Exhibit 10.3
PENDLETON COMMUNITY BANK, INC.
Officer Supplemental Retirement Agreement
Prepared 01-30-06
© 2006 Clark Consulting
This
document is provided to assist your legal counsel in documenting
your specific arrangement. The laws of the various states may
differ considerably, and this specimen is for general information
only. It is not a form to be signed, nor is it to be construed as
legal advice. Failure to accurately document your arrangement could
result in significant losses, whether from claims of those
participating in the arrangement, from the heirs and beneficiaries
of participants, or from regulatory agencies such as the Internal
Revenue Service, the Department of Labor, or bank examiners.
License is hereby granted to your legal counsel to use these
materials in documenting solely your arrangement.
In
general, if your bank is subject to SEC regulation, implementation
of this or any other executive or director compensation
program may trigger rules requiring certain disclosures on Form 8-K
within four days of implementing the program. Consult with your SEC
attorney, if applicable, to determine your responsibilities under
the disclosure rules.
IMPORTANT NOTICE ON CODE SECTION 409A
COMPLIANCE
Consult
with your legal and tax advisors to determine the impact of the new
Internal Revenue Code Section 409A to your particular
situation. The Treasury Department on September 29 th , 2005 issued
proposed regulations implementing the requirements of
Section 409A which apply to nonqualified deferred compensation
arrangements. The effective date for the proposed regulations is
January 1, 2007; however, they can be fully relied upon by
plan sponsors until the regulations become final.
PENDLETON COMMUNITY BANK, INC.
OFFICER SUPPLEMENTAL RETIREMENT AGREEMENT
THIS OFFICER SUPPLEMENTAL RETIREMENT
AGREEMENT (the “Agreement”) is adopted this 4thth day
of June, 2008, by and between THE PENDLETON COMMUNITY BANK, INC., a
commercial bank located in Franklin, West Virginia (the
“Bank”) and WILLIAM A. LOVING, JR. (the
“Executive”).
The purpose of this Agreement is to
provide specified benefits to the Executive, a member of a select
group of management or highly compensated employees who contribute
materially to the continued growth, development, and future
business success of the Bank. This Agreement shall be unfunded for
tax purposes and for purposes of Title I of the Employee Retirement
Income Security Act of 1974 (“ERISA”), as amended from
time to time.
Article 1
Definitions
Whenever used in this Agreement, the
following words and phrases shall have the meanings
specified:
| 1.1 |
|
“ Beneficiary ”
means each designated person, or the estate of the deceased
Executive, entitled to benefits, if any, upon the death of the
Executive determined pursuant to Article 4.
|
| |
| 1.2 |
|
“ Beneficiary Designation
Form ” means the form established from time to time by
the Plan Administrator that the Executive completes, signs, and
returns to the Plan Administrator to designate one or more
Beneficiaries.
|
| |
| 1.3 |
|
“ Board ” means
the Board of Directors of the Bank as from time to time
constituted.
|
| |
| 1.4 |
|
“ Change in Control
” means a change in the ownership or effective control of the
Bank, or in the ownership of a substantial portion of the assets of
the Bank, as such change is defined in Section 409A of the
Code and regulations thereunder.
|
| |
| 1.5 |
|
“ Code ” means
the Internal Revenue Code of 1986, as amended.
|
| |
| 1.6 |
|
“ Distribution Election
Form ” means the form established from time to time by
the Plan Administrator that the Executive completes, signs and
returns to the Plan Administrator to designate the time and form of
distribution.
|
| |
| 1.7 |
|
“ Early Termination
” means Separation from Service before Normal Retirement Age
for reasons other than death, Termination for Cause, or following a
Change in Control.
|
| |
| 1.8 |
|
“ Effective Date
” means January 1, 2008.
|
1
| 1.9 |
|
“ Normal Retirement Age
” means the Executive attaining age sixty-five (65).
|
| |
| 1.10 |
|
“ Normal Retirement Date
” means the later of Normal Retirement Age or Separation from
Service.
|
| |
| 1.11 |
|
“ Plan Administrator
” means the plan administrator described in
Article 6.
|
| |
| 1.12 |
|
“ Plan Year ”
means each twelve-month period commencing on January 1 and ending
on December 31 of each year. The initial Plan Year shall
commence on the Effective Date of this Agreement and end on the
following December 31.
|
| |
| 1.13 |
|
“ Schedule A
” means the schedule attached to this Agreement and made a
part hereof. Schedule A shall be updated upon a change in any
of the benefits under Articles 2 or 3.
|
| |
| 1.14 |
|
“ Separation from
Service ” means the termination of the Executive’s
employment with the Bank for reasons other than death. Whether a
Separation from Service takes place is determined based on the
facts and circumstances surrounding the termination of the
Executive’s employment and whether the Bank and the Executive
intended for the Executive to provide significant services for the
Bank following such termination. A termination of employment will
not be considered a Separation from Service if:
|
| |
(a) |
|
the Executive continues to provide
services as an employee of the Bank at an annual rate that is
twenty percent (20%) or more of the services rendered, on average,
during the immediately preceding three full calendar years of
employment (or, if employed less than three years, such lesser
period) and the annual remuneration for such services is twenty
percent (20%) or more of the average annual remuneration earned
during the final three full calendar years of employment (or, if
less, such lesser period), or
|
| |
| |
(b) |
|
the Executive continues to provide
services to the Bank in a capacity other than as an employee of the
Bank at an annual rate that is fifty percent (50%) or more of the
services rendered, on average, during the immediately preceding
three full calendar years of employment (or if employed less than
three years, such lesser period) and the annual remuneration for
such services is fifty percent (50%) or more of the average annual
remuneration earned during the final three full calendar years of
employment (or if less, such lesser period).
|
| 1.15 |
|
“ Specified Employee
” means a key employee (as defined in Section 416(i) of the
Code without regard to paragraph 5 thereof) of the Bank if any
stock of the Bank is publicly traded on an established securities
market or otherwise.
|
| |
| 1.16 |
|
“ Termination for Cause
” means Separation from Service for:
|
| |
(a) |
|
Gross negligence or gross neglect of
duties to the Bank as determined in good faith by the Board
following two weeks’ written notice of such gross negligence
or gross neglect and a reasonable opportunity for Executive to
cure; or
|
2
| |
(b) |
|
Conviction of a felony or of a gross
misdemeanor involving moral turpitude in connection with the
Executive’s employment with the Bank; or
|
| |
| |
(c) |
|
Fraud, disloyalty, dishonesty or
willful violation of any law or significant Bank policy committed
in connection with the Executive’s employment and resulting
in a material adverse effect on the Bank.
|
Article 2
Distributions During Lifetime
| 2.1 |
|
Normal Retirement Benefit .
Upon the Normal Retirement Date, the Bank shall distribute to the
Executive the benefit described in this Section 2.1 in lieu of
any other benefit under this Article.
|
| |
2.1.1 |
|
Amount of Benefit . The annual
benefit under this Section 2.1 is Fifty-Four Thousand Six
Hundred Sixty-Three Dollars ($54,663).
|
| |
| |
2.1.2 |
|
Distribution of Benefit . The
Bank shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing on the first day of
the month following Separation from Service. The annual benefit
shall be distributed to the Executive for fifteen
(15) years.
|
| 2.2 |
|
Early Termination Benefit .
Upon Early Termination, the Bank shall distribute to the Executive
the benefit described in this Section 2.2 in lieu of any other
benefit under this Article.
|
| |
2.2.1 |
|
Amount of Benefit . The annual
benefit under this Section 2.2 is the Early Termination
Benefit set forth on Schedule A.
|
| |
| |
2.2.2 |
|
Distribution of Benefit . The
Bank shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing on the first day of
the month following Normal Retirement Age. The annual benefit shall
be distributed to the Executive for fifteen (15) years..
|
| 2.3 |
|
Change in Control Benefit . If
the Agreement has not been sooner terminated pursuant to
Section 8.3, upon a Change in Control followed by the
Executive’s Separation from Service, the Bank shall
distribute to the Executive the benefit described in this
Section 2.3 in lieu of any other benefit under this
Article.
|
| |
2.3.1 |
|
Amount of Benefit . The
annual benefit under this Section 2.3 is Fifty-Four Thousand
Six Hundred Sixty-Three Dollars ($54,663).
|
| |
| |
2.3.2 |
|
Distribution of Benefit . The
Bank shall distribute the annual benefit to the Executive in twelve
(12) equal monthly installments commencing on the first day of
the month following Normal Retirement Age. The annual benefit shall
be distributed to the Executive for fifteen (15) years.
|
3
| |
2.3.3 |
|
Excess Parachute Payment
Gross-up . If any benefit payable under this Agreement,
the Pendleton Community Bank, Inc. Executive Performance Driven
Plan, the Bank’s Change in Control Plan, or any arrangement
similar to the foregoing would create an excise tax under the
excess parachute rules of Section 280G of the Code, the Bank
shall pay to the Executive an additional amount (the
“Gross-up”) equal to:
|
the
Executive’s excise penalty tax amount
divided by
the sum of (one minus the sum of the penalty tax rate plus the
Executive’s
marginal income tax rate)
The Gross-up
shall (i) be paid in a lump sum at the time such excise tax,
if any, becomes payable by the Executive and (ii) reduced by
any similar benefit the Bank pays to the Executive under any other
plan or arrangement.
| 2.4 |
|
Restriction on Timing of
Distribution . Notwithstanding any provision of this
Agreement to the contrary, if the Executive is considered a
Specified Employee at Separation from Service under such procedures
as established by the Bank in accordance with Section 409A of
the Code, benefit distributions that are made upon Separation from
Service may not commence earlier than six (6) months after the
date of such Separation from Service. Therefore, in the
event this Section 2.4 is applicable to the Executive, any
distribution or series of distributions to be made due to a
Separation from Service shall commence no earlier that the first
day of the seventh month following the Separation from
Service.
|
| |
| 2.5 |
|
Distributions Upon Income
Inclusion Under Section 409A of the Code . Upon the
inclusion of any portion of the Account Value into the
Executive’s income as a result of the failure of this
non-qualified deferred compensation plan to comply with the
requirements of Section 409A of the Code, to the extent such
tax liability can be covered by the Executive’s vested
Account Value, a distribution shall be made as soon as is
administratively practicable following the discovery of the plan
failure.
|
| |
| 2.6 |
|
Change in Form or Timing of
Distributions . For distribution of benefits under this
Article 2, the Executive and the Bank may, subject to the
terms of Section 8.1, amend the Agreement to delay the timing
or change the form of distributions. Any such
amendment:
|
| |
| |
(a) |
|
may not accelerate the time or
schedule of any distribution, except as provided in
Section 409A of the Code and the regulations thereunder;
|
| |
| |
(b) |
|
must, for benefits distributable
under Sections 2.1, 2.2, and 2.3 delay the commencement of
distributions for a minimum of five (5) years from the date
the first distribution was originally scheduled to be made;
and
|
| |
| |
(c) |
|
must take effect not less than twelve
(12) months after the amendment is made.
|
4
Article 3
Distribution at Death
| 3.1 |
|
Death During Active Service .
If the Executive dies while in the active service of the Bank, the
Bank shall distribute to the Beneficiary the benefit described in
this Section 3.1. This benefit shall be distributed in lieu of the
benefits under Article 2.
|
| |
3.1.1 |
|
Amount of Benefit . The annual
benefit under this Section 3.1 is Fifty-Four Thousand Six
Hundred Sixty-Three Dollars ($54,663).
|
| |
| |
3.1.2 |
|
Distribution of Benefit . The
Bank shall distribute the benefit to the Beneficiary in twelve
(12) equal monthly installments for fifteen (15) years
commencing within thirty (30) days following receipt by the
Bank of the Executive’s death certificate.
|
| 3.2 |
|
Death During Distribution of a
Benefit . If the Executive dies after any benefit distributions
have commenced under this Agreement but before receiving all such
distributions, the Bank shall distribute to the Beneficiary the
remaining benefits at the same time and in the same amounts that
would have been distributed to the Executive had the Executive
survived; provided, however, for benefits payable under
Sections 2.1, 2.2 or 2.3, if the Executive has received less
than fifteen (15) equal consecutive monthly installments, the
Beneficiary shall continue to receive the same amounts and at the
same time until the sum of the installments to the Beneficiary and
Executive equal
fifteen (15).
|
| |
| 3.3 |
|
Death After Separation from
Service But Before Benefit Distributions Commence . If
the Executive is entitled to benefit distributions under this
Agreement, but dies prior to the commencement of said benefit
distributions, the Bank shall distribute to the Beneficiary the
same benefits that the Executive was entitled to prior to death
except that the benefit distributions shall commence within thirty
(30) days following receipt by the Bank of the
Executive’s death certificate for a total of fifteen
(15) equal consecutive monthly installments.
|
Article 4
Beneficiaries
| 4.1 |
|
Beneficiary . The Executives
shall have the right, at any time, to designate a Beneficiary(ies)
to receive any benefit distributions under this Agreement upon the
de
|
|