Exhibit 10.4.1
VIRGINIA BANKERS
ASSOCIATION
MODEL NON-QUALIFIED DEFERRED
COMPENSATION PLAN
FOR EXECUTIVES
(As Restated Effective
January 1, 2008)
ADOPTION AGREEMENT
If the Employer completing this
document has any questions about the adoption of the Plan, the
provisions of the Plan, its representative should contact Bette J.
Albert, C.L.U. at the Virginia Bankers Association Benefits
Corporation, 4490 Cox Road, Glen Allen, VA 23060-3341 - telephone
number (804) 643-7469 during business hours.
Each Employer named below hereby
adopts the Plan through this Adoption Agreement (the
“Adoption Agreement”), to be effective as of the
date(s) specified below, and elects the following specifications
and provides the following information relating thereto:
In completing this Adoption
Agreement, if additional space is required insert additional
sheets.
Adoption Agreement
Contents
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Page
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Option 1
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Employer(s)
Adopting Plan Named in Paragraph 1.18 of the Plan
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1
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Option 2
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General Plan
Information
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2
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Option 3
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Status of Plan
and Effective Date(s)
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2
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Option 4
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Definitions and
Other Optional Provisions
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3
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Option 5
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Employer
Contributions and Allocations
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8
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Option 6
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Vesting
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11
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Option 7
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Retirement
Dates
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12
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Option 8
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Time and Form
of Benefit Payments
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13
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Option 9
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Hardship
Withdrawals
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17
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Option 10
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Participant
Deemed Investment Direction
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17
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Option 11
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409A Transition
Elections
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18
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1.
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EMPLOYER(S) ADOPTING PLAN NAMED IN PARAGRAPH
1.18 OF THE PLAN.
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(a)
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Name of Plan Sponsor:
C&F Financial
Corporation
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(b)
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Plan Sponsor’s telephone
Number:
(804) 843-2360
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(c)
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Address of Plan Sponsor:
Post Office Box 391
West Point, VA 23181
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(d)
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Plan Sponsor’s EIN:
54-1680165
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(e)
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Plan Sponsor’s Tax Year End:
12/31
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(f)
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Information of Other Participating Employers
Adopting the Plan:
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[X] (1)
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All Affiliate
are automatically Participating Employers in the Plan except for
the following:
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[ ] (2)
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Participating
Employer are listed individually on the attachment captioned List
of Participating Employers, which shall be updated as needed from
time to time.
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2.
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GENERAL PLAN
INFORMATION.
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(a)
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Name of
Plan:
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VBA
Executive’s Deferred Compensation Plan for C&F Financial
Corporation
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(b)
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Name, Address
and EIN of Plan Administrator(s): [If other than Plan Sponsor,
appointment must be by resolution]
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3.
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STATUS OF
PLAN AND EFFECTIVE DATE(S).
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(a)
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Effective
Date of Plan : The
Effective Date of the Plan is January 1, 1998.
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(b)
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Plan
Status . The adoption of
the Plan through this Adoption Agreement is:
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[ ]
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(1
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Initial
Establishment . The
initial adoption and establishment of the Plan.
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[X]
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(2
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Restated
Plan . An amendment and
restatement of the Plan (a Restated Plan).
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(A)
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Effective
Date of this Restatement . The Effective Date of this Restatement of the
Plan is January 1, 2008.
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(B)
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Prior
Plan . The Plan was last
maintained under document dated February 28, 2005 and was known as
the VBA Executive’s Deferred Compensation Plan for C&F
Financial Corporation
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(C)
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Transitional
Provisions :
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[ ]
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Election NOT to Grandfather Pre-January 1, 2005
Vested Balances . If this
Option is elected, all Deferral Accounts shall be subject to the
rules set forth in the post December 31, 2004
restatement.
If the Option is not elected, the
Deferral Accounts attributable to transfers from predecessor plans
prior to December 31, 2004 and contributions that are vested as of
December 31, 2004 shall be segregated from the Deferral Accounts
attributable to contributions that are not vested as of December
31, 2004 and to contributions and transfers made on and after
January 1, 2005. The terms of the Plan in effect on and after
January 1, 2005 shall only apply to transfers and contributions
that are not vested as of December 31, 2004 and to contributions
and transfers made on and after January 1, 2005.
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[ ]
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(3
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Special or
Other Transitional Provisions . [Use attachment if additional space is
needed]
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[Enter any special provisions including
alternate definitions or other transitional provisions relating to
any Predecessor Plan Account and the Plan as restated]
Effective January 1, 2006, any
Employer may, in its discretion, elect to contribute for all of any
of its employees participating in the Plan or under any
contribution feature (i.e., Employer Matching Contributions, Excess
Profit Sharing Employer Non-Elective Contributions and SERP
Employer Non-Elective Contributions), less than the amount
otherwise called for under the other provisions of the Adoption
Agreement and/or to make Employer Matching Contributions at a
different rate than otherwise called for under the other provisions
of the Adoption Agreement.
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[ ]
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(c)
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If elected,
this Plan is intended to be paired with a qualified cash or
deferred arrangement as described in subparagraph 2.3(d) of the
Plan Document?
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If
Elected – Name of qualified cash or deferred arrangement plan
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__________________________
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4.
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DEFINITIONS
AND OTHER OPTIONAL PROVISIONS.
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(a)
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Compensation
Paragraph 1.10
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Compensation is
used throughout the basic plan document for different purposes. The
following specific rules apply.
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(1)
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General
Definition . The
Compensation definition in paragraph 1.10 of the basic plan
document is modified as follows:
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(A)
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Salary . Base salary and base wages subject to the
following modifications or limitations:
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[Consider
whether to fix the date for determining Salary. Consider whether to
revise to exclude reductions for 401(k) and cafeteria plan
contributions. Other revisions may be desired.]
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(B)
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Discretionary or Other Bonus
. All discretionary or other Bonuses
unless otherwise provided:
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[List excluded
bonus or incentive programs. The Plan Sponsor may elect a Special
Deferral Election Period for Performance-Based
Compensation.]
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(2)
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Specific
Definitions . When used
with respect to each type of contribution under the Plan,
Compensation shall include:
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(A)
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Employee
Deferral Contributions .
[Check all that apply]
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[X]
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(a) Salary.
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[X]
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(b) Bonuses.
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(B)
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Employer
Non-Elective Contributions . [Check all that apply]
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[X]
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(a) Salary.
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[X]
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(b) Bonuses.
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(C)
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Employer
Matching Contributions .
[Check all that apply]
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[X]
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(a) Salary.
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[X]
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(b) Bonuses.
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(b)
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Eligible
Employee Paragraph 1.16
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Eligible
Employee shall mean only the following:
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[X]
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(1)
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Determination by Board – for Employee
Deferral Contributions and any and all Employer
Contributions . Any
individual who is designated as an Eligible Employee by resolution
of the [ ] Plan Sponsor’s [X]
Employer’s Board of Directors. A copy of the resolution shall
be attached to and incorporated by reference into the Plan. See
Attachment .
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[X]
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(2)
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Determination by CEO – for Employee
Deferral Contributions . Any individual who is designated in writing as
an Eligible Employee by resolution of the [ ] Plan
Sponsor’s [X] Employer’s Chief Executive Officer. A
copy of the Chief Executive Officer’s designation shall be
attached to and incorporated by reference into the Plan.
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[ ]
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(3)
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Determined
by Classification or Grade . Any individual who is classified under the
Employer’s personnel practices and policies as employed in
the following grades or classifications:
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[List executive
classification to be included in plan coverage]
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[ ]
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(4)
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Determined
by Position or Title .
Any individual who is employed in the following positions with the
Employer:
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[List the
executive positions to be included in plan coverage].
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(c)
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Plan Year Paragraph 1.23
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In the case of
a Restated Plan which prior to the Effective Date of this
Restatement was maintained on the basis of a Plan Year beginning on
a date other than January 1, the Plan Year shall begin
on ,
and ending on
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with the short
Plan Year beginning on
,
and ending on
December 31, .
Thereafter, the Plan Year shall be the 12 month period beginning
each January 1.
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(d)
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Effective Date of Coverage Subparagraph
2.1
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The effective
date of coverage for an Eligible Employee shall be [Check
one]:
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[ ]
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(1)
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Immediately . The first day of the first payroll period
beginning on or after the date the individual became an Eligible
Employee.
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[ ]
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(2)
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Monthly . The first day of the first payroll period
beginning on or after the first day of
[Complete with 1 st 2 nd or
other] month next following the date the individual became an
Eligible Employee.
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[ ]
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(2)
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Semi-Annually . The first day of the Plan Year or the first
day of the seventh month of the Plan Year on or next following the
date the individual became an Eligible Employee.
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[X]
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(3)
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Annually . The first day of the Plan Year on or next
following the date the individual became an Eligible
Employee.
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The Deferred
Compensation Election filed for the Plan Year which contains the
effective date of coverage as of a date other than the first day of
a Plan Year shall be effective to defer only Compensation for
services performed in pay periods after the pay period in which it
is filed, Compensation based on a performance period (such as an
annual bonus) is deemed earned ratably throughout the period for
which earned.
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[X]
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(e)
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Special Election Period for
Performance-Based
Compensation Subparagraph
2.2(e)
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If this Option
is elected, the Plan Sponsor may permit Eligible Employees to make
Deferred Compensation Elections with respect to Compensation prior
to the annual filing deadline established by the Administrator
which deadline shall be no later than six (6) months prior to the
end of the period for which such Bonus is earned, provided such
compensation has not become readily ascertainable or its payment
substantially certain as of the date of the Deferred Compensation
Election.
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Otherwise,
except in the case of commencement of participation pursuant to any
available mid year election, all Deferred Compensation Elections
for all Bonuses must be made prior to the annual filing deadline
established by the Administrator which deadline shall be no later
than the end of the calendar your or, if different and permitted by
the Administrator (as evidenced by the applicable Deferred
Contribution Election form) where the Bonus is earned on the basis
of the Plan Sponsor’s fiscal year, the Plan Sponsor’s
fiscal year immediately preceding the applicable year in which the
period to which the Bonus relates commences,
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In order to be
Performance-Based Compensation (i) the Bonus must be earned over a
period of at least twelve (12) months (ii) the Bonus must be based
on pre-established organizational or individual performance
criteria for which the outcome is substantially uncertain at the
time of establishment, (iii) such criteria are established in
writing no later than ninety (90) days after the beginning of the
period of service to which the Bonus and performance relate and
(iv) such criteria are not substantially certain to be met at the
time established. See more specific definition in Treas. Reg.
1.409A-l(e).
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[X\]
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(f)
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Cancellation of
Deferred Compensation Election For Disability Paragraph
2.5
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If this Option
is elected, the Plan Sponsor:
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[ ]
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(1)
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Mandatory Cancellation . Will cancel the Deferred
Compensation Election of an Eligible Employee
who
experiences a Disability as defined
in paragraph 2.5.
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[X]
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(2)
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Optional
Cancellation . May permit
an Eligible Employee who experiences a Disability as defined in
paragraph 2.5 to cancel is Deferred Compensation
Election.
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If the Option
is not selected, no cancellation will be required or permitted upon
the occurrence of a Disability.
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(g)
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Rules Relating
to “Specified Employee” Delay Subparagraph
7.7(c)
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For purposes of
applying the 6 month delay required by Section 409A of the Code in
the case of a Participant who is a “specified employee”
(i.e., a “key employee” of any corporation the stock of
which is publicly traded on any established securities market or
otherwise as provided in Section 409A(2)B)(i) of the
Code):
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(1)
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Specified
Employee Identification Date . Specified employees shall be identified in the
following manner: [Check one of the following and complete, if
applicable]
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[ ]
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(A) Established By Board Action or Other
Document of Plan Sponsor . The specified employee
identification date and its effective date shall be established by
the Plan Sponsor though the document set forth below which may be
an action of its Board or other written document that applies to
all deferred compensation plans, programs or agreements of the Plan
Sponsor and Affiliates.
[Describe document establishing key
employee identification date.]
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[X]
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(B)
Established Based on Default Dates in Regulations . The
specified employee identification date shall be December 31 and
effective for distributions due to be made during the 12 month
period beginning on or after the following April 1 as provided in
Treas. Reg. l.409A-1(i).
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[ ]
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(C)
Alternative Identification Date . The specified employee
identification date shall be
(identification date) and effective for distributions due to be
made during the 12 month period beginning on or after the following
[enter date not later than the first day of the 4th month following
the identification date)
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The
specified employee identification date must be the same date that
applies to all deferred compensation plans, programs or agreements
of the Plan Sponsor and Affiliates.
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(2)
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Compensation
to be Used for Determining Specified Employees
. Specified employees are “key
employees” as defined in Section 416 of the Code are the 50
highest paid officers (or if less, the greater of 3 or 10% of
employees) with compensation in excess of $145,000 (for 2007) (as
adjusted from time to time), 1% owners with compensation in excess
of $150,000 or 5% owners. The definition of compensation for this
purpose shall be determined in the following manner: [Check one of
the following and complete, if applicable)
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- 6 -
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[ ]
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(A) Established By Board Action or Other
Document of Plan Sponsor . The compensation used to identify
specified employees shall be established by the Plan Sponsor though
the document set forth below which may be an action of its Board or
other written document that applies to all deferred compensation
plans, programs or agreements of the Plan Sponsor and
Affiliates.
[Describe document establishing
compensation definition.]
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[X]
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(B)
Established Based on VBA Plan . The compensation used to
identify specified employees shall be the Total Compensation
definition elected under the VBA Plan
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[ ]
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(C) Alternative Compensation Definition .
The compensation used to determine specified employees shall be
determined in the following manner
[Describe the document establishing
compensation definition or describe compensation based on an
acceptable definition under Section 415 of the Code.]
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(3)
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Payment
Rules Following Required Delay Period . Upon the expiration of the required 6 month
delay in payment to a key employee: [Check one of the
following:]
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[X]
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(A) Catch-Up
Missed Payments . Payments to which a key employee would
otherwise have been entitled during the 6 month delay will be
accumulated and paid on the first day of the 7
th month following the date of Separation from
Service for reasons other than death.
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[ ]
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(B) Each
Payment Delayed . Each payment to which a key employee would
otherwise have been entitled during the 6 month delay will be
delayed for 6 months.
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[X]
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(h)
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Rules Relating
to Final Check of Year
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If this Option
is elected, Compensation payable after the last day of the calendar
year solely for services performed during the final payroll period
which contains the last day of the year will be treated as
Compensation for services performed in the taxable year in which
the payroll period began.
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Otherwise,
Compensation payable after the last day of the calendar year solely
for services performed during the final payroll period which
contains the last day of the year will be treated as Compensation
for services performed in the subsequent taxable year in which the
payment is made.
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Any amendment
to this provision relating to the final check of the
Participant’s taxable year may not be effective for 12 months
from the date the amendment is adopted and executed.
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- 7 -
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5.
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EMPLOYER
CONTRIBUTIONS AND ALLOCATIONS.
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(a)
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Employer Contributions Paragraph
3.4
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The following
contributions by the Employer are elected:
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(1)
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None .
Employer contributions are not permitted.
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[X]
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(2)
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Employer
Non-Elective Contribution .
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(A)
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Amount . Each Employer shall make an Employer
Non-Elective Contribution for each Plan Year in such amount, if
any, which the Employer shall determine.
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[X]
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(i)
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Flexible
Formula - Such amount, if
any, which the Board of Directors of the Employer shall determine
by resolution. - See Attachment .
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[ ]
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(ii)
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Compensation
Formula -
%
[Insert percentage] of the Compensation of all Participants for
such Plan Year eligible to receive an allocation of the Employer
Non-Elective Contribution for such Plan Year, plus any additional
amount that the Board of Directors of the Employer shall determine
by resolution.
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(iii)
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Fixed
Amount -
$ [Insert
amount], plus any additional amount that the Board of Directors of
the Employer shall determine by resolution.
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[ ]
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(iv)
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Other-
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(B)
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Participants
Entitled to Share of Employer Non-Elective Contribution
. The Employer Non-Elective
Contribution shall be allocated in proportion to Compensation as
defined in Option 4(a)(2)(B) of the Adoption Agreement for the Plan
Year to the Employer Non-Elective Deferral Account of the
Participants who [Select applicable provisions which shall apply
conjunctively unless otherwise noted]:
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[ ]
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(i)
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Are employed as
Eligible Employees for at least
[Insert number of months] full calendar months in for such Plan
Year.
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[ ]
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(ii)
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Are Eligible
Employees at any time during such Plan Year.
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[ ]
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(iii)
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Are Eligible
Employees on the last day of such Plan Year.
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- 8 -
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[ ]
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(iv)
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If they died
while Eligible Employees or retired on their Disability, Early,
Normal or Delayed Retirement Date while Eligible Employees during
such Plan Year [Check one]:
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[ ]
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(a)
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But only if
they are employed as an Eligible Employee for at least
[Insert number of months] fill calendar months in such Plan
Year.
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[ ]
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(b)
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Regardless of
the number of months employed during such Plan Year.
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[X]
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(v)
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Other -: See Attachment .
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[X]
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(3)
|
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Employer
Matching Contributions .
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