EXECUTIVE
DEFERRED COMPENSATION PLAN
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As
amended and restated
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effective
January 1, 2009
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EXECUTIVE
DEFERRED COMPENSATION PLAN
Effective
as of the 1st day of January, 2009, Aflac Incorporated (the
“Controlling Company”) hereby amends and restates the
Aflac Incorporated Executive Deferred Compensation Plan (the
“Plan”).
A. Background . The Plan was initially adopted
effective as of January 1, 1999, and was subsequently amended.
Effective January 1, 2009, the Plan, as set forth in this
document, is intended and should be construed as a restatement and
continuation of the Plan as previously in effect.
B. Goal . The Controlling Company desires to
provide its designated key management employees (and those of its
affiliated companies that participate in the Plan) with an
opportunity (i) to defer the receipt and income taxation of a
portion of such employees’ annual compensation, and
(ii) to the extent (if any) determined from time-to-time by
the Controlling Company, to receive additional deferred
compensation provided by the respective employers.
C. Purpose . The purpose of the Plan document
is to set forth the terms and conditions pursuant to which these
deferrals may be made and to describe the nature and extent of the
employees’ rights to their deferred amounts.
D. Type of Plan . The Plan constitutes an
unfunded, nonqualified deferred compensation plan that benefits
certain designated employees who are within a select group of key
management or highly compensated employees. It is intended that
this Plan comply with the requirements of Section 409A of the
Internal Revenue Code of 1986, as amended.
To
amend and restate the Plan with the purposes and goals as
hereinabove described, the Controlling Company hereby sets forth
the terms and provisions of the Plan as follows:
AFLAC
INCORPORATED
EXECUTIVE DEFERRED COMPENSATION PLAN
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Page
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1
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1
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1.2
Administrative Committee
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1
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1
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1
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1.5
Annual Bonus Contributions
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1
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1.6
Annual Bonus Election
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1
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2
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1.8
Base Salary Contributions
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2
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2
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2
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2
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2
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2
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(b) Payment
Definition Under Code Section 409A
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3
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5
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5
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5
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6
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1.17
Compensation Committee
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6
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6
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1.19
Deferral Contributions
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6
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1.20
Discretionary Contributions
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6
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6
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6
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1.23
Eligible TD Participant
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6
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6
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6
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7
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7
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7
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1.30
Matching Contributions
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7
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1.31
Participating Company
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7
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7
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7
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8
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Page
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8
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8
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1.38
Salary Deferral Election
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8
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1.39
Separate from Service or Separation from Service
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8
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8
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(c) Termination
of Employment
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9
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1.40
Stock Option Contributions
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9
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9
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1.42
Trust or Trust Agreement
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ARTICLE
II ELIGIBILITY AND PARTICIPATION
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11
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11
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11
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(b) Interim
Plan Year Participation
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11
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2.2
Procedure for Admission
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11
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2.3
Cessation of Eligibility
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11
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ARTICLE
III PARTICIPANTS’ ACCOUNTS; DEFERRALS AND
CREDITING
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12
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3.1
Participants’ Accounts
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12
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(a) Establishment
of Accounts
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12
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(b) Nature
of Contributions and Accounts
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12
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12
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12
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3.2
Deferral Contributions
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12
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13
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(b) Term
and Irrevocability of Election
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(d) Crediting
of Deferral Contributions
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14
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3.3
Matching Contributions
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(a) Matching
Contributions for Territory Directors
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15
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(b) Other
Matching Contributions
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3.4
Discretionary Contributions
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3.5
Debiting of Distributions
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3.6
Crediting of Earnings
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(c) Adjustments
for Stock Dividends and Splits
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(b) Value
of Company Stock
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18
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ii
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Page
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(c) Individual
Agreements
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3.9
Notice to Participants of Account Balances
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3.10
Good Faith Valuation Binding
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3.11
Errors and Omissions in Accounts
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ARTICLE
IV INVESTMENT FUNDS
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4.1
Selection by Administrative Committee
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4.2
Participant Direction of Deemed Investments
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(a) Nature
of Participant Direction
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(b) Investment
of Contributions
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(c) Investment
of Existing Account Balances
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19
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(d) Administrative
Committee Discretion
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ARTICLE
V PAYMENT OF POST-409A ACCOUNT BALANCES
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21
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5.1
Amount of Benefit Payments for Post-409A Account
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5.2
Timing and Form of Distribution of Post-409A Account
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(a) Timing
of Distributions
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(b) Form
of Distribution for Post-409A Account Balances
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(c) Modifications
of Form and Timing
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22
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(e) Order
of Distribution
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5.5
Distribution of Post-409A Account Discretionary
Contributions
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(a) Amounts
Payable Whether or Not Account is in Pay Status
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(b) Amounts
Payable Only if Account is in Pay Status
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5.8
Offset of Post-409A Account by Amounts Owed to the
Company
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26
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5.9
No Acceleration of Post-409A Account Payments
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ARTICLE
VI PAYMENT OF PRE-409A ACCOUNT BALANCES
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27
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6.1
Benefit Payments of Pre-409A Accounts Upon Termination of Service
for Reasons Other Than Death
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27
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(a) General
Rule Concerning Benefit Payments
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27
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(b) Timing
of Distribution
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6.2
Form of Distribution for Pre-409A Account
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28
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28
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(c) Multiple
Forms of Distribution
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(f) Order
of Distribution
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iii
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Page
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6.4
In-Service Distributions
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(a) Hardship
Distributions
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(b) Distributions
with Forfeiture
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30
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7.3
Satisfaction of Claims
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32
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ARTICLE
VIII SOURCE OF FUNDS; TRUST
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33
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8.3
Funding Prohibition under Certain Circumstances
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34
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ARTICLE
IX ADMINISTRATIVE COMMITTEE
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35
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35
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35
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9.3
Compensation, Indemnity and Liability
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36
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ARTICLE
X AMENDMENT AND TERMINATION
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37
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37
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37
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37
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37
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11.1
Beneficiary Designation
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38
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38
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(b) No
Designation or Designee Dead or Missing
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38
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11.2
Distribution Pursuant to Domestic Relations Order
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38
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38
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11.4
Elections Prior to 2009
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39
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11.5
No Employment Contract
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39
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39
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11.8
Assignment of Benefits
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39
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40
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iv
For
purposes of the Plan, the following terms, when used with an
initial capital letter, shall have the meaning set forth below
unless a different meaning plainly is required by the
context.
1.1 Account shall mean, with respect to a Participant
or Beneficiary, the total dollar amount or value evidenced by the
last balance posted in accordance with the terms of the Plan to the
account record established for such Participant or Beneficiary. As
determined by the Administrative Committee, an Account may be
divided into separate subaccounts.
1.2 Administrative Committee means the committee
designated by the Compensation Committee to act on behalf of the
Company to administer the Plan. If at any time the Compensation
Committee has not designated an Administrative Committee, the
Compensation Committee shall serve as the Administrative Committee.
Subject to the limitation in Section 9.1 relating to decisions
which affect solely their own benefits under the Plan, individuals
who are management level employees and/or Participants may serve as
members of the Administrative Committee. The Administrative
Committee shall act on behalf of the Controlling Company to
administer the Plan, all as provided in Article IX.
1.3 Affiliate shall mean (i) with respect to a
Participating Company, any corporation or other entity that is
required to be aggregated with such Participating Company under
Code Sections 414(b) or (c), and (ii) except as used in
Sections 3.2(b), 5.2(f), 5.3 and 5.8, any other entity in
which the Controlling Company has an ownership interest and which
the Controlling Company designates as an Affiliate for purposes of
the Plan. Notwithstanding the foregoing, for purposes of
determining whether a Separation from Service has occurred with any
Participating Company, the term “Affiliate” shall
include such Participating Company and all entities that would be
treated as a single employer with such Participating Company under
Code Sections 414(b) or (c), but substituting “at least
50 percent” instead of “at least
80 percent” each place it appears in applying such
rules.
1.4 Annual Bonus shall mean, for a Participant for
any Plan Year, that portion of an Eligible Employee’s
compensation for that Plan Year payable before the
Participant’s Separation from Service as an annual bonus
under (i) the Aflac Management Incentive Plan or any successor
plan thereto; or (ii) any annual sales-based bonus
plan.
1.5 Annual Bonus Contributions shall mean, for a
Participant for any Plan Year, that portion of such
Participant’s Annual Bonus deferred under the Plan pursuant
to Section 3.2.
1.6 Annual Bonus Election shall mean a written,
electronic or other form of election permitted by the
Administrative Committee, pursuant to which a Participant may elect
to defer under the Plan all or a portion of his Annual
Bonus.
1
1.7 Base Salary shall mean, for a Participant for any
Plan Year, the total of such Participant’s base salary, prior
to any deductions, for such Plan Year payable before the
Participant’s Separation from Service.
1.8 Base Salary Contributions shall mean, for a
Participant for each Plan Year, the portion of such
Participant’s Base Salary deferred under the plan pursuant to
Section 3.2.
1.9 Beneficiary shall mean, with respect to a
Participant, the person(s) designated in accordance with
Section 11.1 to receive any death benefits that may be payable
under the Plan upon the death of the Participant.
1.10 Board shall mean the Board of Directors of the
Controlling Company.
1.11 Business Day shall mean each day on which the
Trustee operates, and is open to the public, for its
business.
(a) General Definition . For purposes of a
Participant’s Pre-409A Account, Change in Control shall mean
the occurrence of any of the following events:
(i)
Any Person is or becomes the beneficial owner, directly or
indirectly, of securities of the Controlling Company representing
30% or more of the combined voting power of the Controlling
Company’s then outstanding securities; provided, for purposes
of this subsection (i), securities acquired directly from the
Controlling Company or its Affiliates shall not be taken into
account as securities beneficially owned by such Person;
(ii)
During any period of 2 consecutive years, individuals who at the
beginning of such period constitute the Board and any new director
(other than a director designated by a Person who has entered into
an agreement with the Controlling Company to effect a transaction
described in subsection (i), (iii) or (iv) hereof) whose
election by the Board or nomination for election by the Controlling
Company’s shareholders was approved by a vote of at least 2/3
of the directors then still in office who either were directors at
the beginning of the period or whose election or nomination for
election was previously so approved, cease for any reason to
constitute a majority thereof;
(iii)
The shareholders of the Controlling Company approve a merger or
consolidation of the Controlling Company with any other
corporation, other than (A) a merger or consolidation which
would result in the voting securities of the Controlling Company
outstanding immediately prior thereto continuing to represent
(either by remaining outstanding or by being converted into voting
securities of the surviving entity), in combination with the
ownership of any trustee or other fiduciary holding securities
under an employee benefit plan of the Controlling Company, at least
75% of the combined voting power of the voting securities of the
Controlling Company or such surviving entity outstanding
immediately after such merger or consolidation; or (B) a
merger or consolidation effected to implement a recapitalization of
the Controlling
2
Company
(or similar transaction) in which no Person acquires more than 50%
of the combined voting power of the Controlling Company’s
then outstanding securities; or
(iv)
The shareholders of the Controlling Company approve a plan of
complete liquidation of the Controlling Company or an agreement for
the sale or disposition by the Controlling Company of all or
substantially all of the Controlling Company’s
assets.
As
used herein, the term “Person” shall have the meaning
given in Section 3(a)(9) of the Securities Exchange Act of
1934, as modified and used in Sections 13(d) and 14(d) thereof;
provided, a Person shall not include (A) the Controlling
Company or any of its subsidiaries; (B) a trustee or other
fiduciary holding securities under an employee benefit plan of the
Controlling Company or any of its subsidiaries; (C) an
underwriter temporarily holding securities pursuant to an offering
of such securities; or (D) a corporation owned, directly or
indirectly, by the shareholders of the Controlling Company in
substantially the same proportions as their ownership of stock of
the Controlling Company.
(b) Payment Definition Under Code Section 409A .
For purposes of a Participant’s Post-409A Account,
“Change in Control” shall mean any of the events
specified in (i), (ii), (iii) or (iv) below, subject to the
rules described in subsection (v) below:
(i)
Any one person, or more than one person acting as a group (as
described below), acquires ownership of stock of the Controlling
Company that, together with stock held by such person or group
constitutes more than 50 percent of the total fair market
value or total voting power of the stock of the Controlling
Company. However, if any one person, or more than one person acting
as a group, is considered to own more than 50 percent of the
total fair market value or total voting power of the stock of the
Controlling Company, the acquisition of additional stock by the
same person or persons is not considered to cause a Change in
Control. An increase in the percentage of stock owned by any one
person, or persons acting as a group, as a result of a transaction
in which the Controlling Company acquires its stock in exchange for
property will be treated as an acquisition of stock for purposes of
this subsection. This subsection applies only when there is a
transfer of stock of the Controlling Company (or issuance of stock
of the Controlling Company) and stock in the Controlling Company
remains outstanding after the transaction.
(ii)
Any one person, or more than one person acting as a group, acquires
(or has acquired during the 12-month period ending on the date of
the most recent acquisition by such person or persons) ownership of
stock of the Controlling Company possessing 30 percent or more
of the total voting power of the stock of the Controlling Company.
However, if any one person, or more than one person acting as a
group, is considered to own more than 50 percent of the total fair
market value or total voting power of the stock of the Controlling
Company, the acquisition of additional stock by the same person or
persons is not considered to cause a Change in Control.
(iii)
A majority of members of the Controlling Company’s board of
directors is replaced during any 12-month period by directors whose
appointment or
3
election
is not endorsed by a majority of the members of the Controlling
Company’s board of directors before the date of the
appointment or election.
(iv)
Any one person, or more than one person acting as a group acquires
(or has acquired during the 12-month period ending on the date of
the most recent acquisition by such person or persons) assets from
the Controlling Company that have a total gross fair market value
equal to or more than 40 percent of the total gross fair
market value of all of the assets of the Controlling Company
immediately before such acquisition or acquisitions. For this
purpose, gross fair market value means the value of the assets of
the Controlling Company, or the value of the assets being disposed
of, determined without regard to any liabilities associated with
such assets.
(A)
There is no Change in Control under this subsection (iv) when
there is a transfer to an entity that is controlled by the
shareholders of the Controlling Company immediately after the
transfer, as provided in this subsection. A transfer of assets by
the Controlling Company is not treated as a change in the ownership
of such assets if the assets are transferred to:
(1)
A shareholder of the Controlling Company (immediately before the
asset transfer) in exchange for or with respect to its
stock;
(2)
An entity, 50 percent or more of the total value or voting
power of which is owned, directly or indirectly, by the Controlling
Company;
(3)
A person, or more than one person acting as a group, that owns,
directly or indirectly, 50 percent or more of the total value
or voting power of all the outstanding stock of the Controlling
Company; or
(4)
An entity, at least 50 percent of the total value or voting
power of which is owned, directly or indirectly, by a person
described in subsection (3) above.
(B)
For purposes of this subsection (iv) and except as otherwise
provided in Treasury Regulations, a person’s status is
determined immediately after the transfer of the assets. For
example, a transfer to a company in which the Controlling Company
has no ownership interest before the transaction, but that is a
majority-owned subsidiary of the Controlling Company after the
transaction, is not treated as a Change in Control.
4
(A)
Persons Acting as a Group . Persons will not be considered
to be acting as a group solely because they purchase assets of the
same corporation at the same time with respect to subsection (iv),
or solely because they purchase or own stock of the same
corporation at the same time with respect to subsections (i), (ii)
and (iii). However, persons will be considered to be acting as a
group if they are owners of a corporation that enters into a
merger, consolidation, purchase or acquisition of assets (with
respect to subsection (iv)) or stock (with respect to subsections
(i), (ii) and (iii)), or similar business transaction with the
Controlling Company. If a person, including an entity shareholder,
owns stock in both corporations that enter into a merger,
consolidation, purchase or acquisition of assets (with respect to
subsection (iv)) or stock (with respect to subsections (i),
(ii) and (iii)), or similar transaction, such shareholder is
considered to be acting as a group with other shareholders in a
corporation only to the extent of the ownership in that corporation
before the transaction giving rise to the change and not with
respect to the ownership interest in the other
corporation.
(B)
Attribution of Stock Ownership . For purposes of this
section, Code Section 318(a) applies to determine stock ownership.
Stock underlying a vested option is considered owned by the
individual who holds the vested option (and the stock underlying an
unvested option is not considered owned by the individual who holds
the unvested option). For purposes of the preceding sentence,
however, if a vested option is exercisable for stock that is not
substantially vested (as defined by Treasury Regulations
Section 1.83-3(b) and (j)), the stock underlying the option is
not treated as owned by the individual who holds the
option.
(C)
Acquisition of Additional Control . If any one person, or
more than one person acting as a group, is considered to
effectively control the Controlling Company (as determined under
subsections (ii) and (iii)), the acquisition of additional
control of the Controlling Company by the same person or persons is
not considered to cause a Change in Control under subsections (i),
(ii) or (iii).
1.13 Code shall mean the Internal Revenue Code of
1986, as amended, and any succeeding federal tax
provisions.
1.14 Company Stock shall mean the $.10 par value
common stock of the Controlling Company.
1.15 Company Stock Fund shall mean an Investment
Fund, the rate of return of which shall be determined as if the
amounts deemed invested therein have been invested in shares of
Company Stock. The aggregate of all Company Stock Units under the
Plan shall constitute the Company Stock Fund.
5
1.16 Company Stock Unit shall mean an accounting
entry that is equal in value at any time to the current fair market
value of one share of Company Stock, and that represents an
unsecured obligation to pay that amount to a Participant in
accordance with the terms of the Plan. A Company Stock Unit shall
not carry any voting, dividend or other similar rights and shall
not constitute an option or any other right to acquire any equity
securities of the Controlling Company.
1.17 Compensation Committee shall mean the
Compensation Committee of the Board.
1.18 Controlling Company shall mean Aflac
Incorporated, a Georgia corporation with its principal place of
business in Columbus, Georgia.
1.19 Deferral Contributions shall mean, for each Plan
Year, a Participant’s Base Salary Contributions and Annual
Bonus Contributions deferred under the Plan pursuant to Section
3.2.
1.20 Discretionary Contributions shall mean the
amount (if any) credited to a Participant’s Account pursuant
to Section 3.4.
1.21 Effective Date shall mean January 1, 2009,
the date that this amendment and restatement of the Plan shall be
effective. The Plan was initially effective on January 1,
1999.
1.22 Eligible Employee shall mean, for a Plan Year,
an individual who is a U.S.-based employee of a Participating
Company and who is an officer (other than an Assistant Vice
President) of such Participating Company. The Compensation
Committee, from time to time and in its sole discretion, may
designate such other individuals, on an individual basis or as part
of a specified group, as eligible to participate in the
Plan.
1.23 Eligible TD Participant shall mean, for the
allocation of Matching Contributions under Section 3.3(a), any
Participant who during a Plan Year is classified as a Territory
Director by the Participating Company that employs him and either
(i) is actively employed as a Territory Director by an
Affiliate as of the last day of such Plan Year, or (ii) is not
in the active employ of an Affiliate on the last day of such Plan
Year due to his death during such Plan Year.
1.24 ERISA shall mean the Employee Retirement Income
Security Act of 1974, as amended.
1.25 FICA Tax shall mean the Federal Insurance
Contributions Act tax imposed under Code Sections 3101,
3121(a) and 3121(v)(2).
1.26 Financial Hardship shall mean a severe financial
hardship to the Participant resulting from a sudden and unexpected
illness or accident of the Participant or of the
Participant’s dependent [as defined in Code
Section 152(a)] or, with respect to distributions upon
Financial Hardship from a Participant’s Post-409A Account,
the Participant’s Beneficiary, loss of the
Participant’s property due to casualty, or other similar
extraordinary and unforeseeable circumstances arising as a result
of events beyond the control of the Participant. Financial Hardship
shall be determined by the Administrative Committee on the basis of
the facts of each
6
case,
including information supplied by the Participant in accordance
with uniform guidelines prescribed from time to time by the
Administrative Committee; provided, the Participant will be deemed
not to have a Financial Hardship to the extent that such hardship
is or may be relieved:
(a) Through
reimbursement or compensation by insurance or otherwise;
(b) By
liquidation of the Participant’s assets, to the extent the
liquidation of assets would not itself cause severe financial
hardship; or
(c) By
cessation of deferrals under the Plan.
Examples
of what are not considered Financial Hardships include the need to
send a Participant’s child to college or the desire to
purchase a home.
1.27 Investment Election shall mean an election, made
in such form as the Administrative Committee may direct, pursuant
to which a Participant may elect the Investment Funds in which the
amounts credited to his Account shall be deemed to be
invested.
1.28 Investment Funds shall mean the investment funds
selected from time to time by the Administrative Committee for
purposes of determining the rate of return on amounts deemed
invested pursuant to the terms of the Plan.
1.29 Key Employee shall mean a Participant who is a
“specified employee” as defined in Code
Section 409A as of: (i) for a Participant who Separates
from Service on or after the first day of a calendar year and
before the first day of the fourth month of such calendar year, the
December 31 of the second calendar year preceding the calendar
year in which such Participant Separates from Service; or
(ii) for any other Participant, the preceding
December 31. For purposes of identifying Key Employees, the
Participant’s compensation shall mean all of the items listed
in Treasury Regulations Section 1.415(c)-2(b), and excluding
all of the items listed in Treasury Regulations
Section 1.415(c)-2(c).
1.30 Matching Contributions shall mean, the amount
(if any) credited to a Participant’s Account pursuant to
Section 3.3.
1.31 Participating Company shall mean, as of the
Effective Date, the Controlling Company and its Affiliates that are
designated by the Controlling Company on Exhibit A hereto as
Participating Companies herein. In addition, any other Affiliate in
the future may adopt the Plan with the consent of the Compensation
Committee, and such Affiliate’s name shall be added to
Exhibit A without the necessity of amending the Plan.
1.32 Participant shall mean any person who has been
admitted to, and has not been removed from, participation in the
Plan pursuant to the provisions of Article II.
1.33 Payment Date shall mean the date on which all or
a portion of the Participant’s benefit is scheduled to be
paid (in the case of a lump-sum payment) or commenced (in the case
of installment payments) pursuant to the terms of the
Plan.
7
1.34 Plan shall mean the Aflac Incorporated Executive
Deferred Compensation Plan, as contained herein and all amendments
hereto. For tax purposes and purposes of Title I of ERISA, the Plan
is intended to be an unfunded, nonqualified deferred compensation
plan covering certain designated employees who are within a select
group of key management or highly compensated employees.
1.35 Plan Year shall mean the 12-consecutive-month
period ending on December 31 of each year.
1.36 Post 409A Account shall mean the portion of a
Participant’s Account that is not the Participant’s
Pre-409A Account.
1.37 Pre-409A Account shall mean the portion of a
Participant’s Account attributable to the balance of the
Participant’s Account that was earned and vested as of
December 31, 2004.
1.38 Salary Deferral Election shall mean a written,
electronic or other form of election permitted by the
Administrative Committee, pursuant to which a Participant may elect
to defer under the Plan a portion of his Base Salary.
1.39 Separate from Service or Separation from
Service shall mean that a Participant separates from
service with the Participating Company that is his employer and its
Affiliates as defined in Code Section 409A and guidance issued
thereunder. Generally, a Participant Separates from Service if the
Participant dies, retires or otherwise has a termination of
employment with all Affiliates, determined in accordance with the
following:
(a) Leaves of Absence . The employment relationship
is treated as continuing intact while the Participant is on
military leave, sick leave, or other bona fide leave of absence if
the period of such leave does not exceed 6 months, or, if
longer, so long as the Participant retains a right to reemployment
with an Affiliate under an applicable statute or by contract. A
leave of absence constitutes a bona fide leave of absence only
while there is a reasonable expectation that the Participant will
return to perform services for an Affiliate. If the period of leave
exceeds 6 months and the Participant does not retain a right to
reemployment under an applicable statute or by contract, the
employment relationship is deemed to terminate on the first date
immediately following such 6-month period. Notwithstanding the
foregoing, where a leave of absence is due to any medically
determinable physical or mental impairment that can be expected to
result in death or can be expected to last for a continuous period
of not less than 6 months, where such impairment causes the
Participant to be unable to perform the duties of his or her
position of employment or any substantially similar position of
employment, a 29-month period of absence shall be substituted for
such 6-month period.
(b) Status Change . Generally, if a Participant
performs services both as an employee and an independent
contractor, such Participant must Separate from Service both as an
employee, and as an independent contractor pursuant to standards
set forth in Treasury Regulations, to be treated as having a
Separation from Service. However, if a Participant provides
services to Affiliates as an employee and as a member of the Board
of Directors, the services provided as a director are not taken
into account in determining whether the Participant has a
Separation from Service as an employee for purposes of this
Plan.
8
(c) Termination of Employment . Whether a termination
of employment has occurred is determined based on whether the facts
and circumstances indicate that the Affiliates and the Participant
reasonably anticipate that (i) no further services will be
performed after a certain date, or (ii) the level of bona fide
services the Participant will perform after such date (whether as
an employee or as an independent contractor) will permanently
decrease to less than 50 percent of the average level of bona
fide services performed (whether as an employee or an independent
contractor) over the immediately preceding 36-month period (or the
full period of services to all Affiliates if the Participant has
been providing services to all Affiliates less than
36 months). Facts and circumstances to be considered in making
this determination include, but are not limited to, whether the
Participant continues to be treated as an employee for other
purposes (such as continuation of salary and participation in
employee benefit programs), whether similarly situated service
providers have been treated consistently, and whether the
Participant is permitted, and realistically available, to perform
services for other service recipients in the same line of business.
For periods during which a Participant is on a paid bona fide leave
of absence and has not otherwise terminated employment as described
in subsection (a) above, for purposes of this subsection the
Participant is treated as providing bona fide services at a level
equal to the level of services that the Participant would have been
required to perform to receive the compensation paid with respect
to such leave of absence. Periods during which a Participant is on
an unpaid bona fide leave of absence and has not otherwise
terminated employment are disregarded for purposes of this
subsection (including for purposes of determining the applicable
36-month (or shorter) period).
1.40 Stock Option Contributions shall mean, with
respect to a Participant who held an option to purchase shares of
the Controlling Company awarded to the Participant under a stock
option program of the Controlling Company that was earned and
vested as of (or before) December 31, 2004, as determined
under Code Section 409A, shares of Company Stock payable to
the Participant upon his exercise of such option that were deferred
under the Plan and contributed to the Participant’s Pre-409A
Account pursuant to the terms of the Plan as in effect before
January 1, 2009.
1.41 Surviving Spouse shall mean, with respect to a
Participant, the person who is treated as married to such
Participant under the laws of the state in which the Participant
resides. The determination of a Participant’s Surviving
Spouse shall be made as of the date of such Participant’s
death.
1.42 Trust or Trust Agreement shall
mean the separate agreement or agreements between the Controlling
Company and the Trustee governing the Trust Fund, and all
amendments thereto.
1.43 Trust Fund shall mean the total amount of cash
and other property held by the Trustee (or any nominee thereof) at
any time under the Trust Agreement.
1.44 Trustee shall mean the party or parties so
designated from time to time pursuant to the terms of the Trust
Agreement.
9
1.45 Valuation Date shall mean each Business Day;
provided, the value of an Account on a day other than a Valuation
Date shall be the value determined as of the immediately preceding
Valuation Date.
10
ARTICLE
II
ELIGIBILITY AND PARTICIPATION
(a) Annual Participation . Each individual who is an
Eligible Employee as of the first day of a Plan Year shall be
eligible to participate in the Plan for the entire Plan
Year.
(b) Interim Plan Year Participation . Each individual
who becomes an Eligible Employee during a Plan Year shall be
eligible to participate in the Plan for a portion of such Plan
Year. Such individual’s participation shall become effective
as of the first day of the calendar month coinciding with or next
following the date he becomes an Eligible Employee.
2.2 Procedure for Admission .
The
Administrative Committee may require a Participant to complete such
forms and provide such data as the Administrative Committee
determines in its sole discretion. Such forms and data may include,
without limitation, a Salary Deferral Election, an Annual Bonus
Election, the Eligible Employee’s acceptance of the terms and
conditions of the Plan, and the designation of a Beneficiary to
receive any death benefits payable hereunder.
2.3 Cessation of Eligibility .
The
Administrative Committee may remove an employee from active
participation in the Plan if he ceases to satisfy the criteria
which qualified him as an Eligible Employee, in which case his
contributions under the Plan shall not apply to compensation earned
in any Plan Year after the Plan Year in which he ceases to satisfy
the criteria which qualified him as an Eligible Employee. Following
a Participant’s Separation from Service, no further Deferral
Contributions will be made to the Plan for such Participant. Even
if his active participation in the Plan ends, an employee shall
remain an inactive Participant in the Plan until the earlier of
(i) the date the full amount of his vested Account (if any) is
distributed from the Plan, or (ii) the date he again becomes
an Eligible Employee and recommences active participation in the
Plan. During the period of time that an employee is an inactive
Participant in the Plan, his Account shall continue to be credited
with earnings as provided for in Section 3.6.
11
ARTICLE
III
PARTICIPANTS’ ACCOUNTS; DEFERRALS AND
CREDITING
3.1 Participants’ Accounts .
(a) Establishment of Accounts . The Administrative
Committee shall establish and maintain an Account on behalf of each
Participant. Each Account shall be credited with (i) Deferral
Contributions (separated as necessary or helpful into Base Salary
Contributions and Annual Bonus Contributions), (ii) Matching
Contributions, (iii) Discretionary Contributions,
(iv) Stock Option Contributions, and (v) earnings
attributable to such Account, and shall be debited by the amount of
all distributions. Each Account shall be subdivided into a Pre-409A
Account and a Post-409A Account, which shall be separately
accounted for under the Plan. Each Account of a Participant shall
be maintained until the value thereof has been distributed to or on
behalf of such Participant or his Beneficiary.
(b) Nature of Contributions and Accounts . The
amounts credited to a Participant’s Account shall be
represented solely by bookkeeping entries. Except as provided in
Article VIII, no monies or other assets shall actually be set
aside for such Participant, and all payments to a Participant under
the Plan shall be made from the general assets of the Participating
Companies.
(c) Several Liabilities . Each Participating Company
shall be severally (and not jointly) liable for the payment of
benefits under the Plan in an amount equal to the total of (i) all
undistributed Deferral Contributions, (ii) all undistributed
Matching Contributions, (iii) all undistributed Discretionary
Contributions, (iv) all undistributed Stock Option
Contributions, and (v) all investment earnings attributable to
the amounts described in clauses (i)-(iv) hereof. The
Administrative Committee shall allocate the total liability to pay
benefits under the Plan among the Participating Companies, and the
Administrative Committee’s determination shall be final and
binding.
(d) General Creditors . Any assets which may be
acquired by a Participating Company in anticipation of its
obligations under the Plan shall be part of the general assets of
such Participating Company. A Participating Company’s
obligation to pay benefits under the Plan constitutes a mere
promise of such Participating Company to pay such benefits, and a
Participant or Beneficiary shall be and remain no more than an
unsecured, general creditor of such Participating
Company.
3.2 Deferral Contributions .
Subject
to the suspension period provided in Section 6.4(b), each
Eligible Employee who is eligible to participate in the Plan for
all or any portion of a Plan Year may elect to have Deferral
Contributions made on his behalf for such Plan Year by completing
and delivering to the Administrative Committee (or its designee) a
Salary Deferral Election and/or an Annual Bonus Election, setting
forth the terms of his election(s). Subject to the terms and
conditions set forth below, a Salary Deferral Election may provide
for the reduction of an
12
Eligible
Employee’s Base Salary earned during the Plan Year for which
the Salary Deferral Election is in effect, and an Annual Bonus
Election shall provide for the reduction of an Eligible
Employee’s Annual Bonus earned during the Plan Year for which
the Annual Bonus Election is in effect. The following terms shall
apply to such elections:
(i)
General Deadline . A Participant’s Salary Deferral
Election and Annual Bonus Election for the compensation earned
during a Plan Year must be made before the first day of such Plan
Year, except as provided in subsection (ii) below.
(ii)
Special Rule for New Participants .
(A)
Salary Deferrals . If a Participant initially becomes an
Eligible Employee (determined in accordance with Code
Section 409A) and does not make an initial Salary Deferral
Election within the time period set forth in subsection (i) above,
such Participant may make a prospective Salary Deferral Election
(but not an Annual Bonus Election, except as provided in subsection
(B)) either before or within 30 days after the date on which
his participation becomes effective. Such election will apply to
the Participant’s Base Salary for services performed after
the Salary Deferral Election is made, starting with the second
payroll period that begins after the 30-day period commencing on
the date on which the Participant’s participation becomes
effective.
(B)
Bonus Deferrals . If an individual is newly hired as an
Eligible Employee during a Plan Year and is classified, on his or
her hire date, as a Territory Director, and such Participant does
not make an initial Annual Bonus Election within the time period
set forth in subsection (i) above, such Participant may make a
prospective Annual Bonus Election either before or within
30 days after the date on which his participation becomes
effective. The amount of the Participant’s Annual Bonus
deferred for the initial year of participation will not exceed the
amount of the Annual Bonus, prorated for the portion of the
performance period remaining in the Plan Year on the date when the
Annual Bonus Election is made.
(C)
Rehires . If a former Eligible Employee again becomes an
Eligible Employee under the Plan within 24 months after he
ceased to be eligible under the Plan, such individual shall not be
treated as newly eligible under the Plan upon return to eligible
status for purposes of this subsection (ii).
(b) Term and Irrevocability of Election . An Eligible
Employee may change his Salary Deferral Election and/or Annual
Bonus Election for the Plan Year any time prior to the deadlines
specified in subsections (a)(i) or (a)(ii) above (as applicable to
the Participant), only to the extent (if any) permitted by, and
subject to any restrictions or procedures determined by, the
Administrative Committee. Upon the latest of the deadlines
specified in (a)(i) or (a)(ii) above that applies to an Eligible
Employee, such Eligible Employee’s Salary Deferral Election
and/or Annual Bonus Election, or failure to elect, shall become
irrevocable for the Plan Year
13
except
as provided under this subsection (b). Each Participant’s
Salary Deferral Election and Annual Bonus Election shall remain in
effect only for the Plan Year for which it is made. A
Participant’s Salary Deferral Election and Annual Bonus
Election shall be cancelled on the date the Participant receives a
hardship distribution under an Affiliate’s tax-qualified
retirement plan, but only to the extent that plan provides that a
hardship distribution will be deemed necessary to satisfy an
immediate and heavy financial need if the employee is prohibited
from making elective contributions and employee contributions to
all plans maintained by his employer for a period following the
hardship distribution. A Participant’s Salary Deferral
Election and Annual Bonus Election shall also be cancelled on the
date the Participant Separates from Service. A Participant’s
Salary Deferral Election and Annual Bonus Election may be cancelled
in the discretion of the Administrative Committee as permitted
under Code Section 409A (for example, on the date the
Participant receives an unforeseeable emergency distribution
pursuant to Code Section 409A, or hardship distribution under
Treasury Regulations Section 1.401(k)-1(d)(3), under any plan
maintained by an Affiliate); provided, the Participant shall not
have a direct or indirect election regarding whether his Salary
Deferral Election or Annual Bonus Election will be calculated
pursuant to this sentence. If a Part
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