Exhibit 10.9
BANK OF THE JAMES
Salary Continuation Agreement
BANK OF THE JAMES
SALARY CONTINUATION
AGREEMENT
This SALARY CONTINUATION AGREEMENT
(this “Agreement”) is adopted this 6
th day of August, 2009, by and between BANK OF
THE JAMES , a state-chartered commercial bank located in
Lynchburg, Virginia (the “Bank”), and HARRY P.
UMBERGER (the “Executive”).
The purpose of this Agreement is to
provide specified benefits to the Executive, a member of a select
group of management or highly compensated employees who contribute
materially to the continued growth, development and future business
success of the Bank. This Agreement shall be unfunded for tax
purposes and for purposes of Title I of the Employee Retirement
Income Security Act of 1974 (“ERISA”), as amended from
time to time.
Article 1
Definitions
Whenever used in this Agreement, the
following words and phrases shall have the meanings
specified:
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1.1
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“
Account Value ” means the amount shown on Schedule A
under the heading Account Value. The parties expressly acknowledge
that the Account Value may be different than the liability that
should be accrued by the Bank, under Generally Accepted Accounting
Principles (“GAAP”), for the Bank’s obligation to
the Executive under this Agreement.
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1.2
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“
Beneficiary ” means each designated person or entity,
or the estate of the deceased Executive, entitled to any benefits
upon the death of the Executive pursuant to Article 4.
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1.3
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“
Beneficiary Designation Form ” means the form
established from time to time by the Plan Administrator that the
Executive completes, signs and returns to the Plan Administrator to
designate one or more Beneficiaries.
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1.4
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“
Board ” means the Board of Directors of the Bank as
from time to time constituted.
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1.5
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“
Change in Control ” means a change in the ownership or
effective control of the Bank, or in the ownership of a substantial
portion of the assets of the Bank, as such change is defined in
Code Section 409A and regulations thereunder.
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1.6
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“
Code ” means the Internal Revenue Code of 1986, as
amended, and all regulations and guidance thereunder, including
such regulations and guidance as may be promulgated after the
Effective Date.
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1.7
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“
Disability ” means the Executive: (i) is unable
to engage in any substantial gainful activity by reason of any
medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a
continuous period of not less than twelve (12) months; or
(ii) is, by reason of any medically determinable physical or
mental impairment which can be expected to result in death or can
be expected to last for a continuous period of not less than twelve
(12) months, receiving income replacement benefits for a
period of not less than three (3) months under an accident and
health plan covering employees or directors of the Bank. Medical
determination of Disability may be made by either the Social
Security Administration or by the provider of disability insurance
covering employees or directors of the Bank provided that the
definition of “disability” applied under such insurance
program complies with the requirements of the preceding sentence.
Upon the request of the Plan Administrator, the Executive must
submit proof to the Plan Administrator of the Social Security
Administration’s or the provider’s
determination.
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1.8
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“
Early Termination ” means the Executive’s
Separation from Service before attainment of Normal Retirement Age
except when such Separation from Service occurs within twenty-four
(24) months following a Change in Control or due to death,
Termination for Cause or Disability.
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1.9
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“
Effective Date ” means July 1, 2009.
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1.10
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“
Normal Retirement Age ” means the Executive’s
age sixty-five (65).
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1.11
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“
Normal Retirement Date ” means the later of the
Executive’s Normal Retirement Age or Separation from
Service.
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1.12
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“ Plan
Administrator ” means the Board or such committee or
person as the Board shall appoint.
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1.13
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“ Plan
Year ” means each twelve (12) month period
commencing on January 1 and ending on December 31 of each
year. The initial Plan Year shall commence on the Effective Date of
this Agreement and end on the following
December 31.
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1.14
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“
Schedule A ” means the schedule attached to this
Agreement and made a part hereof. Schedule A shall be updated upon
a change in any of the benefits under Articles 2 or 3.
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1.15
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“ Separation from
Service ” means termination of the Executive’s
employment with the Bank for reasons other than death or
Disability. Whether a Separation from Service has occurred is
determined in accordance with the requirements of Code
Section 409A based on whether the facts and circumstances
indicate that the Bank and Executive reasonably anticipated that no
further services would be performed after a certain date or that
the level of bona fide services the Executive would perform after
such date (whether as an employee or as an independent contractor)
would permanently decrease to no more than
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twenty percent (20%) of the
average level of bona fide services performed (whether as an
employee or an independent contractor) over the immediately
preceding thirty-six (36) month period (or the full period of
services to the Bank if the Executive has been providing services
to the Bank less than thirty-six (36) months).
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1.16
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“
Specified Employee ” means an employee who at the time
of Separation from Service is a key employee of the Bank, if any
stock of the Bank is publicly traded on an established securities
market or otherwise. For purposes of this Agreement, an employee is
a key employee if the employee meets the requirements of Code
Section 416(i)(1)(A)(i), (ii), or (iii) (applied in
accordance with the regulations thereunder and disregarding section
416(i)(5)) at any time during the twelve (12) month period
ending on December 31 (the “identification
period”). If the employee is a key employee during an
identification period, the employee is treated as a key employee
for purposes of this Agreement during the twelve (12) month
period that begins on the first day of April following the close of
the identification period.
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1.17
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“
Termination for Cause ” means Separation from Service
for:
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(a)
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Gross
negligence or gross neglect of duties to the Bank;
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(b)
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Conviction of a
felony or of a gross misdemeanor involving moral turpitude in
connection with the Executive’s employment with the Bank;
or
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(c)
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Fraud,
disloyalty, dishonesty or willful violation of any law or
significant Bank policy committed in connection with the
Executive’s employment and resulting in a material adverse
effect on the Bank.
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Article 2
Distributions During
Lifetime
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2.1
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Normal
Retirement Benefit . Upon
Separation from Service after attaining Normal Retirement Age, the
Bank shall distribute to the Executive the benefit described in
this Section 2.1 in lieu of any other benefit under this
Article.
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2.1.1
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Amount of
Benefit . The annual
benefit under this Section 2.1 is Ninety Thousand Three
Hundred Dollars ($90,300).
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2.1.2
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Distribution
of Benefit . The Bank
shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing within ninety
(90) days following the Executive’s Normal Retirement
Date. The annual benefit shall be distributed to the Executive for
fifteen (15) years.
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2.2
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Early
Termination Benefit . If
Early Termination occurs, the Bank shall distribute to the
Executive the benefit described in this Section 2.2 in lieu of
any other benefit under this Article.
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2.2.1
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Amount of
Benefit . The annual
benefit under this Section 2.2 is the vested Account Value as
set forth on Schedule A determined as of the end of the Plan Year
preceding Separation from Service. This benefit is determined by
vesting the Executive in fifty percent (50%) of the Account
Value at the end of the second Plan Year, and in an additional ten
percent (10%) of said amount for each succeeding Plan Year
thereafter until the Executive becomes one hundred percent
(100%) vested in the Account Value.
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2.2.2
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Distribution
of Benefit . The Bank
shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing within ninety
(90) days following Separation from Service. The annual
benefit shall be distributed to the Executive for fifteen
(15) years.
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2.3
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Disability
Benefit . If the
Executive experiences a Disability prior to Normal Retirement Age,
the Bank shall distribute to the Executive the benefit described in
this Section 2.3 in lieu of any other benefit under this
Article.
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2.3.1
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Amount of
Benefit . The annual
benefit under this Section 2.3 is one hundred percent
(100%) of the Account Value set forth on Schedule A determined
as of the end of the Plan Year preceding such Disability. Interest
shall be credited to the Account Value for each Plan Year from
Disability until Normal Retirement Age at an annual rate equal to
six percent (6%).
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2.3.2
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Distribution
of Benefit . The Bank
shall distribute the benefit to the Executive in twelve
(12) equal monthly installments commencing within ninety
(90) days following Normal Retirement Age. The annual benefit
shall be distributed to the Executive for fifteen
(15) years.
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2.4
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Change in
Control Benefit . If a
Change in Control occurs prior to Normal Retirement Age, followed
within twenty-four (24) months by Separation from Service, the
Bank shall distribute to the Executive the benefit described in
this Section 2.4 in lieu of any other benefit under this
Article.
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2.4.1
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Amount of
Benefit . The annual
benefit under this Section 2.4 is one hundred percent
(100%) of the Account Value as set forth on Schedule A
determined as of the end of the Plan Year preceding Separation from
Service.
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2.4.2
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Distribution
of Benefit . The Bank
shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing within ninety
(90) days following Separation from Service. The annual
benefit shall be distributed to the Executive for fifteen
(15) years.
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2.5
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Restriction on Commencement of
Distributions . Notwithstanding any provision of this
Agreement to the contrary, if the Executive is considered a
Specified Employee, the provisions of this Section 2.5 shall
govern all distributions hereunder. If benefit distributions which
would otherwise be made to the Executive due to Separation
from
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Service are limited because the
Executive is a Specified Employee, then such distributions shall
not be made during the first six (6) months following
Separation from Service. Rather, any distribution which would
otherwise be paid to the Executive during such period shall be
accumulated and paid to the Executive in a lump sum on the first
day of the seventh month following Separation from Service. All
subsequent distributions shall be paid in the manner specified. The
Bank shall pay an additional amount representing interest on the
distributions which would have been made during such six
(6) month period. Such amount shall be paid to the Executive
on the first day of the seventh month following Separation from
Service.
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2.6
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Distributions Upon Taxation of Amounts
Deferred . If, pursuant
to Code Section 409A, the Federal Insurance Contributions Act
or other state, local or foreign tax, the Executive becomes subject
to tax on the amounts deferred hereunder, then the Bank may make a
limited distribution to the Executive in a manner that conforms to
the requirements of Code section 409A. Any such distribution will
decrease the Executive’s benefits distributable under this
Agreement.
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2.7
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Change in
Form or Timing of Distributions . For distribution of benefits under this
Article 2, the Executive and the Bank may, subject to the terms of
Section 8.1, amend this Agreement to delay the timing or
change the form of distributions. Any such
amendment:
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(a)
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may not
accelerate the time or schedule of any distribution, except as
provided in Code Section 409A;
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(b)
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must, for
benefits distributable under Section 2.3, be made at least
twelve (12) months prior to the first scheduled
distribution;
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(c)
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must, for
benefits distributable under Sections 2.1, 2.2 and 2.4, delay the
commencement of distributions for a minimum of five (5) years
from the date the first distribution was originally scheduled to be
made; and
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(d)
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must take
effect not less than twelve (12) months after the amendment is
made.
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Article 3
Distribution at
Death
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3.1
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Death During
Active Service . If the
Executive dies prior to Separation from Service, the Bank shall
distribute to the Beneficiary the benefit described in this
Section 3.1. This benefit shall be distributed in lieu of any
benefit under Article 2.
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3.1.1
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Amount of
Benefit . The annual
benefit under this Section 3.1 is Ninety Thousand Three
Hundred Dollars ($90,300).
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3.1.2
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Distribution
of Benefit . The Bank
shall distribute the annual benefit to the Beneficiary in twelve
(12) equal monthly installments commencing within ninety
(90) days following the Executive’s death. The annual
benefit shall be distributed to the Beneficiary for fifteen
(15) years. The Beneficiary shall be required to provide to
the Bank the Executive’s death certificate.
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3.2
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Death During
Distribution of a Benefit . If the Executive dies after any benefit
distributions have commenced under this Agreement but before
receiving all such distributions, the Bank shall distribute to the
Beneficiary the remaining benefits at the same time and in the same
amounts they would have been distributed to the Executive had the
Executive survived.
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3.3
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Death Before
Benefit Distributions Commence . If the Executive is entitled to benefit
distributions under this Agreement but dies prior to the date that
commencement of said benefit distributions are scheduled to be made
under this Agreement, the Bank shall distribute to the Beneficiary
the same benefits to which the Executive was entitled prior to
death, except that the benefit distributions shall be paid in the
manner specified in Section 3.1.2 and shall commence within
ninety (90) days following the Executive’s
death.
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Article 4
Beneficiaries
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4.1
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In
General . The Executive
shall have the right, at any time, to designate a Beneficiary to
receive any benefit distributions under this Agreement upon the
death of the Executive. The Beneficiary designated under this
Agreement may be the same as or different from the beneficiary
designated under any other plan of the Bank in which the Executive
participates.
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4.2
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Designation . The Executive shall designate a Beneficiary by
completing and signing the Beneficiary Designation Form and
delivering it to the Plan Administrator or its designated agent. If
the Executive names someone other than the Executive’s spouse
as a Beneficiary, the Plan Administrator may, in its sole
discretion, determine that spousal consent is required to be
provided in a form designated by the Plan Administrator, executed
by the Executive’s spouse and returned to the Plan
Administrator. The Executive’s beneficiary designation shall
be deemed automatically revoked if the Beneficiary predeceases the
Executive or if the Executive names a spouse as Beneficiary and the
marriage is subsequently dissolved. The Executive shall have the
right to change a Beneficiary by completing, signing and otherwise
complying with the terms of the Beneficiary Designation Form and
the Plan Administrator’s rules and procedures. Upon the
acceptance by the Plan Administrator of a new Beneficiary
Designation Form, all Beneficiary designations previously filed
shall be cancelled. The Plan Administrator shall be entitled to
rely on the last Beneficiary Designation Form filed by the
Executive and accepted by the Plan Administrator prior to the
Executive’s death.
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4.3
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Acknowledgment . No designation or change in designation of a
Beneficiary shall be effective until received, accepted and
acknowledged in writing by the Plan Administrator or its designated
agent.
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4.4
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No
Beneficiary Designation .
If the Executive dies without a valid beneficiary designation, or
if all designated Beneficiaries predecease the Executive, then the
Executive’s spouse shall be the designated Beneficiary. If
the Executive has no surviving spouse, any benefit shall be paid to
the Executive’s estate.
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4.5
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Facility of
Distribution . If the
Plan Administrator determines in its discretion that a benefit is
to be distributed to a minor, to a person declared incompetent or
to a person incapable of handling the disposition of that
person’s property, the Plan Administrator may direct
distribution of such benefit to the guardian, legal representative
or person having the care or custody of such minor, incompetent
person or incapable person. The Plan Administrator may require
proof of incompetence, minority or guardianship as it may deem
appropriate prior to distribution of the benefit. Any distribution
of a benefit shall be a distribution for the account of the
Executive and the Beneficiary, as the case may be, and shall
completely discharge any liability under this Agreement for such
distribution amount.
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Article 5
General
Limitations
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5.1
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Termination
for Cause .
Notwithstanding any provision of this Agreement to the contrary,
the Bank shall not distribute any benefit
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