Asyst Technologies, Inc.
Executive Deferred Compensation Plan
Amended and Restated
November 6, 2008
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1
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ARTICLE 2 SELECTION, ENROLLMENT,
ELIGIBILITY
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6
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ARTICLE 3 DEFERRAL ELECTIONS
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6
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ARTICLE 4 IN-SERVICE DISTRIBUTIONS AND
UNFORESEEABLE EMERGENCIES
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10
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ARTICLE 6 BENEFICIARY DESIGNATION
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ARTICLE 7 LEAVE OF ABSENCE
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ARTICLE 8 TERMINATION, AMENDMENT OR
MODIFICATION
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ARTICLE 10 OTHER BENEFITS AND
AGREEMENTS
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ARTICLE 11 CLAIMS PROCEDURES
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Asyst Technologies, Inc.
Executive Deferred Compensation Plan
Effective November 6,
2008
The
purpose of this Deferred Compensation Plan is to provide specified
benefits to a select group of management and highly compensated
Employees who contribute materially to the continued growth,
development, and future business success of Asyst Technologies,
Inc. The Plan shall be unfunded for tax purposes and for purposes
of Title I of ERISA.
The
Plan was originally effective March 1, 1998 as the Asyst
Technologies, Inc. Executive Deferred Compensation Plan and was
amended February 1, 2004 and is now further amended and
restated effective November 6, 2008 for the purpose of making
changes required as a result of the enactment of Code
Section 409A.
The
Plan as amended and restated shall apply only to amounts that were
not “earned and vested” (as defined in Internal Revenue
Service (“IRS”) Regulation 1.409A-6(a)(2)) prior
to January 1, 2005. Amounts that were “earned and
vested” as of December 31, 2004 shall be subject to the
terms of the Plan as it existed on October 3, 2004, which
shall remain in full force and effect for that purpose and shall
not be “materially modified” (as described IRS
Regulation 1.409A-6(a)(1)).
For
purposes of the Plan, unless otherwise clearly apparent from the
context, the following phrases or terms shall have the following
indicated meanings:
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1.1
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“Account Balance” shall
mean, with respect to a Participant, a credit on the records of the
Company equal to the sum of (i) the Retirement Account balance
and (ii) the In Service Account balance. Base Salary
deferrals, Bonus deferrals and Commission, plus investment return
as outlined in Section 3.6, shall be directed to the
Retirement Account and In Service Account as indicated on each
Class Year’s Election Form. The Account Balance shall be
a bookkeeping entry only and shall be utilized solely as a device
for the measurement and determination of the amounts to be paid to
a Participant, or his or her Beneficiary, pursuant to the
Plan.
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1.2
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“Affiliated Group” means
(i) the Company and (ii) all entities with which the
Company would be considered a single employer under Code Sections
414(b) and 414(c), provided that in applying Code
Sections 1563(a)(1), (2) and (3) for purposes of
determining whether a controlled group of corporations exists under
Code Section 414(b), the language “at least 50
percent” shall be used instead of “at least
80 percent” each place it appears in Code
Sections 1563(a)(1), (2) and (3), and in applying
Treasury Regulation Section 1.414(c)-2 for purposes of
determining whether trades or businesses (whether or not
incorporated) are under common control for purposes of Code
Section 414(c), the language “at least
50 percent” shall be used instead of “at least
80 percent” each place it appears in Treasury
Regulation Section 1.414(c)-2. The term “Affiliated
Group” shall be
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interpreted in a manner consistent
with the definition of “service recipient” contained in
Code Section 409A.
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1.3
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“Annual Installment
Method” shall be an annual installment payment over the
number of years selected by the Participant in accordance with the
Plan, calculated as follows: (i) for the first annual
installment, the vested Account Balance of the Participant shall be
calculated as of the date of payment in accordance with
Article V, and (ii) for remaining annual installments,
the vested Account Balance of the Participant shall be calculated
on every applicable anniversary of the first annual installment.
Each annual installment shall be calculated by multiplying this
balance by a fraction, the numerator of which is one and the
denominator of which is the remaining number of annual payments due
the Participant. By way of example, if the Participant elects a ten
(10) year Annual Installment Method, the first payment shall
be 1/10 of the vested Account Balance, calculated as described in
this definition. The following year, the payment shall be 1/9 of
the vested Account Balance, calculated as described in this
definition.
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For
purposes of Section 409A an annual installment payment shall
be considered a “single payment” as defined in IRS
regulation 1.409A-2(b)(2)(iii).
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1.4
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“Base Salary” shall mean
the annual base rate of cash compensation plus any bonus which does
not qualify as “performance based compensation” under
IRS regulation 1.409A-1(e)(1) payable by the Affiliated Group
during a calendar year, excluding commissions, overtime, fringe
benefits, stock options, relocation expenses, incentive payments,
non-monetary awards, fees, automobile and other allowances, and
prior to reduction for compensation voluntarily deferred or
contributed by the Participant pursuant to all qualified or
non-qualified plans of the Affiliated Group under Code
Section 125, 402(e)(3), 402(h), or 403(b). Base Salary payable
after the last day of a calendar year solely for services performed
during the final payroll period described in Code Section 3401(b)
containing December 31 of such year shall be treated as earned
during the subsequent calendar year.
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1.5
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“Beneficiary” shall mean
the person or persons, designated in accordance with
Article 6, that are entitled to receive benefits under the
Plan upon the death of a Participant.
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1.6
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“Beneficiary Designation
Form” shall mean the form established from time to time by
the Board that a Participant completes, signs and returns to the
Board to designate one or more Beneficiaries.
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1.7
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“Board” shall mean the
board of directors of the Company or a committee appointed by the
Board to administer the Plan.
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1.8
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“Bonus” shall mean
(i) any compensation relating to services performed during any
fiscal year running from April 1 to March 31 payable to a
Participant as an Employee under the Company’s written bonus
or cash compensation incentive plans, excluding stock options and
restricted stock and (ii) which qualifies as
“performance-based compensation” under IRS regulation
1.409A-1(e)(1).
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1.9
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“Change in Control”
shall mean the occurrence of a “change in the
ownership,” a “change in the effective control,”
or a “change in the ownership of a substantial portion of the
assets” of the Company within the meaning of Code
Section 409A.
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1.10
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“Class Year” shall
mean the designation of the Account Balance by year in which the
Deferral Amounts are received by the Plan.
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1.11
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“Code” shall mean the
Internal Revenue Code of 1986, as it may be amended from time to
time.
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1.12
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“Company” shall mean
Asyst Technologies, Inc. and any successor to all or substantially
all of the Company’s assets or business.
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1.13
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“Company Contribution
Account” shall mean (i) the sum of the
Participant’s Annual Company Contribution Amounts, plus
(ii) amounts credited in accordance with all the applicable
crediting provisions of the Plan that relate to the
Participant’s Company Contribution Account, less
(iii) all distributions made to the Participant or his or her
Beneficiary pursuant to the Plan that relate to the
Participant’s Company Contribution Account.
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1.14
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“Company Contribution
Amount” shall mean, for any one Plan Year, the amount
determined in accordance with Section 3.3. All Company
Contribution Amounts shall be deposited into the appropriate
Class Year’s Retirement Account.
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1.15
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“Commissions” shall mean
any payment under a sales incentive plan.
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1.16
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“Death Benefit” shall
mean the benefit set forth in Sections 5.3 and 5.4
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1.17
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“Deferral Amount” shall
mean that portion of a Participant’s Base Salary and Bonus
that a Participant elects to have, and is deferred, in accordance
with Article 3, for any one Plan Year. In the event of a
Participant’s Disability, death or a Termination of
Employment prior to the end of a Plan Year, such year’s
Deferral Amount shall be the actual amount withheld prior to such
event.
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1.18
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“Deferral Election”
shall mean a Participant’s election on an Election Form to
defer a portion of his Base Salary, Bonus or Commission, in
accordance with the provisions of Article 3.
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1.19
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“Disability” shall mean
the occurrence of circumstances under which a Participant meets one
of the following requirements (a) the Participant is unable to
engage in any substantial gainful activity by reason of any
medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a
continuous period of not less than 12 months, or (b) the
Participant is, by reason of any medically determinable physical or
mental impairment which can be expected to result in death or can
be expected to last for a continuous period of not less than
12 months,
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receiving income replacement
benefits for a period of not less than 3 months under an
accident and health plan covering employees of the
Participant’s employer.
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1.20
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“Disability Benefit”
shall mean the benefit set forth in Section 5.5.
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1.21
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“Election Form” shall
mean the form established from time to time by the Board that a
Participant completes, signs and returns to the Board to make a
Deferral Election under the Plan.
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1.22
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“Employee” shall mean a
person who is an employee of the Company.
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1.23
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“ERISA” shall mean the
Employee Retirement Income Security Act of 1974, as it may be
amended from time to time.
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1.24
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“In-Service Account”
shall mean (i) the sum of that portion of a
Participant’s Deferral Amount that a Participant elects to
have distributed while in service of the Company in accordance with
Article 4, plus (ii) amounts credited in accordance with
all the applicable crediting provisions of the Plan, less
(iii) all distributions made to the Participant or his or her
Beneficiary pursuant to the Plan that relate to his or her
In-Service Account.
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1.25
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“In-Service Benefit”
shall mean the benefit set forth in Section 4.1
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1.26
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“Participant” shall mean
any Employee (i) who is selected to participate in the Plan,
(ii) who elects to participate in the Plan, (iii) who
signs an Election Form and a Beneficiary Designation Form,
(iv) whose signed Election Form and Beneficiary Designation
Form are accepted by the Board, (v) who commences
participation in the Plan, and (vi) whose participation in the
Plan has not terminated. A spouse or former spouse of a Participant
shall not be treated as a Participant in the Plan or have an
account balance under the Plan, even if he or she has an interest
in the Participant’s benefits under the Plan as a result of
applicable law or property settlements resulting from legal
separation or divorce.
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1.27
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“Plan” shall mean the
Asyst Technologies, Inc. Executive Deferred Compensation Plan, as
amended from time to time.
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1.28
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“Plan Year” shall mean a
period beginning on January 1 of each calendar year and continuing
through December 31 of such calendar year.
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1.29
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“Retirement”,
“Retire(s)” or “Retired” shall mean, with
respect to an Employee, severance from employment from the Company
for any reason other than a leave of absence, death or Disability
on or after the attainment of age sixty (60) or, if earlier,
age fifty-five and 5 Years of Service.
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1.30
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“Retirement Account”
shall mean (i) that portion of a Participant’s Deferral
Amount that a Participant elects to have distributed upon
termination in accordance with Article 5, plus
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(ii) amounts credited in accordance
with all the applicable crediting provisions of the Plan, less
(iii) all distributions made to the Participant or his or her
Beneficiary pursuant to the Plan that relate to his or her
Retirement Account.
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1.31
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“Retirement Benefit”
shall mean the benefit set forth in Section 5.1.
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1.32
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“Termination Benefit”
shall mean the benefit set forth in Section 5.2.
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1.33
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“Termination of
Employment” shall mean a termination of employment with the
Affiliated Group in such a manner as to constitute a
“separation from service” as defined under Code
Section 409A, voluntarily or involuntarily, for any reason
other than Disability, or death. For this purpose, the employment
relationship is treated as continuing while a Participant is on
military leave, sick leave, or other bona fide leave of absence if
the period of such leave does not exceed six months or, if longer,
so long as the individual retains a right to reemployment with the
Affiliated Group under an applicable statute or by contract. A
leave of absence constitutes a bona fide leave of absence only if
there is a reasonable expectation that the Participant will return
to perform services for the Affiliated Group. If the period of
leave exceeds six months and the Participant does not retain a
right to reemployment under an applicable statute or by contract,
the employment relationship is deemed to terminate on the first day
immediately following such six-month period. A Termination of
Employment will occur if there is a reasonable expectation that the
level of services by the Participant for the Affiliated Group will
permanently decrease to 20% or less of the average level of
services during the previous 36 months (or, if shorter, the
actual period of services).
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1.34
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“Trust” shall mean one
or more rabbi trusts established by the Company in accordance with
Article 12 of the Plan as amended from time to
time.
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1.35
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“Unforeseeable
Emergency” shall mean a severe financial hardship to the
Participant resulting from (i) an illness or accident of the
Participant or Beneficiary or his spouse or dependent (as defined
in Code Section 152(a) without regard to Code
Sections 152(b)(1), 152(b)(2), and 152(d)(1)(B)),
(ii) loss of the Participant’s property due to casualty
(including the need to rebuild a home following damage to the home
not otherwise covered by insurance), or (iii) other similar
extraordinary and unforeseeable circumstances arising as a result
of events beyond the control of the Participant. The term
“Unforeseeable Emergency” shall be interpreted in a
manner consistent with the definition of “unforeseeable
emergency” contained in Code Section 409A.
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1.36
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“Year of Service” shall
mean the completion of twelve consecutive months of
service.
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ARTICLE 2
Selection, Enrollment, Eligibility
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2.1
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Selection by Board
. Participation in the
Plan shall be limited to those Employees who are determined by the
Board to be a member of a select group of management or highly
compensated employees and who is designated by the Board to be an
eligible Employee.
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2.2
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Enrollment
Requirements . As a condition to participation,
each selected Employee shall complete, execute and return to the
Board an Election Form and a Beneficiary Designation Form, all
within 30 days (or such shorter time as the Board may
determine) after he or she is selected to participate in the Plan.
In addition, the Board shall establish from time to time such other
enrollment requirements as it determines in its sole discretion are
necessary.
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2.3
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Eligibility; Commencement of
Participation . Provided an Employee selected to
participate in the Plan has met all enrollment requirements set
forth in the Plan and required by the Board, including returning
all required documents to the Board within thirty (30) days
(or such shorter time as the Board may determine) after he or she
is selected to participate in the Plan, that Employee shall
commence participation in the Plan on the first day of the pay
period following the date on which the Employee completes 30
calendar days of employment and all enrollment requirements. If an
Employee fails to meet all such requirements within the period
required, that Employee shall not be eligible to participate in the
Plan until the first day of the Plan Year following the delivery to
and acceptance by the Board of the required documents.
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2.4
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Termination of
Deferrals . If the Board determines in good
faith that a Participant no longer qualifies as a member of a
select group of management or highly compensated employees, as
membership in such group is determined in accordance with
Sections 201(2), 301(a)(3) and 401(a)(1) of ERISA, the
Participant’s entitlement to defer Base Salary and Bonus
shall cease with respect to calendar years following the calendar
year in which such determination is made, although the Participant
shall remain subject to all terms and conditions of the Plan for as
long as he remains a Participant.
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ARTICLE 3
Deferral Elections
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3.1
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Elections to Defer Base Salary,
Bonus or Commission .
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(i)
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New Participant
. In connection with a
Participant’s commencement of participation in the Plan, a
Participant may elect to defer Base Salary, Bonus or Commissions,
by filing with the Board an Election Form that conforms to the
requirements of Article 2 within the time period specified in
Section 2.3, and the Deferral Election shall become
irrevocable at the end of such time period. The Deferral Election
shall apply only to Base Salary
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earned during the first Plan Year
beginning with the first payroll period that begins immediately
after the date the Participant has completed and returned a
complete and signed Election Form. The Deferral Election shall
apply only to that portion of the Bonus earned after the Deferral
Election becomes irrevocable. The Deferral Election shall apply
only to Commissions actually paid during the first Plan Year
beginning with the first payroll period that begins immediately
after the date the Participant has completed and returned a
complete and signed Election Form. If a Participant does not make a
deferral election with respect to the first Plan Year with respect
to which the Participant is eligible to participate in the Plan,
the Participant may elect to defer Base Salary, Bonus or
Commissions for any subsequent Plan Year by filing with the Board
an Election Form that conforms with the requirements of
Article 2 before the start of that Plan Year.
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(ii)
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Annual Deferral
Election . Unless Section 3.1(a)(i)
applies, each Participant may elect to defer Base Salary, Bonus or
Commissions for a Plan Year by filing a Deferral Election with the
Board within the timeframes specified by the Board for the Plan
Year for which such Base Salary or Bonus is earned and Commissions
are paid. However, the Deferral Election with respect to Base
Salary becomes irrevocable as of such December 31 preceding
the Plan Year for which such Base Salary is earned, with respect to
a Bonus that qualifies as “Performance Based
Compensation” as defined in IRS regulation 1.409A-1(e)
becomes irrevocable as of the date six months prior to the end of
the performance period or such earlier dates as specified by the
Board and with respect to Commissions becomes irrevocable as of
such December 31 preceding the Plan Year for which such Commission
is actually paid.
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(b)
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Amount of Deferral
. A Participant shall
designate on the Deferral Election form the amount of Base Salary,
Bonus or Commissions that is to be deferred in accordance with this
Article 3. The amount, in whole percentages or dollar amount,
shall not exceed 75 percent of the Participant’s Base
Salary, 100 percent of the Participant’s Bonus, or
100 percent of the Participant’s Commissions; provided
that the total amount deferred by a Participant shall be limited in
any calendar year, if necessary, to satisfy FICA, income tax, and
employee benefit plan withholding requirements as determined in the
sole and absolute discretion of the Board.
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(c)
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Duration of Deferral
Election . A Participant’s Deferral
Election shall apply only to Base Salary or Bonus earned and
Commissions paid for services performed during the Plan Year to
which the Deferral Election relates. A Participant must indicate a
new Deferral Election for any subsequent Plan Year by filing a new
Election Form with the Board prior to the beginning of such Plan
Year or at such time as the Board may require, which Deferral
Election shall be effective on the first day of the next following
Plan Year. If a Participant fails to complete a new
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Election Form for any subsequent
Plan Year the deferral election for that subsequent Plan Year will
be deemed to be zero.
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(d)
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Class Year
Elections: Each Plan Year’s Deferral
Election will be maintained in separate and distinct accounts by
Retirement Account and In Service Account and by calendar year in
which the contribution is received. Unique distribution elections
apply to each Class Year.
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3.2
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Withholding of Deferral
Amounts .
For each Plan Year, the Base Salary portion of the Deferral Amount
shall be withheld from each regularly scheduled Base Salary payroll
in equal amounts, as adjusted from time to time for increases and
decreases in Base Salary. The Bonus portion of the Deferral Amount
shall be withheld at the time the Bonus is or otherwise would be
paid to the Participant, whether or not this occurs during the Plan
Year. The Commission portion of the Deferral Amount shall be
withheld from each Commission payment received.
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3.3
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Company Contribution
Amount .
For each Plan Year, the Board, in its sole discretion, may, but is
not required to, credit any amount it desires to any
Participant’s Company Contribution Account under the Plan,
which amount shall equal the Annual Company Contribution Amount for
that Participant for that Plan Year. The amount so credited to a
Participant may be smaller or larger than the amount credited to
any other Participant, and the amount credited to any Participant
for a Plan Year may be zero, even though one or more other
Participants receive an Annual Company Contribution Amount for that
Plan Year.
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3.4
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Vesting . A Participant shall at all times
be 100% vested in his or her Deferral Amount plus investment return
as outlined in Section 3.6. A Participant shall vest in his or
her Company Contribution Amount, plus investment return as outlined
in Section 3.6, in accordance with the following
schedule:
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Years of
Service
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Vested Percentage
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0
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%
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20
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%
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40
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%
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60
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%
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80
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%
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100
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%
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Notwithstanding the above schedule,
a Participant will become 100% vested in the Company Contribution
Amount, plus investment return outlined in Section 3.6, upon
death, Disability or Retirement.
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3.5
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In-Service Accounts and Retirement
Accounts . The Company shall establish an
In-Service Account and a Retirement Account for each
Participant
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