September 16, 2008
Administrative
Guide
Page 1
Exhibit (10.9)
Administrative Guide for
September 16, 2008 Grant under the
2005 Omnibus Long-Term
Compensation Plan
Under Article
10 (Restricted Stock Awards) of the 2005 Omnibus Long-Term
Compensation (the “Plan”), the Executive Compensation
and Development Compensation Committee of Kodak’s Board of
Directors (the “Committee”) may, among other things,
award Restricted Stock Unit Awards to those Participants as the
Committee in its discretion may determine, subject to such terms,
conditions and restrictions as it deems appropriate.
The purpose of
this Administrative Guide is to evidence the Committee’s
September 16, 2008 grant of Restricted Stock Unit Awards under
Article 10 of the 2005 Omnibus Long-Term Compensation
Plan.
1.3
Administration
This
Administrative Guide will be administered by the
Committee. The Committee is authorized to issue this
Administrative Guide and to make changes in this Administrative
Guide as it from time to time deems proper. The Committee is
authorized to interpret and construe this Administrative Guide, to
prescribe, amend, and rescind rules and regulations relating to it,
and to make all other determinations necessary, appropriate or
advisable for the administration of it. If there are any
inconsistencies between the terms of this Administrative Guide and
the terms of the Plan, the terms of the Plan will
control. Any determination by the Committee in carrying
out, administering or construing this Administrative Guide will be
final and binding for all purposes and upon all interested persons
and their heirs, successors and personal
representatives. Notwithstanding any provision herein to
the contrary, the Committee shall not make any change to this
Administrative Guide that would cause the Restricted Stock Unit
Awards granted thereunder to violate the requirements of Section
409A of the Internal Revenue Code or other official guidance issued
thereunder. Notwithstanding any provision herein to the
contrary, the Company's Chief Human Resources Officer is authorized
to round fractional shares arising in any way under this
Administrative Guide either up or down with respect to any or all
Participants, for ease of administration or some other reasonable
purpose.
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Administrative
Guide
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Any defined
term used in this Administrative Guide, other than those set forth
in this Article 2 or defined within another Article of this
Administrative Guide, will have the same meaning for purposes of
this document as that ascribed to it under the terms of the
Plan.
“Approved
Reason” means a reason for terminating employment which the
CEO of Kodak determines, in his or her sole and absolute
discretion, is in the best interests of the Company.
“Participant Account” means the
account established by the Company for each Participant who is
granted an Award under this Administrative Guide to record and
account for the Units granted to him or her and any other Units
that are to be credited to the Participant’s Participant
Account pursuant to Article 7, until such time as the balance in
the Participant Account is paid, canceled, forfeited or terminated
as the case may be.
“Unit” means a bookkeeping entry
used by the Company to record and account for the amount of the
Award granted to a Participant and any dividend equivalents or
stock dividends that are to be credited to the Participant’s
Participant Account pursuant to Article 7 until such time as the
balance in the Participant Account is paid, canceled, forfeited, or
terminated, as the case may be. Units are expressed in
terms of one Unit being the equivalent of one share of Common
Stock.
ARTICLE
3. FORM AND TERMS OF AWARDS
Except as noted
below, all of the Awards granted under this Administrative Guide
will be in the form of Restricted Stock Unit
Awards. Each Award granted under this Administrative
Guide will be expressed as a fixed number of Units that will be
equivalent to an equal number of shares of Common
Stock. Article 6 establishes the restriction that will
apply to the Awards.
In those
countries where: (i) the grant of Restricted Stock Unit Awards is
illegal; (ii) compliance with applicable legal or regulatory
requirements is significantly onerous; or (iii) the tax
consequences of the Restricted Stock Unit Award to either the
Participant or Kodak are
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Administrative
Guide
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more onerous
than those that would apply were the Award to be granted to a U.S.
citizen residing in the United States, the CEO may, in the exercise
of his sole discretion, either grant Awards in alternative form or
forms or modify an Award to include additional or different terms
or conditions; provided, however, that any modified or alternative
form of Award shall either be exempt from or comply with Section
409A of the Internal Revenue Code and other official guidance
issued thereunder.
Any Award
issued under this Administrative Guide will be subject to the
terms, conditions, restrictions, and limitations contained in this
Administrative Guide, the Plan and the Award Notice.
ARTICLE
4. PARTICIPANT ACCOUNT
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The Company
will establish a Participant Account for each Participant who is
granted an Award under this Administrative Guide. The
maintenance of individual Participant Accounts is for bookkeeping
purposes only; the Units recorded in the account are not actual
shares of Common Stock. The Company will not reserve or
otherwise set aside any Common Stock for or to any Participant
Account. A Participant will not have the right to
exercise any of the rights or privileges of a shareholder with
respect to the Units credited to his or her Participant
Account.
The Employees
who are to receive Awards under this Administrative Guide are
listed on attached Exhibit A. The number of Units
granted by the Committee to each Participant is also listed on
attached Exhibit A.
5.2 Procedure for
Crediting Awards
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Effective as of
September 16, 2008, Kodak will credit to each Participant’s
Participant Account the number of Units granted to the Participant
under this Administrative Guide.
The Award will
be subject to two “Restriction Periods.” The
Restriction Period for 50% of a Participant’s Award will
begin on September 16, 2008 and lapse on September 16, 2010.
The Restriction Period for the remaining 50% of the
Participant’s Award will begin on September 16, 2008 and
lapse on September 16, 2011.