EXHIBIT (iii)-(10)(h)
PITNEY BOWES INC.
DEFERRED INCENTIVE SAVINGS PLAN
A S
A MENDED AND R ESTATED
E FFECTIVE J ANUARY 1,
2009
This document constitute part of a prospectus
covering securities
that have been registered under the Securities Act of
1933.
ADOPTED BY EMPLOYEE BENEFITS COMMITTEE DECEMBER
23, 2008
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A RTICLE I
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Establishment and
Purpose
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110
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A RTICLE II
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Definitions
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110
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A RTICLE III
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Eligibility and
Participation
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114
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A RTICLE IV
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Deferrals
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115
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A RTICLE V
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Company Contributions
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117
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A RTICLE VI
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Benefits
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117
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A RTICLE VII
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Modifications to Payment
Schedules
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119
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A RTICLE VIII
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Valuation of Account Balances;
Investments
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119
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A RTICLE IX
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Administration
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120
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A RTICLE X
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Amendment and
Termination
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122
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A RTICLE XI
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Informal Funding
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122
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A RTICLE XII
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General Provisions
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122
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A RTICLE I
Establishment and Purpose
Pitney Bowes Inc. (the
“Company”) hereby amends and restates the Pitney Bowes
Inc. Deferred Incentive Savings Plan (the “Plan”),
effective January 1, 2009. This amendment and restatement applies
only to amounts deferred under the Plan on or after January 1,
2005, and to amounts deferred prior to January 1, 2005 that were
not vested as of December 31, 2004. From January 1, 2005 through
December 31, 2008 the Plan was administered in good faith
compliance with the requirements of Code Section 409A, the Treasury
Regulations and official notices and pronouncements thereunder.
Amounts deferred under the Plan prior to January 1, 2005 that were
vested as of December 31, 2004 (the “Grandfathered
Accounts”) shall be subject to the provisions of the Plan as
in effect on October 3, 2004, as the same may be amended from
time to time by the Company without material modification, it being
expressly intended that such Grandfathered Accounts are to remain
exempt from the requirements of Code Section 409A. The plan
governing pre-2005 deferrals in the Grandfathered Account shall be
renamed the Pitney Bowes Inc. Deferred Incentive Savings Plan
for Pre-2005 Deferrals (“Grandfathered Plan”) and
is attached for reference purposes as Appendix A. However, Articles
III (Administration), IX (Beneficiary Designation), X (Amendment
and Termination), and XI (Miscellaneous) of the Grandfathered Plan
shall be superceded and supplanted by the corresponding provisions
in this Plan.
The purpose of the Plan is to
attract and retain key employees by providing them with an
opportunity to defer receipt of a portion of their salary, bonus,
and other specified compensation. The Plan is not intended to meet
the qualification requirements of Code Section 401(a), but is
intended to meet the requirements of Code Section 409A, and shall
be operated and interpreted consistent with that intent.
The Plan constitutes an unsecured
promise by a Participating Employer to pay benefits in the future.
Participants in the Plan shall have the status of general unsecured
creditors of the Company or the Adopting Employer, as applicable.
Each Participating Employer shall be solely responsible for payment
of the benefits of its employees and their beneficiaries. The Plan
is unfunded for Federal tax purposes and is intended to be an
unfunded arrangement for eligible employees who are part of a
select group of management or highly compensated employees of the
Employer within the meaning of Sections 201(2), 301(a)(3) and
401(a)(1) of ERISA. Any amounts set aside to defray the liabilities
assumed by the Company or an Adopting Employer shall remain the
general assets of the Company or the Adopting Employer and shall
remain subject to the claims of the Company’s or the Adopting
Employer’s creditors until such amounts are distributed to
the Participants.
A RTICLE II
Definitions
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2.1
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Account.
Account means a bookkeeping account
maintained by the Committee to record the payment obligation of a
Participating Employer to a Participant as determined under the
terms of the Plan. The Committee may maintain an Account to record
the total obligation to a Participant and component Accounts to
reflect amounts payable at different times and in different forms.
Reference to an Account means any such Account established by the
Committee, as the context requires. Accounts are intended to
constitute unfunded obligations within the meaning of Sections
201(2), 301(a)(3) and 401(a)(1) of ERISA.
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2.2
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Account Balance.
Account Balance means, with respect
to any Account, the total payment obligation owed to a Participant
from such Account as of the most recent Valuation Date.
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2.3
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Adopting Employer.
Adopting Employer means an Affiliate
who, with the consent of the Company, has adopted the Plan for the
benefit of its eligible employees.
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2.4
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Affiliate.
Affiliate means a corporation, trade
or business that, together with the Company, is treated as a single
employer under Code Section 414(b) or (c).
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2.5
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Beneficiary.
Beneficiary means a natural person,
estate, or trust designated by a Participant to receive payments to
which a Beneficiary is entitled in accordance with provisions of
the Plan. The Participant’s spouse, if living, otherwise the
Participant’s estate, shall be the Beneficiary if: (i) the
Participant has failed to properly designate a Beneficiary, or (ii)
all designated Beneficiaries have predeceased the
Participant.
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A former spouse shall have no
interest under the Plan, as Beneficiary or otherwise, unless the
Participant designates such person as a Beneficiary after
dissolution of the marriage, except to the extent provided under
the terms of a domestic relations order as described in Code
Section 414(p)(1)(B).
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2.6
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Business Day
. A Business Day is each day on
which the New York Stock Exchange is open for business.
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110
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2.7
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Change of Control
. Change of Control shall be deemed
to have occurred if the definition for Change of Control under the
Pitney Bowes Senior Executive Severance Policy has been met, as
that definition is amended from time to time.
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At the time of the Plan
Restatement, the definition of Change of Control under the Senior
Executive Severance Policy is as follows:
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“Change of
Control” shall be deemed to have occurred if:
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(i) there is an acquisition,
in any one transaction or a series of transactions, other than from
Pitney Bowes Inc., by any individual, entity or group (within the
meaning of Section 13(d)(3) or 14(d)(2) of the Securities Exchange
Act of 1934, as amended (the “Exchange Act”)), of
beneficial ownership (within the meaning of Rule 13(d)(3)
promulgated under the Exchange Act) of 20% or more of either the
then outstanding shares of common stock or the combined voting
power of the then outstanding voting securities of Pitney Bowes
Inc. entitled to vote generally in the election of directors, but
excluding, for this purpose, any such acquisition by Pitney Bowes
Inc. or any of its subsidiaries, or any employee benefit plan (or
related trust) of Pitney Bowes Inc. or its subsidiaries, or any
corporation with respect to which, following such acquisition, more
than 50% of the then outstanding shares of common stock of such
corporation and the combined voting power of the then outstanding
voting securities of such corporation entitled to vote generally in
the election of directors is then beneficially owned, directly or
indirectly, by the individuals and entities who were the beneficial
owners, respectively, of the common stock and voting securities of
Pitney Bowes Inc. immediately prior to such acquisition in
substantially the same proportion as their ownership,
immediately prior to such acquisition, of the then
outstanding shares of common stock or the combined voting
power of the then outstanding voting securities of Pitney Bowes
Inc. entitled to vote generally in the election of directors, as
the case may be; or
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(ii) individuals who, as of
the Restatement Effective Date, constitute the Board (as of such
date, the “Incumbent Board”) cease for any reason to
constitute at least a majority of the Board, provided that any
individual becoming a director subsequent to the Restatement
Effective Date, whose election, or nomination for election by
Pitney Bowes’ shareholders, was approved by a vote of at
least a majority of the directors then comprising the Incumbent
Board shall be considered as though such individual were a member
of the Incumbent Board, but excluding, for this purpose, any such
individual whose initial assumption of office is in connection with
an actual or threatened election contest relating to the election
of the directors of Pitney Bowes Inc. (as such terms are used in
Rule 14(a)(11) or Regulation 14A promulgated under the Exchange
Act); or
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(iii) there occurs either (A)
the consummation of a reorganization, merger, consolidation, or
sale or other disposition of all or substantially all of the assets
of the Company, in each case, with respect to which the individuals
and entities who were the respective beneficial owners of the
common stock and voting securities of Pitney Bowes Inc. immediately
prior to such reorganization, merger, consolidation or sale or
other disposition do not, following such reorganization, merger,
consolidation, or sale or other disposition beneficially own,
directly or indirectly, more than 50% of, respectively, the then
outstanding shares of common stock and the combined voting power of
the then outstanding voting securities entitled to vote generally
in the election of directors, as the case may be, of the
corporation resulting from such reorganization, merger,
consolidation, or sale or other disposition or (B) an approval by
the shareholders of Pitney Bowes Inc. of a complete liquidation or
dissolution of Pitney Bowes Inc. or of the sale or other
disposition of all or substantially all of the assets of Pitney
Bowes Inc.
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The determination as to the
occurrence of a Change of Control shall be based on objective facts
and in accordance with the requirements of Code Section
409A.
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2.8
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Claimant.
Claimant means a Participant or
Beneficiary filing a claim under Article XII of this
Plan.
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2.9
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Code. Code means the Internal Revenue Code of 1986,
as amended from time to time.
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2.10
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Code Section 409A.
Code Section 409A means section 409A
of the Code, and regulations and other guidance issued by the
Treasury Department and Internal Revenue Service
thereunder.
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2.11
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Committee.
Committee means the Executive
Committee and the other committees to which it has delegated
authority. The Executive Committee has delegated to the Employee
Benefits Committee and the Trust Investment Committee certain
authority over the Company’s benefit plans, including this
Plan, as described and enumerated in the respective charters of the
Employee Benefits Committee and the Trust Investment Committee. The
Employee Benefits Committee under its charter
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may further delegate its
authority to administer and review claims made under the
Company’s benefit plans, including this Plan, to an Appeals
Committee (see Article XII) as it deems prudent and reasonable. The
Executive Committee reserves the right under this Plan to review
all claims and appeals made by executives in compensation Bands H
and above.
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2.12
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Company.
Company means Pitney Bowes, Inc, and
its Affiliates.
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2.13
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Company
Contribution. Company
Contribution means a credit by a Participating Employer to a
Participant’s Account(s) in accordance with the provisions of
Article V of the Plan. Company Contributions are credited at the
sole discretion of the Participating Employer and the fact that a
Company Contribution is credited in one year shall not obligate the
Participating Employer to continue to make such Company
Contribution in subsequent years. Unless the context clearly
indicates otherwise, a reference to Company Contribution shall
include Earnings attributable to such contribution.
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2.14
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Company Stock.
Company Stock means phantom shares
of common stock issued by Pitney Bowes Inc.
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2.15
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Compensation.
Compensation means a
Participant’s base salary, bonus, cash incentive unit
payment, sign-on bonus, retention pay, commission and such other
cash or equity-based compensation (if any) approved by the
Committee as Compensation that may be deferred under this Plan.
Compensation shall not include any compensation that has been
previously deferred under this Plan or any other arrangement
subject to Code Section 409A. The Committee, from time to time, may
determine which compensation awards are eligible for
deferral.
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2.16
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Compensation Deferral
Agreement. Compensation
Deferral Agreement means an agreement between a Participant and a
Participating Employer that specifies (i) the amount of each
component of Compensation that the Participant has elected to defer
to the Plan in accordance with the provisions of Article IV, and
(ii) the Payment Schedule applicable to one or more Accounts. In
its sole discretion, the Committee may establish administrative
rules from time to time regarding different deferral amounts for
each component of Compensation, a minimum or maximum deferral
amount for each such component or other rules deemed by the
Committee to be necessary for the orderly and efficient
administration of this Plan. A Compensation Deferral Agreement may
also specify the investment allocation described in Section
8.4.
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2.17
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Death Benefit.
Death Benefit means the benefit
payable under the Plan to a Participant’s Beneficiary(ies)
upon the Participant’s death as provided in Section 6.1 of
the Plan.
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2.18
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Deferral.
Deferral means a credit to a
Participant’s Account(s) that records that portion of the
Participant’s Compensation that the Participant has elected
to defer to the Plan in accordance with the provisions of Article
IV. Unless the context of the Plan clearly indicates otherwise, a
reference to Deferrals includes Earnings attributable to such
Deferrals.
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Deferrals shall be calculated
with respect to the gross cash Compensation payable to the
Participant prior to any deductions or withholdings, but may be
reduced by rules established by the Committee as necessary so that
it does not exceed 100% of the cash Compensation of the Participant
remaining after deduction of all required income and employment
taxes, 401(k) and other employee benefit deductions, and other
deductions required by law. Changes to payroll withholdings that
affect the amount of Compensation being deferred to the Plan shall
be allowed only to the extent permissible under Code Section
409A.
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2.19
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Earnings.
Earnings means an adjustment to the
value of an Account in accordance with Article VIII.
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2.20
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Effective Date.
Effective Date means January 1,
2009.
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2.21
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Eligible Employee.
Eligible Employee means: (i) a
member of a “select group of management or highly compensated
employees” of a Participating Employer within the meaning of
Sections 201(2), 301(a)(3) and 401(a)(1) of ERISA, as determined by
the Committee from time to time in its sole discretion.
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2.22
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Employee.
Employee means a common-law employee
of an Employer.
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2.23
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Employer.
Employer means, with respect to
Employees it employs, the Company and each Affiliate.
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2.24
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ERISA. ERISA means the Employee Retirement Income
Security Act of 1974, as amended from time to time.
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2.25
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Executive
Committee. Executive
Committee means the Executive Compensation Committee of the Board
of Directors of Pitney Bowes Inc.
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2.26
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Fiscal Year
Compensation. Fiscal Year
Compensation means Compensation earned during one or more
consecutive fiscal years of a Participating Employer, all of which
is paid after the last day of such fiscal year or years.
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2.27
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Grandfathered
Account. Grandfathered
Account means amounts deferred under the Grandfathered Plan prior
to January 1, 2005 that were vested as of December 31,
2004.
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2.28
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Participant.
Participant means an Eligible
Employee who has received notification of his or her eligibility to
defer Compensation under the Plan under Section 3.1 and any other
person with an Account Balance greater than zero, regardless of
whether such individual continues to be an Eligible Employee. A
Participant’s continued participation in the Plan shall be
governed by Section 3.2 of the Plan.
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2.29
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Participating
Employer. Participating
Employer means the Company and each Adopting Employer.
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2.30
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Payment Schedule.
Payment Schedule means the date as
of which payment of an Account under the Plan will commence and the
form in which payment of such Account will be made.
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2.31
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Performance-Based
Compensation. Performance-Based Compensation means
Compensation where the amount of, or entitlement to, the
Compensation is contingent on the satisfaction of pre-established
organizational or individual performance criteria relating to a
performance period of at least twelve consecutive months.
Organizational or individual performance criteria are considered
pre-established if established in writing by not later than ninety
(90) days after the commencement of the period of service to which
the criteria relate, provided that the outcome is substantially
uncertain at the time the criteria are established. The
determination of whether Compensation qualifies as
“Performance-Based Compensation” will be made in
accordance with Treas. Reg. Section 1.409A-1(e) and subsequent
guidance and as determined by the Committee from time to
time.
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2.32
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Plan. Generally, the term Plan means the
“Pitney Bowes Inc. Deferred Incentive Savings Plan”
(sometimes referred to the DISP) as documented herein and as may be
amended from time to time hereafter. However, to the extent
permitted or required under Code Section 409A, the term Plan may in
the appropriate context also mean a portion of the Plan that is
treated as a single plan under Treas. Reg. Section 1.409A-1(c), or
the Plan or portion of the Plan and any other nonqualified deferred
compensation plan or portion thereof that is treated as a single
plan under such section.
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2.33
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Plan Year.
Plan Year means January 1 through
December 31.
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2.34
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Retirement.
Retirement means a
Participant’s Separation from Service after attainment of age
55.
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2.35
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Retirement Benefit.
Retirement Benefit means the benefit
payable to a Participant under the Plan following the Retirement of
the Participant.
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2.36
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Retirement/Termination
Account. Retirement/Termination Account means an Account
established by the Committee to record the amounts payable to a
Participant that have not been allocated to a Specified Date
Account. Unless the Participant has established a Specified Date
Account, all Deferrals and Company Contributions shall be allocated
to a Retirement/Termination Account on behalf of the
Participant.
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2.37
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Separation Benefit.
Termination Benefit means the
benefit payable to a Participant under the Plan following the
Participant’s Separation from Service prior to
Retirement.
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2.38
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Separation from
Service. An Employee
incurs a Separation from Service upon termination of employment
with the Employer. Whether a Separation from Service has occurred
shall be determined by the Committee in accordance with Code
Section 409A.
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Except in the case of an Employee
on a bona fide leave of absence as provided below, an Employee is
deemed to have incurred a Separation from Service if the Employer
and the Employee reasonably anticipated that the level of services
to be performed by the Employee after a date certain would be
reduced to below 50% of the average services rendered by the
Employee during the immediately preceding 36-month period (or the
total period of employment, if less than 36 months) disregarding
periods during which the Employee was on a bona fide leave of
absence.
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An Employee who is absent from
work due to military leave, sick leave, or other bona fide leave of
absence shall incur a Separation from Service on the first date
immediately following the later of (i) the six-month anniversary of
the commencement of the leave or (ii) the expiration of the
Employee’s right, if any, to reemployment under statute or
contract.
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For purposes of determining
whether a Separation from Service has occurred, the Employer means
the Employer as defined in Section 2.23 of the Plan, except that
for purposes of determining whether another organization is an
Affiliate of the Company, common ownership of at least 50% shall be
determinative.
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The Committee specifically
reserves the right to determine whether a sale or other disposition
of substantial assets to an unrelated party constitutes a
Separation from Service with respect to a Participant providing
services to the seller immediately prior to the transaction and
providing services to the buyer after the transaction. Such
determination shall be made in accordance with the requirements of
Code Section 409A.
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2.39
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Specified Date
Account. A Specified Date
Account means an Account established pursuant to Section 4.3 that
will be paid (or that will commence to be paid) at a future date as
specified in the Participant’s Compensation Deferral
Agreement. The Committee may limit the number of Specified Date
Accounts. A Specified Date Account may be identified also as an
“In-Service Account”.
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2.40
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Specified Date
Benefit. Specified Date
Benefit means the benefit payable to a Participant under the Plan
in accordance with Section 6.1(c).
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2.41
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Specified Employee.
Specified Employee means an Employee
who is a “Key Employee” under section 409A of the Code
as determined by the Committee in accordance with its procedures
developed pursuant to section 409A of the Code and regulations
promulgated thereunder.
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2.42
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Specified Employee
Identification Date. Specified Employee Identification Date means
December 31, unless the Employer has elected a different date
through action that is legally binding with respect to all
nonqualified deferred compensation plans maintained by the
Employer.
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2.43
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Specified Employee Effective
Date. Specified Employee
Effective Date means the first day of the fourth month following
the Specified Employee Identification Date, or such earlier date as
is selected by the Committee.
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2.44
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Substantial Risk of
Forfeiture. Substantial
Risk of Forfeiture shall have the meaning specified in Treas. Reg.
Section 1.409A-1(d).
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2.45
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Unforeseeable
Emergency. An
Unforeseeable Emergency means a severe financial hardship to the
Participant resulting from an illness or accident of the
Participant, the Participant’s spouse, the
Participant’s dependent (as defined in Code section 152(a)),
or a Beneficiary; loss of the Participant’s property due to
casualty (including the need to rebuild a home following damage to
a home not otherwise covered by insurance, for example, as a result
of a natural disaster); or other similar extraordinary and
unforeseeable circumstances arising as a result of events beyond
the control of the Participant. The types of events which may
qualify as an Unforeseeable Emergency may be limited by the
Committee. Determination of an Unforeseeable Emergency under these
rules shall be made in the sole discretion of the Committee in
accordance with the rules under section 409A of the
Code.
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2.46
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Valuation Date.
Valuation Date shall mean each
Business Day.
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2.47
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Year of Service
. A Year of Service shall mean each
12-month period of continuous service with the Employer.
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A RTICLE III
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Eligibility and
Participation
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3.1
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Eligibility and
Participation. An
Eligible Employee becomes eligible to participate in the Plan upon
receipt of a specific written notification of eligibility to
participate from the Company. An Eligible Employee is eligible to
defer Compensation if the Eligible Employee submits a timely
Compensation Deferral Agreement and if the Eligible Employee is an
Employee on the date the Compensation would otherwise have been
paid but for the deferral election. An Eligible Employee becomes a
Participant upon the earlier to occur of (i) a credit of Company
Contributions under Article V or (ii) a Compensation Deferral by
the Employee.
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3.2
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Duration.
A Participant shall be eligible to
defer Compensation and receive allocations of Company
Contributions, subject to the terms of the Plan, for as long as
such Participant remains an Eligible Employee. A Participant who is
no longer an Eligible Employee but has not Separated from Service
may not defer Compensation under the Plan but may otherwise
exercise all of the rights of a Participant under the Plan with
respect to his or her Account(s). On and after a Separation
from
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Service, a Participant shall
remain a Participant as long as his or her Account Balance is
greater than zero and during such time may continue to make
allocation elections as provided in Section 8.4. An individual
shall cease being a Participant in the Plan when all benefits under
the Plan to which he or she is entitled have been paid.
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A RTICLE IV
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Deferrals
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4.1
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Deferral Elections,
Generally.
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(a)
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A Participant shall submit a
Compensation Deferral Agreement during the enrollment periods
established by the Committee and in the manner specified by the
Committee, but in any event, in accordance with Section 4.2. A
Compensation Deferral Agreement that is not timely filed with
respect to a service period or component of Compensation shall be
considered void and shall have no effect with respect to such
service period or Compensation. The Committee may modify any
Compensation Deferral Agreement prior to the date the election
becomes irrevocable under the rules of Section 4.2.
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(b)
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Subject to rules established by
the Committee during the applicable enrollment period, the
Participant shall specify on his or her Compensation Deferral
Agreement whether to allocate Deferrals to a Retirement/Termination
Account or to a Specified Date Account. If no designation is made,
all Deferrals shall be allocated to the Retirement/Termination
Account. A Participant may also specify in his or her Compensation
Deferral Agreement the Payment Schedule applicable to his or her
Plan Accounts. If the Payment Schedule is not specified in a
Compensation Deferral Agreement, the Participant’s Accounts
shall be paid in a lump sum upon either the Participant’s
Retirement/Termination or on the Specified Date as the case may
be.
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4.2
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Timing Requirements for
Compensation Deferral Agreements.
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(a)
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First Year of
Eligibility. In the case
of the first year in which an Eligible Employee becomes eligible to
participate in the Plan, he or she has up to 30 days following his
initial eligibility to submit a Compensation Deferral Agreement
with respect to Compensation to be earned during such year. The
Compensation Deferral Agreement described in this paragraph becomes
irrevocable upon the end of such 30-day period. The determination
of whether an Eligible Employee may file a Compensation Deferral
Agreement under this paragraph shall be determined in accordance
with the rules of Code Section 409A, including the provisions of
Treas. Reg. Section 1.409A-2(a)(7). An Eligible Employee may file a
Compensation Deferral Agreement only after being notified in
writing by the Company of his or her Eligibility under the
Plan.
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A Compensation Deferral Agreement
filed under this paragraph applies to Compensation earned on and
after the date the Compensation Deferral Agreement becomes
irrevocable.
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(b)
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Prior Year
Election. Except as
otherwise provided in this Section 4.2, Participants may defer
Compensation by filing a Compensation Deferral Agreement no later
than December 31 of the year prior to the year in which the
Compensation to be deferred is earned. A Compensation Deferral
Agreement described in this paragraph shall become irrevocable with
respect to such Compensation as of January 1 of the year in which
such Compensation is earned.
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(c)
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Performance-Based
Compensation. Subject to
Committee approval, Participants may file a Compensation Deferral
Agreement with respect to Performance-Based Compensation no later
than the date that is six months before the end of the performance
period, provided that:
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(i)
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the Participant performs services
continuously from the later of the beginning of the performance
period or the date the criteria are established through the date
the Compensation Deferral Agreement is submitted; and
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(ii)
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the Compensation is not readily
ascertainable as of the date the Compensation Deferral Agreement is
filed.
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A Compensation Deferral Agreement
becomes irrevocable with respect to Performance-Based Compensation
as of the day immediately following the latest date for filing such
election. Any election to defer Performance-Based Compensation that
is made in accordance with this paragraph and that becomes payable
as a result of the Participant’s death or upon a change of
control (as determined in Treas. Reg. Section 1.409A-3(i)(5)) prior
to the satisfaction of the performance criteria, will be
void.
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(d)
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Fiscal Year
Compensation. Subject to
Committee approval, a Participant may defer Fiscal Year
Compensation by filing a Compensation Deferral Agreement prior to
the first day of the fiscal year or years in which such Fiscal Year
Compensation is earned. The Compensation Deferral Agreement
described in this paragraph becomes irrevocable on the first day of
the fiscal year or years to which it applies.
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(e)
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Short-Term
Deferrals. Subject to
Committee approval, Compensation that meets the definition of a
“short-term deferral” described in Treas. Reg. Section
1.409A-1(b)(4) may be deferred in accordance with the rules of
Article VII, applied as if the date the Substantial Risk of
Forfeiture lapses is the date payments were originally scheduled to
commence, provided, however, that the provisions of Section 7.3
shall not apply to payments attributable to a change of control (as
determined in Treas. Reg. Section 1.409A-3(i)(5)).
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(f)
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Certain Forfeitable
Rights. With respect to a
legally binding right to a payment in a subsequent year that is
subject to a forfeiture condition requiring the Participant’s
continued services for a period of at least twelve months from the
date the Participant obtains the legally binding right, an election
to defer such Compensation may be made on or before the 30th day
after the Participant obtains the legally binding right to the
Compensation, provided that the election is made at least twelve
months in advance of the earliest date at which the forfeiture
condition could lapse. The Compensation Deferral Agreement
described in this paragraph becomes irrevocable after such 30th
day. If the forfeiture condition applicable to the payment lapses
before the end of the required service period as a result of the
Participant’s death or upon a change of control (as
determined in Treas. Reg. Section 1.409A-3(i)(5)), the Compensation
Deferral Agreement will be void unless it would be considered
timely under another rule described in this Section.
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(g)
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Company Awards.
Participating Employers may
unilaterally provide for deferrals of Company awards prior to the
date of such awards. Deferrals of Company awards (such as sign-on
or retention pay) may be negotiated with a Participant prior to the
date the Participant has a legally binding right to such
Compensation.
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(h)
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“Evergreen”
Deferral Elections. The
Committee, in its discretion, may provide in the Compensation
Deferral Agreement that such Compensation Deferral Agreement will
continue in effect for each subsequent year or performance period.
Such “evergreen” Compensation Deferral Agreements will
become effective with respect to an item of Compensation on the
date such election becomes irrevocable under this Section 4.2. An
evergreen Compensation Deferral Agreement may be terminated or
modified prospectively with respect to Compensation for which such
election remains revocable under this Section 4.2. A Participant
whose Compensation Deferral Agreement is cancelled in accordance
with Section 4.6 will be required to file a new Compensation
Deferral Agreement under this Article IV in order to recommence
Deferrals under the Plan.
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4.3
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Allocation of
Deferrals . A
Compensation Deferral Agreement may allocate Deferrals to one or
more Specified Date Accounts and/or to the Retirement/Termination
Account subject to rules determined by the Committee. The Committee
may, in its discretion, establish a minimum deferral period for
Specified Date Accounts (for example, the third Plan Year following
the year Compensation subject to the Compensation Deferral
Agreement is earned). The Committee shall determine whether a
deferral may be allocated to more than one Specified Date Account
or to a Specified Date Account and the Participant’s
Retirement/Termination Account.
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4.4
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Deductions from
Pay. The Committee has
the authority to determine the payroll practices under which any
component of Compensation subject to a Compensation Deferral
Agreement will be deducted from a Participant’s
Compensation.
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4.5
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Vesting.
Participant Deferrals shall be 100%
vested at all times, unless otherwise specified by the Company
prior to the deferral being made.
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4.6
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Cancellation of
Deferrals. The Committee
shall cancel a Participant’s Deferrals (i) for the balance of
the Plan Year in which an Unforeseeable Emergency payment is made,
(ii) if the Participant receives a hardship distribution under the
Employer’s qualified 401(k) plan, through the end of the Plan
Year in which the six-month anniversary of the hardship
distribution falls, and (iii) during periods in which the
Participant is unable to perform the duties of his or her position
or any substantially similar position due to a mental or physical
impairment that can be expected to result in death or last for a
continuous period of at least six months. In the event a
Participant receives a voluntary withdrawal from a Grandfathered
Account, the Participant shall not be permitted to make Deferrals
to the Plan in the Plan Year following the Plan Year in which the
withdrawal is made.
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A RTICLE V
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Company
Contributions
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5.1
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Discretionary Company
Contributions. The
Participating Employer may, from time to time in its sole and
absolute discretion, credit Company Contributions to any
Participant in any amount determined by the Participating Employer.
The Company shall determine when Company Contributions shall be
paid and whether or where the Participant can invest the Company
Contributions.
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5.2
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Vesting.
Company Contributions described in
Section 5.1, above, and the Earnings thereon, shall vest in
accordance with the vesting schedule(s) established by the
Committee or the Company at the time that the Company Contribution
is made. Absent the Committee’s or the Company’s
designation otherwise, all Company Contributions shall become 100%
vested upon the occurrence of the earliest of: (i) the death of the
Participant while actively employed; (ii) Retirement of the
Participant, or (iii) a Change of Control. The Participating
Employer may, at any time, in its sole discretion, increase a
Participant’s vested interest in a Company Contribution. The
portion of a Participant’s Accounts that remains unvested
upon his or her Separation from Service after the application of
the terms of this Section 5.2 shall be forfeited.
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A RTICLE VI
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Benefits
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6.1
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Benefits,
Generally. A Participant
shall be entitled to the following benefits under the
Plan:
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(a)
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Retirement Benefit.
Upon the Participant’s
Separation from Service due to Retirement, he or she shall be
entitled to a Retirement Benefit. The Retirement Benefit shall be
equal to the vested portion of the Retirement/Termination Account
and the vested portion of any Specified Date Accounts that are not
yet in pay status. The Retirement Benefit shall be based on the
value of that Account as of the end of the month in which
Separation from Service occurs. Payment of the Retirement Benefit
will be made or begin during the month following the month in which
Separation from Service occurs, provided, however, that with
respect to a Participant who is a Specified Employee as of the date
such Participant incurs a Separation from Service, payment will be
made or begin during the seventh month following the month in which
such Separation from Service occurs. If the Retirement Benefit is
to be paid in the form of installments, any subsequent installment
payments to a Specified Employee will be paid on the anniversary of
the date the initial installment was made.
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(b)
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Separation Benefit.
Upon the Participant’s
Separation from Service for reasons other than death or Retirement,
he or she shall be entitled to a Separation Benefit. The Separation
Benefit shall be equal to the vested portion of the
Retirement/Termination Account and the vested portion of any unpaid
balances in any Specified Date Accounts. The Separation Benefit
shall be based on the value of the Retirement/Termination Account
as of the end of the month in which Separation from Service occurs.
Payment of the Separation Benefit will be made or begin during the
month following the month in which Separation from Service occurs,
provided, however, that with respect to a Participant who is a
Specified Employee as of the date such Participant incurs a
Separation from Service, payment will be made or begin during the
seventh month following the month in which such Separation from
Service occurs.
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(c)
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Specified Date
Benefit. If the
Participant has established one or more Specified Date Accounts, he
or she shall be entitled to a Specified Date Benefit with respect
to each such Specified Date Account. The Specified Date Benefit
shall be equal to the vested portion of the Specified Date Account,
based on the value of that Account as of the end of the month
designated by the Participant at the time the Account was
established. Payment of the Specified Date Benefit will be made or
begin during the month following the designated month. The
Committee may allow Participants to designate only the year of
deferral and then make all Specified Date elections payable during
a Committee-designated month within such year.
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(d)
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Death Benefit.
In the event of the
Participant’s death, his or her designated Beneficiary(ies)
shall be entitled to a Death Benefit. The Death Benefit shall be
equal to the vested portion of the Retirement/Termination Account
and the vested portion of any unpaid balances in any Specified Date
Accounts. The Death Benefit shall be based on the value of the
Accounts as of the end of the month in which death occurred, with
payment made within 90 days of the date of death.
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(e)
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Unforeseeable Emergency
Payments. A Participant
who experiences an Unforeseeable Emergency may submit a written
request to the Committee to receive payment of all or any portion
of his or her vested Accounts. Whether a Participant or Beneficiary
is faced with an Unforeseeable Emergency permitting an emergency
payment shall be determined by the Committee based on the relevant
facts and circumstances of each case, but, in any case,
a
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distribution on account of
Unforeseeable Emergency may not be made to the extent that such
emergency is or may be reimbursed through insurance or otherwise,
by liquidation of the Participant’s assets, to the extent the
liquidation of such assets would not cause severe financial
hardship, or by cessation of Deferrals under this Plan. If an
emergency payment is approved by the Committee, the amount of the
payment shall not exceed the amount reasonably necessary to satisfy
the need, taking into account the additional compensation that is
available to the Participant as the result of cancellation of
deferrals to the Plan, including amounts necessary to pay any taxes
or penalties that the Participant reasonably anticipates will
result from the payment. The amount of the emergency payment shall
be subtracted first from the vested portion of the
Participant’s Retirement/Termination Account until depleted
and then from the vested Specified Date Accounts, beginning with
the Specified Date Account with the latest payment commencement
date. Emergency payments shall be paid in a single lump sum within
the 90-day period following the date the payment is approved by the
Committee.
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6.2
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Form of
Payment.
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(a)
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Retirement Benefit.
A Participant who is entitled to
receive a Retirement Benefit shall receive payment of such benefit
in a single lump sum, unless the Participant elects on his or her
initial or, to the extent allowed, his or her subsequent
Compensation Deferral Agreement to have such benefit paid in one of
the following alternative forms of payment (i) substantially equal
annual installments over a period of five (5) or ten (10), as
elected by the Participant; or (ii) to the extent allowed by the
Committee a lump sum payment of a percentage of the balance in the
Retirement/Termination Account, with the balance paid in
substantially equal annual installments over a period of five (5)
or ten (10) as elected by the Participant.
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(b)
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Separation Benefit.
A Participant who is entitled to
receive a Separation Benefit shall receive payment of such benefit
in a single lump sum.
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(c)
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Specified Date
Benefit. The Specified
Date Benefit shall be paid in a single lump sum, unless the
Committee allows and the Participant elects on the Compensation
Deferral Agreement with which the account was established to have
the Specified Date Account paid in substantially equal annual
installments.
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Notwithstanding any election of a
form of payment by the Participant, upon a Separation from Service
the unpaid balance of a Specified Date Account with respect to
which payments have not been made shall be aggregated and paid in
accordance with the form of payment applicable to the Retirement
Benefit or Termination Benefit, as applicable.
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(d)
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Death Benefit.
A designated Beneficiary who is
entitled to receive a Death Benefit shall receive payment of such
benefit in a single lump sum.
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(e)
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Change of Control.
If the Change of Control meets the
requirements of section 409A under the Code (“Qualifying
Change of Control”), the following applies. A Participant
will receive a single lump sum payment equal to the unpaid balance
of all of his or her Accounts upon a Separation from Service within
24 months following a Qualifying Change of Control. Subject to the
payment rules for Specified Employees under Section 6.1(a)Accounts
will be valued as of the last day of the month in which the
Separation from Service occurs and payment will be made within 45
days of such Separation from Service. In addition to the foregoing,
upon a Qualifying Change of Control, a Participant who has incurred
a Separation from Service prior to the Qualifying Change of
Control, and any Beneficiary of such Participant who is receiving
or is scheduled to receive payments, will receive the balance of
all unpaid Accounts in a single lump sum. Accounts will be valued
as of the last day of the month following the Qualifying Change of
Control and will be paid within 45 days of said Qualifying Change
of Control.
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(g)
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Small Account
Balances. Notwithstanding
any prior Participant distribution elections, if, on the date the
Participant terminates from service or retires, the aggregate of
all Participant Accounts upon Separation from Service are $50,000
or less (deemed to be “Small Account Balances”), the
vested balance in all Participant Accounts shall be distributed in
a lump sum completely liquidating the Participant’s interest
in the Plan in the month immediately following the end-of-month
Valuation Date.
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( h )
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Rules Applicable to
Installment Payments. If
a Payment Schedule specifies installment payments, annual payments
will be made beginning as of the payment commencement date for such
installments and shall continue on each anniversary thereof until
the number of installment payments specified in the Payment
Schedule has been paid. The amount of each installment payment
shall be determined by dividing (a) by
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(b), where (a) equals the Account
Balance as of the Valuation Date and (b) equals the remaining
number of installment payments.
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For purposes of Article VII,
installment payments will be treated as a single form of payment.
If a lump sum equal to less than 100% of the Retirement/Termination
Account is paid, the payment commencement date for the installment
form of payment will be the first anniversary of the payment of the
lump sum.
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6.3
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Acceleration of or Delay in
Payments. The Committee,
in its sole and absolute discretion, may accelerate or delay the
time of payment to the Participant hereunder, only to the extent
the acceleration or delay is permitted under Treas. Reg. Section
1.409A-3(j)(4) or Section 1.409A-2(b)(7). If the Plan receives a
domestic relations order (within the meaning of Code Section
414(p)(1)(B)) directing that all or a portion of a
Participant’s Accounts be paid to an “alternate
payee,” any amounts to be paid to the alternate payee(s)
shall be paid in a single lump sum.
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A RTICLE VII
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Modifications to Payment
Schedules
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7.1
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Participant’s Right to
Modify. A Participant may
modify any or all of the alternative Payment Schedules with respect
to an Account, consistent with the permissible Payment Schedules
available under the Plan, provided such modification complies with
the requirements of this Article VII. The Committee may impose
limitations on the number of allowable modifications.
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7.2
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Time of Election.
The date on which a modification
election is submitted to the Committee must be at least twelve
months prior to the date on which payment is scheduled to commence
under the Payment Schedule in effect prior to the
modification.
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7.3
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Date of Payment under Modified
Payment Schedule. Except
with respect to modifications that relate to the payment of a Death
Benefit, the date payments are to commence under the modified
Payment Schedule must be no earlier than five years after the date
payment would have commenced under the original Payment Schedule.
Under no circumstances may a modification election result in an
acceleration of payments in violation of Code Section
409A.
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7.4
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Effective Date.
A modification election submitted in
accordance with this Article VII is irrevocable upon receipt by the
Committee and becomes effective 12 months after such
date.
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7.5
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Effect on Accounts.
An election to modify a Payment
Schedule is specific to the Account or payment event to which it
applies, and shall not be construed to affect the Payment Schedules
of any other Accounts.
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A RTICLE VIII
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Valuation of Account Balances;
Investments
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8.1
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Valuation.
Deferrals shall be credited to
appropriate Accounts on the date such Compensation would have been
paid to the Participant absent the Compensation Deferral Agreement.
Company Contributions shall be credited to the appropriate Account
at the times determined by the Committee. Valuation of Accounts
shall be performed under procedures approved by the
Committee.
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8.2
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Earnings Credit.
Each Account will be credited with
Earnings on each Business Day, based upon the Participant’s
investment allocation among a menu of investment options selected
in advance by the Committee, in accordance with the provisions of
this Article VIII (“investment allocation”).
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8.3
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Investment Options
. Investment options will be
determined by the Committee. The Committee, in its sole discretion,
shall be permitted to add or remove investment options from the
Plan menu from time to time even if such removal requires
Participants to re-designate investment choices, provided that any
such additions or removals of investment options shall not be
effective with respect to any period prior to the effective date of
such change.
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8.4
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Investment
Allocations. A
Participant’s investment allocation constitutes a deemed, not
actual, investment among the investment options comprising the
investment menu. At no time shall a Participant have any real or
beneficial ownership in any investment option included in the
investment menu, nor shall the Participating Employer or any
trustee acting on its behalf have any obligation to purchase actual
securities as a result of a Participant’s investment
allocation. A Participant’s investment allocation shall be
used solely for purposes of adjusting the value of a
Participant’s Account Balances.
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A Participant shall specify an
investment allocation for each of his Accounts in accordance with
procedures established by the Committee. Allocation among the
investment options must be designated in percentage increments
designated by the
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Committee. The
Participant’s investment allocation will become effective on
the same Business Day or, in the case of investment allocations
received after a time specified by the Committee, the next Business
Day.
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A Participant may change an
investment allocation on any Business Day, both with respect to
future credits to the Plan and with respect to existing Account
Balances, in accordance with procedures adopted by the Committee.
Changes shall become effective on the same Business Day or, in the
case of investment allocations received after a time specified by
the Committee, the next Business Day, and shall be applied
prospectively.
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8.5
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Unallocated Deferrals and
Accounts. If the
Participant fails to make an investment allocation with respect to
an Account, such Account shall be invested in an investment option,
the primary objective of which is the preservation of capital, as
determined by the Committee.
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8.6
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Company Stock.
The Committee may include Company
Stock as one of the investment options described in Section 8.3.
The Committee may, in its sole discretion, limit the investment
allocation of Company Contributions to Company Stock. The Committee
may also require Deferrals consisting of equity-based Compensation
to be allocated to Company Stock. The Committee may also restrict
investments in Company Stock to certain Participants and specify
certain rules and limitations on investment and sale of Company
Stock to comply with securities laws.
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8.7
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Diversification.
A Participant may re-allocate an
investment in Company Stock into another investment option subject
to rules specified by the Committee. The portion of an Account that
is invested in Company Stock will be paid under Article VI in the
form of whole shares of Company Stock if the form of payment
elected is a lump sum. If the Participant elects to be paid with
installments, Company Stock will be paid under Article VI in the
form of cash.
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8.8
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Dividend
Equivalents. Dividend
equivalents with respect to Company Stock will be credited to the
applicable Accounts in the form of additional shares or units of
Company Stock.
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A RTICLE IX
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Administration
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9.1
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Plan Administrator
. This Plan shall be administered by
the Committee which shall have discretionary authority to make,
amend, interpret and enforce all appropriate rules and regulations
for the administration of this Plan and to utilize its discretion
to decide or resolve any and all questions, including but not
limited to eligibility for benefits and interpretations of this
Plan and its terms, as may arise in connection with the Plan.
Claims for benefits shall be filed with the Committee and resolved
in accordance with the claims procedures in this Article IX. The
Executive Compensation Committee of the Company’s Board of
Directors reserves the right to review all claims and appeals made
by Participants in compensation Band H and above.
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9.02
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Delegation of
Authority. In the
administration of this Plan, the Committee may, from time to time,
employ agents and delegate to them such administrative duties as it
sees fit, and may from time to time consult with legal counsel to
the Company.
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9.03
|
Claim Procedure
. Any controversy or claim arising
out of or relating to the Plan shall be filed in writing with the
Committee which shall make all determinations concerning such
claim. Any claim filed with the Committee and any decision by the
Committee denying such claim shall be in writing and shall be
delivered to the Participant or Beneficiary filing the claim (the
“Claimant”).
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(a)
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In General.
Notice of a denial of benefits will
be provided within ninety (90) days of the Committee’s
receipt of the Claimant’s claim for benefits. If the
Committee determines that it needs additional time to review the
claim, the Committee will provide the Claimant with a notice of the
extension before the end of the ini
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