First Community Bancshares, Inc.
and Affiliates
Executive Retention Plan
Effective
January 1, 2005, the Employer amends and restates the First
Community Bancshares, Inc. and Affiliates Executive Retention Plan
and Agreement.
WHEREAS, the
Employer originally established this Plan effective
February 2, 2000.
WHEREAS, it is
the intention of the Employer to establish a non-qualified
supplemental pension plan for the sole and exclusive benefit of its
eligible Employees who qualify as Participants hereunder and their
Beneficiaries, as herein provided. The purpose of this Plan is to
provide a supplemental retirement income benefit to a select group
of management and highly compensated employees of the Employer who
are determined by the Employer to be eligible to
participate.
WHEREAS, this
amendment and restatement is intended to be a “good
faith” compliance with the Section 409A of the Internal
Revenue Code.
WHEREAS, this
amended and restated Plan embodied herein has been duly approved
and authorized by the Board of Directors of said
Company.
NOW, THEREFORE, THIS
AGREEMENT,
1
The following
terms shall have the meaning indicated when capitalized throughout
this document, unless the context clearly indicates
otherwise.
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1.1
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Accrued Benefit
shall mean the monthly
retirement benefit a Participant would receive at his Normal
Retirement Date based on the retirement benefit formula set forth
in Section 4.2(a)(1) or 4.2(a)(2) of the Plan, determined using
such Participant’s Final Average Compensation and his
number of actual Years of Benefit Service (as to the date of the
determination of his Accrued Benefit). The amount of a
Participant’s Accrued Benefit is determined as
follows:
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A
Participant’s projected benefit at his Normal Retirement Date
is calculated in accordance with Section 4.2(a)(1) or
4.2)a)(2) herein, using the Participant’s expected Years
of Benefit Service as of his Normal Retirement Date, but using
his Final Average Compensation as of the accrual date,
multiplied by a ratio (not to exceed 1.0) of (a) over (b),
where:
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(a)
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Is
the number of the Participant’s actual Years of
Benefit Service as of the accrual date, and
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(b)
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Is
the number of Years of Benefit Service that the Participant is
expected to complete if he were to continue in the
employment of the Employer until his Normal Retirement
Date.
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The amount as
determined above shall equal a Participant’s Accrued
Benefit as of his accrual date.
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1.2
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Actuarial (or Actuarially)
Equivalent shall mean a benefit of equivalent
value to the Normal Annuity Form determined by generally accepted
actuarial principles. All alternate forms of distribution shall be
Actuarially Equivalent to the Normal Annuity Form of distribution
at the Normal Retirement Date.
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For
benefit payment paid other than a lump sum , the conversion
to an alternate form shall be based upon the 1983 Group Annuity
Mortality Table assuming the Participant is male and with an 8.0%
interest assumption.
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Any
benefits paid as a lump sum , the Actuarial Equivalent of
such benefit shall be determined using (i) the 1984 Unisex
Mortality Table adjusted for a 20% female content and
(ii) using an interest equal to the greater of either
7.0% or the 30 Year US Treasury average Bond rate in effect two
months prior to the date of any lump sum payment.
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1.3
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Affiliated Employer
shall mean the Employer
and any corporation which is a member of a controlled group of
corporations (as defined in Section 414(b) of the Code) which
includes the Employer; any trade or business (whether or not
incorporated) which is under common control (as defined in Section
414(c) of the Code) with the Employer; any organization (whether or
not incorporated) which is a member of an affiliated service group
(as defined in Section 414(m) of the Code) which includes the
Employer; and any other entity required to be aggregated with the
Employer pursuant to regulations under Section 414(o) of the
Code.
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For
purposes of this Section 1.3, the term “controlled
group” means any two or more corporations, trades or
businesses under common control of which the Employer is a member,
or two or more “affiliated organizations” under Code
Section 414(m). The term
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“two or more corporations,
trades or businesses under common control” will include any
group of corporations, trades or businesses which is
either:
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(a)
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A
parent-subsidiary group, or
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(b)
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A
brother-sister group, or
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(c)
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A
combined group
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within the
meaning under Code Sections 414(b), 414(c), and 414(m) and
their regulations.
Refer to Section 1.21 for a list of Affiliated
Employers.
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1.4
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Annuity Starting Date
shall mean the first day
of the first month for which a benefit under this Plan is payable
in the form of an annuity whether or not such benefit commences on
such date.
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1.5
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Applicable Guidance
means as the context
requires Code Sections 83, 409A, and 457; and Treas. Reg.
1.83, Treas. Reg. 1.409A, Treas. Reg 1.457; and any other written
Treasury or IRS guidance regarding or affecting Code
Sections 83, 409A, or 457. Applicable Guidance also includes
through December 31, 2006, or other applicable date, Notice
2005-1.
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1.6
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Beneficiary
shall mean any person or
legal entity designated by a Participant to receive benefits under
this Plan.
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1.7
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Board shall mean the Board of Directors of
the Employer.
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1.8
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Break-In-Service
shall mean the failure
of a Participant to complete more than five hundred
(500) Hours of Service during a twelve (12) consecutive
month Plan Year period.
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1.9
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Change in Control
shall mean the
occurrence of one of the following three
(3) events:
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(a)
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Change in Ownership of the
Employer - A “change in ownership”
occurs on the date that any one person, or more than one persons
acting as a group, acquires ownership of stock of the Employer
that, together with stock already held by such person or group,
constitutes more than 50% of the total fair market value or total
voting power of the stock of the Employer.
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(b)
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Change in Effective Control of the
Employer - A
“change in effective control” occurs on the date either
one of the following events occurs:
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(i)
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Any
one person, or more than one person acting as a group acquires (or
has acquired during the 12-month period ending on the date of the
most recent acquisition by such person or persons) ownership of
stock of the Employer possessing 30% or more of the total voting
power of the stock of the Employer; or
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(ii)
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A
majority of members of the Employer’s Board of Directors are
replaced during any 12-month period by directors whose appointment
or election is not endorsed by a majority of the members of the
Employer’s Board of Directors prior to the date of the
appointment or election; provided that for purposes of this
paragraph (b) the term Employer shall refer to the Employer
for which no other corporation is a majority shareholder for
purposes of this paragraph.
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(c)
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Change in the Ownership of a
Substantial Portion of the Assets of the Employer
. A “change in the
ownership of a substantial portion of the assets of the
Employer” occurs on the date that any one person, or more
than one person acting as a group, acquires (or has acquired during
the 12-month period ending on the date of the most recent
acquisition by such person or persons) assets from the Employer
that have a total gross fair value equal to 40% or more of the
total gross fair market value of all the assets of the Employer
immediately prior to such acquisition or acquisitions.
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The occurrence
of an event described in this Section 1.9 must be objectively
determinable.
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1.10
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Code means the Internal Revenue Code of
1986, as amended.
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1.11
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Committee
shall mean the
Compensation Committee of the Board (or other Committee that maybe
appointed by the Board) provided for in Article 10 of the
Plan.
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1.12
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Compensation
— Compensation for
purposes of this Plan shall mean the Participant’s Initial
Base Compensation which is the annualized base monthly salary
of a Participant in affect as of the date that a Participant enters
the Plan. Appendix A lists the Initial Base
Compensation for each Participant. A Participant’s Initial
Base Compensation shall include any amount of salary deferred
under any other qualified Employer sponsored plan under Code
Sections 125, 401(k), or any other qualified or non-qualified
Cash or Deferred Arrangement. A Participant’s Initial Base
Compensation and subsequent annual Base Compensation shall exclude
any bonuses, incentive pay, and extra form of extra compensation.
For each subsequent Plan Year, a Participant’s annual Base
Compensation is assumed to increase three percent (3%) more than
the preceding Plan Year; actual wage increases shall be disregarded
and the three percent (3%) shall be used in lieu of any actual wage
increase.
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1.13
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Computation Periods
:
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(a)
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Accrual of Benefit Computation
Period — The 12 consecutive month
period beginning with the first day of the Plan Year and ending
with the last day of the Plan Year during which an Employee is
credited with at least 750 or more Hours of Service. Thus, if an
Employee is not credited with at least 750 Hours of Service during
a Plan Year, he is not given credit for a year of benefit accrual
for that Plan Year.
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(b)
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Vesting Computation
Period — Means each calendar year, or
Plan Year during which a Participant is expected to complete at
least 750 Hours of Service.
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(a)
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The
Original Effective Date of the Plan was February 2,
2000.
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(b)
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Anniversary Date
shall mean January 1 of
each calendar year.
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(c)
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Plan Year : The Plan Year shall begin each
January 1 and end the following December 31.
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(d)
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Entry Date shall mean the first day of the Plan
Year (January 1).
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1.15
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Disability or
Disabled shall mean that the Participant
either is:
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(a)
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Unable to engage in any substantial
gainful activity by reason of any medically determinable physical
or mental impairment which can be expected to result in death or
can be expected to last for a continuous period of not less than
12 months, or
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(b)
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By
reason of any medically determinable physical or mental impairment
(which can be expected to result in death or can be expected to
last for a continuous period of not less than 12 months)
receiving income replacement benefits for a period of 3 or more
months under an accident and health plan covering employees of the
Employer, or
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(c)
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Determined to be disabled by the
Social Security Administration.
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However, for
purposes of this Plan, no Participant shall be deemed Disabled if
his disability results from injury incurred while engaging in any
illegal or felonious enterprise, or intentionally self-inflicted
injury,
The Employer
may require proof of continued Disability from time to time, but
not more frequently than once in any six (6) month
period.
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1.16
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Early Retirement Age
means age 60.
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1.17
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Early Retirement Date
means the first day of
the month coinciding with or next following the Participant’s
60 th birthday provided that the
Participant has completed at least 20 Years of Service and has
incurred a Separation of Service from the Employer. A Participant
shall become 100% vested in his Accrued Benefit upon reaching his
Early Retirement Date.
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1.18
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Eligible Spouse
shall mean one to whom a
Participant is married on the date the Participant’s benefits
under this Plan are to commence.
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1.19
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Eligible Employee
shall mean any Employee
of the Employer who is “highly compensated” (as
provided in ERISA Sections 201(2), 301(a)(2), and 401(a)(1))
and other senior management Employees of the Employer, recommended
by the Chief Executive Officer of the Employer and as approved by
the Compensation Committee of the Board.
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1.20
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Employee shall mean any person on the payroll
of the Employer who is subject to withholding for purposes of
Federal income taxes and for purposes of the Federal Insurance
Contributions Act.
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1.21
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Employer or Company
shall mean First
Community Bancshares, Inc. (55-0694814) a Nevada corporation,
or any other organization which has adopted the Plan with the
consent of such establishing employer; and any successor of such
employer. The term Employer shall also apply to any subsidiary or
affiliated corporations, who adopt the Plan and who, at the time
such reference applies, are included in the list of Affiliated
Employers set forth below. For the purpose of this Plan, First
Community Bancshares, Inc. shall be deemed the representative of
each Employer and any action taken by First Community Bancshares,
Inc. shall be binding on all Employers.
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First Community Bank N.A.
GreenPoint Insurance Group, Inc.
5
An Employer may
be removed from the above list as of the date on which it ceases to
be subsidiary to, affiliated with, or allied with First Community
Bancshares, Inc., or such Employer loses its status as a legal
entity by means of dissolution, merger, consolidation, bankruptcy,
or otherwise. An Employer shall also be removed from the list of
Employers upon the termination of the Plan for that
Employer.
As used in the
further provisions of the Plan, the term Employer shall be deemed
to apply to each Employer independently.
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1.22
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ERISA shall mean the Employee Retirement
Income Security Act of 1974, as amended, and regulations and
guidance issued thereunder.
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1.23
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Gender and Number
— The masculine
pronoun shall include the feminine and the singular shall include
the plural.
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1.24
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Hour of Service
shall mean each hour for
which an Employee is either directly or indirectly paid, or
entitled to payment by the Company for the performance of duties
during the applicable computation period.
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(a)
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Crediting Hours
— Hours shall be
credited to an Employee for the Computation Period or periods in
which the duties were performed. Each hour for which any back pay,
irrespective of mitigation of damages, has been either awarded or
agreed to by the Company, shall be credited to the Employee for the
Computation Period or periods to which the award or Agreement
pertains (and not the Computation Period in which the award,
Agreement or payment is made). Salaried and commissioned Employees
employed by the Employer whose compensation is not determined on
the basis of hours worked and whose hours are not required to be
recorded by any other Federal law shall be credited with forty
(45) Hours of Service per week for which the Employee is
performing services on behalf of the Company; provided, however,
that this alternative method for salaried and commissioned
Employees may only be used if it results in crediting an Employee
to whom it is applied with at least seven hundred fifty (750) Hours
of Service for the respective computation period.
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An
Hour of Service shall be credited for each hour for which an
Employee is paid or entitled to payment by the Employer on account
of a period of time during which no duties were performed
(irrespective as to whether his employment relationship has been
terminated) due to vacations, holidays, illness, incapacity,
including disability, layoff, jury duty, military duty, or leave of
absence.
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(b)
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Leave of Absence Without
Pay — A
Leave of Absence under the Employer’s standard personnel
practices granted as such by the Employer for reasons of illness,
injury, pregnancy, reduction of work force, educational purposes or
for periods of military service during which the
Participant’s re-employment rights are protected by law shall
not be considered a Separation from Service provided that the
Participant shall return to the service of the Employer within
ninety (90) days after such Leave of Absence. If the
Participant shall not so return, he shall be deemed to have
terminated employment at the time the absence commenced. No credit
for Hours of Service shall be given for Leave of Absence without
pay. An Hour of Service required by Federal law to be credited to
an Employee (such as for military duty) shall be credited as an
Hour of Service under this Plan.
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This definition of Hour of Service
shall be construed so as to resolve any ambiguities in favor of
crediting Employees with Hours of Service.
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(c)
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Department of Labor
Regulations 2530-200b-2(b) and (c) are
herein incorporated by reference.
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(d)
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Maternity and Paternity
Leave —
Solely for purposes of determining whether a Break in Service (as
defined in Section 1.8 for participation and vesting
purposes), has occurred in a Computation Period, an individual who
is absent from work for maternity or paternity reasons shall
receive credit for the Hours of Service which would otherwise have
been credited to such individual but for such absence, or in any
case in which such hours cannot be determined, eight (8) Hours
of Service per day of such absence shall be credited, subject to a
Maximum of 501 Hours of Service credited under this paragraph for
Maternity or Paternity Leave of Absence.
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For
purposes of this sub-paragraph (d), an absence from work for
maternity or paternity reasons means an absence (1) by reason
of the pregnancy of the individual, (2) by reason of a birth
of a child of the individual, (3) by reason of the placement
of a child with the individual in connection with the adoption of
such child by such individual, or (4) for purposes of caring for
such child for a period beginning immediately following such birth
or placement. The Hours of Service credited under this
sub-paragraph (d) shall be credited (1) in the
Computation Period in which the absence begins if the crediting is
necessary to prevent a Break in Service in that period, or
(2) in all other cases, in the following Computation
Period.
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1.25
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Insurer — Any insurance company
licensed to do business in any state where this Plan is
located.
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1.26
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Normal Annuity Form
— The Normal
Annuity Form shall be a 10 Year Certain and Life Annuity
which provides monthly payments to the Participant, the first
payment to be paid on the first day of the month coinciding with or
next following such Participant’s benefit commencement date,
if he is then living, and subsequent payments of an equal amount
monthly continuing for his lifetime and ceasing at his death,
provided at least 120 consecutive monthly payments have been
made.
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1.27
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Normal Retirement Age
-
shall mean a
Participant’s 62 nd birthday provided a Participant has
completed 5 or more Years of Benefit Service with the
Employer.
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1.28
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Normal Retirement
Date for
a Participant shall be the later of (i) first day of the month
coinciding with or next following the Participant’s Normal
Retirement Age, or (ii) the fifth anniversary of the date that
the Employee first became a Plan Participant.
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1.29
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Participan
t
shall mean any Eligible
Employee, or former Eligible Employee (or beneficiary thereof) who
has retired, or Employee of the Employer who has met the
eligibility and participation requirements of the Plan pursuant to
Article 2 herein, provided that any former Employee who has
been paid in full through means of a lump sum distribution shall
not be considered a Participant under this Plan unless and until he
shall be rehired as an Employee and again meet the requirements of
Article 2 herein. See Appendix A for a list
of Plan Participants.
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1.30
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Payment Election Form
shall mean the Initial
Payment Election form ( Appendix B ) on which
the Participant initially elects the form of payment of his
retirement benefits. This
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Payment Election form should be
completed within 30 days following the date that the
Participant enters the Plan unless it is changed by means of a
Subsequent Payment Election as defined in Section 1.37
below.
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1.31
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Plan shall mean the First Community
Bancshares, Inc. and Affiliates Executive Retention Plan as
embodied in this instrument, any and all supporting documents, and
all subsequent amendments and supplements thereto.
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1.32
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Plan Administrator
shall mean the
Compensation Committee of the Board, unless otherwise designated by
the Board.
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1.33
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Payment Events
means those events that
permit a payment to be made to a Participant or his Beneficiary
from this Plan. Such payment events are limited to the following
occurrences:
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(a)
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Death,
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(b)
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Disability as defined in
Section 1.15,
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(c)
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Attainment of Normal Retirement Age
or Early Retirement Date,
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(d)
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Separation from Service due to
Involuntary Termination “without cause,”
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(e)
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Voluntary Separation from Service
with a Vested benefit in accordance with
Section 8.2(vi),
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(f)
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Plan Termination in accordance with
Section 15.2
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(g)
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Separation from Service within
24 months following a Change of Control.
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1.34
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Separation from
Service means the date of an
Employee’s Separation from Service within the meaning of
Applicable Guidance and further includes a termination of
employment with the Employer whether on account of death,
Disability, retirement or otherwise. Furthermore, in considering
whether a Separation from Service has occurred, the following
special rules will apply:
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(a)
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Effect of Leave of
Absence . An
Employee does not incur a Separation from Service if the Employee
is on military leave, sick leave, or other bona fide leave of
absence (such as temporary employment by the government), if such
leave does not exceed a period of 6 months, or if longer, the
period for which a statute or contract provides the Employee with
the right to reemployment with the Employer. If a
Participant’s leave exceeds 6 months but the Participant
is not entitled to reemployment under a statute or contract, the
Participant incurs a Separation from Service on the next day
following the expiration of 6 months.
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A
“leave of absence” must be a bona fide leave of absence
where there is a reasonable expectation that the Participant will
return to the service of the Employer. Under a “disability
leave of absence,” the employment relationship will be
treated as continuing for a period of up to 29 months, unless
otherwise terminated by the Employer or the employee regardless as
to whether the employee retains a contractual right to
re-employment.
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(b)
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Insignificant Service
. If an Employee
continues to perform services for the Employer, but the services
are not more than insignificant, the Employee incurs a Separation
from Service. For this purpose, an Employee will be deemed to
provide more than insignificant service (and no Separation from
Service occurs) if the Employee provides bona fide services which
are equal to at least 20% of the average annual services performed
during the immediately preceding three full calendar years of
employment, or if less, the period the Employer employed the
Employee.
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(c)
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Significant Non-Employee
Service . In
addition, a former Employee who continues to render significant
services to the Employer in a non-Employee capacity is not deemed
to have incurred a Separation from Service. For this purpose a
former Employee is deemed to render significant service if the
former Employee provides service to the Employer and receives
annual remuneration from the Employer which is equal to at least
50% of the average annual remuneration earned during the
immediately preceding three full calendar years of employment, or
if less, the period the Employer employed the Employee.
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(d)
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Employer Determination
. The Employer will
determine whether an Employee has incurred a Separation from
Service: (i) based on the facts and circumstances; (ii)
subject to the provisions of this Section 1.34; and
(iii) without application of the “same desk rule”
under Rev. 79-336 and Rev. Rul. 80-229. The Employer will determine
whether an Employee has incurred a Separation from Service in
accordance with Treas. Reg. §1.409A-1(h) and Applicable
Guidance.
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(1)
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Years of Service prior to
January 1, 2000 , shall mean all of an
Employee’s full calendar years and months of continuous
employment with the Employer, provided the Participant was employed
by the Employer on January 1, 2000.
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(2)
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Years of Service on or after
January 1, 2000 , shall mean all Plan Years during
which an Employee completed 750 or more Hours of Service with the
Employer or any Affiliated Employer, provided that the following
special provisions shall apply:
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(i)
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With respect to an Employee who had
a Break in Service before 2000 , and before he had any
vested interest in his Accrued Benefit under this Plan, then all
such Years of Service prior to such break shall be disregarded if
the number of consecutive 1-Year Breaks in Service equals or
exceeds the aggregate number of Years of Service earned prior to
the Break(s) in Service.
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(ii)
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With respect to an Employee who
shall have a Break in Service after January 1, 2000 ,
and before he shall have any vested interest in his Accrued Benefit
under this Plan, all such Years of Service prior to such break
shall be disregarded if the number of consecutive 1-Year Breaks in
Service equals or exceeds five (5) consecutive 1-Year Breaks
in Service.
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(3)
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However, any periods during which an
Employee is on a Leave of Absence without compensation or on a
layoff shall not be considered for purposes of a Year of Service or
a Year of Benefit Service.
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(b)
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Years of Benefit
Service shall mean all of a
Participant’s Years of Service as an Employee including Years
of Service prior to the adoption of this Plan. However,
notwithstanding the provisions of this Section 1.35, if a
Participant retires or has a Break-in-Service and shall have
received payment for all of his vested Accrued Benefit under the
Plan, or the Actuarial Equivalent thereof, and shall subsequently
re-
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enter service,
service prior to such retirement or Break-in-Service shall be
disregarded for the purpose of determining Years of Benefit
Service.
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1.36
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Specified Employee
means a Participant who
is a “Key Employee” as described in Code § 416(i),
disregarding paragraph (5) thereof. However, a Participant is
not a Specified Employee unless any stock of the Employer is
publicly traded on an established securities market or otherwise.
If a Participant is a Key Employee at any time during the
12 months ending on the December 31 ( identification
date ), the Participant is a Specified Employee for the
12 month period commencing on the first day of the three month
following the identification date . The Employer has
designed the December 31 as the identification date and the
same identification date must apply as to all deferred compensation
arrangements of the Employer. The Employer may amend this Plan to
change the identification date but any such amendment is not
effective for 12 months after the adoption of the
amendment.
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The
Employer’s election of an identification date of
December 31, applies to any Separation from Service occurring
on or after January 1, 2005. The Employer, in determining
whether this Section 1.36 and all related Plan provisions
apply, will determine whether the Employer has any publicly traded
stock as of the date of a Participant’s Separation from
Service. In the case of a spin-off or merger, or in the case of
nonresident alien Employees, the Employer will apply the Specified
Employee provisions of the Plan in accordance with Treas. Reg.
§ 1.409A-1(i) and other Applicable Guidance.
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1.37
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Subsequent Payment
Election shall mean an election by a
Participant or a Beneficiary that is made after the Participant has
already entered the Plan. To be recognized by the Plan, a
Subsequent Payment Election must meet the requirements of
Section 9.3.
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1.38
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Terminate or Termination of
Employment shall mean that a Participant has
had a Separation from Service.
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2.1
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Requirements for
Participation — Any Eligible Employee who
was a Participant in this Plan on December 31, 2004, shall
continue to participate as of January 1, 2005. Effective
January 1, 2005, any Eligible Employee may participate in the
Plan on January 1, 2005 or any subsequent Plan Entry Date
(each January 1) if so approved by the Committee.
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ARTICLE 3 — EARLY
RETIREMENT
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3.1
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Early Retirement
Benefit — A Participant who has
reached Early Retirement Age will be entitled to an Early
Retirement Benefit provided he has completed at least 20 Years of
Service and has incurred a Separation from Service from the
Employer. However, unless the Participant elects a deferred
commencement date as provided in Section 9.2, the commencement
of a Participant’s Early Retirement benefit shall
automatically commence on the Participant’s Early Retirement
Date, provided the Participant is still living at that time and has
had a Separation from Service from the Employer.
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Subject to the
“6 months” rule for Specified Employees in
Section 9.4(c), monthly benefit payments in the Normal Form of
Annuity will start on a Participant’s Early Retirement Date,
unless the Participant (i) elects otherwise on his Initial
Payment Election Form or (ii) has elected to defer the
commencement by making a Subsequent Payment Election in
accordance with Section 9.3(a).
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3.2
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Amount And Form of Early Retirement
Benefit —
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(a)
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If the payment of benefits
commences on
or after a Participant’s Early Retirement Date, but prior
to his Normal Retirement Date , the amount of
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