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Exhibit 10.1
BARNES & NOBLE, INC.
DEFERRED COMPENSATION PLAN
Amended and Restated as of December 31,
2008
BARNES &
NOBLE, INC . DEFERRED COMPENSATION PLAN
TABLE OF CONTENTS
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Page
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INTRODUCTION
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ARTICLE I. DEFINITIONS
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1
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ARTICLE 2. PARTICIPATION
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7
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ARTICLE 3. DEFERRALS
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9
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ARTICLE 4. MAINTENANCE OF
ACCOUNTS
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13
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ARTICLE 5. PAYMENT OF BENEFITS
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15
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ARTICLE 6. AMENDMENT OR
TERMINATION
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21
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ARTICLE 7. GENERAL PROVISIONS
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22
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ARTICLE 8. ADMINISTRATION
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27
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ARTICLE 9. SIGNATURE AND
VERIFICATION
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28
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APPENDIX A
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29
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SCHEDULE A
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30
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BARNES &
NOBLE, INC. DEFERRED COMPENSATION PLAN
INTRODUCTION
The purpose of the Plan is to attract and retain key employees
by providing each Participant with an opportunity to defer receipt
of a portion of their salary and/or bonus. The Plan is not intended
to meet the qualification requirements of Code Section 401(a),
but is intended to meet the requirements of Code Section 409A,
and shall be operated and interpreted consistent with that
intent.
The Plan constitutes an unsecured promise by Barnes & Noble,
Inc (the "Company") to pay benefits in the future. Participants in
the Plan shall have the status of general unsecured creditors of
the Company, as applicable. The Company shall be solely responsible
for payment of the benefits to its employees and their
beneficiaries. The Plan is unfunded for Federal tax purposes and is
intended to be an unfunded arrangement for eligible employees who
are part of a select group of management or highly compensated
employees of the Employer within the meaning of Sections 201(2),
301(a)(3) and 401(a)(l) of ERISA. Any amounts set aside to defray
the liabilities assumed by the Company will remain the general
assets of the Company and shall remain subject to the claims of the
Company’s creditors until such amounts are distributed to the
Participants.
The Plan is hereby amended and restated effective as of
December 31, 2008 to comply with the provisions of
Section 409A of the Internal Revenue Code and regulations
promulgated thereunder and to reflect certain design and
administrative changes desired by the Company.
The provisions of this Plan as herein amended shall apply to
amounts deferred and/or vested on or after January 1, 2005.
Amounts deferred under the provisions of the Plan prior to
January 1, 2005, which were vested as of December 31,
2004, shall be subject to the provisions of the Plan as in effect
on October 3, 2004 attached hereto as Schedule A, unless
otherwise provided in Appendix A of this restated Plan.
ARTICLE I.
DEFINITIONS
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1.01
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"Accounts" shall mean the
bookkeeping Deferral Account and Grandfathered Deferral Account
maintained by the Company to record the payment obligations of the
Company to a Participant as determined under the terms of the
Plan.
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1.02
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"Administrative Committee"
shall mean the person or persons appointed by the Compensation
Committee of the Board of Directors to administer the Plan as
provided in Section 8.01.
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1.03
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"Associated Company" shall
mean (a) any corporation that is a member of a controlled
group of corporations (as defined in Code Section 414(b)) that
includes the Company and (b) any trade or business (whether or
not incorporated) that is under common control (as defined in Code
Section 414(c)) with the Company.
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1.04
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"Base Salary" shall mean
the annual base fixed compensation paid by the Company periodically
during the calendar year, determined prior to any pre-tax
contributions under a "qualified cash or deferred arrangement" (as
defined under Code Section 401(k) and its applicable
regulations), under a "cafeteria plan" (as defined under Code
Section 125 and its applicable regulations), under a qualified
transportation fringe under Code Section 132 and any deferrals
under Article 3, but excluding any overtime, bonuses, or any other
form of compensation; except to the extent otherwise deemed "Base
Salary" for purposes of the Plan under rules as are adopted by the
Compensation Committee.
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1.05
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"Beneficiary" shall mean
the person or persons designated by a Participant pursuant to the
provisions of Section 5.07 in a time and manner determined by
the Administrative Committee to receive the amounts, if any,
payable under the Plan upon the death of the Participant.
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1.06
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"Bonus" shall mean the
cash amount, if any, awarded to an employee of the Company under
the Company’s executive bonus program, or other compensation
program approved by the Compensation Committee as a bonus
hereunder; provided that no amount shall be considered a Bonus
unless it qualifies as Performance Based Compensation pursuant to
Section 1.26.
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1.07
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"Board of Directors" or
"Board" shall mean the Board of Directors of the
Corporation.
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1.08
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"Change in Control " shall
mean an event which shall occur if there is: (i) a change in
the ownership of the Corporation as defined in Treasury Regs
1.409A-2(i)(5)(v); (ii) a change in the effective control of
the Corporation as defined in Treasury Regs 1.409A-2(i)(5)(vi); or
(iii) a change in the ownership of a substantial portion of
the Corporation’s assets as defined in Treasury Regs
1.409A-2(i)(5)(vii).
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The determination as to the occurrence of a
Change in Control shall be based on objective facts and in
accordance with the requirements of Code Section 409A and the
regulations promulgated thereunder.
Notwithstanding the foregoing, any consolidation
or merger of the Corporation with or into any Corporation which is
directly or indirectly controlled by one or more members of the
Riggio Group shall not constitute a Change in Control.
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1.09
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"Code" shall mean the
Internal Revenue Code of 1986, as amended from time to
time.
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1.10
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"Company" shall mean the
Corporation and any successor thereto, with respect to its
employees and any Associated Company authorized by the Compensation
Committee to participate in the Plan, with respect to their
employees.
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1.11
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"Compensation" shall mean
a Participant’s Base Salary and Bonus.
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1.12
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"Compensation Committee"
shall mean the Compensation Committee of the Board of
Directors.
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1.13
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"Corporation" shall mean
Barnes & Noble, Inc., a Delaware corporation, or any
successor by merger, purchase or otherwise.
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1.14
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"Death Benefit" shall mean
the benefit payable under the Plan to a Participant’s
Beneficiary(ies) upon the Participant’s death as provided in
Section 5.02(d) of the Plan.
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1.15
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"Deferral Account" shall
mean the bookkeeping account (or subaccount(s)) maintained for each
Participant to record the amount of Base Salary and/or Bonus
deferred on or after January 1, 2005 by such Participant in
accordance with Article 3, adjusted pursuant to Article 4. The term
Deferral Account shall include each Retirement/Termination
Subaccount and each Specified Date Subaccount to which a
Participant shall allocate Deferrals.
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1.16
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"Deferral Agreement" shall
mean the completed agreement, including any amendments, attachments
and appendices thereto, in such form approved by the Administrative
Committee, between an Eligible Executive and the Company, that
specifies (i) the amount of each component of Compensation
that the Eligible Executive has elected to defer to the Plan in
accordance with the provisions of Section 3.02, and
(ii) the form of distribution and date or event as of which
such amounts shall be distributed.
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1.17
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"Deferrals" shall mean a
credit to a Participant’s Deferral Account on or after
January 1, 2005 that records that portion of the
Participant’s Compensation that the Participant has elected
to defer to the Plan in accordance with the provisions of
Section 3.02. Unless the context of the Plan clearly indicates
otherwise, a reference to Deferrals includes any earnings or losses
attributable to such Deferrals pursuant to Article 4.
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1.18
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"Deferral Election
Deadline" means the last day that an Eligible Executive can
elect Deferrals for the next following Plan Year, or in the case of
an Eligible Executive described in Section 2.01(c), for the
current Plan Year.
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Page 2
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1.19
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"Effective Date" shall
mean April 1, 1997. The "Effective Date" of this amendment and
restatement of the Plan shall be January 1, 2009.
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1.20
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"Employee" shall mean any
person who is employed by the Company.
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1.21
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"Eligible Executive" shall
mean an Executive who is eligible to participate in the Plan as
provided in Section 2.01.
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1.22
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"ERISA" shall mean the
Employee Retirement Income Security Act of 1974, as amended from
time to time.
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1.23
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"Executive" shall mean an
Employee of the Company whose Base Salary exceeds $170,000 (as
indexed for cost of living pursuant to procedures established by
the Administrative Committee.)
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1.24
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"Grandfathered Deferral
Account" shall mean the bookkeeping account (or
subaccount(s)) maintained for each Participant to record the amount
of Base Salary and/or Bonus deferred in accordance with the
provisions of Article 3 of the Plan as in effect on October 3,
2004, as set forth in Schedule A, adjusted pursuant to Article
4.
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1.25
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"Participant" shall mean,
except as otherwise provided in Article 2, each Eligible Executive
who has executed a Deferral Agreement pursuant to the requirements
of Articles 2 and 3 and is credited with an amount under
Section 3.03.
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1.26
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"Performance Based
Compensation" shall mean a Bonus where the amount of, or
entitlement to, the Bonus is contingent on the satisfaction of
pre-established organizational or individual performance criteria
relating to a performance period of at least twelve consecutive
months. Organizational or individual performance criteria are
considered pre-established if established in writing by not later
than ninety (90) days after the commencement of the period of
service to which the criteria relate, provided that the outcome is
substantially uncertain at the time the criteria are established.
The determination of whether a Bonus qualifies as
"Performance-Based Compensation" will be made in accordance with
Treas. Reg. Section 1.409A-1(e) and subsequent
guidance.
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1.27
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"Performance Period" shall
mean the period of a least 12 months over which an individual or a
company’s performance is measured for purposes of the
Company’s bonus program
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1.28
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"Plan" shall mean the
Barnes & Noble, Inc. Deferred Compensation Plan as set
forth in this document and the appendices thereto, as it may be
amended from time to time.
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1.29
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"Plan Year" shall mean the
12-month period commencing on any January 1; provided,
however, that the first Plan Year shall commence on April 1,
1997 and end on December 31, 1997.
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1.30
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"Reporting Date" shall
mean any day on which the New York Stock Exchange is open.
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Page 3
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1.31
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"Retirement" shall mean
(i) a Separation from Service by a Participant on or after the
date the Participant has attained age 55 and has completed at least
five Years of Service (as such term is defined under the
Barnes & Noble, Inc. Retirement Plan as in effect on the
date of such termination) or (ii), if earlier, the date a
Participant incurs a Total and Permanent Disability.
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1.32
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"Retirement Benefit" shall
mean the benefit payable to a Participant under the Plan following
the Retirement of the Participant in accordance with
Section 5.02(b) or (c).
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1.33
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"Retirement/Termination
Subaccount" shall mean the subaccount(s) established to
record the portion of the Participant’s Deferral Account that
have not been allocated to a Specified Date Subaccount. Unless the
Participant specifically allocates Deferrals in a Deferral
Agreement to a Specified Date Subaccount(s), all Deferrals shall be
allocated to a Retirement/Termination Subaccount on behalf of the
Participant.
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1.34
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"Riggio Group" shall mean
Leonard Riggio, his spouse, his siblings and any lineal descendants
or ancestors of Leonard Riggio or any of his siblings, any trusts
for the benefit of any of the foregoing, and any corporation or
other entity directly or indirectly controlled by any of the
foregoing.
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1.35
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"Separation from Service"
shall mean a Separation from Service as such term is defined in
Treasury Regs under Code Section 409A, as modified by the
rules described below.
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(i)
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Except in the case of an Employee on
a bona fide leave of absence as provided below, an Employee is
deemed to have incurred a Separation from Service if the Company or
Associated Company and the Employee reasonably anticipated that the
level of services to be performed by the Employee after a date
certain would be permanently reduced to 20% or less of the average
services rendered by the Employee during the immediately preceding
36-month period (or the total period of employment, if less than 36
months), disregarding periods during which the Employee was on a
bona fide leave of absence.
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(ii)
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An Employee who is absent from work
due to military leave, sick leave, or other bona fide leave of
absence pursuant to Company policies shall incur a Separation from
Service on the first date immediately following the later of
(i) the six-month anniversary of the commencement of the leave
(twelve month anniversary for a disability leave of absence) or
(ii) the expiration of the Employee’s right, if any, to
reemployment under statute or contract or pursuant to Company
policies. For this purpose, a "disability leave of absence" is an
absence due to any medically determinable physical or mental
impairment that can be expected to result in death or can be
expected to last for a continuous period of not less than 6 months,
where such impairment causes the employee to be unable to perform
the duties of his job or a substantially similar job.
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Page 4
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(iii)
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For purposes of determining whether
another organization is an Associated Company of the Company for
purposes of this definition, common ownership of at least 50% shall
be determinative.
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(iv)
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The Administrative Committee
specifically reserves the right to determine whether a sale or
other disposition of substantial assets to an unrelated party
constitutes a Separation from Service with respect to a Participant
providing services to the seller immediately prior to the
transaction and providing services to the buyer after the
transaction. Such determination shall be made in accordance with
the requirements of Code Section 409A related
regulations.
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Whether a Separation from Service has occurred
shall be determined by the Administrative Committee in accordance
with Code Section 409A, the regulations promulgated
thereunder, and other applicable guidance, as modified by the rules
described above.
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1.36
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"Specified Date
Subaccount(s)" shall mean the subaccount(s) of a
Participant’s Deferral Account established to record the
Participant’s Deferrals that will be paid (or that will
commence to be paid) at a specified calendar year as designated in
the Participant’s Deferral Agreement.
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1.37
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"Specified Date Benefit"
shall mean the benefit payable to a Participant under the Plan in
accordance with Section 5.02(a).
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1.38
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"Specified Employee" shall
mean a Participant who, as of the date of his Separation from
Service, is a "key employee" of the Company or any Associated
Company, if the stock of the Company or any Associated Company is
actively traded on an established securities market or
otherwise.
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A Participant is a key employee if he meets the
requirements of Code Section 416(i)(l)(A)(i), (ii), or
(iii) (applied in accordance with applicable regulations
thereunder and without regard to Code Section 416(i)(5)) at
any time during the 12-month period ending on the Specified
Employee Identification Date. Such Eligible Executive shall be
treated as a key employee for the entire 12-month period beginning
on the Specified Employee Effective Date.
The determination of whether a Participant is a Specified
Employee shall be made by the Administrative Committee in
accordance with Code Section 409A, the regulations promulgated
thereunder, and other applicable guidance. For purposes of
determining whether a Participant is a Specified Employee, the
compensation of the Participant shall be determined in accordance
with the definition of compensation provided under Treas. Reg.
Section 1.415(c)-2(d)(3) (wages within the meaning of Code
Section 3401(a) for purposes of income tax withholding at the
source, plus amounts excludible from gross income under
Section 125(a), 132(f)(4), 402(e)(3), 402(h)(l)(B), 402(k) or
457(b), without regard to rules that limit the remuneration
included in wages based on the nature or location of the employment
or the services performed).
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1.39
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"Specified Employee
Identification Date" shall mean December 31, unless the
Corporation has elected a different date through action that is
legally binding with respect to all nonqualified deferred
compensation plans maintained by the Company and all Associated
Companies.
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1.40
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"Specified Employee Effective
Date" shall mean the first day of the fourth month following
the Specified Employee Identification Date.
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1.41
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"Termination Benefit"
shall mean the benefit payable to a Participant under the Plan in
accordance with Section 5.02(b) due to his Termination of
Employment.
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1.42
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"Termination of
Employment" shall mean a Separation from Service by a
Participant before the date the Participant (i) has attained
age 55 and has completed at least five Years of Service (as such
term is defined under the Barnes & Noble, Inc. Retirement
Plan as in effect on the date of such termination) or
(ii) incurs a Total and Permanent Disability.
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1.43
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"Total and Permanent
Disability" shall mean that a Participant is, by reason of
any medically-determinable physical or mental impairment which can
be expected to result in death or can be expected to last for a
continuous period of not less than twelve months, (i) unable
to engage in any substantial gainful activity, or
(ii) receiving income replacement benefits for a period of not
less than three months under an accident and health plan covering
employees of the Participant’s Company. The Administrative
Committee shall determine whether a Participant is disabled in
accordance with Code Section 409A provided, however, that a
Participant shall be deemed to be totally and permanently disabled
if determined to be totally disabled by the Social Security
Administration.
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1.44
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"Unforeseeable Emergency"
shall mean a severe financial hardship to the Participant resulting
from an illness or accident of the Participant, the
Participant’s spouse, the Participant’s dependent (as
defined in Code Section 152, without regard to
Section 152(b)(l), (b)(2), and (d)(l)(B)), or a Beneficiary;
loss of the Participant’s property due to casualty (including
the need to rebuild a home following damage to a home not otherwise
covered by insurance, for example, as a result of a natural
disaster); or other similar extraordinary and unforeseeable
circumstances arising as a result of events beyond the control of
the Participant. The types of events which may qualify as an
Unforeseeable Emergency may be limited by the Administrative
Committee.
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ARTICLE 2.
PARTICIPATION
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(a)
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(i) An Employee who is an Executive
as of May 31 st
of a calendar year shall be an Eligible Executive
with respect to the Plan Year following such calendar year and
thereby eligible to participate in this Plan and execute a Deferral
Agreement authorizing Deferrals under this Plan with respect to his
Base Salary payable in the Plan Year following such
May 31 st .
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(ii)
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An Employee who is an Executive as
of May 31 st
of a calendar year and who was employed by the
Company on the first day of the Performance Period beginning in
that calendar year (or such other date in the first quarter of such
Performance Period as specified by the Administrative Committee)
shall be an Eligible Executive with respect to the Plan Year
following such calendar year and thereby eligible to participate in
this Plan and execute a Deferral Agreement authorizing Deferrals
under this Plan with respect to his Bonus payable in the Plan Year
following such May 31 st .
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(b)
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An Executive who is first employed
or reemployed after May 31 st of a calendar year but prior to
the last business day of December of that calendar year, shall be
an Eligible Executive with respect to the Plan Year following such
calendar year and thereby eligible to participate in this Plan and
execute a Deferral Agreement authorizing Deferrals under this Plan
with respect to his Base Salary payable in the Plan Year following
such May 31 st
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(c)
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In the case of an Executive who is
employed or reemployed by the Company after the first day of a Plan
Year and who first becomes eligible to participate in the Plan,
including any other Plan maintained by the Company or Associated
Company that is treated as single Plan under Treas. Reg.
Section 1.409A-l(c), after the first day of a Plan Year, he
shall have up to 30 days following his initial eligibility to
participate in this Plan to submit a Deferral Agreement to the
Administrative Committee authorizing Deferrals of his Base Salary
to be earned and payable in such Plan Year following the date his
completed Deferral Agreement is received by the Administrative
Committee.
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(a)
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An individual who is determined to
be an Eligible Executive with respect to a Plan Year and who
desires to have Deferrals credited on his behalf pursuant to
Article 3 for such Plan Year must execute a Deferral Agreement with
the Administrative Committee authorizing Deferrals under this Plan
for such year in accordance with the provisions of Sections 3.01
and 3.02.
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Page 7
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(b)
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The Deferral Agreement shall be in
writing and be properly completed upon a form approved by the
Administrative Committee. Such Deferral Agreement shall provide,
subject to the provisions of Section 3.02, for the Deferral of
a portion of the Eligible Executive’s Base Salary and/or
Bonus. The Deferral Agreement shall include such other provisions
as the Administrative Committee deems appropriate.
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(c)
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All elections by an Eligible
Executive to defer any portion of his Base Salary or Bonus shall be
subject to the provisions of Article 3.
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2.03
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Termination of
Participation
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(a)
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Participation shall cease when all
benefits to which a Participant is entitled to hereunder are
distributed to him.
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(b)
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Subject to the provisions of
Section 3.01, a Participant shall only be eligible to have
Deferrals credited on his behalf in accordance with Article 3 for
as long as he remains an Eligible Executive.
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(c)
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If a former Participant who has
terminated employment with the Company and all Associated Companies
and whose participation in the Plan ceased under
Section 2.03(a) is reemployed as an Eligible Executive, the
former Participant may again become a Participant in accordance
with the provisions of Section 2.01.
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Page 8
ARTICLE 3.
DEFERRALS
(a)
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(i)
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Subject to the following provisions
of this Section, prior to the close of an annual enrollment period
established by the Administrative Committee in any Plan Year, an
Eligible Executive described in Section 2.0l(a)(i) may elect,
subject to the provisions of Section 3.02, to defer a portion
of his Base Salary that is otherwise earned and payable in the next
calendar year by filing a Deferral Agreement with the
Administrative Committee prior to the applicable Deferral Election
Deadline, which shall be the date established by the Administrative
Committee but no later than the last day of the calendar year
preceding the calendar year the Base Salary is earned.
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(ii)
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Subject to the following provisions
of this Section, prior to the close of an annual enrollment period
established by the Administrative Committee, an Eligible Executive
described in Section 2.0l(a)(ii) who remains continuously
employed through the date his Deferral Agreement is submitted, may
elect, subject to the provisions of Section 3.02, to defer a
portion of his Bonus earned with respect to the Performance Period
beginning in that Plan Year but which is otherwise payable in the
next calendar year; provided the Deferral Agreement is filed with
the Administrative Committee prior to the applicable Deferral
Election Deadline, which shall be the date established by the
Administrative Committee but no later than six months before the
end of the applicable Performance Period. Notwithstanding the
foregoing, any election to defer Bonus that is made in accordance
with this paragraph and that becomes payable as a result of the
Participant’s death or disability (as defined in Treas. Reg.
Section 1.409A-1(e)) or upon a Change in Control prior to the
satisfaction of the performance criteria will be void.
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(iii)
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Notwithstanding the foregoing and
subject to the following provisions of this Section, if an Employee
becomes an Eligible Executive with respect to a Plan Year pursuant
to the provisions of Section 2.01(b), he may elect, subject to
the provisions of Section 3.02, to defer a portion of his Base
Salary which would otherwise be payable in the calendar year next
following his date of employment or reemployment, by filing a
Deferral Agreement with the Administrative Committee prior to the
applicable Deferral Election Deadline, which shall be the date
established by the Administrative Committee but no later than the
last day of the calendar year preceding the calendar year the Base
Salary is earned.
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(iv)
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Notwithstanding the foregoing and
subject to the following provisions of this Section, if an Employee
becomes an Eligible Executive with respect to a Plan Year pursuant
to the provisions of Section 2.01(c), he may elect, subject to
the provisions of Section 3.02, to defer a portion of his Base
Salary otherwise earned and payable in that calendar year by filing
a Deferral Agreement with the Administrative Committee prior to the
applicable Deferral Election Deadline,
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Page 9
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which shall be the 30
th day following
the date of his employment or reemployment, whichever is
applicable. Such Deferral Agreement shall be effective only with
respect to Base Salary payable to the Eligible Executive commencing
with the first practicable payroll period following the
Administrative Committee’s receipt of his completed Deferral
Agreement. The determination of whether an Eligible Executive may
file a Salary Agreement under this clause (iv) with respect to
the Plan Year in which he is employed (or reemployed) shall be
determined in accordance with the rules of Code Section 409A,
including the provisions of treasury Reg.
Section 1.409A-2(a)(7).
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(v)
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The Eligible Executive shall submit
the Deferred Agreement in the manner specified by the
Administrative Committee and a Deferral Agreement that is not
timely filed shall be considered void and shall have no effect. The
Administrative Committee shall establish procedures that govern
deferral elections under the Plan, including the ability to make
separate elections for Base Salary and Bonuses
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(b)
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A Participant’s election to
defer a portion of Base Salary or Bonus for any Plan Year shall
become irrevocable on the applicable Deferral Election Deadline. A
Participant may revoke or change his election to defer a portion of
Base Salary or Bonus at any time prior to the time the election
becomes irrevocable. Any such revocation or change shall be made in
a form and manner determined by the Administrative
Committee.
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(c)
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(i)
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Except as otherwise provided in
Section 3.0l(a)(iv), a Participant’s Deferral Agreement
shall apply only with respect to Base Salary earned in the calendar
year following the calendar year in which the Deferral Agreement is
filed with the Administrative Committee under
Section 3.01(a).
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(ii)
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Notwithstanding any provision of the
Plan to the contrary, a Participant’s election to defer Bonus
shall only be effective if (1) the Participant files the
Deferral Agreement with respect to such Bonus no later than the
earlier of (A) the applicable Deferral Election Deadline or
(B) the date that is six months before the end of the
Performance Period with respect to which the Bonus is payable,
(2) the Participant performs services continuously from the
later of the beginning of the Performance Period or the date the
criteria are established through the date the Deferral Agreement is
submitted, and (3) the Bonus is not readily ascertainable as
of the date the Deferral Agreement is filed.
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(iii)
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Subject to the provisions of
Section 3.02, an Eligible Executive must file, in accordance
with the provisions of Section 3.01(a), a new Deferral
Agreement for each Plan Year that the Eligible Executive is
eligible to participate in the Plan.
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(d)
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If a Participant ceases to be an
Eligible Executive after the date a Deferral election for a Plan
Year becomes effective but continues to be employed by the Company
or
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Page 10
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an Associated Company, he shall
continue to be a Participant and his Deferral Agreement currently
in effect for the Plan Year shall remain in force for the remainder
of such Plan Year or Performance Period, but such Participant shall
not be eligible to defer any portion of his Base Salary or Bonus
earned in a subsequent Plan Year or Performance Period until such
time as he shall once again become an Eligible
Executive.
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(e)
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Notwithstanding anything in this
Plan to the contrary, if an Eligible Executive
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(i)
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receives a withdrawal of deferred
cash contributions on account of hardship from any plan which is
maintained by the Company or an Associated Company and which meets
the requirements of Section 401(k) of the Internal Revenue
Code (or any successor thereto) and
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(ii)
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is precluded from making
contributions to such 401(k) plan for at least 6 months after
receipt of the hardship withdrawal,
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the Eligible Executive’s Deferral
Agreements with respect to Base Salary or Bonus in effect at that
time shall be cancelled. Any Base Salary or Bonus payment which
would have been deferred pursuant to that Deferral Agreement but
for the application of this Section 3.01(e) shall be paid to
the Eligible Executive as if he had not entered into the Deferral
Agreement.
(a)
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(i)
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An Eligible Executive may defer for
any Plan Year a specified dollar amount of his Base Salary
otherwise earned and payable in that Plan Year, provided such
amount is not less than $5,000 and does not exceed 50% of his Base
Salary payable in that Plan Year.
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(ii)
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An Eligible Executive may defer for
any Plan Year a specified dollar amount of his Bonus otherwise
payable in that Plan Year, provided that (a) such amount is
not less than $2,500 and does not exceed 100% of his Bonus payable
in that Plan Year, and (b) the Deferral meets the requirements
of Sections 3.0l(a)(ii) and (c) (ii).
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(iii)
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Deferrals shall be calculated with
respect to the gross cash Compensation payable to the Participant
prior to any deductions or withholdings, but shall be reduced by
the Administrative Committee as necessary so that it does not
exceed 100% of the cash Compensation of the Participant remaining
after deduction of all required income and employment taxes, 401(k)
and other employee benefit deductions, and other deductions
required by law. Changes to payroll withholdings that affect the
amount of Compensation being deferred to the Plan shall be allowed
only to the extent permissible under Code
Section 409A.
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Page 11
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(b)
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The Administrative Committee may
establish other maximum or minimum limits on the amount of Base
Salary or Bonus which may be deferred and/or the timing of such
deferral. Eligible Executives shall be given written notice of any
such limits at least ten business days prior to the date they take
effect.
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3.03
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Crediting to Deferral
Account
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The amount of Deferrals shall be credited to such
Participant’s Deferral Account no later than the first
business day of the first calendar month following the date the
Base Salary or Bonus would have been paid to the Participant in the
absence of a Deferral Agreement.
A Participant shall at all times be 100% vested
in his Accounts.
Page 12
ARTICLE 4. MAINTENANCE OF
ACCOUNTS
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4.01
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Adjustment of
Account
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(a)
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As of each Reporting Date, each
Participant’s Accounts shall be credited or debited with the
amount of earnings or losses with which such Accounts would have
been credited or debited, assuming it had been invested in one or
more investment funds, or earned the rate of return of one or more
indices of investment performance, designated by the Administrative
Committee and elected by the Participant pursuant to
Section 4.02 for purposes of measuring the investment
performance of his Accounts.
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(b)
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The Administrative Committee shall
designate at least one investment fund or index of investment
performance and may designate other investment funds or investment
indices to be used to measure the investment performance of a
Participant’s Accounts. The designation of any such
investment funds or indices shall not require the Company to invest
or earmark their general assets in any specific manner. The
Administrative Committee may change the designation of investment
funds or indices from time to time, in its sole discretion, and any
such change shall not be deemed to be an amendment affecting
Participants’ rights under Section 6.02. The
Administrative Committee shall provide Participants with an advance
notice of any changes in the designation of investment funds or
indices.
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4.02
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Investment Performance
Elections
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In the event the Administrative Committee
designates more than one investment fund or index of investment
performance under Section 4.01, each Participant shall file an
investment election with the Administrative Committee with respect
to the investment of his Accounts within such time period and on
such form as the Administrative Committee may prescribe. The
election shall designate the investment fund or funds or index or
indices of investment performance which shall be used to measure
the investment performance of the Participant’s
Accounts.
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4.03
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Changing Investment
Elections
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(a)
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A Participant may change his
election of the investment fund or funds or index or indices of
investment performance used to measure the future investment
performance of his future Deferrals within such time periods and in
such manner prescribed by the Administrative Committee. The
election shall be effective as soon as administratively practicable
after the date on which the notice is timely filed.
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(b)
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A Participant may change his
election of investment funds or index or indices of investment
performance used to measure the future investment performance of
his existing Account balance within such time periods and in such
manner prescribed by the Administrative Committee. The election
shall be effective as soon as administratively practicable after
the date on which the notice is timely filed.
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Page 13
The Administrative Committee shall maintain, or
cause to be maintained on its books, records showing the individual
balance of each Participant’s Accounts. At least once a
calendar quarter each Participant shall be furnished with a
statement setting forth the value of his Accounts.
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4.05
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Valuation of
Accounts
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(a)
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The Administrative Committee shall
value or cause to be valued each Participant’s Accounts on
each Reporting Date. On each Reporting Date there shall be
allocated to the Accounts of each Participant the appropriate
amount determined in accordance with Section 4.01.
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(b)
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Whenever an event requires a
determination of the value of Participant’s Deferral Account,
the value shall be computed as of the Reporting Date coincident
with, or immediately following, the date of the event.
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Page 14
ARTICLE 5. PAYMENT OF
BENEFITS
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5.01
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Available Commencement
Dates
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(a)
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Subject to the limitations set forth
in this Article 5, each time a Participant elects to defer
his Compensation, the Participant shall designate on the applicable
Deferral Agreement in accordance with the procedures established by
the Administrative Committee, that the distribution of such
Deferrals, adjusted pursuant to Article 4, shall commence, pursuant
to Sections 5.02 and 5.03, on the occurrence of one of the
following events:
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(i)
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the month following the
Participant’s Retirement;
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(ii)
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the month following the
Participant’s Termination of Employment; or
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(iii)
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the first month of a designated
calendar year not later than the year in which the Participant
would attain age 70- 1 / 2 .
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In the event a Participant elects
(iii) above, he may not elect a calendar year that commences
less than three (3) full calendar years subsequent to the
calendar year in which the amount is first treated as being
credited to the Participant’s Deferral Account.
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(b)
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Notwithstanding the foregoing, in
the event of a Participant’s Termination of Employment or
Retirement prior to the designated distribution event date elected
pursuant to paragraph (a)(iii) above, the distribution of his
entire Deferral Account shall commence, pursuant to Sections 5.02
and 5.03, as of the month following his Termination of Employment
or Retirement, whichever is applicable.
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(c)
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A Participant shall not change his
designation of the event which entitles him to a distribution of
any portion of his Deferral Account, except as otherwise provided
in Section 5.04 below.
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(d)
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Actual distribution of any portion
of the Participant’s Deferral Account shall be made pursuant
to the provisions of Sections 5.02 and 5.03 below.
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5.02
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Distribution of
Benefits
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(a)
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Specified Date Benefit .
Except as otherwise provided below, if the Participant has
established one or more Specified Date Subaccounts, he shall be
entitled to a Specified Date Benefit with respect to each such
Specified Date Subaccount. The Specified Date Benefit shall be
equal to the value of the applicable Specified Date Subaccount on
the Reporting Date on or immediately preceding the date such
payment is processed. Payment of the Specified Date Benefit will be
made in the first calendar quarter of the calendar year designated
by the Participant with respect to that Specified Date
Subaccount.
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Page 15
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(b)
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Retirement Benefit .
Notwithstanding Section 5.02(a) above, upon the
Participant’s Retirement for reasons other than death, he
shall be entitled to a Retirement Benefit. The Retirement Benefit
shall be equal to the value of the Participant’s
Retirement/-Termination Subaccount(s) and the value of any unpaid
balances in his Specified Date Subaccount(s) that are not yet in
pay status. The Retirement Benefit shall be based on the value of
such Subaccount(s) as of the Reporting Date on or immediately
preceding the date such payment is processed. Payment of the
Retirement Benefit will commence within 90 days of the first day of
the month following the Participant’s Retirement, provided,
however, that with respect to a Participant (i) who is a
Specified Employee as of the date of his Retirement and
(ii) whose Retirement is due to his Separation from Service
and not his Total and Permanent Disability, payment pursuant to the
provisions of this paragraph of any remaining portion of his
Retirement/Termination or Specified Date Subaccounts will be
delayed until the first day of the seventh month following the date
his Retirement occurs. If any portion of the Retirement Benefit is
to be paid in the form of installments, any subsequent installment
payments to such Specified Employee will be paid within the first
90 days of the following calendar year and each subsequent year of
the installment period.
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(c)
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Termination Benefit .
Notwithstanding Section 5.02(a) above, upon the
Participant’s Termination of Employment for reasons other
than death, he shall be entitled to a Termination Benefit. The
Termination Benefit shall be equal to the value of the
Retirement/Termination Subaccount(s) and the value of any unpaid
balances in any Specified Date Subaccounts that are not in pay
status. The Termination Benefit shall be based on the value of such
Subaccount(s) as of the Reporting Date on or immediately preceding
the date such payment is processed. Payment of the Termination
Benefit will be made within 90 days of the first day of the month
following the Participant’s Termination of Employment,
provided, however, that with respect to a Participant who is a
Specified Employee as of the date such Participant incurs a
Termination of Employment, payment pursuant to the provisions of
this paragraph of any remaining portion of his
Retirement/Termination or Specified Date Subaccounts will be
delayed until the first day of the seventh month following the date
his Termination of Employment occurs.
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(d)
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Death Benefit . In the
event of the Participant’s death, his designated
Beneficiary(ies) shall be entitled to a Death Benefit. The Death
Benefit shall be equal to the remaining value of the
(i) Participant’s Retirement/Termination Subaccount(s)
and (ii) any unpaid balances in any Specified Date
Subaccount(s). The Death Benefit shall be based on the value of
such Subaccounts as of the Reporting Date on or preceding the date
such payment is processed. Payment of such Death Benefit shall be
made in a single lump sum within 90 days of the last day of the
month following the month in which such Participant’s death
occurs.
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Page 16
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(a)
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(i) Except as otherwise provided in
clause (ii) below, the distribution of the Participant’s
Retirement/Termination Subaccount and Specified Date Subaccount(s)
shall be made in cash in the form of a lump sum.
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(ii)
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If at the time the Participant
completes his Deferral Agreement with respect to a Plan Year, he
elects that such Deferrals be distributed pursuant to
Section 5.01(a)(i), such Participant may elect that the value
of his Retirement/Termination Subaccount attributable to such
Deferrals be paid in ratable annual cash installments for a period
of years, not to exceed 15 years, in lieu of a cash lump sum
payment. However, if such Participant incurs a Separation of
Service prior to Retirement, the total value of his Deferral
Account shall be distributed in cash in a single lump sum payment.
For purposes of this Article 5, installment payments will be
treated as a single form of payment.
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(iii)
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In the absence of an election by a
Participant in a Deferral Agreement of the method of payment with
respect to the value of such Deferrals, payment of such amounts
shall be made in a single lump sum.
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(iv)
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Elections with respect to the form
of payment of any portion of a Participant’s Deferral Account
cannot be changed on or after January 1, 2009.
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(b)
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Rules Applicable to Installment
Payments. During an installment payment period, the
Participant’s Deferral Account shall continue to be credited
with earnings or losses as described in Section 4.01. Annual
installment payments will be made beginning as of the payment
commencement date set forth in Section 5.02(b). Each
subsequent installment shall be made within the first 90 days of
the calendar year of the year following the date the first
installment payment is made pursuant to Section 5.02(b) and
each subsequent year of the installment period. The amount of each
installment payment shall be determined by dividing (a) by
(b), where (a) equals the value of the portion of the
Participant Retirement/Termination Subaccount to be paid in such
installments as of the Reporting Date of determination and
(b) equals the remaining number of such installment
payments.
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(c)
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Notwithstanding any Plan provision
to the contrary, if a Participant dies before receiving payment of
the entire balance of his Accounts, an amount equal to the value of
the Participant’s Death Benefit shall be payable in a single
cash lump sum payment to his Beneficiary in accordance with the
provision of Section 5.02(d).
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Page 17
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(a)
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Changes in Specified Calendar
Year Election. In accordance with such procedures as the
Administrative Committee may prescribe, a Participant may elect to
delay the payment of Deferrals in a Specified Date Subaccount(s) by
specifying a new specified distribution year applicable to such
deferrals, subject to the following limitations:
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(1)
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such election must be made at least
12 months prior to the specified distribution year then in effect
with respect to that particular Specified Date Subaccount and such
election will not become effective until at least 12 months after
the date on which the election is made; and
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(2)
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the new specified distribution date
shall be a calendar year that is not less than five (5) years
after the specified distribution year then in effect.
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Once a Participant’s election of a new
specified distribution year becomes effective, all amounts
attributable to such Deferrals in that Specified Date Subaccount
will be paid upon the first to occur of the new specified
distribution year, the Participant’s Retirement, Termination
of Employment, or the Participant’s death. A Participant may
elect to delay a specified distribution year pursuant to this
Section 5.04(a) more than once, provided that all such
elections comply with the provisions of this
Section 5.04(a).
It is the Company’s intent that the provisions of this
Section 5.04(a) comply with the subsequent election provisions
in Code Section 409A(a)(4)(C), related regulations and other
applicable guidance, and this Section 5.04(a) shall be
interpreted accordingly. The Administrative Committee may impose
additional restrictions or conditions on a Participant’s
ability to elect a new specified distribution year pursuant to this
Section 5.04(a). The Participant may revoke or change his
election pursuant to this Section 5.04(a) at any time prior to
the deadline for making such election, subject to such restrictions
as the Administrative Committee may establish from time to time.
Any such revocation or change shall be made in a form and manner
determined by the Administrative Committee. For avoidance of doubt,
a Participant may not elect to delay payment of amounts in the
Participant’s Retirement/Termination Subaccount(s) or
transfer amounts between his Retirement/Termination Subaccount(s)
and his Specified Date Subaccount(s).
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(b)
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Acceleration of or Delay in
Payments. The Administrative Committee, in its sole and
absolute discretion, may elect to accelerate the time or form of
payment of a benefit owed to the Participant hereunder, provided
such acceleration is permitted under Treas. Reg.
Section 1.409A-3(j)(4). The Administrative Committee may also,
in its sole and absolute discretion, delay the time for payment of
a benefit owed to the Participant hereunder, to the extent
permitted under Treas. Reg. Section l.409A-2(b)(7).
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Page 18
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(c)
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Transition Rules.
Notwithstanding anything in the Plan to the contrary, the
Administrative Committee may, in its discretion and subject to such
terms and conditions as it may from time to time prescribe, allow
Participants to change the time of payment or portion of payment of
all or a portion of their Deferral Accounts prior to
January 1, 2009 in accordance with applicable transition
relief provided with respect to Code Section 409A, dated
regulations and other applicable guidance.
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Unforeseeable Emergency Payments .
Notwithstanding any Plan provision to the contrary, a Participant
who experiences an Unforeseeable Emergency may submit a written
request to the Compensation Committee to receive payment of all or
any portion of the value of his Deferral Account. Whether a
Participant or Beneficiary is
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