CENTRAL AND SOUTH WEST
SYSTEM
SPECIAL EXECUTIVE RETIREMENT
PLAN
(As Amended and Restated Effective
January 1, 2009)
ARTICLE I
Purposes and Effective
Date
1.1
Purpose . The Central and South West System
Special Executive Retirement Plan is an unfunded, nonqualified
deferred compensation plan maintained to provide certain benefits
for eligible employees whose retirement benefits from the
Retirement Plan (as defined below) are restricted due to
limitations imposed by provisions of the Internal Revenue Code or
who are entitled to supplemental benefits under the terms of an
employment agreement between the eligible employee and a
Participating Employer.
1.2
Effective Date . The Plan originally was adopted
by Central and South West Corporation in 1979. It later
was amended and restated effective as of July 1,
1997. This Plan is now amended and restated effective as
of January 1, 2009, except as otherwise provided.
ARTICLE II
Definitions
The following
terms shall have the meanings set forth in this Article
II. Any undefined capitalized term in this Plan shall
have the meaning set forth in the Retirement Plan.
2.1 “
Accredited Service ” means the period of time taken
into account under the terms of the Retirement Plan for the purpose
of computing a Retirement Plan benefit under the Final Average Pay
Formula.
2.2 “
Actuarial Equivalence ” or “ Actuarially
Equivalent ” will be determined using the assumptions and
methods that are used in connection with the Cash Balance Formula
under the Retirement Plan, regardless of whether the benefits under
this Plan are determined under the Cash Balance Formula.
2.3 “
Administrator ” means American Electric Power Service
Corporation.
2.4 “
Base Compensation ” means a Participant's regular base
salary or base wage Earned through the date of the termination of
employment of the Participant with the Participating
Employers. Base Compensation shall be determined (i)
without adjustment for any salary or wage elections made pursuant
to Sections 125 (regarding cafeteria plans, including pre-tax
contributions for premiums and flexible spending accounts) and
402(e)(3) (regarding elective deferrals, including before-tax
contributions under a Section 401(k) retirement savings plan) of
the Code, (ii) without reduction for any contributions to the
Supplemental Savings Plan; and (iii) excluding bonuses (such as,
but not limited to, project bonuses and sign-on bonuses),
compensation paid pursuant to the terms of an annual compensation
plan, performance pay awards, severance pay, relocation payments,
or any other form of additional compensation that is not part of
regular base salary or base wage.
2.5 “
Beneficiary ” means the person or entity designated in
accordance with the provisions of Section 7.3, to receive the
distribution of death benefits provided for in Article
VII.
2.6 “
Board of Directors ” means the Board of Directors of
the Company.
2.7 “
Cash Balance Formula ” means the formula under the
Retirement Plan by which Participants accrue benefits through
credits to his or her Cash Balance Account (as defined in the
Retirement Plan). The Cash Balance Formula is effective
beginning July 1, 1997.
2.8 “
Cash Balance Unrestricted Benefit ” means the
Unrestricted Benefit calculated using the Cash Balance
Formula.
2.9 “
Code ” means the Internal Revenue Code of 1986, as
amended from time to time.
2.10 “
Committee ” means the committee designated by the
Administrator (or a person duly authorized to act on behalf of the
Administrator) as responsible for the administration of the
Plan.
2.11 “
Company ” means AEP Utilities, Inc., a Delaware
corporation (formerly know as Central and South West
Corporation).
2.12 “
Corporation ” means American Electric Power Company,
Inc., a New York corporation, and its affiliates and
subsidiaries.
2.13 “
Determination Date ” means the first day of the month
immediately following the Participant's Termination; provided,
however, with respect to Participants who have already separated
from service but have not yet received a distribution under the
Plan as of December 1, 2008, the Determination Date shall be the
date specified in accordance with Article VI for the commencement
date for payment of his or her Special Retirement
Benefit.
2.14 “
Employee ” means such persons employed by a
Participating Employer who are designated in the records of the
Participating Employer in a classification that is eligible to
participate in the Retirement Plan.
2.15 “
Employment Contract ” means an agreement between a
Participating Employer and an Employee that provides the Employee
with a non-qualified retirement benefit attributable to this
Plan.
2.16 “
ERISA ” means the Employee Retirement Income Security
Act of 1974 as amended from time to time.
2.17 “
First Date Available ” or “ FDA ”
means (a) with respect to a Participant who is a Key Employee as of
the date of such Participant’s Termination, the first day of
the month next following the date that is six (6) months after the
Participant’s Termination; (b) with respect to Participants
who have already separated from service but have not yet received a
distribution under the Plan as of December 1, 2008, the date
specified in accordance with Article VI for the commencement date
for payment of his or her Special Retirement Benefit (or, if such
Participant fails to specify such a date, January 1, 2009); and (c)
with respect to all other Participants, the first day of the month
next following the Participant’s Termination.
2.18 “
Grandfathered Participant ” means a Participant who
(i) is an employee of a Participating Employer on July 1, 1997, and
(ii) has both attained age 50 and completed at least ten years of
vesting service under the Retirement Plan on such date.
2.19 “
HR Committee ” means the Human Resources Committee of
the board of directors of the Corporation (or any successor to such
committee).
2.20 “
Incentive Compensation ” means incentive compensation
Earned pursuant to the terms of an annual incentive compensation
plan, provided that Incentive Compensation shall not include
non-annual bonuses (such as but not limited to project bonuses and
sign-on bonuses and amounts earned under a long-term incentive
plan), severance pay, relocation payments, or any other form of
additional compensation that is not considered to be part of Base
Compensation.
2.21 “
Key Employee ” means a Participant who is classified
as a “specified employee” at the time of Termination in
accordance with policies adopted by the HR Committee in order to
comply with the requirements of Section 409A(a)(2)(B)(i) of the
Code and the guidance issued thereunder.
2.22 “
Maximum Benefit ” means the vested retirement benefit
payable from the Retirement Plan under either a Prior Plan Formula
or the Cash Balance Formula, as provided in Article IV and Article
V and as calculated based upon the Participant’s marital
status, Beneficiary, credited service, and earnings for services
rendered to the Company, to the extent such are permitted by the
Code and the Retirement Plan to be taken into account under the
Final Average Pay Formula or the Cash Balance Formula, as
applicable.
2.23 “
Maximum Disability Period ” means the last date any
disability benefits may become payable under the terms of the
American Electric Power System Long-Term Disability Plan in effect
as of the later of December 31, 2008 or the last day on which the
Participant’s initial payment election may be made in
accordance with Section 6.3.
2.24 “
Next Date Available ” or “ NDA ”
means the July 1 of the calendar year immediately following the
calendar year in which falls the Participant’s
Termination.
2.25 “
Participant ” means any exempt salaried Employee of a
Participating Employer who has entered the Plan in accordance with
Article III of this Plan and has accrued a benefit under the
Plan.
2.26 “
Participating Employer ” means the Company and each
subsidiary of the Corporation that is a participating employer
under the Retirement Plan.
2.27 “
Plan ” means the Central and South West System Special
Executive Retirement Plan, as amended and in effect from time to
time.
2.28 “
Plan Year ” means the calendar year commencing each
January 1 and ending each December 31.
2.29 “
Premium Pay ” means overtime pay and shift
differential pay that is Earned during the relevant time period,
but that is not a part of the Participant’s Base Compensation
or Incentive Compensation.
2.30 “
Prior Plan Formula ” means the Career Average Pay
Formula or the Final Average Pay Formula under the Retirement
Plan.
2.31 “
Retirement Plan ” means the Central and South West
System Cash Balance Retirement Plan sponsored by the Company, as
amended and restated effective July 1, 1997, and as further amended
and in effect from time to time, which is a defined benefit pension
plan intended to qualify under Section 401(a) of the
Code.
2.32 “
Special Retirement Benefit ” means the basic
retirement benefit determined under Article IV of this
Plan.
2.33 “
Termination ” means termination of employment with the
Company and its subsidiaries and affiliates for any reason;
provided that effective with respect to Participants whose
employment terminates on or after January 1, 2005, determinations
as to the circumstances that will be considered a Termination
(including a disability and leave of absence) shall be made in a
manner consistent with the written policies adopted by the HR
Committee from time to time to the extent such policies are
consistent with the requirements imposed under Code
409A(a)(2)(A)(i).
2.34 “
Unrestricted Benefit ” means the vested retirement
benefit that would be payable from the Retirement Plan under either
a Prior Plan Formula or the Cash Balance Formula, as described in
Article IV and Article V, assuming Sections 401(a)(17)
(Compensation Limit) and 415 (Limitation on Benefits) of the Code
are not applicable. The calculation of the Unrestricted
Benefit also shall take into account other adjustments specified in
an Employment Contract.
ARTICLE III
Participation in the
Plan
3.1
Eligibility . All exempt salaried Employees of a
Participating Employer shall be eligible to participate in this
Plan so long as such Employee is either (A) entitled to a Special
Retirement Benefit under the terms of an Employment Contract, or
(B) both (1) a participant in the Retirement Plan, and (2)
satisfies one of the following conditions below:
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The
Employee’s Base Compensation for the current or any prior
Plan Year exceeds the limitation of Section 401(a)(17) of the
Code,
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The Employee
was a Participant in this Plan as of July 1, 1997, or
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The
Employee’s Base Compensation plus Incentive Compensation plus
Premium Pay for the current or any prior Plan Year (that ends on or
after July 1, 1997, in that such amounts were taken into account
for the calendar year 1997 in calculating the opening balance for
Participants under the Cash Balance Formula) exceeds the limitation
of Section 401(a)(17) of the Code.
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All such
eligibility determinations generally shall be made by December 31
of each year or such other time as set forth in an Employee
Contract.
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3.2
Duration . An Employee who becomes a Participant
shall continue to be a Participant until his or her Termination or
the date he or she is no longer entitled to receive a Special
Retirement Benefit under this Plan.
ARTICLE IV
Primary Benefit
4.1
General Benefits . Upon a Participant's
Termination, the Participant shall be entitled to a Special
Retirement Benefit calculated as of the Participant’s
Determination Date, as determined under this Article IV, to the
extent vested, to be paid at the time and in the form determined in
accordance with Article VI of this Plan. Except as
otherwise specified in Article X, a Participant’s Special
Retirement Benefit shall become vested at the same time and to the
same extent as may be provided under the terms of the Retirement
Plan. Notwithstanding the foregoing, the amount,
calculation methodology, or vesting of a Participant’s
Special Retirement Benefit may be reduced or otherwise modified in
the manner described in an Employment
Contract. Additionally, if the Committee determines that
a Participant has incurred a liability to, or otherwise damaged,
the Corporation, the Company or any Participating Employer, the
Committee shall have the authority and power, in its sole
discretion, to reduce any portion or all of the amounts that might
otherwise become payable to such Participant under the terms of
this Plan by the amount of such liability or damage, as reasonably
determined by the Committee.
4.2
Calculation Methodology . For purposes of
calculating the Special Retirement Benefit under Sections 4.3, 4.4
and 4.5 of this Plan, the following rules shall apply.
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To the extent a
Participant’s form of benefit under Article VI is a lump sum
or installments, this calculation shall be based on the lump sum of
the Unrestricted Benefit and Maximum Benefit. To the
extent a Participant’s form of benefit under Article VI is an
annuity, this calculation shall be based on the single life annuity
value of the Unrestricted Benefit and Maximum
Benefit. If a Participant’s form of benefit under
Article VI is a combination lump sum distribution and life annuity
[as set forth in Section 6.2(b)(5)], both calculations shall be
made and the appropriate elected percentage applied to
each.
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For purposes of
calculating the Unrestricted Benefit using the Cash Balance Formula
under Sections 4.3, 4.4, 4.5 and 5.2, and for purposes of
calculating the Pension Equity Floor under Article V, annual
Compensation taken into account shall be limited to the greater of
$1,000,000 or 200% of the Participant’s Base Compensation in
effect on the last day of each applicable Plan Year (or if earlier,
the date of Termination).
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4.3
Amount of Benefit for Cash Balance Participants
. A Participant in this Plan whose Retirement Plan
benefit takes into account only the Cash Balance Formula shall be
entitled to receive a benefit equal to the excess (if any) of the
benefit calculated under paragraph (a) below over the benefit
calculated under paragraph (b) below.
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The
Unrestricted Benefit calculated using the Cash Balance
Formula.
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The Maximum
Benefit calculated using the Cash Balance Formula.
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4.4
Benefits for Non-Grandfathered Prior Plan Formula
Participants .
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Eligibility . If the following conditions are
satisfied, a Participant shall receive the benefit described in
Section 4.4 instead of the benefit calculated under Section
4.3.
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The Participant
accrued a benefit under this Plan as of July 1, 1997;
and
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The Participant
is not a Grandfathered Participant.
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Amount of
Benefit . The
benefit under this Section 4.4 is equal to the excess, if any, of
the benefit determined under paragraph (1) below over the benefit
determined under paragraph (2) below:
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The greater of
(a) the Unrestricted Benefit the Participant had accrued as of July
1, 1997, using the Prior Plan Formula, or (b) the Unrestricted
Benefit calculated using the Cash Balance Formula.
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The greater of
(a) the Maximum Benefit the Participant had accrued as of July 1,
1997, using the Prior Plan Formula, or (b) the Maximum Benefit
calculated using the Cash Balance Formula.
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4.5
Benefit for Grandfathered Participants .
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Eligibility . A Grandfathered Participant will
receive the benefit in either Section 4.5(b) or 4.5(c) as
applicable.
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Lump Sum or
Installment Benefits . To the extent a Participant is to
receive his or her benefits under this Plan in the form of a lump
sum or installments, the benefit under this Section 4.5(b) is equal
to the excess, if any, of the benefit determined under paragraph
(1) below over the benefit determined under paragraph (2)
below.
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The greater of
(a) the Unrestricted Benefit calculated using the Prior Plan
Formula, or (b) the Unrestricted Benefit calculated using the Cash
Balance Formula.
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The greater of
(a) the Maximum Benefit calculated using the Prior Plan Formula, or
(b) the Maximum Benefit calculated using the Cash Balance
Formula.
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Annuity
Benefit . To
the extent a Participant is to receive his or her benefits under
this Plan in the form an annuity, the benefit under this Section
4.5 (c) is the annuity benefit described in paragraph (1) or (2)
below, whichever has the greater Actuarially Equivalent
value. Each annuity benefit will be valued at
Termination by comparing the annuity payable in the normal form
under the Retirement Plan assuming that payments will commence on
the Determination Date. The value of any annuity benefit
payable that includes a cost of living adjustment shall be
determined assuming that the future cost of living adjustments will
be three percent (3%) per year.
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The excess, if
any, of the Unrestricted Benefit calculated using the Prior Plan
Formula over the Maximum Benefit calculated using the Prior Plan
Formula.
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The excess, if
any, of the Unrestricted Benefit calculated using the Cash Balance
Formula over the Maximum Benefit calculated using the Cash Balance
Formula.
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4.6
Disability Accruals . Notwithstanding anything in
the Plan to the contrary, if a Participant incurs a Disability
(under the terms of the Retirement Plan), the Participant may
continue to accrue a benefit under this Plan from the date of such
Disability through the Maximum Disability Period to the extent the
Participant is receiving such disability accruals under the
Retirement Plan, as paid in accordance with Section 6.6.
ARTICLE V
Pension Equity
Floor
(formerly called the “Final
Average Pay Cash Balance Benefit”)
5.1
Eligibility -- Cash Balance Participants . Only
Participants who were identified as of May 31, 2000, to receive a
Final Average Pay Cash Balance benefit are entitled to have the
Pension Equity Floor calculation described in Section
5.2.
5.2.
Potential Enhancement of Benefit . The
“Pension Equity Floor” for an eligible Participant
under Section 5.1 of this Plan shall be equal to the benefit that
would be payable under the cash balance provisions of the
Retirement Plan if:
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The
Participant’s Cash Balance Account were credited with an
amount determined by multiplying (1) the Participant’s
highest average annual Base Compensation, Incentive Pay, and
Premium Pay during any 36 consecutive calendar months in the 120
consecutive calendar months ending on the date of his or her
Termination, by (2) the sum of the Participant’s annual
compensation contribution percentages under the Retirement Plan
(beginning with the Plan Year for which the Participant is first
allocated annual contribution credit), but
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without any
interest credits under Retirement Plan, and
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to be
determined before applying any provision reducing retirement
benefits because of limitation on compensation under Section
401(a)(17) of the Code or the maximum benefit limitations under
Section 415 of the Code.
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If the Pension
Equity Floor is greater than the Cash Balance Unrestricted Benefit,
the Pension Equity Floor shall be substituted in place of the Cash
Balance Unrestricted Benefit under Section 4.3, 4.4, or 4.5, as
applicable.
ARTICLE VI
Payment of Vested Special
Retirement Benefits
6.1
Determination of Special Retirement Benefit
. Upon a Participant’s Termination for any reason
other than the Participant’s death, the Participant’s
Special Retirement Benefit shall be calculated as of the
Participant’s Determination Date and, to the extent vested,
distributed to the Participant in the manner described in Section
6.2. If the Special Retirement Benefit is payable in the
form of a lump sum or installments, any unpaid balance shall be
credited with interest at the Annual Interest Crediting Rate under
the Retirement Plan from the Determination Date until the date of
payment.
6.2
General Timing of Payment . A Participant
generally is entitled to receive a Special Retirement Benefit upon
Termination. Payment generally will be made at the
following times and in the following forms, as specified in a
Participant’s Payment Election.
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Pre-2009
Distributions . If a payment is to be made or is to
begin to be made before January 1, 2009, such benefits payable
under the Plan will be paid or will begin at the same time as the
Participant’s benefit is paid or begins under the Retirement
Plan. Such benefits also shall be payable in the same
form as the Participant’s benefit is to be paid under the
Retirement Plan, unless the Participant made a valid election to
otherwise change the form of payment in accordance with the rules
and procedures adopted by the Committee from time to time to
receive his or her Special Retirement Benefit in a lump sum
payment.
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Post-2008
Distributions (other than to certain separated
participants) . If benefits are payable under the
Plan on or after January 1, 2009 to a Participant other than a
Participant who has already separated from service but has not yet
received a distribution under the Plan prior to January 1, 2009,
such benefits will be paid or will begin to be paid at such time
and form elected by the Participant in accordance with the
following distribution options:
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A single lump
sum distribution
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(a) as
of the First Date Available; or
(b) &nbs