EMPLOYEE STOCK OWNERSHIP
PLAN
(adopted effective January 1,
2007)
NORTHFIELD BANK
EMPLOYEE STOCK OWNERSHIP PLAN
This Employee
Stock Ownership Plan executed on the 25th day of March, 2009, by
Northfield Bank, a federally chartered stock savings bank (the
“Bank”),
W I T N E S S E T H T H A
T
WHEREAS, the board
of trustees of the Bank has established the Northfield Bank
Employee Stock Ownership Plan (the “Plan”), effective
January 1, 2007 as a stock bonus plan with the primary purpose
of investing Employer securities; and
WHEREAS, under the
terms of the Plan, the Employer may amend the Plan from time to
time.
NOW, THEREFORE,
effective January 1, 2007, except as otherwise provided
herein, the Employer hereby amends and restate the Plan in its
entirety in order to timely submit the Plan to the IRS for a
favorable determination letter under Cycle D of the EGTRRA remedial
amendment period filing procedures set forth in IRS Notice 2009-6.
The Employer’s EIN is 13-5578494.
IN WITNESS
WHEREOF, the Bank has adopted this Plan and caused this instrument
to be executed by its duly authorized officers as of the above
date.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
NORTHFIELD
BANK
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
By:
|
|
/s/ John W.
Alexander
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Authorized
Officer
|
|
|
|
|
|
|
|
|
|
|
|
Page No.
|
|
|
|
|
1
|
|
|
|
|
|
1
|
|
|
|
|
|
1
|
|
|
|
|
|
1
|
|
|
|
|
|
1
|
|
1.5 Single Plan for All
Employers
|
|
|
1
|
|
1.6 Interpretation of Provisions
|
|
|
1
|
|
|
|
|
|
1
|
|
Section 3. Eligibility for
Participation
|
|
|
10
|
|
|
|
|
|
10
|
|
3.2 Definition of Eligibility
Year
|
|
|
10
|
|
|
|
|
|
10
|
|
3.4 Certain Employees Ineligible
|
|
|
10
|
|
3.5 Participation and
Reparticipation
|
|
|
11
|
|
3.6 Omission of Eligible
Employee
|
|
|
11
|
|
3.7 Inclusion of Ineligible
Employee
|
|
|
11
|
|
Section 4. Contributions and
Credits
|
|
|
11
|
|
4.1 Discretionary Contributions
|
|
|
11
|
|
4.2 Contributions for Stock
Obligations
|
|
|
11
|
|
4.3 Conditions as to
Contributions
|
|
|
12
|
|
4.4 Rollover Contributions
|
|
|
12
|
|
Section 5. Limitations on Contributions
and Allocations
|
|
|
12
|
|
5.1 Limitation on Annual
Additions
|
|
|
12
|
|
5.2 Effect of Limitations
|
|
|
14
|
|
5.3 Limitations as to Certain
Participants
|
|
|
15
|
|
5.4 Erroneous Allocations
|
|
|
15
|
|
Section 6. Trust Fund and Its
Investment
|
|
|
15
|
|
6.1 Creation of Trust Fund
|
|
|
15
|
|
6.2 Stock Fund and Investment
Fund
|
|
|
15
|
|
|
|
|
|
16
|
|
6.4 Participants’ Option to
Diversify
|
|
|
16
|
|
Section 7. Voting Rights and Dividends on
Stock
|
|
|
17
|
|
7.1 Voting and Tendering of
Stock
|
|
|
17
|
|
7.2 Application of Dividends
|
|
|
18
|
|
Section 8. Adjustments to
Accounts
|
|
|
19
|
|
|
|
|
|
19
|
|
|
|
|
|
20
|
|
|
|
|
|
20
|
|
8.4 Investment Fund Account
|
|
|
20
|
|
8.5 Adjustment to Value of Trust
Fund
|
|
|
20
|
|
8.6 Participant Statements
|
|
|
20
|
|
Section 9. Vesting of Participants’
Interests
|
|
|
21
|
|
9.1 Deferred Vesting in Accounts
|
|
|
21
|
|
9.2 Computation of Vesting Years
|
|
|
21
|
|
9.3 Full Vesting Upon Certain
Events
|
|
|
22
|
|
9.4 Full Vesting Upon Plan
Termination
|
|
|
23
|
|
|
|
|
|
|
|
|
|
|
Page No.
|
9.5 Forfeiture, Repayment, and
Restoral
|
|
|
23
|
|
9.6 Accounting for Forfeitures
|
|
|
23
|
|
9.7 Vesting and
Nonforfeitability
|
|
|
23
|
|
Section 10. Payment of
Benefits
|
|
|
24
|
|
10.1 Benefits for Participants
|
|
|
24
|
|
10.2 Time for Distribution
|
|
|
24
|
|
|
|
|
|
25
|
|
10.4 Delay in Benefit
Determination
|
|
|
25
|
|
10.5 Accounting for Benefit
Payments
|
|
|
25
|
|
10.6 Options to Receive and Sell
Stock
|
|
|
26
|
|
10.7 Restrictions on Disposition of
Stock
|
|
|
26
|
|
10.8 Continuing Loan Provisions; Creations of
Protections and Rights
|
|
|
27
|
|
10.9 Direct Rollover of Eligible
Distribution
|
|
|
27
|
|
10.10 Waiver of 30-Day Period After Notice of
Distribution
|
|
|
28
|
|
Section 11. Rules Governing Benefit
Claims and Review of Appeals
|
|
|
28
|
|
|
|
|
|
28
|
|
11.2 Notification by Committee
|
|
|
28
|
|
11.3 Claims Review Procedure
|
|
|
28
|
|
Section 12. The Committee and its
Functions
|
|
|
29
|
|
12.1 Authority of Committee
|
|
|
29
|
|
12.2 Identity of Committee
|
|
|
29
|
|
|
|
|
|
29
|
|
|
|
|
|
29
|
|
12.5 Compliance with ERISA
|
|
|
30
|
|
|
|
|
|
30
|
|
12.7 Execution of Documents
|
|
|
30
|
|
|
|
|
|
30
|
|
12.9 Responsibilities to
Participants
|
|
|
30
|
|
12.10 Alternative Payees in Event of
Incapacity
|
|
|
30
|
|
12.11 Indemnification by
Employers
|
|
|
30
|
|
12.12 Nonparticipation by Interested
Member
|
|
|
30
|
|
Section 13. Adoption, Amendment, or
Termination of the Plan
|
|
|
30
|
|
13.1 Adoption of Plan by Other
Employers
|
|
|
30
|
|
13.2 Plan Adoption Subject to
Qualification
|
|
|
31
|
|
13.3 Right to Amend or Terminate
|
|
|
31
|
|
Section 14. Miscellaneous
Provisions
|
|
|
31
|
|
14.1 Plan Creates No Employment
Rights
|
|
|
31
|
|
14.2 Nonassignability of
Benefits
|
|
|
31
|
|
14.3 Limit of Employer Liability
|
|
|
32
|
|
14.4 Treatment of Expenses
|
|
|
32
|
|
|
|
|
|
32
|
|
14.6 Nondiversion of Assets
|
|
|
32
|
|
14.7 Separability of Provisions
|
|
|
32
|
|
|
|
|
|
32
|
|
|
|
|
|
32
|
|
14.10 Employer Contributions Conditioned on
Deductibility
|
|
|
32
|
|
|
|
|
|
32
|
|
14.12 Qualified Domestic Relations
Order
|
|
|
33
|
|
14.13 Use of Electronic Mediums to Provide
Notices and Make Participant Elections
|
|
|
33
|
|
(ii)
|
|
|
|
|
|
|
|
|
Page No.
|
Section 15. Top-Heavy
Provisions
|
|
|
34
|
|
|
|
|
|
34
|
|
|
|
|
|
34
|
|
15.3 Top-Heavy Rules of
Application
|
|
|
35
|
|
15.4 Minimum Contributions
|
|
|
36
|
|
15.5 Top-Heavy Provisions Control in Top-Heavy
Plan
|
|
|
36
|
|
NORTHFIELD BANK
EMPLOYEE STOCK OWNERSHIP PLAN
Section 1 Plan Identity
.
1.1
Name . The name of this Plan is “Northfield
Bank Employee Stock Ownership Plan.”
1.2
Purpose . The purpose of this Plan is to describe the
terms and conditions under which contributions made pursuant to the
Plan will be credited and paid to the Participants and their
Beneficiaries.
1.3
Effective Date . The Effective Date of this Plan is
January 1, 2007.
1.4 Fiscal
Period . This Plan shall be operated on the basis of a
January 1 to December 31 fiscal year for the purpose of
keeping the Plan’s books and records and distributing or
filing any reports or returns required by law.
1.5 Single
Plan for All Employers . This Plan shall be treated as a
single plan with respect to all participating Employers for the
purpose of crediting contributions and forfeitures and distributing
benefits, determining whether there has been any termination of
Service, and applying the limitations set forth in
Section 5.
1.6
Interpretation of Provisions . The Employers intend
this Plan and the Trust Agreement to be a qualified stock bonus
plan under Section 401(a) of the Code and an employee stock
ownership plan within the meaning of Section 407(d)(6) of
ERISA and Section 4975(e)(7) of the Code. The Plan is intended
to have its assets invested primarily in qualifying employer
securities of one or more Employers within the meaning of
Section 407(d)(3) of ERISA, and to satisfy any requirement
under ERISA or the Code applicable to such a plan.
Accordingly, the
Plan and Trust Agreement shall be interpreted and applied in a
manner consistent with this intent and shall be administered at all
times and in all respects in a nondiscriminatory manner.
The following
capitalized words and phrases shall have the meanings specified
when used in this Plan and in the Trust Agreement, unless the
context clearly indicates otherwise:
“Account” means a Participant’s interest
in the assets accumulated under this Plan as expressed in terms of
a separate account balance which is periodically adjusted to
reflect his Employer’s contributions, the Plan’s
investment experience, and distributions and
forfeitures.
“Active
Participant” means a Participant who has satisfied the
eligibility requirements under Section 3 and who has at least
1,000 Hours of Service during the current Plan Year. However, a
Participant shall not qualify as an Active Participant unless
(i) he is in active Service with an Employer as of the last
day of the Plan Year, or (ii) he is on a Recognized Absence as
of that date, or (iii) his Service terminated during the Plan
Year by reason of Disability, death, or Normal
Retirement.
“Affiliated Employer” means a member of an
affiliated service group within the purview of section 414(b),
(c) or (m) and 415(h) of the Code, any other corporation,
partnership, or proprietorship which adopts this Plan with the
Bank’s consent pursuant to Section 13.1, and any entity
which succeeds to the business of any Employer and adopts the Plan
pursuant to Section 13.2.
“Bank” means Northfield Bank and any entity
which succeeds to the business of Northfield Bank and adopts this
Plan as its own pursuant to Section 13.1 of the
Plan.
“Beneficiary” means the person or persons who
are designated by a Participant to receive benefits payable under
the Plan on the Participant’s death. In the absence of any
designation or if all the designated Beneficiaries shall die before
the Participant dies or shall die before all benefits have been
paid, the Participant’s Beneficiary shall be his surviving
Spouse, if any, or his estate if he is not survived by a Spouse.
The Committee may rely upon the advice of the Participant’s
executor or administrator as to the identity of the
Participant’s Spouse.
“Break
in Service” means any Plan Year, or, for the initial
eligibility computation period under Section 3.2, the
12-consecutive month period beginning on the first day of which an
Employee has an Hour of Service, in which an Employee has 500 or
fewer Hours of Service. Solely for this purpose, an Employee shall
be considered employed for his normal hours of paid employment
during a Recognized Absence (said Employee shall not be credited
with more than 501 Hours of Service to avoid a Break in Service),
unless he does not resume his Service at the end of the Recognized
Absence. Further, if an Employee is absent for any period
(i) by reason of the Employee’s pregnancy, (ii) by
reason of the birth of the Employee’s child, (iii) by
reason of the placement of a child with the Employee in connection
with the Employee’s adoption of the child, or (iv) for
purposes of caring for such child for a period beginning
immediately after such birth or placement, the Employee shall be
credited with the Hours of Service which would normally have been
credited but for such absence, up to a maximum of 501 Hours of
Service.
“Code” means the Internal Revenue Code of 1986,
as amended.
“Committee” means the committee responsible for
the administration of this Plan in accordance with
Section 12.
“Company” means Northfield Bancorp, Inc., the
holding company of the Bank, and any successor entity which
succeeds to the business of the Company.
“Compensation” means with respect to a Plan
Year, the base compensation receivable by an Eligible Employee from
the Employer for the calendar year prior to any reduction pursuant
to a salary deferral agreement under a 401(k) Plan. Base
compensation shall include salary, before-tax contributions, wages
and wage continuation payments to an Employee who is absent due to
illness or disability of a short-term nature, the amount of any
Employer contributions under a flexible benefits program maintained
by the Employer under Code Section 125 pursuant to a salary
reduction agreement entered into by the Participant under Code
Section 125, or elective amounts that are not includable in
the gross income of the Eligible Employee by reason of Code
Section 132(f)(4), and exclude overtime, commissions, expense
allowances, severance pay, fees, bonuses, contributions made by the
Employer to any pension, insurance, welfare or other employee
benefit plan other than a Code Section 125 plan. Compensation
shall not exceed $245,000 for the 2009 Plan Year and thereafter
shall be adjusted in multiples of $5,000 for increases in the
cost-of-living as prescribed under Code Section 401(a)(17)(B).
For purposes of this definition, if the Plan Year is less than 12
calendar months, the amount of Compensation taken into account for
such Plan Year shall be adjusted by multiplying such Compensation
by a fraction, the numerator of which is the number of months in
such Plan Year and the denominator of which is 12. Effective
January 1, 2009, Compensation shall include differential wage
payments (as defined in Code Section 3401(h)) to an individual
who does not currently perform services for the Employer by reason
of qualified military service (as defined in Code
Section 414(u)(1)), to the extent that those payments do not
exceed the amounts the individual would have received if the
individual had continued to perform services for the Employer
rather than entering qualified military service.
-2-
“Disability” means the inability to engage in
any substantial gainful activity by reason of any medically
determinable physical or mental impairment which can be expected to
result in death or which has lasted or can be expected to last for
a continuous period of not less than 12 months. An individual
shall not be considered to be permanently and totally disabled
unless he furnishes proof of the existence thereof in such form and
manner, and at such times, as the Committee may require.
“Eligible Employee ” means an Employee, other
than an Employee identified in Section 3.4, who has both
(i) satisfied the age requirement of Section 3.1(ii) and
(ii) has performed 1,000 Hours of Service in the applicable
Eligibility Year in accordance with Section 3.2.
“Employee” means any individual who is or has
been employed or self-employed by an Employer.
“Employee” also means an individual employed by a
leasing organization who, pursuant to an agreement between an
Employer and the leasing organization, has performed services for
the Employer and any related persons (within the meaning of
Section 414(n)(6) of the Code) on a substantially full-time
basis for more than one year, if such services are performed under
the primary direction or control of the Employer. However, such a
“leased employee” shall not be considered an Employee
if (i) he participates in a money purchase pension plan
sponsored by the leasing organization which provides for immediate
participation, immediate full vesting, and an annual contribution
of at least 10 percent of the Employee’s 415
Compensation, and (ii) leased employees do not constitute more
than 20 percent of the Employer’s total work force
(including leased employees, but excluding Highly Compensated
Employees and any other Employees who have not performed services
for the Employer on a substantially full-time basis for at least
one year).
“Employer” means the Bank or any Affiliated
Employer.
“Entry
Date” means the Effective Date of the Plan and each
January 1 and July 1 of each Plan Year after the Effective
Date.
“ERISA” means the Employee Retirement Income
Security Act of 1974 (P.L. 93-406, as amended).
(a) 415
Compensation shall include the following:
(i) A
Participant’s wages, salaries, fees for professional services
and other amounts received (without regard to whether an amount is
paid in cash) for personal services actually rendered in the course
of employment with the Employer while a Participant in the Plan, to
the extent that the amounts are includible in gross income (or the
extent amounts would have been received and includible in gross
income but for an election under Code Sections 125 (including
deemed compensation), 132(f)(4), 402(e)(3), 402(h)(1)(B), 402(k),
or 457(b)). These amounts include but are not limited to,
commissions paid to salesmen, compensation for services on the
basis of a percentage of profits, commissions on insurance
premiums, tips, bonuses, severance payments, fringe benefits, and
reimbursements and expense allowances under a nonaccountable plan
(as described in Section 1.62-2(c) of the Treasury
Regulations).
(ii) Amounts
described in Code Sections 104(a)(3), 105(a), and 105(h), but
only to the extent that these amounts are includable in the gross
income of the Participant.
(iii) Amounts paid
or reimbursed by the Employer for moving expenses incurred by an
employee, but only to the extent that at the time of payment it is
reasonable to believe that these amounts are not deductible by the
Participant under Code Section 217.
-3-
(iv) The value of
a non-qualified stock option granted to the Participant by the
Employer, but only to the extent that the value of the option is
includable in the gross income of the Participant for the taxable
year in which granted.
(v) The amount
includable in the gross income of the Participant upon making the
election described in Code Section 83(b).
(vi) Amounts
includible in the Participant’s gross income under Code
Sections 409A or 457(f)(1)(A) or because the amounts are
constructively received by the Participant.
(b) 415
Compensation shall exclude the following:
(i) Contributions
(other than elective contributions described in Code Sections
402(e)(3), 408(k)(6), 408(p)(2)(A)(i), or 457(b)) made by the
Employer to a plan of deferred compensation (including a simplified
employee pension plan described in Code Section 408
(k) or a simple retirement account described in Code Section
408(p), and whether or not qualified) to the extent that the
contributions are not includible in the gross income of the
Participant for the taxable year in which contributed. In addition,
any distributions from a plan of deferred compensation (whether or
not qualified) are not considered 415 Compensation regardless of
whether such amounts are includible in the gross income of the
Participant when distributed. However, any amounts received by a
Participant pursuant to an unfunded non-qualified unfunded deferred
compensation plan may be considered 415 Compensation in the year
such amounts are includible in the gross income of the
Participant.
(ii) Amounts
realized from the exercise of a non-qualified stock option, or when
restricted stock (or property) held by the Participant either
becomes freely transferable or is no longer subject to a
substantial risk of forfeiture.
(iii) Amounts
realized from the sale, exchange or other disposition of stock
acquired under a qualified stock option as defined in Treasury
Regulation Section 1.421-1(b).
(iv) Other amounts
which receive special tax benefits, such as premiums for group term
life insurance (but only to the extent that the premiums are not
includable in the gross income of the Participant), or
contributions made by the Employer (whether or not under a salary
reduction agreement) towards the purchase of an annuity contract
described in Code Section 403(b) (whether or not the contributions
are excludable from the gross income of the
Participant).
(c) Taxable
post-severance payments from a non-qualified, unfunded deferred
compensation plan shall be included in the definition of
Section 415 Compensation, but only if such amounts are paid
within the later of (i) 2 1 / 2
months after severance from
employment or (ii) the end of the limitation year that
includes the date of severance that are payments that, absent a
severance from employment, would have been paid to the Participant
as regular compensation for services, or payments from accrued
bona-fide sick, vacation, or other leave. To the extent permitted
by Treasury Regulations Section 1.415-1 et seq ., such
limitations shall not apply to disabled Participants and to
Participants who severed employment due to qualified military
service. “Severance from employment” shall be
interpreted as set forth in Treasury Regulations
Section 1.401(k)-1 et seq .
(d)
Notwithstanding anything in the Plan to the contrary, effective
January 1, 2009, 415 Compensation shall include differential
wage payments (as defined in Code Section 3401(h)) to an
-4-
individual who
does not currently perform services for the Employer by reason of
qualified military service (as defined in Code
Section 414(u)(1)), to the extent that those payments do not
exceed the amounts the individual would have received if the
individual had continued to perform services for the Employer
rather than entering qualified military service.
(e) 415
Compensation in excess of $245,000 (as indexed) shall be
disregarded for all Participants. For purposes of this sub-section,
the $245,000 limit shall be referred to as the “applicable
limit” for the Plan Year in question. The $245,000 limit
shall be adjusted for increases in the cost of living in accordance
with Section 401(a)(17)(B) of the Code, effective for the Plan
Year which begins within the applicable calendar year. For purposes
of the applicable limit, 415 Compensation shall be prorated over
short Plan Years in the same manner as Compensation.
“Highly
Compensated Employee” for any Plan Year means an Employee
who, during either that or the immediately preceding Plan Year was
at any time a five percent owner of the Employer (as defined in
Code Section 416(i)(1)) or, during the immediately preceding
Plan Year, had 415 Compensation exceeding $100,000 (the $105,000
amount is adjusted at the same time and in the same manner as under
Code Section 415(d)). The applicable year for which a
determination is being made is called a “determination
year” and the preceding 12-month period is called a look-back
year.
“Hours
of Service” means hours to be credited to an Employee
under the following rules:
(a) Each hour for
which an Employee is paid or is entitled to be paid for services to
an Employer is an Hour of Service.
(b) Each hour for
which an Employee is directly or indirectly paid or is entitled to
be paid for a period of vacation, holidays, illness, disability,
lay-off, jury duty, temporary military duty, or leave of absence is
an Hour of Service. However, except as otherwise specifically
provided, no more than 501 Hours of Service shall be credited for
any single continuous period which an Employee performs no duties.
No more than 501 Hours of Service will be credited under this
paragraph for any single continuous period (whether or not such
period occurs in a single computation period). Further, no Hours of
Service shall be credited on account of payments made solely under
a plan maintained to comply with worker’s compensation,
unemployment compensation, or disability insurance laws, or to
reimburse an Employee for medical expenses.
(c) Each hour for
which back pay (ignoring any mitigation of damages) is either
awarded or agreed to by an Employer is an Hour of Service. However,
no more than 501 Hours of Service shall be credited for any single
continuous period during which an Employee would not have performed
any duties. The same Hours of Service will not be credited both
under paragraph (a) or (b) as the case may be, and under
this paragraph (c). These hours will be credited to the employee
for the computation period or periods to which the award or
agreement pertains rather than the computation period in which the
award agreement or payment is made.
(d) Hours of
Service shall be credited in any one period only under one of the
foregoing paragraphs (a), (b) and (c); an Employee may not get
double credit for the same period.
(e) If an Employer
finds it impractical to count the actual Hours of Service for any
class or group of non-hourly Employees, each Employee in that class
or group shall be credited with 45 Hours of Service for each weekly
pay period in which he has at least one Hour of Service. However,
an Employee shall be credited only for his normal working hours
during a paid absence.
-5-
(f) Hours of
Service to be credited on account of a payment to an Employee
(including back pay) shall be recorded in the period of Service for
which the payment was made. If the period overlaps two or more Plan
Years, the Hours of Service credit shall be allocated in proportion
to the respective portions of the period included in the several
Plan Years. However, in the case of periods of 31 days or
less, the Administrator may apply a uniform policy of crediting the
Hours of Service to either the first Plan Year or the
second.
(g) In all
respects an Employee’s Hours of Service shall be counted as
required by Section 2530.200b-2(b) and (c) of the
Department of Labor’s regulations under Title I of
ERISA.
“Investment Fund” means that portion of the
Trust Fund consisting of assets other than Stock. Notwithstanding
the above, assets from the Investment Fund may be used to purchase
Stock in the open market or otherwise, or used to pay on the Stock
Obligation, and shares so purchased will be allocated to a
Participant’s Stock Fund.
“Normal
Retirement” means retirement on or after the
Participant’s Normal Retirement Date.
“Normal
Retirement Date” means the date on which the Participant
attains his 65 th birthday and has completed five years of
Service.
“Participant” means any Eligible Employee who is
an Active Participant participating in the Plan, or Eligible
Employee or former Employee who was previously an Active
Participant and still has a balance credited to his
Account.
“Period
of Uniformed Service” means the length of time that an
Employee serves in the Uniformed Services.
“Plan
Year” means the twelve-month period commencing
January 1, 2007 and ending December 31, 2007, and each
period of 12 consecutive months beginning on January 1 of each
succeeding year.
“Recognized Absence” means a period for which
—
(a) an Employer
grants an Employee a leave of absence for a limited period, but
only if an Employer grants such leave on a nondiscriminatory basis;
or
(b) an Employee is
temporarily laid off by an Employer because of a change in business
conditions; or
(c) an Employee is
on active military duty, but only to the extent that his employment
rights are protected by the Military Selective Service Act of 1967
(38 U.S.C. Sec. 2021).
“Reemployment After a Period of Uniformed
Service”
(a)
“Reemployment (or Reemployed) After a Period of Uniformed
Service” means that an Employee returned to employment with a
Participating Employer, within the time frame set forth in
subparagraph (b) below, after a Period of Uniformed Service in
the Uniformed Services and the following rules corresponding to
provisions of the Uniformed Services Employment and Reemployment
Rights Act of 1994 (“USERRA”) apply: (i) he or she
gives sufficient notice of leave to the Participating Employer
prior to commencing a Period of Uniformed Service, or is excused
from providing such notice; (ii) his or her employment with
the Participating Employer prior to a Period of Uniformed Service
was not of a brief, nonrecurrent nature that would preclude a
reasonable expectation that such employment would
continue
-6-
indefinitely or
for a significant period; (iii) the Participating
Employer’s circumstances have not changed so that
reemployment is unreasonable or an undue hardship to the
Participating Employer; and (iv) the applicable cumulative
Periods of Uniformed Service under USERRA equals five years or
less, unless service in the Uniformed Services:
(1)
in excess of five years is required to complete an initial Period
of Uniformed Service;
(2)
prevents the Participant from obtaining orders releasing him or her
from such Period of Uniformed Service prior to the expiration of a
five-year period (through no fault of the Participant);
(3)
is required in the National Guard for drill and instruction, field
exercises or active duty training, or to fulfill necessary
additional training, or to fulfill necessary additional training
requirements certified in writing by the Secretary of the branch of
Uniformed Services concerned; or
(A)
required other than for training under any provisions of law during
a war or national agency declared by the President or
Congress;
(B)
required (other than for training) in support of an operational
mission for which personnel have been ordered to active duty other
than during war or national emergency;
(C)
required in support of a critical mission or requirement of the
Uniformed Services; or
(D)
the result of being called into service as a member of the National
Guard by the President in the case of rebellion or danger of
rebellion against the authority of the United States Government or
if the President is unable to execute the laws of the United States
with the regular forces.
(b) The
applicable statutory time frames within which an Employee must
report to a Participating Employer after a Period of Uniformed
Service are as follows:
(1)
If the Period of Uniformed Service was less than
31 days,
(A)
not later than the beginning of the first full regularly scheduled
work period on the first full calendar day following the completion
of the Period of Uniformed Service and the expiration of eight
hours after a period of time allowing for the safe transportation
of the Employee from the place of service in the Uniformed Services
to the Employee’s residence; or
(B)
as soon as possible after the expiration of the eight-hour period
of time referred to in Clause (A), if reporting within the period
referred to in such clause is impossible or unreasonable through no
fault of the Employee.
(2)
In the case of an Employee whose Period of Uniformed Service was
for more than 30 days but less than 181 days, by submitting an
application for reemployment with a
-7-
Participating
Employer not later than 14 days after the completion of the
Period of Uniformed Service or, if submitting such application
within such period is impossible or unreasonable through no fault
of the Employee, the next first full calendar day when submission
of such application becomes reasonable.
(3)
In the case of an Employee whose Period of Uniformed Service was
for more than 180 days, by submitting an application for
reemployment with a Participating Employer not later than
90 days after the completion of the Period of Uniformed
Service.
(4)
In the case of an Employee who is hospitalized for, or convalescing
from, an illness or injury related to the Period of Uniformed
Service the Employee shall apply for reemployment with a
Participating Employer at the end of the period that is necessary
for the Employee to recover. Such period of recovery shall not
exceed two years, unless circumstances beyond the Employee’s
control make reporting as above unreasonable or
impossible.
(c) Notwithstanding
subparagraph (a), Reemployment After a Period of Uniformed Service
terminates upon the occurrence of any of the following:
(1)
a dishonorable or bad conduct discharge from the Uniformed
Services;
(2)
any other discharge from the Uniformed Services under circumstances
other than an honorable condition;
(3)
a discharge of a commissioned officer from the Uniformed Services
by court martial, by commutation of sentence by court martial, or,
in time of war, by the President; or
(4)
a demotion of a commissioned officer in the Uniformed Services for
absence without authorized leave of at least 3 months
confinement under a sentence by court martial, or confinement in a
federal or state penitentiary after being found guilty of a crime
under a final sentence.
“Service” means an Employee’s period(s) of
employment or self-employment with an Employer, excluding for
initial eligibility purposes any period in which the individual was
a nonresident alien and did not receive from an Employer any earned
income which constituted income from sources within the United
States. An Employee’s Service shall include any Service which
constitutes Service with a predecessor Employer within the meaning
of Section 414(a) of the Code, provided, however, that Service with
an acquired entity shall not be considered Service under the Plan
unless required by applicable law or agreed to by the parties to
such transaction. An Employee’s Service shall also include
any Service with an entity which is not an Employer, but only
either (i) in which the other entity is a member of a
controlled group of corporations or is under common control with
other trades and businesses within the meaning of Section 414(b) or
414(c) of the Code, and a member of the controlled group or one of
the trades and businesses is an Employer, (ii) in which the
other entity is a member of an affiliated service group within the
meaning of Section 414(m) of the Code, and a member of the
affiliated service group is an Employer, or (iii) all
Employers aggregated with the Employer under Section 414(o) of the
Code (but not until the proposed Treasury Regulations under Section
414(o) become effective). Notwithstanding any provision of this
Plan to the contrary, contributions, benefits and service credit
with respect to qualified military service will be provided in
accordance with Section 414(u) of the Code.
“Spouse” means the individual, if any, to whom a
Participant is lawfully married on the date benefit payments to the
Participant are to begin, or on the date of the Participant’s
death, if earlier. A former Spouse
-8-
shall be
treated as the Spouse or surviving Spouse to the extent provided
under a qualified domestic relations order as described in section
414(p) of the Code.
“Stock” means shares of the Company’s
voting common stock or preferred stock meeting the requirements of
Section 409(e)(3) of the Code issued by an Employer which is a
member of the same controlled group of corporations within the
meaning of Code Section 414(b). The term “Stock”
shall include fractional shares, unless the context clearly
indicates otherwise.
“Stock
Fund” means that portion of the Trust Fund consisting of
Stock.
“Stock
Obligation” means an indebtedness arising from any
extension of credit to the Plan or the Trust which satisfies the
requirements set forth in Section 6.3 and which was obtained
for any or all of the following purposes:
|
|
(i)
|
|
to
acquire qualifying Employer securities as defined in Treasury
Regulations § 54.4975-12;
|
|
|
|
|
|
|
|
(ii)
|
|
to
repay such Stock Obligation; or
|
|
|
|
|
|
|
|
(iii)
|
|
to
repay a prior exempt loan.
|
“Trust” or “Trust Fund” means the
trust fund created under this Plan.
“Trust
Agreement” means the agreement between the Bank and the
Trustee concerning the Trust Fund. If any assets of the Trust Fund
are held in a co-mingled trust fund with assets of other qualified
retirement plans, “Trust Agreement” shall be deemed to
include the trust agreement governing that co-mingled trust fund.
With respect to the allocation of investment responsibility for the
assets of the Trust Fund, the provisions of Article II of the
Trust Agreement are incorporated herein by reference.
“Trustee” means one or more corporate persons or
individuals selected from time to time by the Bank to serve as
trustee or co-trustees of the Trust Fund.
“Unallocated Stock Fund” means that portion of
the Stock Fund consisting of the Plan’s holding of Stock
which have been acquired in exchange for one or more Stock
Obligations and which have not yet been allocated to the
Participant’s Accounts in accordance with
Section 4.2.
“Uniformed Service” means the performance of
duty on a voluntary or involuntary basis in the uniformed service
of the United States, including the U.S. Public Health Services,
under competent authority and includes active duty, active duty for
training, initial activity duty for training, inactive duty
training, full-time National Guard duty, and the period for which a
person is absent from a position of employment for purposes of an
examination to determine the fitness of the person to perform any
such duty.
“Valuation Date” means for so long as there is a
generally recognized market for the Stock each business day. If at
any time there shall be no generally recognized market for the
Stock, then “Valuation Date” shall mean the last day of
the Plan Year and each other date as of which the Committee shall
determine the investment experience of the Investment Fund and
adjust the Participants’ Accounts accordingly.
“Valuation Period” means the period following a
Valuation Date and ending with the next Valuation Date.
-9-
“Vesting
Year” means a unit of Service credited to a Participant
pursuant to Section 9.2 for purposes of determining his vested
interest in his Account.
Section 3. Eligibility for
Participation .
3.1 Initial
Eligibility . An Eligible Employee shall enter the Plan as
of the Entry Date coincident with or next following the later of
the following dates:
(i) the last day
of the Eligible Employee’s first Eligibility Year,
and
(ii) the Eligible
Employee’s 18 th birthday. However, if an Eligible Employee is
not in active Service with an Employer on the date he would
otherwise first enter the Plan, his entry shall be deferred until
the next day he is in Service.
Notwithstanding
the foregoing, an employee of Liberty Bank who became an Employee
of the Bank on the effective date of the merger of Liberty Bank
with the Bank shall receive credit for eligibility purposes for all
periods of service while employed at Liberty Bank.
3.2
Definition of Eligibility Year . “Eligibility
Year” means an applicable eligibility period (as defined
below) in which the Eligible Employee has completed 1,000 Hours of
Service for the Employer. For this purpose:
(i) an Eligible
Employee’s first “eligibility period” is the
12-consecutive month period beginning on the first day on which he
has an Hour of Service, and
(ii) his
subsequent eligibility periods will be 12-consecutive month periods
beginning on the first anniversary of the date on which the
Eligible Employee first completed an Hour of Service for the
Employer.
3.3
Terminated Employees . No Employee shall have any
interest or rights under this Plan if he is never in active Service
with an Employer on or after the Effective Date.
3.4 Certain
Employees Ineligible .
3.4-1. No Employee
shall participate in the Plan while his Service is covered by a
collective bargaining agreement between an Employer and the
Employee’s collective bargaining representative if
(i) retirement benefits have been the subject of good faith
bargaining between the Employer and the representative and
(ii) the collective bargaining agreement does not provide for
the Employee’s participation in the Plan.
3.4-2. Leased
Employees are not eligible to participate in the Plan.
3.4-3. Employees
who are nonresident aliens with no earned income (within the
meaning of Code Section 911(d)(2)) from the Employer which
constitutes income from sources within the United States (within
the meaning of Code Section 861(a)(3)).
3.4-4. Hourly
Employees, i.e., Employees paid on an hourly basis, are not
eligible to participate in the Plan.
3.4-5. An Eligible
Employee may elect not to participate in the Plan, provided,
however, such election is made solely to meet the requirements of
Code Section 409(n). For an election to be
-10-
effective for a
particular Plan Year, the Eligible Employee or Participant must
file the election in writing with the Plan Administrator no later
than the last day of the Plan Year for which the election is to be
effective. The Employer may not make a contribution under the Plan
for the Eligible Employee or for the Participant for the Plan Year
for which the election is effective, nor for any succeeding Plan
Year, unless the Eligible Employee or Participant re-elects to
participate in the Plan. The Eligible Employee or Participant may
elect again not to participate, but not earlier than the first Plan
Year following the Plan Year in which the re-election was first
effective.
3.5
Participation and Reparticipation . Subject to the
satisfaction of the foregoing requirements, an Eligible Employee
shall participate in the Plan during each period of his Service
from the date on which he first becomes eligible until his
severance from employment. For this purpose, an Eligible Employee
who returns before five (5) consecutive one year Breaks in
Service who previously satisfied the initial eligibility
requirements or who returns after five (5) consecutive one year
Breaks in Service with a vested Account balance in the Plan shall
re-enter the Plan as of the date of his return to Service with an
Employer.
3.6 Omission
of Eligible Employee . If, in any Plan Year, any Eligible
Employee who should be included as a Participant in the Plan is
erroneously omitted and discovery of such omission is not made
until after a contribution by his Employer for the year has been
made, the Employer shall make a subsequent contribution with
respect to the omitted Eligible Employee in the amount which the
said Employer would have contributed regardless of whether or not
it is deductible in whole or in part in any taxable year under
applicable provisions of the Code.
3.7
Inclusion of Ineligible Employee. If, in any Plan
Year, any person who should not have been included as a Participant
in the Plan is erroneously included and discovery of such incorrect
inclusion is not made until after a contribution for the year has
been made, the Employer shall not be entitled to recover the
contribution made with respect to the ineligible person regardless
of whether or not a deduction is allowable with respect to such
contribution. In such event, the amount contributed with respect to
the ineligible person shall constitute a forfeiture for the fiscal
year in which the discovery is made. Any person who, after the
close of a Plan Year, is retroactively treated by the Company, an
affiliated company or any other party as an Employee for such prior
Plan Year shall not, for purposes of the Plan, be considered an
Employee for such prior Plan Year unless expressly so treated as
such by the Company.
Section 4. Contributions and Credits
.
4.1-1. The
Employer shall from time to time contribute, with respect to a Plan
Year, such amounts as it may determine from time to time. The
Employer shall have no obligation to contribute any amount under
this Plan except as so determined in its sole discretion. The
Employer’s contributions and available forfeitures for a Plan
Year shall be credited as of the last day of the year to the
Accounts of the Active Participants in the manner set forth in
Section 8.1-2.
4.1-2. Upon a
Participant’s Reemployment After a Period of Uniformed
Service, the Employer shall make an additional contribution on
behalf of such Participant that would have been made on his or her
behalf during the Plan Year or Years corresponding to the
Participant’s Period of Uniformed Service.
4.2
Contributions for Stock Obligations . If the Trustee,
upon instructions from the Committee, incurs any Stock Obligation
upon the purchase of Stock, the Employer may contribute for each
Plan Year an amount sufficient to cover all payments of principal
and interest as they come due under the terms of the
-11-
Stock
Obligation. If there is more than one Stock Obligation, the
Employer shall designate the one to which any contribution is to be
applied. Investment earnings realized on Employer contributions and
any dividends paid by the Employer on Stock held in the Unallocated
Stock Account, shall be applied to the Stock Obligation related to
that Stock, subject to Section 7.2.
In each Plan Year
in which Employer contributions, earnings on contributions, or
dividends on Stock in the Unallocated Stock Fund are used as
payments under a Stock Obligation, a certain number of shares of
the Stock acquired with that Stock Obligation which is then held in
the Unallocated Stock Fund shall be released for allocation among
the Participants. The number of shares released shall bear the same
ratio to the total number of those shares then held in the
Unallocated Stock Fund (prior to the release) as (i) the
principal and interest payments made on the Stock Obligation in the
current Plan Year bears to (ii) the sum of (i) above, and
the remaining principal and interest payments required (or
projected to be required on the basis of the interest rate in
effect at the end of the Plan Year) to satisfy the Stock
Obligation.
At the direction
of the Committee, the current and projected payments of interest
under a Stock Obligation may be ignored in calculating the number
of shares to be released in each year if (i) the Stock
Obligation provides for annual payments of principal and interest
at a cumulative rate that is not less rapid at any time than level
annual payments of such amounts for 10 years, (ii) the
interest included in any payment is ignored only to the extent that
it would be determined to be interest under standard loan
amortization tables, and (iii) the term of the Stock
Obligation, by reason of renewal, extension, or refinancing, has
not exceeded 10 years from the original acquisition of the
Stock.
4.3
Conditions as to Contributions . Employers’
contributions shall in all events be subject to the limitations set
forth in Section 5. Contributions may be made in the form of
cash, or securities and other property to the extent permissible
under ERISA, including Stock, and shall be held by the Trustee in
accordance with the Trust Agreement. In addition to the provisions
of Section 13.3 for the return of an Employer’s
contributions in connection with a failure of the Plan to qualify
initially under the Code, any amount contributed by an Employer due
to a good faith mistake of fact, or based upon a good faith but
erroneous determination of its deductibility under Section 404
of the Code, shall be returned to the Employer within one year
after the date on which the contribution was originally made, or
within one year after its nondeductibility has been finally
determined. However, the amount to be returned shall be reduced to
take account of any adverse investment experience within the Trust
Fund in order that the balance credited to each Participant’s
Account is not less that it would have been if the contribution had
never been made.
4.4 Rollover
Contributions . This Plan shall not accept a direct
rollover or rollover contribution of an “eligible rollover
distribution” as such term is defined in Section 10.9-1
of the Plan.
Section 5. Limitations on Contributions
and Allocations .
5.1
Limitation on Annual Additions . Notwithstanding
anything herein to the contrary, allocation of Employer
contributions for any Plan Year shall be subject to the
following:
5.1-1 If
allocation of Employer contributions in accordance with
Sections 4.1 and 8.1-2 will result in an allocation of more
than one-third of the total contributions for a Plan Year to the
Accounts of Highly Compensated Employees then, in the sole
discretion of the Employer, the allocation of such amount shall be
adjusted so that such excess will not occur. If the Employer deems
such adjustment necessary or desirable in order to take advantage
of the provisions of Section 5.1-4 hereof, then the Employer
shall, in a non-discriminatory manner (as among Highly Compensated
Employees), cause the Compensation taken into consideration under
Section 8.1-2 and attributable to such Highly Compensated
Employees to be deemed to be reduced so as to constitute no more
than
-12-
one-third of
the aggregate Compensation of all Eligible Employees on which the
Employer contributions and forfeitures, if any, for such Plan Year
are allocated.
5.1-2 After
adjustment, if any, required by the preceding paragraph, the annual
additions during any Plan Year to any Participant’s Account
under this and any other defined contribution plans maintained by
the Employer or an affiliate (within the purview of Section 414(b),
(c) and (m) and Section 415(h) of the Code, which
affiliate shall be deemed the Employer for this purpose) shall not
exceed the lesser of $49,000 (or such other dollar amount which
results from cost-of-living adjustments under Section 415(d) of the
Code) (the “dollar limitation”) or 100 percent of
the Participant’s 415 Compensation for such limitation year
(the “percentage limitation”). In the event Stock is
released from the Unallocated Stock Fund and allocated to a
Participant’s account for a particular Plan Year, the
Employer may determine for such year that an annual addition shall
be calculated on the basis of the fair market value of the Stock so
released and allocated (such fair market value to be based on the
value as of the last Valuation Date of the Plan Year for which the
Stock is released) if the annual addition, as so calculated, is
lower than the annual addition calculated on the basis of the
Employer contribution. The percentage limitation shall not apply to
any contribution for medical benefits after severance from
employment (within the meaning of Section 401(h) or
Section 419A(f)(2) of the Code) which is otherwise treated as
an annual addition. If, as a result of the allocation of
forfeitures, a reasonable error in estimating a Participant’s
annual compensation, a reasonable error in determining the amount
of elective deferrals (within the meaning of Code
Section 402(g)(3)) that may be made with respect to any
individual under the limits of Code Section 415, or under
other limited facts and circumstances that the Commissioner of the
Internal Revenue Service finds justify the availability of the
rules set forth in this paragraph, the annual additions under the
terms of the Plan for a particular Participant would cause the
limitations of Code Section 415 applicable to that Participant
for the limitation year to be exceeded, the excess amounts shall
not be deemed annual additions in that limitation year if they are
treated in accordance with any one of the following:
(i) Any excess
amount at the end of the Plan Year that cannot be allocated to the
Participant’s Account shall be reallocated to the remaining
Participants who are eligible for an allocation of Employer
contributions for the Plan Year. The reallocation shall be made in
accordance with Section 4.1 of the Plan as if the Participant
whose Account otherwise would receive the excess amount is not
eligible for an allocation of Employer contributions.
(ii) If the
allocation or reallocation of the excess amounts causes the
limitations of Code section 415 to be exceeded with respect to each
Participant for the limitation year, then the excess amount will be
held unallocated in a suspense account. The suspense account will
be applied to reduce future Employer contributions for all
remaining Participants in the next limitation year and each
succeeding limitation year if necessary.
(iii) If a
suspense account is in existence at any time during a limitation
year, it will not participate in any allocation of investment gains
and losses. All amounts held in suspense accounts must be allocated
to Participants’ Accounts before any contributions may be
made to the Plan for the limitation year.
(iv) If a suspense
account established under this Section 5.1-2 exists at the
time of Plan termination, amounts held in the suspense account that
cannot be allocated shall revert to the Employer.
Notwithstanding
any provision of the Plan to the contrary, effective
January 1, 2008, if the annual additions are exceeded for any
Participant, then the Plan may only correct such excess
in
-13-
accordance with
the Employee Plans Compliance Resolution System (EPCRS) as set
forth in Revenue Procedure 2008-50 or any superseding
guidance.
5.1-3 For purposes
of this Section 5.1, the “annual addition” to a
Participant’s Accounts means the sum of (i) Employer
contributions, (ii) Employee contributions, if any, and
(iii) forfeitures. For these purposes, annual additions to a
defined contribution plan shall not include (i) the allocation
of the excess amounts remaining in the Unallocated Stock Fund
subsequent to a sale of stock from such fund in accordance with a
transaction described in Section 8.1 of the Plan, and
(ii) effective January 1, 2008, a restorative payment in
accordance with Treasury
Regulation Section 1.415(c)-1(b)(2)(C) that is made to
restore losses to the Plan resulting from actions by a fiduciary
for which there is a reasonable risk of liability for breach of
fiduciary duty under ERISA or other applicable federal and state
law.
5.1-4
Notwithstanding the foregoing, if no more than one-third of the
Employer contributions to the Plan for a year which are deductible
under Section 404(a)(9) of the Code are allocated to Highly
Compensated Employees (within the meaning of Section 414(q) of the
Internal Revenue Code), the limitations imposed herein shall not
apply to:
(i) forfeitures of
Employer securities (within the meaning of Section 409 of the
Code) under the Plan if such securities were acquired with the
proceeds of a loan described in Section 404(a)(9)(A) of the
Code), or
(ii) Employer
contributions to the Plan which are deductible under
Section 404(a)(9)(B) and charged against a Participant’s
Account.
5.1-5 If the
Employer contributes amounts, on behalf of Eligible Employees
covered by this Plan, to other “defined contribution
plans” as defined in Section 3(34) of ERISA, the
limitation on annual additions provided in this Section shall be
applied to annual additions in the aggregate to this Plan and to
such other plans. Reduction of annual additions, where required,
shall be accomplished first by reductions under such other plan
pursuant to the directions of the named fiduciary for
administration of such other plans or under priorities, if any,
established under the terms of such other plans and then by
allocating any remaining excess for this Plan in the manner and
priority set out above with respect to this Plan.
5.1-6 A limitation
year shall mean each 12 consecutive month period ending on December
31.
5.2 Effect
of Limitations . The Committee shall take whatever action
may be necessary from time to time to assure compliance with the
limitations set forth in Section 5.1. Specifically, the
Committee shall see that each Employer restrict its contributions
for any Plan Year to an amount which, taking into account the
amount of available forfeitures, may be completely allocated to the
Participants consistent with those limitations. Where the
limitations would otherwise be exceeded by any Participant, further
allocations to the Participant shall be curtailed to the extent
necessary to satisfy the limitations. Where an excessive amount is
contributed on account of a mistake as to one or more
Participants’ compensation, or there is an amount of
forfeitures which may not be credited in the Plan Year in which it
becomes available, the amount shall be corrected in accordance with
Section 5.1-2 of the Plan. If it is determined at any time
that the Committee and/or Trustee has erred in accepting and
allocating any contributions or forfeitures under this Plan, or in
allocating net gain or loss pursuant to Sections 8.2 and 8.3,
then the Committee, in a uniform and nondiscriminatory manner,
shall determine the manner in which such error shall be corrected
and shall promptly advise the Trustee in writing of such error and
of the method for correcting such error. The Accounts of any or all
Participants may be revised, if necessary, in order to correct such
error.
-14-
5.3
Limitations as to Certain Participants . Aside from
the limitations set forth in Section 5.1, if the Plan acquires
any Stock in a transaction as to which a selling shareholder or the
estate of a deceased shareholder is claiming the benefit of
Section 1042 of the Code, the Committee shall see that none of
such Stock, and no other assets in lieu of such Stock, are
allocated to the Accounts of certain Participants in order to
comply with Section 409(n) of the Code.
This restriction
shall apply at all times to a Participant who owns (taking into
account the attribution rules under Section 318(a) of the Code,
without regar
|