Exhibit 10.3
AMENDED AND
RESTATED
EMPLOYMENT
AGREEMENT
PART I
PARTIES TO
AGREEMENT
Section 1.01 -
Parties: This Amended and Restated Employment Agreement
(hereinafter referred to as the “Agreement”) is entered
into by and between Farmers & Merchants Bank of Central
California, a California banking corporation (the
“Bank”) and Farmers & Merchants Bancorp, a Delaware
corporation (the “Company”) (hereinafter collectively
referred to as “Employer”) and Deborah E. Hodkin
(hereinafter referred to as
“Employee”). Employer and Employee are
sometimes collectively referred to hereinafter as the
“Parties” and individually as a
“Party”.
PART II
EMPLOYMENT
Section 2.01 -
Employment: Employer hereby employs Employee and
Employee hereby accepts employment with Employer in accordance with
the terms and conditions set forth herein.
Section 2.02 -
Term of Employment: This Agreement shall terminate on
March 31, 2012 if either party shall have given the other no less
than sixty (60) days advance notice of such termination in
accordance with Section 11.01. Notwithstanding the
foregoing, this Agreement may be terminated pursuant to Part VII of
this Agreement. If the Agreement is not terminated
pursuant to Part VII of this Agreement or pursuant to the first
sentence of this Section 2.02, at the conclusion of the initial
thirty-six (36) month term, this Agreement shall renew
automatically for an additional two year term and for successive
additional two years terms thereafter, unless a Party furnishes
notice of such Party’s intention not to renew by no later
than sixty (60) days prior to the expiration date of the current
term of this Agreement, any such notice to be given in accordance
with Section 11.01.
If Employer
elects to not renew this Agreement, prior to the expiration of any
current term, Employee shall be paid all accrued salary, vacation
and reimbursement expenses for which expense reports have been
provided to Employer in accordance with Employer’s policies
and this Agreement or which are provided to Employer prior to the
Separation Date (defined below) in accordance with Employer’s
policies and this Agreement. In addition to the
foregoing amounts, if Employer elects to not renew this Agreement
in accordance with this section, and subject to Employee’s
continued employment through, and termination of employment on, the
expiration of the then current term of this Agreement (which shall
be the Separation Date), the Employee will be entitled to receipt
of severance payments as set forth herein:
|
|
Employee shall
be entitled to a sum equivalent to Twelve (12) times the highest
monthly base salary which the Employee has earned during
Employee’s employment with Employer (hereinafter referred to
as the “Section 2.02 Severance
Payment”). The Section 2.02 Severance Payment
shall be paid in a lump sum. Payment of such amount will
be made on the 15th day of the first calendar month following
Employee’s Separation Date.
|
|
|
In addition,
Employer shall pay to Employee a performance bonus in an amount
equal to the average of the Employee’s annual discretionary
incentive bonus for the previous two years, prorated for the number
of months between the Separation Date and the end of the
Employer’s last fiscal year. The performance bonus
shall be paid in a lump sum. Payment of such amount will
be made on the 15th day of the first calendar month following
Employee’s Separation Date.
|
|
|
In addition,
Employee will also be entitled to payment of all vested awards of
benefit plans and incentive programs in which Employee is then
vested in accordance with the terms of those plans. Any
such payment or distribution from a nonqualified deferred
compensation plan shall be governed by the terms of such plan
relating to the timing of distributions.
|
PART III
DUTIES OF EMPLOYEE
Section 3.01 -
General Duties: During the term of this Agreement,
Employee shall be employed as Executive Vice President and Chief
Administrative Officer of the Bank, under the direction of the
Bank’s and Company’s Boards of Directors and Chief
Executive Officer and shall perform and discharge well and
faithfully the duties that may be assigned to Employee from time to
time thereafter by the Bank’s and Company’s Boards of
Directors or Chief Executive Officer in connection with the conduct
of Employer’s business. Nothing herein shall preclude the
Boards of Directors or Chief Executive Officer from changing
Employee’s title or duties as long as the resulting title and
duties are reasonably commensurate with the education, employment
background and qualifications of the Employee and involve similar
responsibilities and scope of duties.
Section 3.02 -
Outside Activities: Employee agrees that, while employed
by Employer, Employee will refrain from any outside activities or
activities which actually or potentially are in direct conflict
with the essential enterprise-related interest of Employer that
would cause a material and substantial disruption of
Employer’s operations or would be in direct competition with
Employer or assist competitors of
Employer. Notwithstanding, the foregoing, it shall not
be a violation of this Agreement for Employee (A) to serve on
corporate, civic or charitable boards or committees, (B) deliver
lectures or fulfill speaking engagements and (C) manage personal
investments, so long as such activities do not significantly
interfere with the performance of Employee’s responsibilities
as an employee of the Company and the Bank.
PART IV
COMPENSATION
Section 4.01 -
Salary: Employee shall be paid an annual base salary of
no less than $236,016 per year. This base salary shall
be paid to Employee in such intervals and at such times as other
salaried executives of Employer are paid. Employee will
be considered for salary increases at the times that other salaried
executives of Employer are adjusted, and the base salary under the
contract will be adjusted accordingly.
Section 4.02 -
Incentive Programs: Employee shall be eligible for an
annual discretionary incentive bonus. The amount of the
bonus shall be determined by the Bank’s Board of Directors
annually by January 31st of each year and shall be paid no later
than February 15 th of
each year. Employee shall be entitled to participate in
“Farmers & Merchants Bank of Central California 2005
Deferred Bonus Plan”, “Farmers &
Merchants Bank of Central California Executive Retention
Plan”, “Farmers & Merchants Bank of Central
California Split Dollar Life Insurance Plan”, “Farmers
& Merchants Bank of Central California Executive Indexed
Retirement Agreement” and “Farmers & Merchants Bank
of Central California Deferred Compensation Plan”, the terms
and conditions of which are set forth in separate agreements so
titled and the contents of which are incorporated herein by this
reference as though set forth in their entirety.
PART V
BENEFITS
Section 5.01 -
Benefits: Employee shall be entitled to participate in
whatever vacation, medical, dental, pension, sick leave, 401(k),
profit sharing, disability insurance or other plans of general
application or other benefits which are in effect as to any other
executive officer of Employer or as may be in effect from time to
time as to any executive officer of Employer, in accordance with
the rules established for individual participation in any such
plan.
Section 5.02 -
Company Automobile/Automobile Allowance: Employer shall
provide Employee with either an automobile for business and
incidental personal use or an automobile allowance as per Bank
policy.
Section 5.03 -
Membership Fees: Employer shall reimburse Employee for
all appropriate and reasonable expenses incurred in performing
Employee’s duties, including providing and paying for the
dues and fees of membership in local service and civic clubs and/or
organizations as Employer deems appropriate and necessary for
enhancement of its presence within the local business
community. In order to be eligible for reimbursement of
these expenses, Employee will provide Employer with receipts and
documented evidence as is required by Federal and State laws and
regulations.
Section 5.04 -
Directors and Officers Liability Insurance
Coverage: Employer shall provide directors and officers
liability insurance coverage for the protection of Employee on
terms and conditions no less favorable to Employee than are in
effect on the date that this Agreement shall become effective.
Following any termination of Employee’s employment with
Employer, such coverage shall be continued under substantially the
same terms and conditions as are in effect immediately prior to
such termination of employment at no cost to Employee until all
applicable statutes of limitation expire with respect to claims
arising prior to such termination of employment and shall also
continue to make indemnification and advancement of litigation
expense payments to Employee to the maximum extent and for the
maximum period permitted by law.
PART VI
EXPENSES
Section 6.01 -
Travel and Entertainment Expenses: During the term of
this Agreement, Employer shall reimburse Employee for reasonable
out of pocket expenses incurred in connection with Employer’s
business, including travel expenses, food and lodging while away
from Employee’s home, subject to such policies as Employer
may from time to time establish for its executive
officers. Employee shall keep records of
Employee’s travel and entertainment expenses in a form
suitable to the Internal Revenue Service and the Franchise Tax
Board to qualify this reimbursement as a federal and state income
tax deduction for Employer. In addition, Employee shall
provide Employer with receipts for all expenses for which Employee
seeks reimbursement.
PART VII
TERMINATION OF
EMPLOYMENT
Section 7.01 -
Termination at Option of Employer: Employer may
terminate this Agreement at any time and without cause by giving
Employee sixty (60) days written notice of Employer’s intent
to terminate this Agreement. The 60th day after notice
shall be deemed to be the Employee’s Separation
Date. In the event Employee’s employment is
terminated pursuant to this section, Employee shall be paid all
accrued salary, vacation and reimbursement expenses for which
expense reports have been provided to Employer in accordance with
Employer’s policies and this Agreement or which are provided
to Employer prior to the Separation Date in accordance with
Employer’s policies and this Agreement. In
addition to the foregoing amounts, if Employee is terminated
pursuant to this section, and subject to Employee’s continued
employment through, and termination of employment on, the
Separation Date, Employee will be entitled to receipt of additional
severance payments as set forth herein:
|
|
Employee shall
be entitled to a sum equivalent to Twelve (12) times the highest
monthly base salary which Employee has earned during
Employee’s employment with Employer (hereinafter referred to
as the “Section 7.01 Severance Payment”) The
Section 7.01 Severance Payment shall be paid in a lump
sum. Payment of such amount will be made on the 15th day
of the first calendar month following Employee’s Separation
Date.
|
|
|
In addition,
Employer shall pay to Employee a performance bonus in an amount
equal to the average of the Employee’s annual discretionary
incentive bonus for the previous two years, prorated for the number
of months between the Separation Date and the end of
Employer’s last fiscal year. The performance bonus shall be
paid in a lump sum. Payment of such amount will be made
on the 15th day of the first calendar month following
Employee’s Separation Date.
|
|
|
In addition,
Employee will also be entitled to payment of all vested awards of
benefit plans and incentive programs in which Employee is vested in
accordance with the terms of those plans. Any such
payment or distribution from a nonqualified deferred compensation
plan shall be governed by the terms of such plan relating to the
timing of distributions.
|
Section 7.02 -
Termination for Cause: Employer may terminate
Employee’s employment at any time “for cause”
upon written notice to Employee, setting forth in reasonable detail
the basis for the determination of “for cause” (as
defined herein). “For cause” shall be
defined as conviction of a felony resulting in a material adverse
economic effect on Employer; provided that the determination of
such material adverse economic effect shall in any case be made
pursuant to a resolution duly adopted by a vote of no less than
two-thirds (2/3’s) of the entire Board of Directors of the
Bank at a meeting duly held and called for such purpose; and
provided further, that Employee shall be given reasonable notice of
such meeting and shall have the opportunity, together with counsel,
to be heard before the Board of Directors at any such
meeting. Termination under such circumstance shall be
effective immediately upon receipt of the notice by Employee, and
the date on which the notice is received shall be deemed to be the
Separation Date. In the event Employee is terminated
pursuant to this Section, Employee shall be entitled only to
accrued salary, vacation and reimbursement expenses for which
expense reports have been provided to Employer in accordance with
Employer’s policies and this Agreement or which are provided
to Employer prior to the Separation Date in accordance with
Employer’s policies and this Agreement and shall be entitled
to no further compensation or severance payment of any nature,
provided however, the Employee will also be entitled to payment of
all vested awards of benefit plans and incentive programs which
Employee is vested in accordance with the terms of those
plans. Any such payment or distribution from a
nonqualified deferred compensation plan shall be governed by the
terms of such plan relating to the timing of
distributions. If a “change of control” (as
defined below) shall have occurred prior to Employee’s
termination pursuant to this Section 7.02, the provisions of
Section 7.04 shall continue to apply notwithstanding
Employee’s subsequent termination.
Section 7.03 -
Termination at Option of Employee: This Agreement may be
terminated by Employee at Employee’s sole discretion by
giving sixty (60) days written notice of termination to
Employer. In the event Employee terminates his
employment pursuant to this Section, Employee shall be entitled to
all accrued salary earned up to Employee’s Separation Date,
provided Employee continues productive employment until such date,
vacation and reimbursement expenses for which expense reports have
been provided to Employer in accordance with Employer’s
policies and this Agreement or which are provided to Employer prior
to the Separation Date in accordance with Employer’s policies
and this Agreement. Alternatively; Employer may, at its
option, at any time after Employee gives written notice of
resignation as herein provided, pay Employee’s accrued salary
up to and including the effective date of separation set forth in
Employee’s resignation notice, and thereupon immediately
release and terminate Employee. In addition, Employee
will also be entitled to payment of all vested awards of benefit
plans and incentive programs which Employee is fully or partially
vested in accordance with the terms of those plans. Any
such payment or distribution from a nonqualified deferred
compensation plan shall be governed by the terms of such plan
relating to the timing of distributions.
Section 7.04 -
Change of Control: In the event of a Change of Control
of Employer (as defined below) during the term of this Agreement
and prior to Employee’s termination of employment, Employer
will provide Employee with a package equal to (1) Twenty Four times
the highest monthly base salary which the Employee has earned
during Employee’s employment with Employer, (2) a performance
bonus in an amount equal to Employee’s previous two years
annual discretionary incentive bonuses, (3) Employee’s
monthly premium for continuation coverage under COBRA (as defined
in Section 7.06), determined as of the closing of the Change of
Control, multiplied by Thirty-Six (36) months, whether
or not such continuation coverage is elected by Employee, and (4) a
gross-up payment as defined and set forth herein in section
7.04.2. In addition, Employee will also be entitled to
payment of all vested awards of benefit plans and incentive
programs in which Employee is vested in accordance with the terms
of those plans. On the closing of the Change of Control
transaction , Employee shall receive disbursement of payments due
Employee under this section, except for payments or distributions
from or pursuant to any nonqualified deferred compensation plan, in
one lump sum payment less any withholding required by state,
federal or local law. The preceding sentence
notwithstanding, any such payment or distribution from or pursuant
to any nonqualified deferred compensation plan shall be governed by
the terms of such plan relating to the timing of
distributions. If Employee becomes entitled to payment
under this Section 7.04, Employee shall not be entitled to payment
under Sections 2.02, 7.01 or 7.05 notwithstanding Employee’s
subsequent termination of employment.
|
|
Change of
Control means a change of control of the Employer that satisfies
the requirements for a change in the ownership or effective control
of the Employer, or a change in the ownership of a substantial
portion of the assets of the Employer, under Section 409A(see
Section 10.02 of this Agreement), as determined pursuant to
applicable guidance thereunder.
|
|
|
Gross-Up
Payment: Employee shall be entitled to a “Gross-Up
Payment “ under the terms and conditions set forth herein,
and such payment shall include the Excise Tax reimbursement due
pursuant to section 7.04.2.a and any federal and state tax
reimbursements due pursuant to section 7.04.2.b.
|
|
|
|
In the event
that any payment or benefit (as those terms are defined within the
meaning of Internal Revenue Code Section 280G(b)(2)) paid, payable,
distributed or distributable to the Employee (hereinafter referred
to as “Payments”) pursuant to the terms of this
Agreement or otherwise in connection with or arising out of
Employee’s employment with Employer or a change of control
would be subject to the Excise Tax imposed by Section 4999 of the
Internal Revenue code or any interest or penalties are incurred by
Employee with respect to such Excise Tax, then Employee will be
entitled to receive an additional payment (“Gross-Up
Payment”
|