Exhibit 10.04
EL PASO ELECTRIC
COMPANY
EXCESS BENEFIT
PLAN
Effective as of January 1,
2009
TABLE OF CONTENTS
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Page
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ARTICLE
I DEFINITIONS
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1
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1.1
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“Average
Monthly Earnings”
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1
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1.2
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“Board”
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1
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1.3
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“Code”
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1
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1.4
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“Company”
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1
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1.5
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“Compensation”
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2
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1.6
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“Early
Retirement Date”
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2
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1.7
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“ERISA”
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2
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1.8
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“Excess
Benefit”
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2
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1.9
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“Normal
Retirement Date”
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2
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1.10
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“Participant”
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2
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1.11
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“Plan”
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2
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1.12
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“Qualified Joint and Survivor
Annuity”
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2
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1.13
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“Qualified Plan”
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2
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1.14
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“Qualified Plan Retirement
Benefit”
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2
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1.15
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“Qualified Plan Surviving Spouse
Benefit”
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2
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1.16
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“Specified Employee”
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3
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1.17
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“Separation from Service”
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3
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1.18
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“Surviving Spouse”
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4
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1.19
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“Surviving Spouse
Benefit”
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4
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ARTICLE
II ELIGIBILITY
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5
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ARTICLE III EXCESS
BENEFIT
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5
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3.1
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Amount
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5
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3.2
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Form of
Benefit
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5
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3.3
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Commencement of
Benefit
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6
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3.4
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Deferred
Benefit Commencement Date
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6
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3.5
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Actuarial
Equivalent
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6
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3.6
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Distribution of
De Minimis Amounts
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6
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3.7
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Accelerated
Distribution Under Certain Circumstances
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7
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3.8
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Delay of
Payment Under Certain Circumstances
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7
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TABLE OF CONTENTS
(continued)
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Page
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ARTICLE IV SURVIVING
SPOUSE BENEFIT
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7
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4.1
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Amount
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7
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4.2
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Form and
Commencement of Benefit
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8
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ARTICLE V ADMINISTRATION
OF THE PLAN
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8
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5.1
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Appointment of
plan administrator
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8
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5.2
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Company
Duties
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8
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5.3
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Powers of Plan
Administrator
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8
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5.4
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Interpretations
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9
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5.5
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Determinations
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9
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5.6
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Indemnification
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9
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5.7
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Bond and
Expenses
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9
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5.8
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Right To
Suspend Benefits And Correct Errors
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9
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5.9
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Reliance on
Tables
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10
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ARTICLE VI CLAIMS
PROCEDURES
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10
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6.1
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Presentation of
Claim
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10
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6.2
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Notification of
Decision
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10
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6.3
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Review of a
Denied Claim
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11
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6.4
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Decision on
Review
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11
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6.5
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Designation of
Authorized Representative
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12
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6.6
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Legal
Action
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12
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ARTICLE VII AMENDMENT OR
TERMINATION
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13
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7.1
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Amendment or
Termination
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13
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7.2
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Effect of
Amendment or Termination
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13
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ARTICLE VIII GENERAL
PROVISIONS
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13
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8.1
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Funding
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13
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8.2
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General
Conditions
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13
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8.3
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No Guaranty of
Benefits
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13
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8.4
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No Employment
Rights
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13
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8.5
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Unsecured
General Creditor
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13
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8.6
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No
Assignment
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14
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ii
TABLE OF CONTENTS
(continued)
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Page
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8.7
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Court
Order
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14
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8.8
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Effect of
Payment
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14
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8.9
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Spendthrift
Provision
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14
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8.10
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Applicable
Law
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15
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8.11
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Withholding of
Taxes
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15
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8.12
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Incompetent
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15
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8.13
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Corporate
Successors
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15
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8.14
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Payment in the
Event of Taxation
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15
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8.15
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Overpayment and
Underpayment of Benefits
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15
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8.16
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Captions and
Gender
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16
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8.17
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Severability
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16
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8.18
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Limitations on
Liability
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16
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8.19
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Spouse’s
Interest
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16
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iii
EL PASO ELECTRIC
COMPANY
EXCESS BENEFIT
PLAN
WHEREAS, the El Paso Electric
Company Excess Benefit Plan (the “Plan”) was
established by El Paso Electric Company (the “Company”)
effective January 1, 2004, solely for the purpose of providing
benefits in excess of the limitations on benefits imposed by the
Internal Revenue Code on the Retirement Income Plan for Employees
of El Paso Electric Company (the “Qualified Plan”) for
certain of its employees who participate in the Qualified
Plan;
WHEREAS, the Plan is intended to be
an unfunded plan maintained by the Company primarily for the
purpose of providing deferred compensation for a “select
group of management or highly compensated
employees;”
WHEREAS, the Plan has been amended
effective January 1, 2009, to comply with the requirements of
section 409A of the Internal Revenue Code of 1986, as amended;
and
WHEREAS, it is not intended that any
amounts accrued under the Plan be considered
“grandfathered” benefits as described in Notice 2005-1,
Q&A-17;
NOW, THEREFORE, the Plan is amended
and restated as follows:
ARTICLE I
DEFINITIONS
Wherever used herein the following
terms shall have the meanings hereinafter set forth:
1.1 “Average Monthly
Earnings” means the monthly average of a Participant’s
Compensation determined by converting your hourly rate of
Compensation as of the date of your Separation from Service and as
of the same date in each of the four years preceding that date to
an average monthly earnings amount. Such average shall be computed
by dividing the total of a Participant’s annualized rate of
Compensation for the five years by sixty. If a Participant has less
than five years of service from his date of employment to his date
of termination, his Average Monthly Earnings will be based on his
annualized rate of Compensation, as calculated above, during his
years of service from his date of employment to his Separation from
Service. Compensation subsequent to a Participant’s
Separation from Service shall not be recognized.
1.2 “Board” means the
Board of Directors of the Company.
1.3 “Code” means the
Internal Revenue Code of 1986, as amended from time to time, and
any Regulations relating thereto.
1.4 “Company” means El
Paso Electric Company, or, to the extent provided in
Section 7.9 below, any successor corporation or other entity
resulting from a merger or consolidation into or with the Company
or a transfer or sale of substantially all of the assets of the
Company.
1
1.5 “Compensation” means
a Participant’s basic compensation received from the Company,
including regular wages and bonuses paid pursuant to the
Company’s “short term bonus plan,” but excluding
overtime pay, expense allowances, profit sharing, bonuses that are
not paid pursuant to the “short term bonus plan” and
any other extra compensation in any form.
1.6 “Early Retirement
Date” means the date on which a Participant has attained age
55 and completed at least five years of vesting service under the
Qualified Plan.
1.7 “ERISA” means the
Employee Retirement Income Security Act of 1974, as
amended.
1.8 “Excess Benefit”
means the benefit payable to a Participant pursuant to the Plan by
reason of his Separation from Service with the Company and all
affiliates for any reason other than death.
1.9 “Normal Retirement
Date” means the first day of the month coincident with or
next following a Participant’s Separation from Service with
the Company after the date such Participant has attained
(a) age 65 or, (b) if later, his fifth anniversary of
joining the Qualified Plan.
1.10 “Participant” means
an employee who is selected by the Company to be eligible to
participate in the Plan and who becomes a participant in the Plan
pursuant to Article II hereof, and any former employee who is
entitled to benefits under the Plan.
1.11 “Plan” means the El
Paso Electric Company Excess Benefit Plan.
1.12 “Qualified Joint and
Survivor Annuity” means, for a Participant who is married on
the date payment of the Participant’s excess benefits are
scheduled to begin an annuity for the life of the Participant with
a survivor annuity for the life of his Surviving Spouse equal to
50% of the amount of the annuity which is payable during the joint
lives of the Participant and the Participant’s spouse and
which is the actuarial equivalent of the single life annuity which
would be payable to the Participant under Section 3.3 of the
Plan.
1.13 “Qualified Plan”
means the Retirement Income Plan for Employees of El Paso Electric
Company, and any successor or replacement thereto.
1.14 “Qualified Plan
Retirement Benefit” means the aggregate benefit payable to a
Participant pursuant to the Qualified Plan and all annuities
purchased for the Participant under the Qualified Plan (whether or
not terminated) by reason of his termination of employment with the
Company and all affiliates for any reason other than
death.
1.15 “Qualified Plan Surviving
Spouse Benefit” means the aggregate benefit payable to the
Surviving Spouse of a Participant pursuant to the Qualified Plan
and all annuities purchased for the Participant under the Qualified
Plan (whether or not terminated) in the event of the death of the
Participant at any time prior to commencement of payment of his
Qualified Plan Retirement Benefit.
2
1.16 “Specified
Employee” means any Participant who, as of the
Participant’s Separation from Service, is determined to be a
“key employee” (as defined under section
416(i)(1)(A)(i),(ii) or (iii) (applied in accordance with the
Treasury Regulations thereunder and disregarding section 416(i)(5))
of the Code) for the applicable period, as determined by the
Company in accordance with Treasury Regulations
Section 1.409A-1(i).
1.17 “Separation from
Service” means
(a) with respect to an Employee, the
employee’s ceasing to provide services to the Company as a
result of the Employee’s death, retirement or termination of
employment. For purposes of determining whether a separation from
service has occurred, a “termination of employment”
shall mean that the surrounding facts and circumstances indicate
that the Company and the Employee reasonably anticipate that no
further services will be performed after a certain date, or that
the level of bona fide services the Employee would perform after
such date (whether as an Employee or as an independent contractor)
would permanently decrease to no more than 20 percent of the
average level of bona fide services performed (whether as an
Employee or an independent contractor) over the immediately
preceding 36-month period (or the full period of services to the
employer if the employee has been providing services to the
employer less than 36 months).
Notwithstanding the foregoing, the
employment relationship will be treated as continuing intact while
an individual is on military leave, sick leave, or other bona fide
leave of absence if the period of such leave does not exceed six
months, or if longer, so long as the individual retains a right to
reemployment with the service recipient under an applicable statute
or by contract. If the period of a military leave, sick leave, or
other bona fide leave of absence exceeds 6 months and the
Participant does not have a right to reemployment under an
applicable statute or by contract, the employment relationship will
be considered to be terminated for purposes of this Plan as of the
first day immediately following the end of such 6-month period. In
applying the provisions of this paragraph, a leave of absence will
be considered a bona fide leave of absence only if there is a
reasonable expectation that the Participant will return to perform
services for the Company.
(b) For a Participant who provides
services to the Company as both an employee and an independent
contractor, a Separation from Service generally will not occur
until the Participant has ceased providing services for the Company
both as an employee and as an independent contractor as determined
in accordance with the provisions set forth in subparagraphs
(a) and (b) of this definition, respectively. Except as
otherwise provided herein, in the case of an independent contractor
a Separation from Service will occur upon the expiration of the
contract (or in the case of more than one contract, all contracts)
under which services are performed for the Company, provided that
the expiration of such contract or contracts is determined by the
Company to constitute a good-faith and complete termination of the
contractual relationship between the Participant and the Company.
If a Participant ceases providing services for the Company as an
employee and begins providing services for such Company as an
independent contractor, the Participant will not be considered to
have experienced a
3
Separation from Service until the
Participant has ceased providing services for the Company in both
capacities, as determined in accordance with the applicable
provisions set forth in subparagraphs (a) and (b) of this
definition.
Notwithstanding the foregoing
provisions in this subparagraph, if a Participant provides services
for the Company as both an employee and as a member of the board of
directors of the Company, to the extent permitted by Treasury
Regulations Section 1.409A-1(h)(5), the services provided by
the Participant as a director will not be taken into account in
determining whether the Participant has experienced a Separation
from Service as an employee.
(c) Notwithstanding the provisions
of this definition, where as part of a sale or other disposition of
substantial assets by the Company to an unrelated buyer, a
Participant would otherwise experience a Separation from Service as
defined above, the Company and the buyer shall retain the
discretion to specify, and may specify, that a Participant
performing services for the Company immediately before the asset
purchase transaction and providing services to the buyer after and
in connection with the asset purchase transaction shall not
experience a Separation from Service for purposes of the Plan and
the Participant shall be bound by same, provided that such
transaction and the specification meet the requirements of
Section 409A of the Code and the Treasury Regulations and
other guidance thereunder.
(d) For purposes of this definition,
“Company” means (i) the entity for whom the
Participant performs services and with respect to which the legally
binding right to benefits under the Plan arises; and (ii) all
other entities with which the entity described in subparagraph
(d)(i) of this definition would be aggregated and treated as a
single employer under Code Section 414(b) (controlled group of
corporations) and Code Section 414(c) (group of trades or
businesses under common control), as applicable. To identify the
group of entities described in the preceding sentence, an ownership
threshold of 50% shall be used as a substitute for the 80% minimum
ownership threshold that appears in, and otherwise must be used
when applying, the applicable provisions of (A) Code
Section 1563 and the regulations thereunder for determining a
controlled group of corporations under Code Section 414(b),
and (B) Treasury Regulations Section 1.414(c)-2 for
determining the trades or businesses that are under common control
under Code Section 414(c).
1.18 “Surviving Spouse”
means a person who is married to a Participant at the date of his
death and for at least one year prior thereto.
1.19 “Surviving Spouse
Benefit” means the benefit payable to a Surviving Spouse
pursuant to the Plan.
4
ARTICLE II
ELIGIBILITY
The Company shall, from time to
time, select those employees of the Company who shall be
Participants in the Plan. A Participant who is fully vested in a
benefit under the Qualified Plan, the amount of which is reduced,
compared to the benefits payable based on Average Monthly Earnings
as defined in Section 1.1 herein, by reason of the application
of the limitations on benefits imposed by any provisions of the
Code (as in effect on the date for commencement of the Qualified
Plan Retirement Benefit, or as in effect at any time thereafter) to
the Qualified Plan, shall be eligible to receive an Excess Benefit.
If a Participant dies prior to the commencement of the payment of
his Qualified Plan Retirement Benefit and the Participant is
married on his date of death, then the Participant’s
Surviving Spouse shall be eligible to receive a Surviving Spouse
Benefit.
ARTICLE III
EXCESS
BENEFIT
3.1 Amount . The Excess
Benefit payable to an eligible Participant in the form of a
straight life annuity over the lifetime of the Participant only,
commencing on his Early Retirement Date, shall be a monthly amount
equal to the difference between (a) and
(b) below:
(a) the monthly amount of the
Qualified Plan Retirement Benefit to which the Participant would
have been entitled under the Qualified Plan if that Benefit were
computed (i) without giving effect to any limitations on
benefits imposed by any provisions of the Code, and (ii) by
using the definition of Average Monthly Earnings as set out in this
Plan;
LESS
(b) the monthly amount of the
Qualified Plan Retirement Benefit actually payable to the
Participant under the Qualified Plan.
The amounts described in
(a) and (b) shall be computed as of the date of the
Participant’s Separation from Service in the form of a
straight life annuity payable over the lifetime of the Participant
only commencing on his Normal Retirement Date or Early Retirement
Date. Amounts computed as of a Participant’s Early Retirement
Date shall be actuarially reduced as provided for in
Section 3.5 hereof.
3.2 Form of Benefit . The
Excess Benefit payable to a Participant shall be paid in the form
of:
(a) A single life annuity for the
life of the Participant if the Participant is single on the date
payment of the Participant’s benefits commence under
Section 3.3, or
(b) A Qualified Joint and Survivor
Annuity if the Participant is married on the date payment of the
Participant’s benefits commence under
Section 3.3.
5
3.3 Commencement of Benefit
.
(a) If a Participant experiences a
Separation from Service before the Participant reaches Early
Retirement Age, the payment of the Participant’s Excess
Benefit shall commence no later than the first day of the month
following the month in which the Participant reaches Early
Retirement Age.
(b) If a Participant experiences a
Separation from Service after reaching Early Retirement Age, the
payment of Participant’s Excess Benefit shall commence no
later than the first day of the month following the month in which
the Participant experiences his Separation from Service.
3.4 Deferred Benefit Commencement
Date . A Participant may delay the commencement of his benefit
under Section 3.3 herein provided that:
(a) the Participant’s election
to defer the commencement of his benefit is made on a form
acceptable to the Committee;
(b) the Participant files the form
with the Committee on a date that is at least 12 months prior to
the then current benefit commencement date;
(c) the Participant’s election
to defer the commencement of his benefit, as evidenced by a
properly completed and executed distribution form, shall not be
effective until at least 12 months after the date on which the
election is made;
(d) the deferred benefit
commencement date is at least the fifth anniversary of the current
benefit commencement date; and
(e) the Committee, in its sole
discretion, consents to the change.
3.5 Actuarial Equivalent . An
Excess Benefit which is payable in any form other than a straight
life annuity over the lifetime of the Participant, or which
commences at any time prior to the Participant’s Normal
Retirement Date, shall be the actuarial equivalent of the Excess
Benefit set forth in Section 3.1 above as determined by the
same actuarial adjustments as those specified in the Qualified Plan
with respect to determination of the amount of the Qualified Plan
Retirement Benefit on the date for commencement of payment
hereunder.
Notwithstanding the foregoing
paragraph, the exceptions to actuarial adjustments for commencement
of payments prior to the Participant’s Normal Retirement Date
contained in Section 6.1(b) of the Qualified Plan shall also
apply with respect to the calculation of Excess Benefits
hereunder.
3.6 Distribution of De Minimis
Amounts . If, as of a Participant’s Separation from
Service, or any payment date subsequent to the
Participant&rsquo