Exhibit 10.4
FORM OF AMENDED AND RESTATED
EMPLOYMENT AGREEMENT
THIS AMENDED AND RESTATED EMPLOYMENT AGREEMENT
(this “Employment Agreement”) is made and entered into
on this _____ day of ________, 2008, effective as of January
3, 2006 (unless specifically stated otherwise), by and among SUMMIT
FINANCIAL GROUP, INC. (“Summit FGI”), a West
Virginia corporation, and ______________________ (the
“Employee”).
WHEREAS, Summit FGI offers the terms and
conditions of employment hereinafter set forth and Employee accepts
such terms and conditions in consideration of his employment with
Summit FGI; and
WHEREAS, Employee and Summit FGI executed an
employment agreement on January 3, 2006; and
WHEREAS, under Paragraph 18 said employment
agreement may be modified by a writing signed by all the parties
thereto; and
WHEREAS, the parties hereto, in the interests of
clarity and for other reasons stated herein, and for the purpose of
complying with the requirements of Section 409A of the Internal
Revenue Code of 1986, as amended (the “Code”), wish to
amend and restate this Employment Agreement, provided that all
provisions applicable to compliance under Code Section 409A shall
be effective as of January 3, 2006, and provided further that,
notwithstanding any other provisions of this amended and restated
Employment Agreement, this amendment applies only to amounts that
would not otherwise be payable in 2006, 2007 or 2008 and shall not
cause (i) an amount to be paid in 2006 that would not otherwise be
payable in such year, (ii) an amount to be paid in 2007 that would
not otherwise be payable in such year, and (iii) an amount to be
paid in 2008 that would not otherwise be payable in such year, and
to the extent necessary to qualify under Transition Relief issued
under said Code Section 409A to not be treated as a change in the
form and timing of a payment under section 409A(a)(4) or an
acceleration of a payment under section 409A(a)(3), Employee, by
executing this Employment Agreement, shall be deemed to
have elected the timing and form of distribution provisions of this
amended and restated Employment Agreement, and to otherwise further
revise the Employment Agreement all on or before December 31,
2008.
NOW THEREFORE, in consideration of the promises
and the respective covenants and agreements of the parties herein
contained, Summit FGI and Employee contract and agree as
follows:
1.
Definitions and Special Rules . The
following definitions and special rules, in addition to any
terms otherwise defined herein, shall apply to this Employment
Agreement.
(a) “Change
of Control” shall mean with respect to (i) Summit FGI or
an Affiliate for whom the Employee is performing services at the
time of the Change in Control Event; (ii) Summit FGI or any
Affiliate that is liable for the payment to the Employee hereunder
(or all corporations liable for the payment if more than one
corporation is liable) but only if either the deferred compensation
is attributable to the performance of service by the Employee for
Summit FGI or such corporation (or corporations) or there is a bona
fide business purpose for Summit FGI or such corporation or
corporations to be liable for such payment and, in either case, no
significant purpose of making Summit FGI or such corporation or
corporations liable for such payment is the avoidance of Federal
Income tax; or (iii) a corporation that is a majority shareholder
of a corporation identified in paragraph (i) or (ii) of this
Paragraph, or any corporation in a chain of corporations in which
each corporation is a majority shareholder of another corporation
in the chain, ending in a corporation identified in paragraph (i)
or (ii) of this Paragraph, a Change in Ownership or Effective
Control or a Change in the Ownership of a Substantial Portion of
the Assets of a Corporation as defined in Section 409A of the Code,
and the regulations or guidance issued by the Internal Revenue
Service thereunder, meeting the requirements of a “Change in
Control Event” thereunder.
(b) “Salary”
means the Employee’s average of annual base salary and
bonuses for the two full year periods immediately prior to the date
of the consummation of a Change of Control or for two full year
periods immediately preceding the date of Separation from Service,
whichever is greater.
(c) “Good
Cause” includes (i) Employee’s continued poor work
performance after written notice of and reasonable opportunity to
correct deficiencies; (ii) Employee’s behavior outside
or on the job which affects the ability of management of Summit
FGI or its affiliates or co-workers to perform their jobs and
that is not corrected after reasonable written warning; (iii)
Employee’s failure to devote reasonable time to the job that
is not corrected after reasonable warning; (iv) any other
significant deficiency in performance by Employee that is not
corrected after reasonable warning; (v) Employee’s repeated
negligence, malfeasance or misfeasance in the performance of
Employee’s duties that can reasonably be expected to have an
adverse impact upon the business and affairs of Summit FGI or
its affiliates, provided, however that if in the reasonable
judgment of the Board of Directors of Summit FGI, the damage
incurred by Summit FGI as a result of Employee’s conduct is
capable of being substantially corrected, Summit FGI will give
Employee thirty (30) days’ advance notice of its intention to
terminate for Good Cause under this section and a reasonable
opportunity to cure the cause of the possible termination to the
reasonable satisfaction of Summit FGI; (vi) Employee’s
commission of any act constituting theft, intentional wrongdoing or
fraud; (vii) the conviction of the Employee of a felony criminal
offense in either state or federal court; (viii) any single act by
Employee constituting gross negligence or that causes material harm
to the reputation, financial condition or property of Summit
FGI or its affiliates.
(d) “Disability”
means unable as a result of a physical or mental condition to
perform Employee’s normal duties from day to day in
Employee’s usual capacity.
(e) “Retirement”
means Separation from Service by Employee in accordance with Summit
FGI’s retirement plan, including early retirement as approved
by the Board of Directors of Summit FGI.
(f) “Good
Reason” means a Change of Control in Summit FGI and the
occurrence of one or more of the following events prior to the
expiration of twenty-four (24) months after consummation of the
Change of Control:
(i) a
material decrease in the total amount of Employee’s base
salary below its level in effect on the date of consummation of the
Change of Control, without Employee’s prior written consent;
or
(ii) a material
reduction in Employee’s job duties and responsibilities
without Employee’s prior written consent; or
(iii) a
material geographical relocation of Employee without
Employee’s prior written consent, which shall be deemed to
mean relocation to an office more than twenty (20) miles from
Employee’s location at the time of the Change of Control;
or
(iv) failure of
Summit FGI to obtain assumption of this Employment Agreement by its
successor, which shall be deemed a material breach of this
Employment Agreement; or
(v) any
purported termination of Employee’s employment which is not
effected pursuant to a notice of termination required in Paragraph
15 of this Employment Agreement, which shall be deemed a material
breach of this Employment Agreement.
Provided , that Employee provides notice to Summit FGI of
the existence of the occurring condition described in this
Paragraph 1(f) no later than ninety (90) days after the initial
occurrence thereof, and Summit FGI fails to correct or remedy the
condition within thirty (30) days of receipt of such
notice.
(g) “Wrongful
Termination” means termination of Employee’s employment
prior to the expiration of twenty-four (24) months after
consummation of a Change of Control for any reason other than at
Employee’s option, Good Cause or the death, Disability or
Retirement of Employee.
(h) “Separation
from Service” means the severance of Employee’s
employment with Summit FGI or any other affiliate for any
reason. Employee separates from service with Summit FGI
or any other affiliate if he dies, retires, separates from service
because of the Employee’s Disability, or otherwise has a
termination of employment with Summit FGI or any other
affiliate. However, the employment relationship is
treated as continuing intact while Employee is on military leave,
sick leave, or other bona fide leave of absence if the
period of such leave does not exceed six months, or if longer, so
long as Employee’s right to
reemployment with Summit FGI or any other affiliate is provided
either by statute or by contract. If the period of leave
exceeds six months and Employee’s right to reemployment is
not provided either by statute or by contract, the employment
relationship is deemed to terminate on the first date immediately
following such six-month period. Notwithstanding the foregoing,
where a leave of absence is due to any medically determinable
physical or mental impairment that can be expected to result in
death or can be expected to last for a continuous period of not
less than six months, where such impairment causes the employee to
be unable to perform the duties of his or her position of
employment or any substantially similar position of employment, a
29-month period of absence may be substituted for such six-month
period. In addition, notwithstanding any of the
foregoing, the term “Separation from Service” shall be
interpreted under this Employment Agreement in a manner consistent
with the requirements of Code Section 409A including, but not
limited to:
(i) an
examination of the relevant facts and circumstances, as set forth
in Code Section 409A and the regulations and guidance thereunder,
in the case of any performance of services or availability to
perform services after a purported termination or Separation from
Service;
(ii) in
any instance in which such Employee is participating or has at any
time participated in any other plan which is, under the aggregation
rules of Code Section 409A and the regulations and guidance issued
thereunder, aggregated with this Employment Agreement and with
respect to which amounts deferred hereunder and under such other
plan or plans are treated as deferred under a single plan
(hereinafter sometimes referred to as an “Aggregated
Plan” or together as the “Aggregated Plans”),
then in such instance Employee shall only be considered to meet the
requirements of a Separation from Service hereunder if such
Employee meets (a) the requirements of a Separation from Service
under all such Aggregated Plans and (b) the requirements of a
Separation from Service under this Employment Agreement which would
otherwise apply;
(iii) in any
instance in which Employee is an employee and an independent
contractor of Summit FGI or any other affiliate or any combination
thereof, Employee must have a Separation from Service in all
such capacities to meet the requirements of a Separation from
Service hereunder, although, notwithstanding the foregoing, if an
Employee provides services both as an employee and a member of the
Board of Directors of Summit FGI or any other affiliate or any
combination thereof, the services provided as a director are not
taken into account in determining whether the Employee has had a
Separation from Service as an employee under this Employment
Agreement, provided that no plan in which such Employee
participates or has participated in his capacity as a director is
an Aggregated Plan; and
(iv) a
determination of whether a Separation from Service has occurred
shall be made in accordance with Treasury Regulations Section
1.409A-1(h)(4) or any similar or successor law, regulation or
guidance of like import, in the event of an asset purchase
transaction as described therein.
(i)
Date Payments Deemed Made . In accordance with
Code Section 409A and to the extent permitted by said Code Section
409A and the regulations and guidance issued thereunder, any
payment to or on behalf of Employee under this Employment Agreement
shall be treated as having been made on a date specified in this
Employment Agreement if it is made on a later date within
Employee’s same taxable year as the designated date, or,
if later, if made no later than the fifteenth day of the third
month after such designated date provided
that, in any event, Employee is not permitted, directly or
indirectly, to designate the taxable year of any
payment.
(j)
Six-Month Delay . Notwithstanding any other
provisions of this Employment Agreement, if Employee is a Specified
Employee (within the meaning of Code Section 409A) on
Employee’s date of Separation from Service, then if any
payment of deferred compensation (within the meaning of Code
Section 409A) is to be made upon or based upon Employee’s
Separation from Service other than by death, under any provision of
this
Employment Agreement, and such payment of deferred compensation is
to be made within six months after Employee’s date of
Separation from Service, other than by death, then such payment
shall instead be made on the date which is six months after such
Separation from Service of Employee (other than by death,) provided
further, however, that in the case of any payment of deferred
compensation which is to be made in installments, with the first
such installment to be paid on or within six months after the date
of Separation from Service other than by death, then in such
event all such installments which would have otherwise been paid
within the date which is six months after such Separation from
Service of Employee (other than by death) shall be delayed,
aggregated, and paid, notwithstanding any other provision of this
Employment Agreement, on the date which is six months after such
Separation from Service of Employee (other than by death), with the
remaining installments to continue thereafter until fully paid
hereunder. Notwithstanding any of the foregoing, or any
other provision of this Employment Agreement, no payment of
deferred compensation upon or based upon Separation from Service
may be made under this Employment Agreement before the date that is
six months after the date of Separation from Service or, if
earlier, the date of death, if Employee is a Specified Employee on
Employee’s date of Separation from
Service. This Paragraph 1(j) shall only apply to
delay the payment of deferred compensation to Specified Employees
as required by Code Section 409A and the regulations and guidance
issued thereunder.
2.
Term . The initial term of this
Employment Agreement shall be for three (3) years, unless
terminated sooner as provided herein. Absent termination
by one of the parties as provided in this Employment Agreement, the
term of this Employment Agreement shall automatically be extended
for unlimited additional one (1) year term(s), in which case such
term shall end one (1) year from the date on which it is last
renewed.
3.
Duties . Employee shall perform and have
all of the duties and responsibilities of the Chief Financial
Officer or such duties and obligations that may be assigned to him
from time to time by the Chief Executive Officer and/or the Board
of Directors of Summit FGI; provided any material changes to
Employee’s duties or obligations have been determined by the
Board of Directors and/or the Chief Executive Officer in their
reasonable discretion to be commensurate with duties and
obligations that might be assigned to other similarly-situated
executive officers of the Company. No later than five
(5) days after the Company materially
changes Employee’s duties or obligations, Employee will give
the Company written notice if he believes a breach of this section
has occurred and Company shall have a reasonable opportunity to
cure the cause of the possible breach. Failure by
Employee to give the notice required under this section shall
constitute a waiver of his rights to claim a breach of this section
arising from the specific duties or obligations then at issue. If
it is determined through arbitration that the Company has breached
this provision, then in consideration of the compensation and
benefits set forth herein, Company and Employee agree that any
damages received by Employee shall be limited to the amount
Employee would be entitled to had he been terminated not for Good
Cause under paragraph 6 of this Agreement.
Employee’s duties shall include, but not
be limited to, managing the asset liability and investment risk of
Summit FGI, and overseeing the financial reporting and disclosure
obligations of Summit FGI. Employee shall devote his
best efforts on a full-time basis to the performance of such
duties.
4.
Compensation and Benefits . During the
term of this Employment Agreement, including any extensions, Summit
FGI agrees that Employee’s compensation and benefits shall be
as follows:
(a)
Base Salary . Employee’s base salary shall
be not less than One Hundred Fifty Thousand Dollars ($150,000) per
year, paid on a semi-monthly basis. Employee shall be
considered for salary increases on the basis of merit on an annual
basis, with any future increases subject to the sole discretion of
Summit FGI.
(b)
Bonus . In addition to the base salary provided
for herein, Employee shall be eligible for incentive-based bonuses
subject to goals and criteria to be determined by the Board of
Directors of Summit FGI; provided , however, that any such
plans, if required to be aggregated for Code Section 409A purposes
with this Employment Agreement or any other agreement between
Employee and Summit FGI or any affiliate, shall not cause this
Agreement to violate Code Section 409A or the regulations and
guidance issued thereunder.
(c)
Paid Leave . Employee shall be entitled to all
paid leave as provided by Summit FGI to other similarly-situated
officers.
(d)
Fringe Benefits . Except as specified below,
Summit FGI shall afford to Employee the benefit of all fringe
benefits afforded to all other similarly-situated employees of
Summit FGI, including but not limited to retirement plans, stock
ownership or stock option plans, life insurance, disability, health
and accident insurance benefits or any other fringe benefit plan
now existing or