AVALONBAY COMMUNITIES,
INC.
DEFERRED COMPENSATION
PLAN
Amended and Restated Effective as
of January 1, 2009
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1
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ARTICLE 1 -
DEFINITIONS
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1
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"Annual
Bonus"
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1
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"Annual
Deferral Amount"
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1
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"Base Annual
Salary"
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1
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"Beneficiary"
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1
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"Beneficiary
Designation Form"
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2
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"Claimant"
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2
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"Code"
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2
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"Compensation
Committee"
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2
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"Deferral
Account"
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2
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"Election
Form"
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2
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"Employee"
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2
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"ERISA"
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2
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"Non-Qualified
Predetermined Annuity Account"
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2
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"Participant"
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2
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"Plan"
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2
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"Plan
Year"
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2
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"Retirement,"
"Retire(s)" or "Retired"
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2
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"Retirement
Planning Committee"
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3
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"Separation
from Service" or "Separates from Service"
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3
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"Sponsor"
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3
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"Trust"
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3
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"Unforeseeable
Financial Emergency"
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3
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"Years of
Service"
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3
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ARTICLE 2 -
SELECTION, ENROLLMENT, ELIGIBILITY
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3
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Selection by
Compensation Committee
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3
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Enrollment
Requirements
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3
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Eligibility;
Commencement of Participation
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4
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Termination of
Participation and/or Deferrals
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4
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ARTICLE 3 -
DEFERRAL COMMITMENTS/VESTING/CREDITING/TAXES
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4
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Minimum
Deferrals -- Annual Deferral Amount
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Maximum
Deferral -- Base Annual Salary and Annual Bonus
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Election to
Defer; Effect of Election Form.
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Withholding of
Annual Deferral Amounts
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5
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Vesting
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5
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Crediting/Debiting of Deferral
Accounts
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5
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FICA and Other
Taxes.
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6
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Page
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ARTICLE 4 -
DEATH BENEFIT
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6
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Death
Benefit
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6
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Payment of
Death Benefit
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ARTICLE 5 -
TERMINATION BENEFIT
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Termination
Benefit
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Payment of
Termination Benefit
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7
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ARTICLE 6 -
SHORT-TERM PAYOUTS
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7
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Short-Term
Payouts
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7
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Grandfathered
Election
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7
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Withdrawal for
Unforeseeable Financial Emergencies
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7
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ARTICLE 7 -
BENEFICIARY DESIGNATION
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7
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Beneficiary
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7
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Beneficiary
Designation; Change; Spousal Consent
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7
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Acknowledgment
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8
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No Beneficiary
Designation
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8
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Doubt as to
Beneficiary
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8
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Discharge of
Obligations
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8
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ARTICLE 8 -
LEAVE OF ABSENCE
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8
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Leave of
Absence
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8
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ARTICLE 9 -
TERMINATION, AMENDMENT OR MODIFICATION
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Termination
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Amendment
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Delegation to
Retirement Planning Committee
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Effect of
Payment
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ARTICLE 10 -
ADMINISTRATION
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9
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Retirement
Planning Committee Duties
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9
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Agents
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Binding Effect
of Decisions
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Exculpation and
Indemnity of Retirement Planning Committee
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Sponsor
Information
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10
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ARTICLE 11 -
OTHER BENEFITS AND AGREEMENTS
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Coordination
with Other Benefits
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ARTICLE 12 -
CLAIMS PROCEDURES
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Presentation of
Claim
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10
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Notification of
Decision
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10
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Review of a
Denied Claim
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11
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Decision on
Review
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11
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Legal
Action
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11
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(ii)
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Page
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ARTICLE 13 -
TRUST
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12
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Establishment
of the Trust
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12
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Interrelationship of the Plan and the
Trust
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12
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Distributions
From the Trust
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12
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ARTICLE 14 -
MISCELLANEOUS
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12
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Status of
Plan
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12
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Unsecured
General Creditor
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12
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Sponsor's
Liability
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12
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Nonassignability
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12
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Not a Contract
of Employment
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13
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Furnishing
Information
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13
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Terms
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13
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Captions
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13
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Governing
Law
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13
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Notice
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Successors
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Spouse's
Interest
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Validity
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14
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Incompetent
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14
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Court
Order
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Distribution in
the Event of Taxation.
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(iii)
AVALONBAY COMMUNITIES, INC.
DEFERRED COMPENSATION PLAN
Amended and Restated Effective as of January 1,
2009
The AvalonBay
Communities, Inc. Deferred Compensation Plan, effective as of
January 1, 1996, as amended and restated as of January 1,
1999 and as of January 1, 2004, is hereby amended and restated
in its entirety as follows, effective as of January 1, 2009 to
comply with Section 409A of the Code.
The purpose of
this Plan is to provide specified benefits to a select group of
management or highly compensated Employees who contribute
materially to the continued growth, development and future business
success of AvalonBay Communities, Inc. This Plan shall be unfunded
for tax purposes and for purposes of Title I of ERISA.
For the purposes
of this Plan, unless otherwise clearly apparent from the context,
the following phrases or terms shall have the following indicated
meanings:
1.1 “Annual
Bonus” shall mean any compensation, in addition to Base
Annual Salary, earned for services performed during the Plan Year
by a Participant as an Employee under the Sponsor’s annual
bonus (cash incentive) plan, but excluding stock options and stock
grants.
1.2 “Annual
Deferral Amount” shall mean that portion of a
Participant’s Base Annual Salary and Annual Bonus that a
Participant defers in accordance with Article 3 for any one
Plan Year. In the event of a Participant’s termination of
employment prior to the end of a Plan Year, such year’s
Annual Deferral Amount shall be the actual amount withheld prior to
such event.
1.3 “Base
Annual Salary” shall mean the annual cash compensation
included on the Federal Income Tax Form W-2 for such calendar year,
excluding bonuses, commissions, overtime, fringe benefits, stock
options, stock grants, relocation expenses, incentive payments,
non-monetary awards, and automobile and other allowances paid to a
Participant for employment services rendered (whether or not such
allowances are included in the Employee’s gross income). Base
Annual Salary shall be calculated before reduction for compensation
voluntarily deferred or contributed by the Participant pursuant to
all qualified or non-qualified plans of the Sponsor and shall be
calculated to include amounts not otherwise included in the
Participant’s gross income under Code Sections 125,
132(f), 402(e)(3), or 402(h) pursuant to plans established by the
Sponsor; provided, however, that all such amounts will be included
in compensation only to the extent that had there been no such
plan, the amount would have been payable in cash to the
Employee.
1.4
“Beneficiary” shall mean one or more persons, trusts,
estates or other entities, designated in accordance with
Article 7, that are entitled to receive benefits under this
Plan upon the death of a Participant.
1.5
“Beneficiary Designation Form” shall mean the form
established from time to time by the Retirement Planning Committee
that a Participant completes, signs and returns to the Retirement
Planning Committee to designate one or more
Beneficiaries.
1.6
“Claimant” shall have the meaning set forth in
Section 12.1.
1.7
“Code” shall mean the Internal Revenue Code of 1986, as
it may be amended from time to time.
1.8
“Compensation Committee” shall mean the Compensation
Committee of the Board of Directors of the Sponsor.
1.9
“Deferral Account” shall mean (i) the sum of all
of a Participant’s Annual Deferral Amounts, plus
(ii) amounts credited in accordance with all the applicable
crediting and debiting provisions of this Plan that relate to the
Participant’s Deferral Account, less (iii) all
distributions made to the Participant or his or her Beneficiary
pursuant to this Plan that relate to his or her Deferral Account.
The Deferral Account shall be a bookkeeping entry only and shall be
utilized solely as a device for the measurement and determination
of the amounts to be paid to a Participant, or his or her
Beneficiary, pursuant to this Plan.
1.10
“Election Form” shall mean the form established from
time to time by the Retirement Planning Committee that a
Participant completes, signs and returns to the Retirement Planning
Committee to make an election under the Plan.
1.11
“Employee” shall mean a person who is an employee of
the Sponsor or an affiliate of the Sponsor.
1.12
“ERISA” shall mean the Employee Retirement Income
Security Act of 1974, as it may be amended from time to
time.
1.13
“Non-Qualified Predetermined Annuity Account” shall
mean an account maintained pursuant to the terms of the Plan in
effect prior to January 1, 2004. Any such account shall
continue to be maintained after January 1, 2004 until such
account has been distributed to a Participant pursuant to the terms
hereof.
1.14
“Participant” shall mean any Employee (i) who is
selected to participate in the Plan, (ii) who signs an
Election Form, (iii) whose signed Election Form is accepted by
the Retirement Planning Committee, and (iv) whose
participation in the Plan has not terminated.
1.15
“Plan” shall mean the AvalonBay Communities, Inc.
Deferred Compensation Plan, which shall be evidenced by this
instrument, as it may be amended from time to time.
1.16 “Plan
Year” shall mean a period beginning on January 1 of each
calendar year and continuing through December 31 of such
calendar year.
1.17
“Retirement,” “Retire(s)” or
“Retired” shall mean, with respect to an Employee,
Separation from Service with the Sponsor (or any affiliate thereof)
for any reason other than death or a leave of absence, following
the date on which the sum of the following equals or
2
exceeds
70 years: (i) the number of the Employee’s Years of
Service and (ii) the Employee’s age upon Separation from
Service, provided that the Employee is at least age 50 and has
completed at least ten (10) Years of Service.
1.18
“Retirement Planning Committee” shall mean the
committee described in Article 10.
1.19
“Separation from Service” or “Separates from
Service” shall mean when the Participant and the Sponsor (or
any affiliate thereof) reasonably anticipate that no further
services would be performed by the Employee for the Sponsor (or any
affiliate thereof) after a certain date or that the level of bona
fide services the Participant would perform for the Sponsor (or any
affiliate thereof) would permanently decrease to no more than
20 percent of the average level of bona fide services
performed by the Participant for the Sponsor (or any affiliate
thereof) over the immediately preceding 36-month period (or period
of employment, if less than 36 months).
1.20
“Sponsor” shall mean AvalonBay Communities, Inc. and
any successor to all or substantially all of the Sponsor’s
assets or business.
1.21
“Trust” shall mean one or more trusts, if any,
established by the Sponsor in its sole discretion.
1.22
“Unforeseeable Financial Emergency” shall mean a severe
financial hardship to the Participant resulting from an illness or
accident of the Participant, the Participant’s spouse, the
Participant’s dependent (as defined in Section 152 of
the Code without regard to Sections 152(b)(1), (b)(2) and
(d)(1)(B)), loss of the Participant’s property due to
casualty or other similar extraordinary and unforeseeable
circumstances arising as a result of events beyond the control of
the Participant.
1.23 “Years
of Service” shall mean the total number of full years in
which a Participant has been employed by the Sponsor (or any
affiliate thereof). For purposes of this definition, a year of
employment shall be a 365 day period (or 366 day period
in the case of a leap year) that, for the first year of employment,
commences on the Employee’s date of hiring and that, for any
subsequent year, commences on an anniversary of that hiring date.
The Retirement Planning Committee shall make a determination as to
whether any partial year of employment shall be counted as a Year
of Service.
ARTICLE 2 — SELECTION,
ENROLLMENT, ELIGIBILITY
2.1 Selection
by Compensation Committee . Participation in the Plan shall be
limited to a select group of management and highly compensated
Employees of the Sponsor, as determined by the Compensation
Committee in its sole discretion.
2.2 Enrollment
Requirements . As a condition to participation, each selected
Employee shall complete, execute and return to the Company an
Election Form and a Beneficiary Designation Form, prior to the end
of the Plan Year. In addition, the Retirement Planning Committee
shall establish from time to time such other enrollment
requirements as it determines in its sole discretion are
necessary.
3
2.3
Eligibility; Commencement of Participation . Provided an
Employee selected to participate in the Plan has met all enrollment
requirements set forth in this Plan and required by the Retirement
Planning Committee, including returning all required documents to
the Retirement Planning Committee within the specified time period,
that Employee shall commence participation in the Plan on the first
day of the Plan Year following the completion of all enrollment
requirements. If an Employee fails to meet all such requirements
within the period required, in accordance with Section 2.2,
that Employee shall not be eligible to participate in the Plan
until the first day of the Plan Year following the delivery to and
acceptance by the Retirement Planning Committee of the required
documents.
2.4 Termination
of Participation and/or Deferrals . If the Retirement Planning
Committee determines in good faith that a Participant no longer
qualifies as a member of a select group of management or highly
compensated employees, the Retirement Planning Committee shall have
the right, in its sole discretion, to prevent the Participant from
making deferral elections in future Plan Years.
ARTICLE 3 — DEFERRAL
COMMITMENTS/VESTING/CREDITING/TAXES
3.1 Minimum
Deferrals — Annual Deferral Amount . For each Plan Year,
a Participant may elect to defer, as his or her Annual Deferral
Amount, an aggregate minimum of one percent (1%) of his or her Base
Annual Salary. If an election is made for less than stated minimum
amounts, or if no election is made, the amount deferred shall be
zero.
3.2 Maximum
Deferral — Base Annual Salary and Annual Bonus . For each
Plan Year, a Participant may elect to defer, as his or her Annual
Deferral Amount, Base Annual Salary and Annual Bonus. The maximum
percentage for Base Annual Salary shall be ten percent (10%), and
the maximum percentage for Annual Bonus shall be twenty-five
percent (25%).
3.3 Election to
Defer; Effect of Election Form .
(a) First Plan
Year . In connection with a Participant’s commencement of
participation in the Plan, the Participant shall make an
irrevocable deferral election for the Plan Year in which the
Participant commences participation in the Plan, along with such
other elections as the Retirement Planning Committee deems
necessary or desirable under the Plan. For these elections to be
valid, the Election Form must be completed and signed by the
Participant, timely delivered to the Retirement Planning Committee
(in accordance with Section 2.2 above) and accepted by the
Retirement Planning Committee.
(b) Subsequent
Plan Years . For each succeeding Plan Year, an irrevocable
deferral election for that Plan Year, and such other elections as
the Retirement Planning Committee deems necessary or desirable
under the Plan, shall be made by timely delivering to the
Retirement Planning Committee, in accordance with its rules and
procedures, before the end of the Plan Year preceding the Plan Year
for which the election is made, a new Election Form. If no such
Election Form is timely delivered for a Plan Year, the previously
elected Annual Deferral Amount shall remain in effect; provided,
however, that the Retirement Planning Committee may require a
Participant to re-enroll in the Plan to continue participating in
the Plan
4
in the
subsequent Plan Year. Elections to defer a percentage of Annual
Bonus must be made before the end of the Plan Year preceding the
Plan Year in which such Annual Bonus is earned.
3.4 Withholding
of Annual Deferral Amounts . For each Plan Year, the Base
Annual Salary portion of the Annual Deferral Amount shall be
withheld from each regularly scheduled Base Annual Salary payroll
in equal amounts, as adjusted from time to time for increases and
decreases in Base Annual Salary. The Annual Bonus portion of the
Annual Deferral Amount shall be withheld at the time the Annual
Bonus is or otherwise would be paid to the Participant, whether or
not this occurs during the Plan Year itself.
3.5 Vesting
. A Participant shall at all times be 100% vested in his or her
Deferral Account.
3.6
Crediting/Debiting of Deferral Accounts . In accordance
with, and subject to, the rules and procedures that are established
from time to time by the Retirement Planning Committee, in its sole
discretion, amounts shall be credited or debited to a
Participant’s Deferral Account balance in accordance with the
following rules:
(a) Measurement
Funds . The Participant may elect one or more of the
measurement funds (the “Measurement Funds”), based on
certain mutual funds or other investment indices, for the purpose
of crediting or debiting additional amounts to his or her Deferral
Account balance. At least once each Plan Year, the Retirement
Planning Committee or its delegate shall provide the Participant
with a list of Measurement Funds available. As necessary, the
Retirement Planning Committee may, in its sole discretion,
discontinue, substitute or add a Measurement Fund.
(b) Election of
Measurement Funds . A Participant, in connection with his or
her initial deferral election in accordance with
Section 3.3(a) above, shall elect, on the Election Form, one
or more Measurement Fund(s) (as described in Section 3.6(a)
above) to be used to determine the amounts to be credited or
debited to his or her Deferral Account balance. The Participant may
(but is not required to) subsequently elect at any time, in
accordance with procedures established by the Retirement Planning
Committee from time to time, to add or delete one or more
Measurement Fund(s) to be used to determine the amounts to be
credited or debited to his or her Deferral Account balance, or to
change the portion of his or her Deferral Account balance allocated
to each previously or newly elected Measurement Fund.
(c)
Proportionate Allocation . In making any election described
in Section 3.6(b) above, the Participant shall specify on the
Election Form (or such other form of communication acceptable to
the Committee), in increments of one percent (1%), the percentage
of his or her Deferral Account balance to be allocated to a
Measurement Fund (as if the Participant was making an investment in
that Measurement Fund with that portion of his or her Deferral
Account balance).
(d) Crediting
or Debiting Method . The performance of each elected
Measurement Fund (either positive or negative) will be based on the
performance of the Measurement Funds themselves. A
Participant’s Deferral Account shall be credited or debited
on a daily basis, if possible, based on the performance of each
Measurement Fund selected by the
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