives and Key
Employees, as amended from time to time), the lump sum may not be
paid, and installments may not commence before the date which is
six (6) months after the date of Separation from Service (or,
if earlier, the date of death of the Participant). Any such lump
sum or installment payments that were scheduled to be paid during
the six (6) months after the Separation from Service but which
were delayed pursuant to this subsection 3.4(b), shall be paid as
soon as administratively practicable following the date which is
the first day of the seventh months following the Separation from
Service date. Any lump sum or installment payments that were
originally scheduled to be paid following the six (6) months
after the Separation from Service shall continue to be paid
according to their pre-determined schedule.
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Distribution
to Beneficiary
If
a Participant dies with an Account Balance, the total Account
Balance shall be paid to the Participant’s Beneficiary within
ninety (90) days after the date of death.
ARTICLE
5
Termination, Amendment or Modification
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5.1
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Termination . The Company reserves the right to
terminate the Plan at any time. Upon termination of the Plan, the
Company may elect to accelerate distribution of
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-9-
Participant
accounts, but only if the accelerated distribution would not result
in additional tax to the Participants under
Section 409A.
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5.2
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Amendment . The Board may, at any time, amend
or modify the Plan in whole or in part, provided, however, that no
amendment or modification shall deprive a Participant or a
Beneficiary of a material right accrued hereunder prior to the date
of the amendment or materially and adversely affect the payment of
benefits to any Participant or Beneficiary who has become entitled
to the payment of benefits under the Plan as of the date of the
amendment or modification unless the Participant or Beneficiary so
affected consents in writing to the amendment or modification.
Notwithstanding the foregoing, the Board may amend the Plan
retroactively to the extent the Board is of the opinion that such
an amendment is required to avoid the imposition of additional tax
liabilities on a Participant under Code section 409A or to conform
the Plan to the provisions and requirements of any applicable law,
provided that no such amendment may reduce any Participant’s
Account Balance. No such amendment shall be considered prejudicial
to any interest of a Participant or Beneficiary
hereunder.
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5.3
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Effect of Payment
. The payment of
benefits under the Plan to a Participant or Participant’s
Beneficiary under Articles 3 or 4, as applicable, shall fully and
completely discharge the Company and any Subsidiary from all
obligations under this Plan with respect to the Participant,
Beneficiaries, and any others that may be entitled to such
benefits.
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6.1
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Powers and Authority of the
Company . The
Company, acting through the Board, has the following absolute
powers and authority under the Plan:
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(a)
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To
amend or terminate the Plan, at any time and for any reason
(subject to Sections 5.1 and 5.2);
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(b)
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To
determine the amount, timing, vesting, and other conditions
applicable to Plan contributions and benefits;
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(c)
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To
set aside funds to assist the Company to meet its obligations under
this Plan, provided that the funds are set aside in a manner that
does not result in immediate taxation to Participants;
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(d)
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To
establish investment policy guidelines applicable to funds (if any)
set aside under (c);
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(e)
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To
establish one or more grantor trusts (as defined in Code
Section 671 et seq. ) to facilitate the payment of
benefits under the Plan;
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-10-
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(f)
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To
take any such other actions as it deems advisable to carry out the
purposes of the Plan; and
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(g)
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To
delegate its authority to any officer, employee, committee or agent
of the Company, as it deems advisable for the effective
administration of the Plan.
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