Exhibit 10.3
ADOPTION
AGREEMENT
THIS ADOPTION AGREEMENT is the adoption
by Union Bankshares, Inc. ("Bankshares"), or "Employer" and
Union Bank ("Bank") of the 2008 Amended and Restated
Nonqualified Deferred Compensation Plan of Union Bankshares, Inc.
("Plan").
WITNESSETH
WHEREAS, in 1990 Bankshares and its
subsidiary, Bank, adopted that certain Union Bankshares, Inc.
Morrisville, Vermont Deferred Compensation Plan and Agreement, an
unfunded, nonqualified deferred compensation plan (the "1990
Plan");
WHEREAS, in October 2004, Section 409A of
the Internal Revenue Code was enacted into law, the result of which
was to effect sweeping changes to the way in which nonqualified
deferred compensation plans were taxed, which by its terms
generally applies to any nonqualified deferred compensation plan
(within the meaning of Section 409A) with respect to which there
are amounts deferred in taxable years beginning after December 31,
2004, and with respect to amounts deferred in taxable years before
January 1, 2005, if the plan under which the deferral is made is
materially modified after October 3, 2004;
WHEREAS, following the enactment of
Section 409A, the 1990 Plan was "frozen," and since the effective
date of Section 409A there have been no deferrals into the 1990
Plan;
WHEREAS, for the purposes of complying
with Section 409A of the Internal Revenue Code, Bankshares, Bank,
and the participants desire to amend and restate the 1990 Plan as
set forth in the Plan by adopting the Plan in accordance with the
terms and conditions set forth in this Adoption
Agreement;
WHEREAS, the amendments to the 1990 Plan
set forth in the Plan shall be applicable to each participant of
the 1990 Plan only after each such participant has executed an
instrument agreeing, among other things, to the amendments
substantially in the form attached as Exhibit B to
this Adoption Agreement (the "Participant Acceptance
Form");
WHEREAS, the Participants participated in
the Plan by reason of rendering services to the Employer in one or
more of the following capacities: (i) rendering services to Bank as
an employee of the Bank and/or (ii) rendering services to
Bankshares or the Bank in the capacity of an independent contractor
as a member of the board of directors (hereinafter any such person
rendering services in more than one capacity referred to as a "dual
status provider");
WHEREAS, pursuant to Treas. Reg.
§1.409A-1(c)(2)(ii), in any case where a dual service provider
participates in a director arrangement which is substantially
similar to the arrangements provided to services providers
providing services only as directors, the
-1-
director arrangements and the employee
arrangements are not aggregated and may be treated as separate
plans (the "Non-Aggregation Rule");
WHEREAS, the Employer wishes to treat the
director arrangements and the employee arrangements under the Plan
as separate plans pursuant to the Non-Aggregation Rule;
WHEREAS, for purposes of determining
whether a Participant has Separated from Service under the Plan,
pursuant to Treas. Reg. §1.409A-l(h)(5) the services of a dual
status provider as a director shall not be taken into account in
determining whether the Participant has Separated from Service as
an employee for purposes of the Non-Aggregation Rule;
NOW, THEREFORE, the Employer, with the
consent of the Bank as a Participating Employer; hereby adopts the
Plan in accordance with the terms and conditions set forth in this
Adoption Agreement:
ARTICLE I
Terms used in this Adoption Agreement
shall have the same meaning as in the Plan, unless some other
meaning is expressly herein set forth. The Employer hereby
represents and warrants that the Plan has been adopted by the
Employer upon proper authorization and the Employer hereby elects
to adopt the Plan for the benefit of its Participants as referred
to in the Plan. By the execution of this Adoption Agreement, the
Employer hereby agrees to be bound by the terms of the
Plan.
ARTICLE II
The Employer hereby makes the following
designations or elections for the purpose of the Plan:
2.6
Committee: The duties of the Committee set forth in the Plan
shall be satisfied by:
___
(a)
Company
___
(b)
The administrative committee appointed by
the Board to serve at the pleasure of the Board.
___
(b)
Board.
XX
(c)
Other (specify): Compensation
Committee .
2.7
Company: The Company means Union Bankshares, Inc. and/or
Union Bank
-2-
2.8
Compensation: The "Compensation" of a Participant shall mean all of
a Participant's:
___
(a)
Base salary.
___
(b)
Service Bonus.
___
(c)
Performance-Based Compensation earned in
a period of 12 months or more.
___
(d)
Commissions.
___
(e)
Compensation received as an Independent
Contractor reportable on
Form 1099.
XX
(f)
Other: The deferred compensation account balances and
additional amounts accrued under the Plan on the Effective Date as
set forth on Exhibit A ("Deferred Compensation
Amount" column) reflected in the Deferred Compensation Account
plus, if applicable to the Participant, the "Additional Amount
Accrued" specified on Exhibit A of this Adoption
Agreement.
2.9
Crediting Date:
The Deferred Compensation Account of a
Participant shall be credited with the amount of any Participant
Deferral Credits to such account at the time designated
below:
___
(a)
The last business day of each Plan
Year.
___
(b)
The last business day of each calendar
quarter during the Plan Year.
___
(c)
The last business day of each month
during the Plan Year.
___
(d)
The last business day of each payroll
period during the Plan Year.
___
(e)
Each pay day as reported by the
Employer
___
(f)
Any business day on which Participant
Deferrals are received by the administrative
recordkeeper.
XX
(g)
Other: Effective as of the Effective
Date, assuming that by no later than December 26,
2008 , the applicable Participant has executed a
Participant Acceptance Form (as defined above) confirming the
balance of his or her Deferred Compensation Account (in conformity
with the amount listed for such Participant on Exhibit
A ) and agreeing to the amendments to the 1990 Plan, the
Deferred
-3-
Compensation Account of each such
Participant shall be credited with the amount listed in the
"Deferred Compensation Account" column of
Exhibit A for such Participant. The Deferred
Compensation Account of the Participants shall be further credited
with the amount of the "Additional Amount Accrued" (as specified on
Exhibit A ), if any, applicable to the Participant.
If a participant in the 1990 Plan does not execute a Participant
Acceptance Form as contemplated above, such participant shall not
be a Participant in the amended and restated Plan and shall instead
retain the benefits provided under the 1990 Plan.
2.13
Effective Date:
___
(a)
This is a newly-established Plan, and the
Effective Date of the Plan
is ________________.
XX
(b)
This is an amendment and restatement of a
plan named "Union Bankshares, Inc. Morrisville, Vermont Deferred
Compensation Plan and Agreement" dated 1990. The Effective Date of
this amended and restated Plan shall be November 19,
2008.
2.15
Employer: The Employer is Union Bankshares, Inc. and Union
Bank.
2.17
Grandfathered Amounts:
XX
(a)
Grandfathered Amounts shall be treated in
the same manner as all other amounts deferred under the
Plan.
___
(b)
Other Special Treatment:
________________________.
2.19
In-Service Account:
XX
(a)
Yes, the Plan provides for In-Service
Accounts.
___
(b)
No, the plan does not provide for
In-Service Accounts.
2.20
Normal Retirement Age:
The Normal retirement Age of a
Participant shall be:
XX
(a)
Age 53 .
___
(b)
The later of age 53 or the
5th anniversary of the participation commencement date. The
participation commencement date is the first day of the first Plan
Year in which the Participant commenced participation in the
Plan.
-4-
___
(c)
Other:
___________________________________.
2.23
Participating Employer(s):
As of the Effective Date, the following
Participating Employer(s) are parties to the Plan:
|
|
|
|
|
Name of Employer
|
Address
|
Telephone No.
|
EIN
|
|
Union Bankshares, Inc.
|
20
Lower Main St.
|
(802) 888-6600
|
03-0283552
|
|
|
P.O.
Box 667
|
|
|
|
|
Morrisville, VT 05661
|
|
|
|
|
|
|
|
|
Union Bank
|
20
Lower Main St.
|
(802) 888-6600
|
03-0286322
|
|
|
P.O.
Box 667
|
|
|
|
|
Morrisville, VT 05661
|
|
|
2.26
Plan: The name of the Plan as applied to the Employer is
2008 Amended and Restated Nonqualified Deferred Compensation
Plan of Union Bankshares, Inc.
2.28
Plan Year: The Plan Year shall end each year on the last day of
the month of December.
2.30
Seniority Date:
The date on which the Participant
has:
___
(a)
Attained age ____.
___
(b)
Completed ____ Years of Service from
First Date of Service.
___
(c)
Attained age ____ and completed ____
Years of Service from First Date of Service.
___
(d)
Attained an age as elected by the
Participant.
XX
(e)
Not applicable - distribution elections
for Separation from Service are not based on Seniority
Date.
2.35
Trust:
___
(a)
The Employer does desire to
establish a "rabbi" trust for the purpose of setting aside assets
of the Employer contributed thereto for the payment of benefits
under the Plan.
___
(b)
The Employer does not desire to
establish a "rabbi" trust for the purpose of setting aside assets
of the Employer contributed thereto for the payment of benefits
under the Plan.
XX
(c)
The Employer desires to establish a
"rabbi" trust for the purpose of setting aside assets of the
Employer contributed thereto for the
-5-
payment of benefits under the Plan
upon the occurrence of a Change in Control.
2.37
Years of Service:
For purposes of determining the vesting
of the Additional Amount Accrued specified on Exhibit
A, the Additional Amount Accrued specified on Exhibit
A shall vest as specified in Exhibit A
(assuming that by no later than December 26, 2008 ,
the applicable Participant has executed a Participant Acceptance
Form confirming the balance of his or her Deferred Compensation
Account and agreeing to the amendments to the 1990
Plan).
3.
Participation: By this Adoption Agreement the Committee is deemed to
designate all of the individuals listed on Exhibit A
as eligible to participate in the Plan.
4.1
Participant Deferral
Credits: Subject to the
limitations in Section 4.1 of the Plan, a Participant may elect to
have his Compensation (as selected in Section 2.8 of this Adoption
Agreement) deferred within the annual limits below by the following
percentage or amount as designated in writing to the
Committee:
___
(a)
Base salary:
minimum deferral: $__________%
maximum deferral: $__________ or
__________%
___
(b)
Service Bonus:
minimum deferral: $__________%
maximum deferral: $__________ or
__________%
___
(c)
Performance-Based
Compensation:
minimum deferral: $__________%
maximum deferral: $__________ or
__________%
___
(d)
Commissions:
minimum deferral: $__________%
maximum deferral: $__________ or
__________%
___
(e)
Form 1099 Compensation:
minimum deferral: $__________%
maximum deferral: $__________ or
__________%
XX
(f)
Other : Since the enactment of Section 409A, the 1990 Plan
has been "frozen" and no compensation has been deferred into the
Plan by or for the benefit of any of the Participants. Effective as
of the Effective Date, assuming that by December 26,
2008 , the applicable Participant has executed a
Participant Acceptance Form confirming the balance of his or her
Deferred Compensation Account and agreeing to the amendments to the
1990 Plan, the Deferred Compensation Account of each such
Participant shall be
-6-
credited with the amounts specified on
Exhibit A , which amounts shall continue their status
as deferred compensation. The Deferred Compensation Account of the
Participants shall be further credited with the amount of the
"Additional Amount Accrued" (as specified on
Exhibit A ), if any, applicable to the Participant,
upon vesting.
___
(g)
Participant deferrals not
allowed.
4.2
Employer Credits:
The Employer will make Employer Credits
in the following manner:
___
(a)
Employer Discretionary
Credits: The Employer may make
discretionary credits to the Deferred Compensation Account of each
Participant in an amount determined as follows:
(i)
An amount determined each Plan Year by
the Employer.
(ii)
Other: ___