EXHIBIT 4.5
ACS SAVINGS PLAN
(Amended and Restated effective July 1,
2004)
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TABLE OF CONTENTS
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PREAMBLE
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ARTICLE I
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DEFINITIONS
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ARTICLE II
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ADMINISTRATION
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POWERS AND
RESPONSIBILITIES OF THE EMPLOYER
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15
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DESIGNATION OF
ADMINISTRATIVE AUTHORITY
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15
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POWERS AND
DUTIES OF THE ADMINISTRATOR
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16
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RECORDS AND
REPORTS
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17
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APPOINTMENT OF
ADVISERS
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17
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PAYMENT OF
EXPENSES
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17
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CLAIMS
PROCEDURE
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17
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CLAIMS REVIEW
PROCEDURE
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18
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CLAIMS REVIEW
RELATING TO DISABILITY
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18
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ARTICLE III
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ELIGIBILITY
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CONDITIONS OF
ELIGIBILITY
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19
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EFFECTIVE DATE
OF PARTICIPATION
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19
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DETERMINATION
OF ELIGIBILITY
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20
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TERMINATION OF
ELIGIBILITY
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20
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INITIAL
ELIGIBILITY SERVICE REQUIREMENTS FOR DISCRETIONARY MATCHING
CONTRIBUTIONS
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20
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ENTRY DATE TO
RECEIVE DISCRETIONARY MATCHING CONTRIBUTIONS
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20
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INITIAL
ELIGIBILITY SERVICE REQUIREMENTS FOR DISCRETIONARY PROFIT SHARING
CONTRIBUTIONS APPLICABLE TO CERTAIN EMPLOYEES DESIGNATED TO RECEIVE
THE ACS STATE & LOCAL SOLUTIONS, INC. BENEFIT
STRUCTURE
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21
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ENTRY DATE TO
RECEIVE DISCRETIONARY PROFIT SHARING CONTRIBUTIONS APPLICABLE TO
CERTAIN EMPLOYEES DESIGNATED TO RECEIVE THE ACS STATE & LOCAL
SOLUTIONS, INC. BENEFIT STRUCTURE
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21
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DEFINITIONS
APPLICABLE IN DETERMINING SATISFACTION OF THE INITIAL ELIGIBILITY
SERVICE REQUIREMENTS FOR DISCRETIONARY MATCHING CONTRIBUTIONS AND
DISCRETIONARY PROFIT SHARING CONTRIBUTIONS APPLICABLE TO CERTAIN
EMPLOYEES DESIGNATED TO RECEIVE THE ACS STATE & LOCAL
SOLUTIONS, INC. BENEFIT STRUCTURE
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22
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ARTICLE IV
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CONTRIBUTION AND
ALLOCATION
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FORMULA FOR
DETERMINING EMPLOYER CONTRIBUTION
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23
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PARTICIPANT’S PRE-TAX CONTRIBUTION
ELECTION
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23
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TIME OF PAYMENT
OF EMPLOYER CONTRIBUTION
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26
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ALLOCATION OF
CONTRIBUTION, FORFEITURES AND EARNINGS
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26
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ACTUAL DEFERRAL
PERCENTAGE TESTS
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29
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ADJUSTMENT TO
ACTUAL DEFERRAL PERCENTAGE TESTS
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32
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ACTUAL
CONTRIBUTION PERCENTAGE TESTS
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34
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ADJUSTMENT TO
ACTUAL CONTRIBUTION PERCENTAGE TESTS
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38
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MAXIMUM ANNUAL
ADDITIONS
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40
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ADJUSTMENT FOR
EXCESSIVE ANNUAL ADDITIONS
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41
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TRANSFERS FROM
QUALIFIED PLANS
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42
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DIRECTED
INVESTMENT ACCOUNT
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44
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ACS STOCK
FUND
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45
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ARTICLE V
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DETERMINATION AND DISTRIBUTION OF
BENEFITS
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DETERMINATION
OF BENEFITS UPON RETIREMENT
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46
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DETERMINATION
OF BENEFITS UPON DEATH
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46
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DETERMINATION
OF BENEFITS IN EVENT OF DISABILITY
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48
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DETERMINATION
OF BENEFITS UPON TERMINATION
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48
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DISTRIBUTION OF
BENEFITS
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50
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DISTRIBUTION OF
ACCOUNT BALANCE UPON DEATH
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52
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TIME OF
SEGREGATION OR DISTRIBUTION
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52
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DISTRIBUTION
FOR MINOR BENEFICIARY
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52
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LOCATION OF
PARTICIPANT OR BENEFICIARY UNKNOWN
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52
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PRE-RETIREMENT
DISTRIBUTION
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53
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ADVANCE
DISTRIBUTION FOR HARDSHIP
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53
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QUALIFIED
DOMESTIC RELATIONS ORDER DISTRIBUTION
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54
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DIRECT
ROLLOVER
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54
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ELIMINATION OF
LOOKBACK RULE
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ii
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ARTICLE VI
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AMENDMENT, TERMINATION, MERGERS AND
LOANS
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AMENDMENT
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56
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TERMINATION
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57
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MERGER OR
CONSOLIDATION
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57
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LOANS TO
PARTICIPANTS
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57
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ARTICLE VII
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TOP HEAVY
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TOP HEAVY PLAN
REQUIREMENTS
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58
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DETERMINATION
OF TOP HEAVY STATUS
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59
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ARTICLE VIII
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MISCELLANEOUS
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PARTICIPANT’S RIGHTS
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61
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ALIENATION
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62
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CONSTRUCTION OF
PLAN
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63
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GENDER AND
NUMBER
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63
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LEGAL
ACTION
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63
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PROHIBITION
AGAINST DIVERSION OF FUNDS
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63
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BONDING
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64
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EMPLOYER’S AND TRUSTEE’S PROTECTIVE
CLAUSE
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64
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RECEIPT AND
RELEASE FOR PAYMENTS
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64
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ACTION BY THE
EMPLOYER
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64
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NAMED
FIDUCIARIES AND ALLOCATION OF RESPONSIBILITY
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64
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HEADINGS
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65
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APPROVAL BY
INTERNAL REVENUE SERVICE
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65
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UNIFORMITY
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65
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ARTICLE IX
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PARTICIPATING EMPLOYERS
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ADOPTION BY
OTHER EMPLOYERS
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66
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REQUIREMENTS OF
PARTICIPATING EMPLOYERS
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66
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DESIGNATION OF
AGENT
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66
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EMPLOYEE
TRANSFERS
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66
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DISCONTINUANCE
OF PARTICIPATION
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66
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ADMINISTRATOR’S AUTHORITY
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67
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iii
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LIST OF
PARTICIPATING EMPLOYERS
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A-1
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PREDECESSOR
SERVICE
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B-1
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iv
PREAMBLE
The
ACS Savings Plan, formerly the Affiliated Computer Services, Inc.
Savings Plan, originally effective as of January 1, 1989, is
hereby amended and restated in its entirety, as of July 1,
2004, except as otherwise provided. The Plan, as amended and
restated hereby, is intended to qualify as a profit sharing plan
under Section 401(a) of the Code, and includes a cash or deferred
arrangement that is intended to qualify under Section 401(k) of the
Code. The Plan is maintained for the benefit of eligible employees
and their beneficiaries.
Notwithstanding
any other provision of the Plan to the contrary, a
Participant’s vested interest in his Participant Account
under the Plan on and after the effective date of this amendment
and restatement shall be not less than his vested interest in his
account on the day immediately preceding the effective
date.
Since the last
amendment and restatement of the Plan effective July 1, 2001,
the following plans have merged into and become a part of this
Plan:
ACS
Government Systems Savings Plan for Former Employees of
SCT
Birch & Davis
Profit Sharing Plan
Computer Systems
Development, Inc. 401(k) Plan
Pace Group, Inc.
401(k) Plan
State Healthcare,
LLC Profit Sharing and 401(k) Plan f/k/a Consultec, Inc. Profit
Sharing and 401(k) Plan
Peter Martin
Associates, Inc. 401(k) Plan
CyberRep, Inc.
401(k) Plan
Excel
Alternatives, Inc. 401(k) Plan
Concera
Corporation Tax Sheltered Retirement Plan
ACS
Business Process Solutions Savings Plan
ACS
Shared Services Savings Plan
Outsourced
Administrative Systems, Inc. 401(k) Plan
Unclaimed Property
Recovery & Reporting, Inc. 401(k) Plan
Each such plan and
those plans merged into the Plan prior to July 1, 2001 shall
be referred to as a “Predecessor Plan” for purposes of
this Plan.
1
ARTICLE I
DEFINITIONS
1.1
“ACS Stock Fund” means the fund relating to the Plan
consisting primarily of Affiliated Computer Services, Inc.
Class A common stock, par value $0.01 per share.
1.2
“Act” means the Employee Retirement Income Security Act
of 1974, as it may be amended from time to time.
1.3
“Administrator” means the Employer unless another
person or entity has been designated by the Employer pursuant to
Section 2.2 to administer the Plan on behalf of the
Employer.
1.4
“Affiliated Employer” means any corporation which is a
member of a controlled group of corporations (as defined in Code
Section 414(b)) which includes the Employer; any trade or
business (whether or not incorporated) which is under common
control (as defined in Code Section 414(c)) with the Employer;
any organization (whether or not incorporated) which is a member of
an affiliated service group (as defined in Code
Section 414(m)) which includes the Employer; and any other
entity required to be aggregated with the Employer pursuant to
Regulations under Code Section 414(o).
1.5
“Aggregate Account” means, with respect to each
Participant, the value of all accounts maintained on behalf of a
Participant, whether attributable to Employer or Employee
contributions, subject to the provisions of
Section 7.2.
1.6
“Anniversary Date” means December 31st.
1.7
“Annuity Starting Date” means, with respect to any
Participant, the first day of the first period for which an amount
is paid as an annuity or any other form.
1.8
“Beneficiary” means the person to whom the share of a
deceased Participant’s total account is payable, subject to
the restrictions of Sections 5.2 and 5.6.
1.9
“Catch-Up Contribution” means an additional Pre-Tax
Contribution permitted to be made by a Participant who has attained
or will attain the age of 50 by the end of the Plan
Year.
1.10
“Code” means the Internal Revenue Code of 1986, as
amended or replaced from time to time.
1.11
“Compensation” with respect to any Participant means
such Participant’s wages as defined in Code Section 3401(a)
and all other payments of compensation by the Employer (in the
course of the Employer’s trade or business) for a Plan Year
for which the Employer is required to furnish the Participant a
written statement under Code Sections 6041(d), 6051(a)(3) and
6052. Compensation must be determined without regard to any rules
under Code Section 3401(a) that limit the remuneration included in
wages based on the nature or location of the employment or the
services performed (such as the exception for agricultural labor in
Code Section 3401(a)(2)).
For
purposes of this Section, the determination of Compensation shall
be made by:
2
(a) excluding
bonuses (except in the case of employees employed by ACS Defense,
LLC, ACS Enterprise Solutions, Inc., ACS Government Systems, Inc.
and ACS State Healthcare, LLC),
(b) including
amounts which are contributed by the Employer pursuant to a Pre-Tax
Contribution election and which are not includible in the gross
income of the Participant under Code Sections 125, 402(e)(3),
402(h)(1)(B), 403(b) or 457(b), and Employee contributions
described in Code Section 414(h)(2) that are treated as
Employer contributions, and for Plan Years beginning on and after
January 1, 2001 amounts otherwise excluded from income
pursuant to Code Section 132(f)(4).
For
a Participant’s initial year of participation, Compensation
shall be recognized for the entire Plan Year.
Compensation in excess of
$200,000 shall be disregarded. Such amount shall be adjusted for
increases in the cost of living in accordance with Code Section
401(a)(17), except that the dollar increase in effect on January 1
of any calendar year shall be effective for the Plan Year beginning
with or within such calendar year. For any short Plan Year the
Compensation limit shall be an amount equal to the Compensation
limit for the calendar year in which the Plan Year begins
multiplied by the ratio obtained by dividing the number of full
months in the short Plan Year by twelve (12).
For
purposes of this Section, if the Plan is a plan described in Code
Section 413(c) or 414(f) (a plan maintained by more than one
Employer), the limitation applies separately with respect to the
Compensation of any Participant from each Employer maintaining the
Plan.
If,
in connection with the adoption of this amendment and restatement,
the definition of Compensation has been modified, then, for Plan
Years prior to the Plan Year which includes the adoption date of
this amendment and restatement, Compensation means compensation
determined pursuant to the Plan then in effect.
The
definition of “Compensation” may differ between
Participating Employers. See the Appendix for the definition of
“Compensation” pertaining to each respective
“Participating Employer.”
1.12
“Contract” or “Policy” means any life
insurance policy, retirement income or annuity policy or annuity
contract (group or individual) issued pursuant to the terms of the
Plan.
1.13
“Designated Investment Alternative” means a specific
investment identified by name by a Fiduciary as an available
investment under the Plan which may be acquired or disposed of by
the Trustee pursuant to the investment direction by a
Participant.
1.14
“Directed Investment Option” means one or more of the
following:
(a) a Designated
Investment Alternative,
(b) any other
investment permitted by the Plan and acquired or disposed of by the
Trustee pursuant to the investment direction of a
Participant.
3
1.15 “Early
Retirement Date” means the first day of the month (prior to
the Normal Retirement Date) coinciding with or following the date
on which a Participant or Former Participant attains age 55, and
has completed at least 10 Years of Service with the Employer (Early
Retirement Age). A Participant shall become fully Vested upon
satisfying this requirement if still employed at his Early
Retirement Age.
A
Former Participant who terminates employment after satisfying the
service requirement for Early Retirement and who thereafter reaches
the age requirement contained herein shall be entitled to receive
his benefits under this Plan.
1.16
“Elective Contribution” means the Employer
contributions to the Plan made pursuant to Section 4.2
excluding any such amounts distributed as excess “annual
additions” pursuant to Section 4.10(a). In addition, any
Employer Qualified Non-Elective Contribution made pursuant to
Section 4.6(b) which is used to satisfy the “Actual
Deferral Percentage” tests shall be considered an Elective
Contribution for purposes of the Plan. Any contributions deemed to
be Elective Contributions (whether or not used to satisfy the
“Actual Deferral Percentage” tests) shall be subject to
the requirements of Sections 4.2(b) and 4.2(c) and shall
further be required to satisfy the nondiscrimination requirements
of Regulation 1.401(k)-1(b)(5), the provisions of which are
specifically incorporated herein by reference.
1.17
“Eligible Employee” means any Employee, but
excluding:
(a) Leased
Employees within the meaning of Code Sections 414(n)(2) and
414(o)(2);
(b) Employees
whose employment is governed by the terms of a collective
bargaining agreement between Employee representatives (within the
meaning of Code Section 7701(a)(46)) and the Employer under
which retirement benefits were the subject of good faith bargaining
between the parties unless such agreement expressly provides for
coverage in this Plan; and
(c) Employees who
are nonresident aliens (within the meaning of Code
Section 7701(b)(1)(B)) and who receive no earned income
(within the meaning of Code Section 911(d)(2)) from the
Employer which constitutes income from sources within the United
States (within the meaning of Code
Section 861(a)(3)).
Employees
of Affiliated Employers shall not be eligible to participate in
this Plan unless such Affiliated Employers have specifically been
designated as Participating Employers.
1.18
“Employee” means any person who is employed by the
Employer or Affiliated Employer. Employee shall include Leased
Employees within the meaning of Code Sections 414(n)(2) and
414(o)(2) unless such Leased Employees are covered by a plan
described in Code Section 414(n)(5) and such Leased Employees
do not constitute more than 20% of the recipient’s non-highly
compensated work force.
1.19
“Employer” means Affiliated Computer Services, Inc.,
any successor which shall maintain this Plan and any predecessor
which has maintained this Plan. The Employer is a corporation, with
principal offices in the State of Texas. In addition, where
appropriate, the term
4
“Employer” shall
include any “Participating Employer” (as discussed in
Article 9) which shall adopt this Plan. As of the Effective
Date, the Participating Employers designated to participate
hereunder are identified in Exhibit A which Exhibit A may
be amended from time to time by the Employer’s Senior
Vice-President of Human Resources.
1.20
“Employer Contribution” means the Employer
contributions to the Plan excluding, however, contributions made
pursuant to the Participant’s deferral election provided for
in Section 4.2 and any Qualified Non-Elective Contribution
used in the “Actual Deferral Percentage”
tests.
1.21
“Employer Contribution Account” means the account
established and maintained by the Administrator for each
Participant with respect to his total interest in the Plan and
Trust resulting from Employer Contributions.
A
separate accounting shall be maintained with respect to that
portion of the Employer Contribution Account attributable to
Employer matching contributions made pursuant to
Section 4.1(b), Employer discretionary contributions made
pursuant to Section 4.1(c) and any Employer Qualified
Non-Elective Contributions.
1.22 “Excess
Aggregate Contributions” means, with respect to any Plan
Year, the excess of the aggregate amount of the Employer matching
contributions made pursuant to Section 4.1(b) and any
qualified non-elective contributions or elective deferrals taken
into account pursuant to Section 4.7(c) on behalf of Highly
Compensated Participants for such Plan Year, over the maximum
amount of such contributions permitted under the limitations of
Section 4.7(a) (determined by reducing contributions made on
behalf of Highly Compensated Participants in order of the actual
contribution ratios beginning with the highest of such
ratios).
1.23 “Excess
Contributions” means, with respect to a Plan Year, the excess
of Elective Contributions used to satisfy the “Actual
Deferral Percentage” tests made on behalf of Highly
Compensated Participants for the Plan Year over the maximum amount
of such contributions permitted under Section 4.5(a)
(determined by reducing contributions made on behalf of Highly
Compensated Participants in order of the actual deferral ratios
beginning with the highest of such ratios). Excess Contributions
shall be treated as an “annual addition” pursuant to
Section 4.9(b).
1.24 “Excess
Pre-Tax Contribution” means, with respect to any taxable year
of a Participant, the excess of the aggregate amount of such
Participant’s Pre-Tax Contributions and the elective
deferrals pursuant to Section 4.2(f) actually made on behalf
of such Participant for such taxable year, over the dollar
limitation provided for in Code Section 402(g), which is
incorporated herein by reference. Excess Pre-Tax Contributions
shall be treated as an “annual addition” pursuant to
Section 4.9(b) when contributed to the Plan unless distributed
to the affected Participant not later than the first April 15th
following the close of the Participant’s taxable year.
Additionally, for purposes of Sections 7.2 and 4.4(f), Excess
Pre-Tax Contributions shall continue to be treated as Employer
contributions even if distributed pursuant to Section 4.2(f).
However, Excess Pre-Tax Contributions of Non-Highly Compensated
Participants are not taken into account for purposes of Section
4.5(a) to the extent such Excess Pre-Tax Contributions occur
pursuant to Section 4.2(d).
1.25
“Fiduciary” means any person who (a) exercises any
discretionary authority or discretionary control respecting
management of the Plan or exercises any authority or
control
5
respecting management or
disposition of its assets, (b) renders investment advice for a
fee or other compensation, direct or indirect, with respect to any
monies or other property of the Plan or has any authority or
responsibility to do so, or (c) has any discretionary
authority or discretionary responsibility in the administration of
the Plan, including, but not limited to, the Trustee, the Employer
and its representative body, and the Administrator.
1.26 “Fiscal
Year” means the Employer’s accounting year of
12 months commencing on July 1st of each year and ending the
following June 30th.
1.27
“Forfeiture” means that portion of an Employer
Contribution Account that is not Vested, and occurs on the earlier
of:
(a) the date of
distribution of the entire Vested portion of a Terminated
Participant’s Employer Contribution Account, or
(b) the last day
of the Plan Year in which the Participant incurs five
(5) consecutive 1-Year Breaks in Service.
Furthermore,
for purposes of paragraph (a) above, in the case of a
Terminated Participant whose Vested benefit is zero, such
Terminated Participant shall be deemed to have received a
distribution of his Vested benefit upon his termination of
employment. Restoration of such amounts shall occur pursuant to
Section 5.4(h)(2). In addition, the term Forfeiture shall also
include amounts deemed to be Forfeitures pursuant to any other
provision of this Plan.
1.28 “Former
Participant” means a person who has been a Participant, but
who has ceased to be a Participant for any reason.
1.29 “415
Compensation” with respect to any Participant means such
Participant’s wages as defined in Code Section 3401(a) and
all other payments of compensation by the Employer (in the course
of the Employer’s trade or business) for a Plan Year for
which the Employer is required to furnish the Participant a written
statement under Code Sections 6041(d), 6051(a)(3) and 6052.
“415 Compensation” must be determined without regard to
any rules under Code Section 3401(a) that limit the remuneration
included in wages based on the nature or location of the employment
or the services performed (such as the exception for agricultural
labor in Code Section 3401(a)(2)).
For
purposes of this Section, the determination of “415
Compensation” shall include any elective deferral (as defined
in Code Section 402(g)(3)), and any amount which is
contributed or deferred by the Employer at the election of the
Participant and which is not includible in the gross income of the
Participant by reason of Code Sections 125 or 457.
If,
in connection with the adoption of this amendment and restatement,
the definition of “415 Compensation” has been modified,
then, for Plan Years prior to the Plan Year which includes the
adoption date of this amendment and restatement, “415
Compensation” means compensation determined pursuant to the
Plan then in effect.
The
provisions of the second paragraph of this Section 1.29,
providing that “415 Compensation” shall include
elective deferrals (as described in Code Section 402(g)(3))
and amounts otherwise excluded from gross income by reason of Code
Sections 125 or 457, shall apply
6
with respect to all Plan Years
beginning on or after January 1, 1997; and furthermore shall
apply not only under this Section 1.29, but, effective as of
January 1, 1997, shall apply with respect to all other
Sections of the Plan that incorporate “415
Compensation” by reference. All prior restatements of the
Plan, or any other plan merged into this Plan in effect on or after
January 1, 1997 are deemed amended in accordance with the preceding
sentence, effective as of January 1, 1997. Effective as of
January 1, 2001, “415 Compensation” shall
furthermore include any amount otherwise excluded from gross income
pursuant to Section 132(f)(4) of the Internal Revenue Code.
The preceding sentence shall apply with respect to any prior
restatement of the Plan, or any other plan merged into this Plan in
effect on or after January 1, 2001. The provisions of this
fourth paragraph of Section 1.29 shall apply, notwithstanding
the provisions of the preceding paragraph hereof, and
notwithstanding any other provision in the Plan or any prior
restatement that would purport to preclude the retroactive
application of the amendment effected hereby.
1.30 “414(s)
Compensation” with respect to any Participant means such
Participant’s “415 Compensation” paid during a
Plan Year. The amount of “414(s) Compensation” with
respect to any Participant shall include “414(s)
Compensation” for the entire twelve (12) month period
ending on the last day of such Plan Year.
For
purposes of this Section, the determination of “414(s)
Compensation” shall be made by including amounts which are
contributed by the Employer pursuant to a Pre-Tax Contribution
election and which are not includible in the gross income of the
Participant under Code Sections 125, 402(e)(3), 402(h)(1)(B),
403(b) or 457(b), and Employee contributions described in Code
Section 414(h)(2) that are treated as Employer
contributions.
“414(s)
Compensation” in excess of $200,000 shall be disregarded.
Such amount shall be adjusted for increases in the cost of living
in accordance with Code Section 401(a)(17), except that the
dollar increase in effect on January 1 of any calendar year shall
be effective for the Plan Year beginning with or within such
calendar year. For any short Plan Year the “414(s)
Compensation” limit shall be an amount equal to the
“414(s) Compensation” limit for the calendar year in
which the Plan Year begins multiplied by the ratio obtained by
dividing the number of full months in the short Plan Year by twelve
(12).
If,
in connection with the adoption of this amendment and restatement,
the definition of “414(s) Compensation” has been
modified, then, for Plan Years prior to the Plan Year which
includes the adoption date of this amendment and restatement,
“414(s) Compensation” means compensation determined
pursuant to the Plan then in effect.
1.31 “Highly
Compensated Employee” means an Employee described in Code
Section 414(q) and the Regulations thereunder, and generally means
an Employee who performed services for the Employer during the
“determination year” and is in one or more of the
following groups:
(a) Employees who
at any time during the “determination year” or
“look-back year” were “five percent owners”
as defined in Section 1.36(b).
(b) Employees who
received “415 Compensation” during the “look-back
year” from the Employer in excess of $80,000 (as adjusted
pursuant to Code Section 414(q)(1)). In determining who are
Highly Compensated Employees for any Plan Year beginning on
or
7
after
January 1, 1997, the election described in Code Section
414(q)(1)(B)(ii) (relating to the Top Paid Group) shall not
apply.
The
“determination year” shall be the Plan Year for which
testing is being performed, and the “look-back year”
shall be the immediately preceding twelve-month period.
For
purposes of this Section, the determination of “415
Compensation” shall be made by including amounts which are
contributed by the Employer pursuant to a Pre-Tax Contribution
election and which are not includible in the gross income of the
Participant under Code Sections 125, 402(e)(3), 402(h)(1)(B),
403(b) or 457(b), and Employee contributions described in Code
Section 414(h)(2) that are treated as Employer contributions.
Additionally, the dollar threshold amount specified in
(b) above shall be adjusted at such time and in the same
manner as under Code Section 415(d), except that the base
period shall be the calendar quarter ending September 30,
1996. In the case of such an adjustment, the dollar limit which
shall be applied is the limit for the calendar year in which the
“look-back year” begins.
Notwithstanding
anything to the contrary, the Plan is deemed amended to provide
that the family aggregation rules under Code Section 414(q)(6)
(as in effect on December 31, 1996), shall not apply with
respect to Plan Years beginning on or after January 1, 1997.
Furthermore to the extent not specified in any prior restatement of
the Plan, or any other plan merged into this Plan in effect on or
after January 1, 1997, such restatement is hereby deemed
amended in the same respect, effective as of January 1, 1997.
The definition of “Highly Compensated Employee” as
contained in this Section 1.31 shall apply with respect to all
Plan Years beginning on or after January 1, 1997. Such
definition shall furthermore apply with respect to any prior
restatement of the Plan, or any other plan merged into this Plan in
effect on or after January 1, 1997, and all such prior
restatements are hereby deemed amended in such respect.
1.32 “Highly
Compensated Participant” means any Highly Compensated
Employee who is eligible to participate in the Plan.
1.33 “Hour
of Service” means (1) each hour for which an Employee is
directly or indirectly compensated or entitled to compensation by
the Employer for the performance of duties (these hours will be
credited to the Employee for the computation period in which the
duties are performed); (2) each hour for which an Employee is
directly or indirectly compensated or entitled to compensation by
the Employer (irrespective of whether the employment relationship
has terminated) for reasons other than performance of duties (such
as vacation, holidays, sickness, jury duty, disability, lay-off,
military duty or leave of absence) during the applicable
computation period (these hours will be calculated and credited
pursuant to Department of Labor regulation 2530.200b-2 which is
incorporated herein by reference); (3) each hour for which
back pay is awarded or agreed to by the Employer without regard to
mitigation of damages (these hours will be credited to the Employee
for the computation period or periods to which the award or
agreement pertains rather than the computation period in which the
award, agreement or payment is made). The same Hours of Service
shall not be credited both under (1) or (2), as the case may
be, and under (3).
Notwithstanding
the above, (i) no more than 501 Hours of Service are required
to be credited to an Employee on account of any single continuous
period during which the Employee performs no duties (whether or not
such period occurs in a single computation period); (ii) an
hour
8
for which an Employee is directly
or indirectly paid, or entitled to payment, on account of a period
during which no duties are performed is not required to be credited
to the Employee if such payment is made or due under a plan
maintained solely for the purpose of complying with applicable
worker’s compensation, or unemployment compensation or
disability insurance laws; and (iii) Hours of Service are not
required to be credited for a payment which solely reimburses an
Employee for medical or medically related expenses incurred by the
Employee.
For
purposes of this Section, a payment shall be deemed to be made by
or due from the Employer regardless of whether such payment is made
by or due from the Employer directly, or indirectly through, among
others, a trust fund, or insurer, to which the Employer contributes
or pays premiums and regardless of whether contributions made or
due to the trust fund, insurer, or other entity are for the benefit
of particular Employees or are on behalf of a group of Employees in
the aggregate.
Notwithstanding
the foregoing, service for salaried Participants will be determined
on the basis of semi-monthly or bi-weekly payroll periods. A
salaried Participant will be credited with 95 Hours of Service for
each semi-monthly period or 45 Hours of Service for each weekly
period in which an Employee is paid or entitled to payment for at
least one Hour of Service.
For
purposes of this Section, Hours of Service will be credited for
employment with other Affiliated Employers. The provisions of
Department of Labor regulations 2530.200b-2(b) and (c) are
incorporated herein by reference.
For
purposes of determining satisfaction of the initial eligibility
service requirements for discretionary matching contributions on
and after January 1, 2004, the definition of “Hour of
Service” as provided under Section 3.7 shall
apply.
1.34
“Income” means the income or losses allocable to Excess
Pre-Tax Contributions, Excess Contributions or Excess Aggregate
Contributions which amount shall be allocated in the same manner as
income or losses are allocated pursuant to
Section 4.4(e).
1.35
“Investment Manager” means an entity that (a) has
the power to manage, acquire, or dispose of Plan assets and
(b) acknowledges fiduciary responsibility to the Plan in
writing. Such entity must be a person, firm, or corporation
registered as an investment adviser under the Investment Advisers
Act of 1940, a bank, or an insurance company.
1.36 “Key
Employee” means an Employee as defined in Code Section 416(i)
and the Regulations thereunder. Generally, any Employee or former
Employee (as well as each of his Beneficiaries) is considered a Key
Employee if he, at any time during the Plan Year that contains the
“Determination Date,” has been included in one of the
following categories:
(a) an officer of
the Employer having an annual compensation greater than $130,000,
as adjusted pursuant to Code Section 416(i)(l)(A).
(b) a “five
percent owner” of the Employer. “Five percent
owner” means any person who owns (or is considered as owning
within the meaning of Code Section 318) more than five percent
(5%) of the outstanding stock of the Employer or stock possessing
more than five percent (5%) of the total combined voting power of
all stock of the Employer or, in
9
the
case of an unincorporated business, any person who owns more than
five percent (5%) of the capital or profits interest in the
Employer. In determining percentage ownership hereunder, employers
that would otherwise be aggregated under Code Sections 414(b),
(c), (m) and (o) shall be treated as separate
employers.
(c) a “one
percent owner” of the Employer having an annual “415
Compensation” from the Employer of more than $150,000.
“One percent owner” means any person who owns (or is
considered as owning within the meaning of Code Section 318)
more than one percent (1%) of the outstanding stock of the Employer
or stock possessing more than one percent (1%) of the total
combined voting power of all stock of the Employer or, in the case
of an unincorporated business, any person who owns more than one
percent (1%) of the capital or profits interest in the Employer. In
determining percentage ownership hereunder, employers that would
otherwise be aggregated under Code Sections 414(b), (c),
(m) and (o) shall be treated as separate employers.
However, in determining whether an individual has “415
Compensation” of more than $150,000, “415
Compensation” from each employer required to be aggregated
under Code Sections 414(b), (c), (m) and (o) shall
be taken into account.
For
purposes of this Section, the determination of “415
Compensation” shall be made by including amounts which are
contributed by the Employer pursuant to a Pre-Tax Contribution
election and which are not includible in the gross income of the
Participant under Code Sections 125, 402(e)(3), 402(h)(1)(B),
403(b) or 457(b), and Employee contributions described in Code
Section 414(h)(2) that are treated as Employer
contributions.
1.37 “Leased
Employee” means any person (other than an Employee of the
recipient) who pursuant to an agreement between the recipient and
any other person (“leasing organization”) has performed
services for the recipient (or for the recipient and related
persons determined in accordance with Code Section 414(n)(6))
on a substantially full time basis for a period of at least one
year, and such services are performed under primary direction or
control by the recipient employer. Contributions or benefits
provided a Leased Employee by the leasing organization which are
attributable to services performed for the recipient employer shall
be treated as provided by the recipient employer. A Leased Employee
shall not be considered an Employee of the recipient:
(a) if such
employee is covered by a money purchase pension plan
providing:
(1) a
non-integrated employer contribution rate of at least 10% of
compensation, as defined in Code Section 415(c)(3), but
including amounts which are contributed by the Employer pursuant to
a Pre-Tax Contribution election and which are not includible in the
gross income of the Participant under Code Sections 125,
402(e)(3), 402(h)(1)(B), 403(b) or 457(b), and Employee
contributions described in Code Section 414(h)(2) that are
treated as Employer contributions.
(2)
immediate participation; and
(3)
full and immediate vesting.
10
(b) if Leased
Employees do not constitute more than 20% of the recipient’s
non-highly compensated work force.
The
definition of “Leased Employee” as contained in this
Section 1.37 shall apply with respect to all Plan Years
beginning on or after January 1, 1997. Such definition shall
furthermore apply with respect to any prior restatement of the
Plan, or any other plan merged into this Plan in effect on or after
January 1, 1997, and all such prior restatements are hereby
deemed amended in such respect.
1.38 “Named
Fiduciary” or “Named Fiduciaries” means the
Employer, the Administrator and the Trustee.
1.39
“Non-Highly Compensated Participant” means any
Participant who is not a Highly Compensated Employee. However, for
the Plan Year prior to the first Plan Year of this amendment and
restatement, for the purposes of Section 4.5(a) and
Section 4.6, if the prior year testing method is used, a
Non-Highly Compensated Participant shall be determined using the
definition of highly compensated employee in effect for the
preceding Plan Year.
1.40
“Non-Key Employee” means any Employee or former
Employee (and his Beneficiaries) who is not a Key
Employee.
1.41 “Normal
Retirement Age” means the Participant’s 65th birthday.
A Participant shall become fully Vested in his Employer
Contribution Account upon attaining his Normal Retirement
Age.
1.42 “Normal
Retirement Date” means the first day of the month coinciding
with or next following the Participant’s Normal Retirement
Age.
1.43 “1-Year
Break in Service” or “One Year Break in Service”
means the applicable computation period during which an Employee
has not completed more than 500 Hours of Service with the Employer.
Further, solely for the purpose of determining whether a
Participant has incurred a 1-Year Break in Service, Hours of
Service shall be recognized for “authorized leaves of
absence” and “maternity and paternity leaves of
absence.” Years of Service and 1-Year Breaks in Service shall
be measured on the same computation period.
“Authorized
leave of absence” means an unpaid, temporary cessation from
active employment with the Employer pursuant to an established
nondiscriminatory policy, whether occasioned by illness, military
service, or any other reason.
A
“maternity or paternity leave of absence” means, for
Plan Years beginning after December 31, 1984, an absence from
work for any period by reason of the Employee’s pregnancy,
birth of the Employee’s child, placement of a child with the
Employee in connection with the adoption of such child, or any
absence for the purpose of caring for such child for a period
immediately following such birth or placement. For this purpose,
Hours of Service shall be credited for the computation period in
which the absence from work begins, only if credit therefore is
necessary to prevent the Employee from incurring a 1-Year Break in
Service, or, in any other case, in the immediately following
computation period. The Hours of Service credited for a
“maternity or paternity leave of absence” shall be
those which would normally have been credited but for
such
11
absence, or, in any case in which
the Administrator is unable to determine such hours normally
credited, eight (8) Hours of Service per day. The total Hours
of Service required to be credited for a “maternity or
paternity leave of absence” shall not exceed 501.
For
purposes of determining satisfaction of the initial eligibility
service requirements for discretionary matching contributions on
and after January 1, 2004, the definition of “One Year
Break in Service” provided under Section 3.9(b) shall
apply.
1.44
“Participant” means any Eligible Employee who
participates in the Plan and has not for any reason become
ineligible to participate further in the Plan.
1.45
“Participant’s Combined Account” means the total
aggregate amount of each Participant’s Elective Contribution
Account and Employer Contribution Account. After-Tax Contributions
will be included, if applicable, in the total aggregate amount of
each Participant’s Elective Contribution Account and Employer
Contribution Account.
1.46
“Participant’s Elective Contribution Account”
means the account established and maintained by the Administrator
for each Participant with respect to his total interest in the Plan
and Trust resulting from the Employer Elective Contributions used
to satisfy the “Actual Deferral Percentage” tests. A
separate accounting shall be maintained with respect to that
portion of the Participant’s Elective Contribution Account
attributable to such Elective Contributions pursuant to
Section 4.2 and any Employer Qualified Non-Elective
Contributions.
1.47
“Participating Employer” means those employers
identified on Exhibit A and such Exhibit A may be amended from
time to time by the Employer, the Employer’s Benefits
Administration Committee (the “Benefits Committee”) or
the Senior Vice-President of Human Resources.
1.48
“Plan” means this instrument, including all amendments
thereto.
1.49 “Plan
Year” means the Plan’s accounting year of twelve
(12) months commencing on January 1st of each year and ending
the following December 31st.
1.50
“Pre-Retirement Survivor Annuity” means a death benefit
which is an immediate annuity for the life of the
Participant’s spouse the payments under which must be equal
to the amount of benefit which can be purchased with the accounts
of a Participant.
1.51
“Pre-Tax Contribution” with respect to any Participant
means the amount of the Participant’s total Compensation
which has been contributed to the Plan in accordance with the
Participant’s deferral election pursuant to Section 4.2
excluding any such amounts distributed as excess “annual
additions” pursuant to Section 4.10(a).
1.52
“Qualified Non-Elective Contribution” means any
Employer contributions made pursuant to Section 4.6(b) and
Section 4.8(f). Such contributions shall be considered an
Elective Contribution for the purposes of the Plan and may be used
to satisfy the “Actual Deferral Percentage” tests or
the “Actual Contribution Percentage” tests.
12
1.53
“Regulation” means the Income Tax Regulations as
promulgated by the Secretary of the Treasury or his delegate, and
as amended from time to time.
1.54
“Retirement Date” means the date as of which a
Participant retires for reasons other than Total and Permanent
Disability, whether such retirement occurs on a Participant’s
Normal Retirement Date or Early Retirement Date (see
Section 5.1).
1.55
“Terminated Participant” means a person who has been a
Participant, but whose employment has been terminated other than by
death, Total and Permanent Disability or retirement.
1.56 “Top
Heavy Plan” means a plan described in
Section 7.2(a).
1.57 “Top
Heavy Plan Year” means a Plan Year during which the Plan is a
Top Heavy Plan.
1.58 “Top
Paid Group” means the top 20 percent of Employees who
performed services for the Employer during the applicable year,
ranked according to the amount of “415 Compensation”
(determined for this purpose in accordance with Section 1.28)
received from the Employer during such year. All Affiliated
Employers shall be taken into account as a single employer, and
Leased Employees within the meaning of Code Sections 414(n)(2)
and 414(o)(2) shall be considered Employees unless such Leased
Employees are covered by a plan described in Code
Section 414(n)(5) and are not covered in any qualified plan
maintained by the Employer. Employees who are non-resident aliens
and who received no earned income (within the meaning of Code
Section 911(d)(2)) from the Employer constituting United
States source income within the meaning of Code
Section 861(a)(3) shall not be treated as Employees.
Additionally, for the purpose of determining the number of active
Employees in any year, the following additional Employees shall
also be excluded; however, such Employees shall still be considered
for the purpose of identifying the particular Employees in the Top
Paid Group:
(a) Employees with
less than six (6) months of service;
(b) Employees who
normally work less than 17 1/2 hours per week;
(c) Employees who
normally work less than six (6) months during a year;
and
(d) Employees who
have not yet attained age 21.
In
addition, if 90 percent or more of the Employees of the
Employer are covered under agreements the Secretary of Labor finds
to be collective bargaining agreements between Employee
representatives and the Employer, and the Plan covers only
Employees who are not covered under such agreements, then Employees
covered by such agreements shall be excluded from both the total
number of active Employees as well as from the identification of
particular Employees in the Top Paid Group.
The
foregoing exclusions set forth in this Section shall be applied on
a uniform and consistent basis for all purposes for which the Code
Section 414(q) definition is applicable.
13
1.59 “Total
and Permanent Disability” means the inability to engage in
any substantial gainful activity because of a medically
determinable physical or mental impairment that can be expected to
result in death or which has lasted or can be expected to last
throughout a continuous period of at least 12 months.
1.60
“Trustee” means the person or entity named as trustee
herein or in any separate trust forming a part of this Plan, and
any successors.
1.61 “Trust
Fund” means the assets of the Plan and Trust as the same
shall exist from time to time.
1.62
“USERRA” means the Uniformed Services Employment and
Reemployment Rights Act of 1994. Notwithstanding any provision of
this Plan to the contrary, effective December 12, 1994,
contributions, benefits and service credit with respect to
qualified military service will be provided in accordance with Code
Section 414(u).
1.63
“Valuation Date” means any day during the Plan Year
that the Trustee, any transfer agent appointed by the Trustee or
the Employer and any stock exchange used by such agent are open for
business.
1.64
“Vested” means the nonforfeitable portion of any
account maintained on behalf of a Participant.
1.65 “Year
of Service” means the computation period of twelve (12)
consecutive months, herein set forth, during which an Employee has
at least 1000 Hours of Service.
For
vesting purposes, the computation periods shall be the Plan Year,
including periods prior to the Effective Date of the
Plan.
The
computation period shall be the Plan Year if not otherwise set
forth herein.
Notwithstanding
the foregoing, for any short Plan Year, the determination of
whether an Employee has completed a Year of Service shall be made
in accordance with Department of Labor regulation 2530.203-2(c).
However, in determining whether an Employee has completed a Year of
Service for benefit accrual purposes in the short Plan Year, the
number of the Hours of Service required shall be proportionately
reduced based on the number of full months in the short Plan
Year.
Years
of Service with Predecessor Employers identified in Exhibit B,
which Exhibit B may be amended from time to time by the
Employer, the Benefits Committee or the Employer’s Senior
Vice-President of Human Resources, shall be recognized for purposes
of this Plan.
Years
of Service with any Affiliated Employer shall be
recognized.
14
ARTICLE II
ADMINISTRATION
2.1
POWERS AND RESPONSIBILITIES OF THE EMPLOYER
(a) In addition to
the general powers and responsibilities otherwise provided for in
this Plan, the Employer shall be empowered to appoint and remove
the Trustee and the Administrator from time to time as it deems
necessary for the proper administration of the Plan to ensure that
the Plan is being operated for the exclusive benefit of the
Participants and their Beneficiaries in accordance with the terms
of the Plan, the Code, and the Act. The Employer may appoint
counsel, specialists, advisers, agents (including any nonfiduciary
agent) and other persons as the Employer deems necessary or
desirable in connection with the exercise of its fiduciary duties
under this Plan. The Employer may compensate such agents or
advisers from the assets of the Plan as fiduciary expenses (but not
including any business (settlor) expenses of the Employer), to
the extent not paid by the Employer.
(b) The Employer
may, by written agreement or designation, appoint at its option an
Investment Manager (qualified under the Investment Company Act of
1940 as amended), investment adviser, or other agent to provide
direction to the Trustee with respect to any or all of the Plan
assets. Such appointment shall be given by the Employer in writing
in a form acceptable to the Trustee and shall specifically identify
the Plan assets with respect to which the Investment Manager or
other agent shall have authority to direct the
investment.
(c) The Employer
shall establish a “funding policy and method,” i.e., it
shall determine whether the Plan has a short run need for liquidity
(e.g., to pay benefits) or whether liquidity is a long run goal and
investment growth (and stability of same) is a more current need,
or shall appoint a qualified person to do so. The Employer or its
delegate shall communicate such needs and goals to the Trustee, who
shall coordinate such Plan needs with its investment policy. The
communication of such a “funding policy and method”
shall not, however, constitute a directive to the Trustee as to
investment of the Trust Funds. Such “funding policy and
method” shall be consistent with the objectives of this Plan
and with the requirements of Title I of the Act.
(d) The Employer
shall periodically review the performance of any Fiduciary or other
person to whom duties have been delegated or allocated by it under
the provisions of this Plan or pursuant to procedures established
hereunder. This requirement may be satisfied by formal periodic
review by the Employer or by a qualified person specifically
designated by the Employer, through day-to-day conduct and
evaluation, or through other appropriate ways.
2.2
DESIGNATION OF ADMINISTRATIVE AUTHORITY
The
Employer shall be the Administrator. The Employer may appoint any
person, including, but not limited to, the Employees of the
Employer, to perform the duties of the Administrator. Any person so
appointed shall signify his acceptance by filing written acceptance
with the Employer. Upon the resignation or removal of any
individual performing the duties of the Administrator, the Employer
may designate a successor.
15
2.3
POWERS AND DUTIES OF THE ADMINISTRATOR
The
primary responsibility of the Administrator is to administer the
Plan for the exclusive benefit of the Participants and their
Beneficiaries, subject to the specific terms of the Plan. The
Administrator shall administer the Plan in accordance with its
terms and shall have the power and discretion to construe the terms
of the Plan and to determine all questions arising in connection
with the administration, interpretation, and application of the
Plan. Any such determination by the Administrator shall be
conclusive and binding upon all persons. The Administrator may
establish procedures, correct any defect, supply any information,
or reconcile any inconsistency in such manner and to such extent as
shall be deemed necessary or advisable to carry out the purpose of
the Plan; provided, however, that any procedure, discretionary act,
interpretation or construction shall be done in a nondiscriminatory
manner based upon uniform principles consistently applied and shall
be consistent with the intent that the Plan shall continue to be
deemed a qualified plan under the terms of Code
Section 401(a), and shall comply with the terms of the Act and
all regulations issued pursuant thereto. The Administrator shall
have all powers necessary or appropriate to accomplish his duties
under this Plan.
The
Administrator shall be charged with the duties of the general
administration of the Plan, including, but not limited to, the
following:
(a) the discretion
to determine all questions relating to the eligibility of Employees
to participate or remain a Participant hereunder and to receive
benefits under the Plan;
(b) to compute,
certify, and direct the Trustee with respect to the amount and the
kind of benefits to which any Participant shall be entitled
hereunder;
(c) to authorize
and direct the Trustee with respect to all nondiscretionary or
otherwise directed disbursements from the Trust;
(d) to maintain
all necessary records for the administration of the
Plan;
(e) the discretion
to interpret the provisions of the Plan and to make and publish
such rules for regulation of the Plan as are consistent with the
terms hereof;
(f) to determine
the size and type of any Contract to be purchased from any insurer,
and to designate the insurer from which such Contract shall be
purchased;
(g) to compute and
certify to the Employer and to the Trustee from time to time the
sums of money necessary or desirable to be contributed to the
Plan;
(h) to consult
with the Employer and the Trustee regarding the short and long-term
liquidity needs of the Plan in order that the Trustee can exercise
any investment discretion in a manner designed to accomplish
specific objectives;
(i) to prepare and
implement a procedure to notify Eligible Employees that they may
elect to have a portion of their Compensation deferred or paid to
them in cash;
16
(j) to act as the
Named Fiduciary responsible for communications with Participants as
needed to maintain Plan compliance with ERISA Section 404(c),
including but not limited to the receipt and transmitting of
Participant’s directions as to the investment of their
account(s) under the Plan and the formulation of policies, rules,
and procedures pursuant to which Participants may give investment
instructions with respect to the investment of their
accounts;
(k) to assist any
Participant regarding his rights, benefits, or elections available
under the Plan.
2.4
RECORDS AND REPORTS
The
Administrator shall keep a record of all actions taken and shall
keep all other books of account, records, policies, and other data
that may be necessary for proper administration of the Plan and
shall be responsible for supplying all information and reports to
the Internal Revenue Service, Department of Labor, Participants,
Beneficiaries and others as required by law.
2.5
APPOINTMENT OF ADVISERS
The
Administrator, or the Trustee with the consent of the
Administrator, may appoint counsel, specialists, advisers, agents
(including nonfiduciary agents) and other persons as the
Administrator or the Trustee deems necessary or desirable in
connection with the administration of this Plan, including but not
limited to agents and advisers to assist with the administration
and management of the Plan, and thereby to provide, among such
other duties as the Administrator may appoint, assistance with
maintaining Plan records and the providing of investment
information to the Plan’s investment fiduciaries and to Plan
Participants.
2.6
PAYMENT OF EXPENSES
All
expenses of administration may be paid out of the Trust Fund unless
paid by the Employer. Such expenses shall include any expenses
incident to the functioning of the Administrator, or any person or
persons retained or appointed by any Named Fiduciary incident to
the exercise of their duties under the Plan, including, but not
limited to, fees of accountants, counsel, Investment Managers,
agents (including nonfiduciary agents) appointed for the purpose of
assisting the Administrator or the Trustee in carrying out the
instructions of Participants as to the directed investment of their
accounts and other specialists and their agents, and other costs of
administering the Plan. Until paid, the expenses shall constitute a
liability of the Trust Fund.
2.7
CLAIMS PROCEDURE
The
Administrator, or a party designated by the Administrator, shall
have the exclusive discretionary authority to construe and to
interpret the Plan, to decide all questions of eligibility for
benefits and to determine the amount of such benefits in accordance
with the terms of the Plan, and its decisions on such matters are
final and conclusive. As a result, benefits under this Plan will be
paid only if the Administrator decides in its discretion that the
Participant (or other claimant) is entitled to them. The
Administrator’s discretionary authority is intended to be
absolute, and in any case where the extent of this discretion is in
question, the Administrator is to be accorded
17
the maximum discretion possible.
Any exercise of this discretionary authority shall be reviewed by a
court under the arbitrary and capricious standard (i.e., the abuse
of discretion standard).
Claims
for benefits under the Plan may be filed in writing with the
Administrator. Written notice of the disposition of a claim shall
be furnished to the claimant within 90 days (the
“initial period”) after the application is filed,
unless special circumstances require an extension of time for
processing the claim and written notice or electronic notice of
such extension, the reasons therefore and the expected date by
which the Administrator will make its determination is given to the
claimant prior to the end of the 90-day period. In no event shall
such extension exceed 90 days from the end of the initial
period.
In
the event the claim is denied, the reasons for the denial shall be
specifically set forth in the notice in language calculated to be
understood by the claimant, pertinent provisions of the Plan shall
be cited, and, where appropriate, an explanation as to how the
claimant can perfect the claim will be provided. In addition, the
claimant shall be furnished with an explanation of the Plan’s
claims review procedure.
2.8
CLAIMS REVIEW PROCEDURE
Any
Employee, former Employee, or Beneficiary of either, who has been
denied a benefit by a decision of the Administrator pursuant to
Section 2.7 shall be entitled to request the Administrator to
give further consideration to his claim by filing with the
Administrator (on a form which may be obtained from the
Administrator) a request for further review. Such request, together
with a written statement of the reasons why the claimant believes
his claim should be allowed, shall be filed with the Administrator
no later than 60 days after receipt of the written
notification provided for in Section 2.7. A final decision as
to the allowance of the claim shall be made by the Administrator
within 60 days of receipt of the request for further review
(unless there has been an extension of 60 days due to special
circumstances, provided the delay and the special circumstances
occasioning it are communicated to the claimant within the
60 day period). Such communication shall be written in a
manner calculated to be understood by the claimant and shall
include specific reasons for the decision and specific references
to the pertinent Plan provisions on which the decision is
based.
2.9
CLAIMS REVIEW RELATING TO DISABILITY
If
a claim for benefits is based on a determination of disability by
the Administrator, such claim for disability-based benefits will be
processed within 45 days of receipt unless the application is
incomplete. The Administrator will notify the claimant or the
claimant’s representative within the initial 45-day period if
the application is incomplete.
If
the Administrator needs additional information, the initial 45-day
period will be suspended. When the information is received, the
Administrator has the remainder of the 45-day period to process the
application.
In
unusual circumstances, the Administrator may extend the initial
45-day period to process the application by up to two 30-day
extensions. If it does so, the claimant will be notified in writing
of the first extension before the end of the first 45-day period.
The claimant will be notified of the second extension before the
end of the first 30-day extension period. If the Administrator is
waiting
18
for information from a claimant
during a 30-day extension, the period during which it must wait is
not counted toward the 30 days.
If
the initial application for disability-based benefits is denied in
whole or in part, the Administrator will provide the claimant with
a written explanation of the denial and the claimant’s right
to have the denial appealed. The explanation also will describe any
other information or material that the claimant can provide that on
appeal may result in a reversal of the denial.
The
claimant may then submit a written request for reconsideration of
the claim within 180 days after the denial. Any such request
should be accompanied by documents or records that support the
appeal and should be sent to the Administrator.
The
Administrator will consult with vocational and medical experts in
deciding the appeal for technical advice and opinions on claim
appeals when appropriate.
The
Administrator will make a final claim determination within
45 days of its receipt of the request for an appeal of the
initial denial. If the Administrator needs additional information
to process the appeal, it will notify the claimant or the
claimant’s representative and request the information. While
the Administrator waits for the information, the 45-day period will
be suspended.
When the
information is received, the Administrator has the remainder of the
original 45-day period to process the appeal. In special
circumstances, the Administrator may extend the original 45-day
period. The claimant will be notified in writing of the extension
before the end of the original 45-day period. The period for
processing the appeal may not exceed 90 days (not including
the time the Administrator waits for information it requests from
the claimant).
ARTICLE III
ELIGIBILITY
3.1
CONDITIONS OF ELIGIBILITY
Any
Eligible Employee shall be eligible to participate hereunder on the
date of his employment with the Employer. However, any Employee who
was a Participant in the Plan prior to the effective date of this
amendment and restatement shall continue to participate in the Plan
and any Employee who was a participant in a Predecessor Plan prior
to the effective date of this amendment and restatement shall
become a Participant in this Plan on the effective date.
3.2
EFFECTIVE DATE OF PARTICIPATION
An
Eligible Employee shall become a Participant effective as of the
first day such Employee met the eligibility requirements of
Section 3.1, or as soon thereafter as administratively
feasible, provided said Employee was still employed as of such date
(or if not employed on such date, as of the date of rehire if a
1-Year Break in Service has not occurred).
In
the event an Employee who is not a member of an eligible class of
Employees becomes a member of an eligible class, such Employee will
participate immediately, or as soon
19
thereafter as administratively
feasible, if such Employee would have otherwise previously become a
Participant.
3.3
DETERMINATION OF ELIGIBILITY
The
Administrator shall determine the eligibility of each Employee for
participation in the Plan based upon information furnished by the
Employer. Such determination shall be conclusive and binding upon
all persons, as long as the same is made pursuant to the Plan and
the Act. Such determination shall be subject to review pursuant to
Section 2.8.
3.4
TERMINATION OF ELIGIBILITY
(a) In the event a
Participant shall go from a classification of an Eligible Employee
to an ineligible Employee, such Former Participant shall continue
to vest in his interest in the Plan for each Year of Service
completed while a noneligible Employee, until such time as his
Employer Contribution Account shall be forfeited or distributed
pursuant to the terms of the Plan. Additionally, his interest in
the Plan shall continue to share in the earnings of the Trust Fund
and be subject to the provisions of Section 4.12.
(b) In the event a
Participant is no longer a member of an eligible class of Employees
and becomes ineligible to participate, such Employee will
participate immediately upon returning to an eligible class of
Employees.
3.5
INITIAL ELIGIBILITY SERVICE REQUIREMENTS FOR DISCRETIONARY MATCHING
CONTRIBUTIONS
All
Eligible Employees hired, rehired or transferred to the Employer on
or after January 1, 2004, must complete an initial one-year
period of service to be eligible to receive discretionary matching
contributions under the Plan. Eligible Employees shall receive
credit for prior service with the Employer, or such other employer
as may be designated by the Employer, the Benefits Committee or the
Senior Vice-President of Human Resources in an amendment to
Exhibit B and shall be made in a manner not more favorable to
Highly Compensated Employees.
This
Section is effective on and after January 1, 2004.
3.6
ENTRY DATE TO RECEIVE DISCRETIONARY MATCHING
CONTRIBUTIONS
Eligible
Employees described in Section 3.5 who have from the time
period beginning with their employment commencement date (the date
on which an Employee first performs an Hour of Service) completed
an initial one-year period of service, will be eligible to
participate in the discretionary matching contribution portion of
the Plan the first pay period not closed to changes (or the first
full pay period for those receiving the ACS State & Local
Solutions, Inc. benefit structure) immediately following the date
the Eligible Employee completes the initial one-year period of
service or as soon as administratively feasible
thereafter.
Each
Eligible Employee described in the above paragraph will share in
discretionary matching contributions for the period beginning on
the date the Eligible Employee commences
20
participation in the
discretionary matching contribution portion of the Plan and ending
on the date on which such Eligible Employee severs employment with
the Employer or is no longer an Eligible Employee as defined in the
Plan.
This
Section is effective on and after January 1, 2004.
3.7
INITIAL ELIGIBILITY SERVICE REQUIREMENTS FOR DISCRETIONARY PROFIT
SHARING CONTRIBUTIONS APPLICABLE TO CERTAIN EMPLOYEES DESIGNATED TO
RECEIVE THE ACS STATE & LOCAL SOLUTIONS, INC. BENEFIT
STRUCTURE
Eligible
Employees who are hired, rehired or transferred to the Employer on
or after January 1, 2004 and who are designated to receive the
ACS State & Local Solutions, Inc. benefit structure must
complete an initial one-year period of service to be eligible to
receive discretionary profit sharing contributions under the plan.
Eligible Employees shall receive credit for prior service with the
Employer, or such other employer as may be designated by the
Employer, the Benefits Committee or the Senior Vice-President of
Human Resources in an amendment to Exhibit B and shall be made
in a manner not more favorable to Highly Compensated
Employees.
This
Section is effective on and after January 1, 2004.
3.8
ENTRY DATE TO RECEIVE DISCRETIONARY PROFIT SHARING CONTRIBUTIONS
APPLICABLE TO CERTAIN EMPLOYEES DESIGNATED TO RECEIVE THE ACS STATE
& LOCAL SOLUTIONS, INC. BENEFIT STRUCTURE
Eligible
Employees described in Section 3.7 who have from the time
period beginning with their employment commencement date (the date
on which an Employee first performs an Hour of Service) completed
an initial one-year period of service, will be eligible to
participate in the discretionary profit sharing contribution
portion of the Plan the first full pay period immediately following
the date the Eligible Employee completes the initial one-year
period of service or as soon as administratively feasible
thereafter.
Each
Eligible Employee described in the above paragraph will share in
discretionary profit contributions for the period beginning on the
date the Eligible Employee commences participation in the
discretionary profit sharing contribution portion of the Plan and
ending on the date on which such Eligible Employee severs
employment with the Employer or is no longer an Eligible Employee
as defined in the Plan.
This
Section is effective on and after January 1, 2004.
21
3.9
DEFINITIONS APPLICABLE IN DETERMINING SATISFACTION OF THE INITIAL
ELIGIBILITY SERVICE REQUIREMENTS FOR DISCRETIONARY MATCHING
CONTRIBUTIONS AND DISCRETIONARY PROFIT SHARING CONTRIBUTIONS
APPLICABLE TO CERTAIN EMPLOYEES DESIGNATED TO RECEIVE THE ACS STATE
& LOCAL SOLUTIONS, INC. BENEFIT STRUCTURE
For
purposes of Sections 3.5, 3.6, 3.7, 3.8 and this
Section 3.9, and for purposes of determining satisfaction of
the initial eligibility service requirements for discretionary
matching contributions on and after January 1, 2004, the
following definitions shall apply:
(a) An “Hour
of Service” shall mean each hour for which an Employee is
paid or entitled to payment for the performance of duties for the
Employer.
For
purposes of determining an Eligible Employee’s initial
eligibility to receive discretionary matching contributions, an
Employee will receive credit for the aggregate of all time
period(s) commencing with the Employee’s first day of
employment or reemployment and ending on the date a One Year Break
in Service begins. The first day of employment or reemployment is
the first day the Employee performs an Hour of Service. An Employee
will also receive credit for any period of severance of less than
12 consecutive months. Fractional periods of a year will be
expressed in terms of days.
A
period of severance is a continuous period of time during which the
Employee is not employed by the Employer. Such period begins on the
date the Employee retires, dies, quits or is discharged, or if
earlier, the 12-month anniversary of the date on which the Employee
was otherwise absent from service.
In
the case of an individual who is absent from work for maternity or
paternity reasons, as further defined in the “One Year Break
in Service” definition provided below, the 12-consecutive
month period beginning on the first anniversary of the first date
of such absence shall not constitute a One Year Break in
Service.
If
the Employer is a member of an affiliated service group (under Code
section 414(m)), a controlled group of corporations (under Code
section 414(b)), a group of trades or businesses under common
control (under Code section 414(c)) or any other entity required to
be aggregated with the Employer pursuant to Code section 414(o),
service will be credited for any employment for any period of time
for any other member of such group. Service will also be credited
for any individual required under Code section 414(n) or 414(o) to
be considered an Employee of any Employer aggregated under Code
section 414(b), (c) or (m).
(b) A “One
Year Break in Service” is a period of severance of at least
12-consecutive months. A period of severance is a continuous period
of time during which the Employee is not employed by the Employer.
Such period begins on the date the Employee retires, dies, quits or
is discharged, or if earlier, the 12-month anniversary of the date
on which the Employee was otherwise first absent from
service.
In
the case of an individual who is absent from work for maternity or
paternity reasons, the 12-consecutive month period beginning on the
first anniversary of the
22
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first date of such absence shall not
constitute a One Year Break in Service. For purposes of this
paragraph, an absence from work for maternity or paternity reasons
means an absence (1) by reason of the pregnancy of the
individual, (2) by reason of birth of a child of the
individual, (3) by reason of the placement of a child with the
individual in connection with the adoption of such child by such
individual, or (4) for purposes of caring for such child for a
period beginning immediately following such birth or
placement.
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This
Section is effective on and after January 1, 2004.
ARTICLE IV
CONTRIBUTION AND ALLOCATION
4.1
FORMULA FOR DETERMINING EMPLOYER CONTRIBUTION
The Employer shall
contribute to the Plan:
(a) For each
payroll period, the amount of the total Pre-Tax Contribution
elections of all Participants made pursuant to Section 4.2(a),
which amount shall be deemed an Elective Contribution.
(b) For each
payroll period, a discretionary matching contribution equal to a
uniform percentage of each such Participant’s Pre-Tax
Contribution, the exact percentage, if any, to be determined each
year by the Employer, which amount, if any, shall be deemed an
Employer Contribution. Except, however, in applying the
discretionary matching percentage for Employees of Affiliated
Computer Services, Inc., only Pre-Tax Contribution elections up to
6% of payroll period Compensation shall be considered. See the
Appendix for the discretionary matching percentage applicable to
other Participants under the Plan.
(c) For each Plan
Year, a discretionary amount, which amount, if any, shall be deemed
an Employer Contribution.
(d) For each Plan
Year, to the extent necessary, the Employer shall contribute to the
Plan the amount necessary to provide the top heavy minimum
contribution.
All discretionary
matching contributions by the Employer shall be made in cash or
invested directly in the ACS Stock Fund. However, Participants may
redirect their discretionary matching contribution into another
investment option in the Plan without restriction after each
discretionary matching contribution is made.
4.2
PARTICIPANT’S PRE-TAX CONTRIBUTION ELECTION
(a) Each
Participant may elect to defer from 1% to 18% (1% to 30% for
certain employees formerly employed by Motorola, Inc.) of his
eligible Compensation which would have been received in the payroll
period, but for the deferral election. A deferral election (or
modification of an earlier election) may not be made with respect
to Compensation which is currently available on or before the date
the Participant made such election. For purposes of this Section,
Compensation shall be determined prior to any reductions made
pursuant to Code Sections 125, 132(f)(4), 402(e)(3), or
402(h)(1)(B).
23
All Employees who
are eligible to make Pre-Tax Contributions under this Plan and who
have attained or will attain age 50 before the close of the Plan
Year shall be eligible to make Catch-Up Contributions in accordance
with, and subject to the limitations of, Code Section 414(v).
Such Catch-Up Contributions shall not be taken into account for
purposes of the provisions of the Plan implementing the required
limitations of Code Sections 402(g) and 415. The Plan shall not be
treated as failing to satisfy the provisions of the Plan
implementing the requirements of Code Sections 401(k)(3),
401(k)(11), 401(k)(12), 410(b), or 416, as applicable, by reason of
the making of such Catch-Up Contributions.
(b) The balance in
each Participant’s Elective Contribution Account shall be
fully Vested at all times and shall not be subject to Forfeiture
for any reason.
(c)
Notwithstanding anything in the Plan to the contrary, amounts held
in the Participant’s Elective Contribution Account may not be
distributable (including any offset of loans) earlier
than:
(1) a Participant’s severance from
employment, Total and Permanent Disability, or death;
(2) a Participant’s attainment of age
59 1/2;
(3) the termination of the Plan without the
establishment or existence of a “successor plan,” as
that term is described in Regulation 1.401(k)-1(d)(3);
or
(4) the proven financial hardship of a
Participant, subject to the limitations of
Section 5.11.
(d) For each Plan
Year, a Participant’s Pre-Tax Contribution made under this
Plan and all other plans, contracts or arrangements of the Employer
maintaining this Plan shall not exceed, during any taxable year of
the Participant, the limitation imposed by Code
Section 402(g), as in effect at the beginning of such taxable
year. If such dollar limitation is exceeded, a Participant will be
deemed to have notified the Administrator of such excess amount
which shall be distributed in a manner consistent with
Section 4.2(f). The dollar limitation shall be adjusted
annually pursuant to the method provided in Code Section 415(d) in
accordance with Regulations.
No Participant
shall be permitted to have Pre-Tax Contributions made under this
Plan, or any other qualified plan maintained by the Employer during
any taxable year, in excess of the dollar limitation contained in
Code Section 402(g) in effect for such taxable year, except to the
extent permitted under Section 4.2(a) of the Plan and Code
Section 414(v), if applicable.
(e) In the event a
Participant has received a hardship distribution from his
Participant’s Elective Contribution Account pursuant to
Section 5.11(b) or pursuant to
Regulation 1.401(k)-1(d)(2)(iv)(B) from any other plan
maintained by the Employer, then such Participant shall not be
permitted to elect to have Pre-Tax Contributions contributed to the
Plan on his behalf for a period of six (6) months following
the receipt of the distribution.
24
(f) If a
Participant’s elective deferrals under this Plan together
with any elective deferrals (as defined in
Regulation 1.402(g)-1(b)) under another qualified cash or
deferred arrangement (as defined in Code Section 401(k)), a
simplified employee pension (as defined in Code
Section 408(k)), a salary reduction arrangement (within the
meaning of Code Section 3121(a)(5)(D)), a deferred
compensation plan under Code Section 457(b), or a trust
described in Code Section 501(c)(18) cumulatively exceed the
limitation imposed by Code Section 402(g) (as adjusted annually in
accordance with the method provided in Code Section 415(d) pursuant
to Regulations) for such Participant’s taxable year, the
Participant may, not later than March 1 following the close of the
Participant’s taxable year, notify the Administrator in
writing of such excess and request that his Pre-Tax Contribution
under this Plan be reduced by an amount specified by the
Participant. In such event, the Administrator may direct the
Trustee to distribute such excess amount (and any Income allocable
to such excess amount) to the Participant not later than the first
April 15th following the close of the Participant’s
taxable year. Any distribution of less than the entire amount of
Excess Pre-Tax Contributions and Income shall be treated as a pro
rata distribution of Excess Pre-Tax Contributions and Income. The
amount distributed shall not exceed the Participant’s Pre-Tax
Contributions under the Plan for the taxable year (and any Income
allocable to such excess amount). Any distribution on or before the
last day of the Participant’s taxable year must satisfy each
of the following conditions:
(1) the distribution must be made after the
date on which the Plan received the Excess Pre-Tax
Contribution;
(2) the Participant shall designate the
distribution as Excess Pre-Tax Contributions; and
(3) the Plan must designate the
distribution as a distribution of Excess Pre-Tax
Contributions.
Any
distribution made pursuant to this Section 4.2(f) shall be
made first from unmatched Pre-Tax Contributions and, thereafter,
from Pre-Tax Contributions which are matched. Matching
contributions which relate to such Pre-Tax Contributions shall be
forfeited.
(g)
Notwithstanding Section 4.2(f) above, a Participant’s
Excess Pre-Tax Contribution shall be reduced, but not below zero,
by any distribution of Excess Contributions pursuant to
Section 4.6(a) for the Plan Year beginning with or within the
taxable year of the Participant.
(h) Elective
Contributions made pursuant to this Section may be invested in
money market certificates or other short-term debt security
acceptable to the Trustee until such time as the allocations
pursuant to Section 4.4 have been made.
(i) The Employer
and the Administrator shall implement the Pre-Tax Contribution
elections provided for herein in accordance with the
following:
(1) A Participant can make his initial
Pre-Tax Contribution election at any time after entering the Plan
pursuant to Section 3.2. The Participant shall
25
make a
Pre-Tax Contribution election in accordance with the administrative
procedures of the Plan. Such election shall initially be effective
beginning with the pay period following the acceptance of the
Pre-Tax Contribution election by the Administrator, shall not have
retroactive effect and shall remain in force until
revoked.
(2) A Participant may modify a prior
election at any time during the Plan Year and concurrently make a
new election in accordance with the administrative procedures of
the Plan. New elections will become effective as soon as
administratively feasible. Any modification shall not have
retroactive effect and shall remain in force until
revoked.
(3) A Participant may elect to
prospectively revoke his Pre-Tax Contribution election in its
entirety at any time during the Plan Year by providing the
Administrator with notice of such revocation in accordance with the
administrative procedures of the Plan. Furthermore, the termination
of the Participant’s employment, or the cessation of
participation for any reason, shall be deemed to revoke any Pre-Tax
Contribution election then in effect, effective immediately
following the close of the pay period within which such termination
or cessation occurs.
4.3
TIME OF PAYMENT OF EMPLOYER CONTRIBUTION
The
Employer shall generally pay to the Trustee its contribution to the
Plan for each Plan Year within the time prescribed by law,
including extensions of time, for the filing of the Employer
federal income tax return for the Fiscal Year. However, Employer
Elective Contributions accumulated through payroll deductions shall
be paid to the Trustee as of the earliest date on which such
contributions can reasonably be segregated from the Employer
general assets, but in any event no later than the fifteenth
(15) business day of the month following the month during
which such amounts would otherwise have been payable to the
Participant in cash. The provisions of Department of Labor
regulations 2510.3-102 are incorporated herein by reference.
Furthermore, any additional Employer contributions which are
allocable to the Participant’s Elective Contribution Account
for a Plan Year shall be paid to the Plan no later than the
twelve-month period immediately following the close of such Plan
Year.
4.4
ALLOCATION OF CONTRIBUTION, FORFEITURES AND EARNINGS
(a) The
Administrator shall establish and maintain an account in the name
of each Participant to which the Administrator shall credit as of
each Valuation Date or Anniversary Date, as applicable, all amounts
allocated to each such Participant as set forth herein.
(b) The Employer
shall provide the Administrator with all information required by
the Administrator to make a proper allocation of the Employer
contributions for each payroll period or Plan Year, as applicable.
Within a reasonable period of time after the date of receipt by the
Administrator of such information, the Administrator shall allocate
such contribution as follows:
26
(1) With respect to the Employer Elective
Contribution made pursuant to Section 4.1(a), to each
Participant’s Elective Contribution Account in an amount
equal to each such Participant’s Pre-Tax Contribution every
payroll period.
(2) With respect to the Employer
Contribution made pursuant to Section 4.1(b), to each Employer
Contribution Account in accordance with Section 4.1(b) every
payroll period.
Any
Participant actively employed during the payroll period who has
otherwise satisfied the requirements of Section 3.8 shall be
eligible to share in the matching contribution for the payroll
period.
(3) With respect to the Employer
Contribution made pursuant to Section 4.1(c), to each Employer
Contribution Account in the same p