Exhibit 10.9
EMPLOYMENT
AGREEMENT
This sets forth the terms of the Employment
Agreement made effective as of August 1, 2004, and amended as of
December 31, 2008 between (i) COMMUNITY BANK SYSTEM, INC., a
Delaware corporation and registered bank holding company, and
COMMUNITY BANK, N.A., a national banking association, both having
offices located in Dewitt, New York (collectively, the "Employer"),
and (ii) BRIAN D. DONAHUE, an individual currently residing at
Olean, New York ("Employee"). This Agreement is
effective as of August 1, 2004 and supersedes the Employment
Agreement between the parties dated September 1,
2002. This Agreement was amended December 31, 2008 in
accordance with Internal Revenue Code Section 409A.
W I T N E S S E T
H
IN CONSIDERATION of the promises and mutual
agreements and covenants contained herein, and other good and
valuable consideration, the parties agree as follows:
(a)
Term . Employer shall employ Employee, and
Employee shall serve, as Chief Banking Officer and Executive Vice
President of Employer for a term commencing on August 1, 2004 and
ending on December 31, 2009 ("Period of Employment"), subject to
termination as provided in paragraph 3 hereof.
(b)
Salary . During the period August 1, 2004 through
December 31, 2004, Employer shall pay Employee base salary at the
annual rate of $200,000.00 ("Base Salary"). For calendar
year 2005, Employer shall pay Employee Base Salary at the annual
rate of $230,000.00. Employee's Base Salary for calendar
years after 2005 shall be determined by the Board of Directors of
Employer ("Board"), or an authorized committee of the Board, in
accordance with Employer's regular practice for reviewing and
adjusting base salary for executive
employees. Employee's Base Salary is payable in
accordance with Employer's regular payroll practices for executive
employees.
(c)
Incentive Compensation . Employee shall be
entitled to annual incentive compensation opportunities pursuant to
the terms of the "Management Incentive Plan" (which term includes
any successor plan or incentive compensation arrangement) which has
been approved by the Board to cover Employee and other key
personnel of Employer. Upon termination of Employee's
employment pursuant to subparagraph 3(a), 3(b), 3(c) or paragraph
6, Employee shall be entitled to a pro rata portion (based on
Employee's complete months of active employment in the applicable
year) of the annual incentive award that is payable with respect to
the year during which the termination occurs or, in the case of a
termination upon Employee's disability pursuant to subparagraph
3(c), the date the Disability Period began.
(d) Until
such time as Employee relocates his principal residence to the
Syracuse, New York area, which relocation shall occur by a date to
be agreed upon by the parties (but in no event shall such date be
earlier than January 1, 2009), Employee shall be entitled to
perform his services for Employer from offices in Dewitt, New York
and Olean, New York. After such mutually agreed-upon
date, Employee shall perform his services for Employer from an
office in Dewitt, New York.
2.
Duties during the Period of Employment . Employee
shall have full responsibility, subject to the control of the Board
and Employer's President and Chief Executive Officer or authorized
designee, for the supervision of all aspects of Employer's banking
business and operations, and the discharge of such other duties and
responsibilities to Employer as may from time to time be reasonably
assigned to Employee by the Board or Employer's President and Chief
Executive Officer. Employee shall report to the
President and Chief Executive Officer of Employer or the President
and Chief Executive Officer's designee. Employee shall
devote Employee's best efforts to the affairs of Employer, serve
faithfully and to the best of Employee's ability and devote all of
Employee's working time and attention, knowledge, experience,
energy and skill to the business of Employer, except that Employee
may affiliate with professional associations, business and civic
organizations. Employee shall serve on the Board of
Directors of, or as an officer of Employer's affiliates, without
additional compensation if requested to do so by the Board of
Directors of Employer. Employee shall receive only the
compensation and other benefits described in this Agreement for
Employee's duties as a Director of Employer.
3.
Termination . Employee's employment by Employer
shall be subject to termination as follows:
(a)
Expiration of the Term . This Agreement shall
terminate automatically at the expiration of the Period of
Employment unless the parties enter into a written agreement
extending Employee's employment, except for the continuing
obligations of the parties as specified hereunder.
(b)
Termination Upon Death . This Agreement shall
terminate upon Employee's death. In the event this
Agreement is terminated as a result of Employee's death, Employer
shall continue payments of Employee's Base Salary for a period of
90 days following Employee's death to the beneficiary designated by
Employee on the "Beneficiary Designation Form" attached to this
Agreement as Appendix A. Employee's beneficiary shall be
free to dispose of any restricted stock previously granted to
Employee by Employer. Additionally, Employer shall treat
as immediately exercisable all unexpired stock options issued by
Employer and held by Employee that are not exercisable or that have
not been exercised, so as to permit the Beneficiary to purchase the
balance of Community Bank System, Inc. ("CBSI") Stock not yet
purchased pursuant to said options until the end of the full
exercise period provided in the original grant of the option right,
determined without regard to Employee's death or termination of
employment.
(c)
Termination Upon Disability . Employer may
terminate this Agreement upon Employee's disability. For
the purpose of this Agreement, Employee's inability to perform
Employee's duties hereunder by reason of physical or mental illness
or injury for a period of 26 successive weeks, or such longer
waiting/elimination period provided pursuant to Employer's group
long-term disability policy (the "Disability Period") shall
constitute disability. The determination of disability
shall be made by a majority vote of a physician selected by
Employer, a physician selected by Employee and a third physician
selected by the other two physicians. During the
Disability Period, Employee shall be entitled to 100% of Employee's
Base Salary otherwise payable during that period, reduced by any
other benefits to which Employee may be entitled for the Disability
Period on account of such disability (including, but not limited
to, benefits provided under any disability insurance policy or
program, worker's compensation law, or any other benefit program or
arrangement). Thereafter, upon termination pursuant to
this disability provision, Employee shall be free to dispose of any
restricted stock granted to Employee. Additionally,
Employer shall treat as immediately exercisable all unexpired stock
options issued by Employer and held by Employee that are not
exercisable or that have not been exercised, so as to permit the
Employee to purchase the balance of CBSI Stock not yet purchased
pursuant to said options until the end of the full exercise period
provided in the original grant of the option right, determined
without regard to Employee's disability or termination of
employment.
(d)
Termination for Cause . Employer may terminate
Employee's employment immediately for "cause" by written notice to
Employee. For purposes of this Agreement, a termination
shall be for "cause" if the termination results from any of the
following events:
(i) Material
breach of this Agreement;
(ii) Documented
misconduct as an executive of Employer, or any subsidiary or
affiliate of Employer for which Employee is performing services
hereunder including, but not limited to, misappropriating any funds
or property of any such company, or attempting to obtain any
personal profit (A) from any transaction to which such company is a
party or (B) from any transaction with any third party in which
Employee has an interest which is adverse to the interest of any
such company, unless, in either case, Employee shall have first
obtained the written consent of the Board;
(iii) Unreasonable
neglect or refusal to perform the duties assigned to Employee under
or pursuant to this Agreement, unless cured within 60 days
following Employee's receipt of written notice to Employee of such
neglect or refusal;
(iv) Conviction
of a crime involving moral turpitude;
(v) Adjudication
as a bankrupt, which adjudication has not been contested in good
faith, unless bankruptcy is caused directly by Employer's unexcused
failure to perform its obligations under this Agreement;
(vi) Documented
and material failure to follow the reasonable, written instructions
of the Board or the President and Chief Executive Officer of
Employer or authorized designee, provided that the instructions do
not require Employee to engage in unlawful conduct; or
(vii) Any
material and documented violation of the rules or regulations of
the Office of the Comptroller of the Currency or of any other
regulatory agency. Notwithstanding any other term or provision of
this Agreement to the contrary, if Employee's employment is
terminated for cause, Employee shall forfeit all rights to payments
and benefits otherwise provided pursuant to this Agreement;
provided, however, that Base Salary shall be paid through the date
of termination.
(e)
Termination For Reasons Other Than Cause . In the
event Employer terminates Employee prior to December 31, 2009 for
reasons other than cause, Employee shall be entitled to a severance
benefit equal to the greater of (i) the sum of the annual Base
Salary in effect at the time of termination and the most recent
payment to Employee under the Management Incentive Plan, or (ii)
amounts of Base Salary and expected Management Incentive Plan
payments that otherwise would have been payable through the balance
of the unexpired term of this Agreement. Unless Employee
is a “specified employee” (as determined in accordance
with Internal Revenue Code Section 409A), the benefit payable
pursuant to this paragraph 3(e) shall be payable in equal biweekly
installments over the 12-month period that begins on the first day
of the month following Employee’s termination. If
Employee is a “specified employee” (as determined in
accordance with Internal Revenue Code Section 409A), then
installment payments during the first six months of the 12-month
installment period shall be limited to the extent required by
Internal Revenue Code Section 409A, any unpaid installment amounts
shall be paid immediately after such six-month period and
installment payments due during the remaining six months shall be
paid as scheduled.
In addition, Employer shall: (iii) permit
Employee to dispose of any restricted stock granted to Employee;
and (iv) treat as immediately exercisable all unexpired stock
options held by Employee that are not exercisable or that have not
been exercised, so as to permit Employee to purchase the balance of
CBSI Stock not yet purchased pursuant to said options until the end
of the full exercise period provided in the original grant of the
option right determined without regard to Employee's termination of
employment.
Notwithstanding the foregoing, if Employer
terminates Employee for reasons other than cause and under
circumstances that entitle Employee to payments and benefits under
paragraph 6 of this Agreement (regarding “Change of
Control”) then amounts payable under clauses (i) or (ii) of
this paragraph 3(e) shall be reduced by any payments made to
Employee under paragraphs 6(a)(i) and (ii).
(f)
Expiration of Term Without Renewal . In the event
that Employee's employment ends on December 31, 2009 solely because
Employer chooses not to renew or extend this Agreement beyond
December 31, 2009 for reasons other than cause, then Employee shall
be entitled to a severance benefit equal to the sum of (i) 175
percent of the annual Base Salary in effect at the time of
termination, and (ii) the most recent payment to Employee under the
Management Incentive Plan. The benefit payable under
this paragraph 3(f) shall be reduced by any amounts payable to
Employee under paragraphs 6(a)(i) and (ii). Any
remaining benefit described in this paragraph 3(f) shall be paid on
or before March 15, 2010.
(g) Employer
shall have the right of first refusal to purchase from Employee, or
from Employee's beneficiary or estate, shares of CBSI Stock (but
not outstanding options) acquired pursuant to the exercise of stock
options after the date of Employee's termination of employment for
any reason, in the event Employee, or Employee's beneficiary or
estate, elects to dispose or transfer such acquired
shares. Any purchase made pursuant to this subparagraph
shall be made at a price per share equal to the closing price per
share of CBSI Stock (on the principal public market on which CBSI
Stock is traded; currently the New York Stock Exchange) on the
trading day that immediately precedes the date of
purchase. The right of first refusal described in this
subparagraph shall expire ten years from the date of Employee's
termination of employment.
(a)
Benefit Plans . During the Period of Employment,
Employee shall be eligible to participate in any employee pension
benefit plans (as that term is defined under Section 3(2) of the
Employee Retirement Income Security Act of 1974, as amended),
Employer-paid group life insurance plans, medical plans, dental
plans, long-term disability plans, business travel insurance
programs and other fringe benefit programs maintained by Employer
for the benefit of its executive
employees. Participation in any of Employer's benefit
plans and programs shall be based on, and subject to satisfaction
of, the eligibility requirements and other conditions of such plans
and programs. Employer may require Employee to submit to
an annual physical, to be performed by a physician of his own
choosing. Employee shall be reimbursed for related
expenses not covered by Employer's health insurance plan, or any
other plan in which Employee is enrolled.
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