Exhibit
10.4
ARCA BIOPHARMA,
INC.
2009 REDUCTION IN FORCE
SEVERANCE
BENEFIT PLAN
Adopted
May 19, 2009
The ARCA Biopharma, Inc. 2009 Reduction in Force Severance Benefit
Plan (the “ Plan ”) is established
effective May 19, 2009. The purpose of the Plan is to provide
for the payment of severance benefits to certain eligible employees
of ARCA Biopharma, Inc. (the “ Company ”)
who meet the eligibility criteria set forth in Section 2(a)
below. This Plan supersedes any severance benefit plan, policy or
practice, whether formal or informal, written or unwritten,
previously announced or maintained by the Company. This Plan
document also is the Summary Plan Description for the Plan.
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2.
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E LIGIBILITY FOR B ENEFITS .
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(a) General Rules.
Subject to the requirements set forth in this Section, the Company
will grant severance benefits under the Plan to Eligible
Employees.
(1) Definition
of “Eligible Employee.” For purposes of this Plan,
an Eligible Employee is a full-time regular U.S. employee of the
Company who is notified by the Company on May 20, 2009 in
writing that (1) his or her employment is being terminated on
May 20, 2009 by the Company without cause and other than as a
result of the employee’s death or disability (such
termination, a “ Qualifying Termination
”) and (2) as a result of such termination, he or
she is eligible for participation in the Plan. The determination of
whether an employee is an Eligible Employee shall be made by the
Company, in its sole discretion, and such determination shall be
binding and conclusive on all persons. For purposes of this Plan,
full-time employees are those regular hire employees who are
regularly scheduled to work at least thirty-two (32) hours per
week. Neither temporary, leased or seasonal employees nor intern,
agency temporary employees, independent contractors, consultants or
agents under a written contract or purchase order, and persons so
classified as such by the Company (whether or not such
classification is upheld on governmental, judicial or other review)
are eligible for severance benefits under the Plan.
(2) Each
Eligible Employee shall receive a written Separation Agreement
stating that the Eligible Employee’s Separation Date is
May 20, 2009. The “ Separation Date
” is the effective date of the Eligible Employee’s
termination of employment with the Company. As further described in
Section 4 below, the Company may need to call the Eligible
Employee following the Separation Date from time to time to answer
questions to assist in transitioning matters after the Separation
Date. In order to be eligible to receive any benefits under the
Plan, an Eligible Employee must satisfactorily provide transition
assistance in good faith, to the extent reasonably requested by the
Company, after the Separation Date.
1.
(3) In
order to be eligible to receive any benefits under the Plan, an
Eligible Employee also must execute a general waiver and release
within the time frame set forth therein and such release must
become effective in accordance with its terms. In all cases the
release must become effective not later than 60 days following the
Separation Date. The Company, in its discretion, may modify the
form of the required release to comply with applicable law and
shall determine the form of the required release, which may be
incorporated into a termination agreement or other agreement with
the Eligible Employee.
(b) Exceptions to Benefit
Entitlement. An employee, including an employee who otherwise
is an Eligible Employee, will not receive benefits under the Plan
(or will receive reduced benefits under the Plan) in any of the
following circumstances, as determined by the Company in its sole
discretion:
(1) The
Company terminates the employee’s employment prior to or
after the Separation Date, or for a reason other than those reasons
underlying a Qualifying Termination.
(2) The
employee is covered by any other severance or separation pay plan,
policy or practice of the Company or has executed an individually
negotiated employment or separation contract or agreement with the
Company relating to severance benefits that is in effect on his or
her Separation Date, in which case such employee’s severance
benefit, if any, shall be governed by the terms of such
individually negotiated employment or separation contract or
agreement.
(3) The
employee’s employment is terminated as a result of his or her
death or disability.
(4) The
employee has not signed the Company’s standard form of
confidential information and inventions assignment agreement
(“ Proprietary Agreement ”) covering the
employee’s period of employment with the Company (and with
any predecessor) and/or does not confirm in writing that he or she
is and shall remain subject to the terms of that agreement.
(5) The
Company determines, in its sole discretion, that the
employee’s receipt of severance benefits would not under the
circumstances further the purposes of the Plan or would otherwise
be inappropriate and not in the best interests of the Company.
(a) Severance Benefits.
Subject to the conditions set forth in Section 2, Eligible
Employees will be eligible to receive severance benefits under the
Plan in the amount provided in Appendix A.
(b) Additional Benefits.
Notwithstanding the foregoing, the Company may, in its sole
discretion, (i) authorize benefits in addition to those
benefits set forth in Section 3(a) to Eligible Employees;
(ii) waive or modify, in respect to one or more employees or
classes of employees, the eligibility requirements for receipt of
benefits under this Plan and/or (iii) modify the method of
calculating the amount of benefits to be received under the Plan.
The provision of any such benefits to an Eligible Employee shall in
no way obligate the Company to provide such benefits to any other
Eligible Employee or to any other employee, even if similarly
situated. An
2.
employee for whom any
eligibility requirement has been waived or modified, or who is
offered benefits under this Plan that are different than, or in
addition to, those set forth in Section 3(a) will receive
specific written notice that the Plan Administrator is exercising
discretion in that regard. Receipt of benefits under this Plan
pursuant to such exceptions may be subject to a covenant of
confidentiality and non-disclosure.
(c) Certain Reductions.
The Company shall reduce an Eligible Employee’s severance
benefits under this Plan by any other severance benefits, pay in
lieu of notice, or other similar benefits payable to the Eligible
Employee by the Company that become payable in connection with the
Eligible Employee’s termination of employment pursuant to
(i) any applicable legal requirement, including, without
limitation, the Worker Adjustment and Retraining Notification Act,
the California Plant Closing Act, or any other similar state law
(collectively, “ WARN ”), (ii) a
written employment or severance agreement with the Company, or
(iii) any Company policy or practice providing for severance,
termination pay, or otherwise allowing the Eligible Employee to
remain on the payroll for a limited period of time after being
given notice of the termination of the Eligible Employee’s
employment, and the Plan Administrator shall so construe and
implement the terms of the Plan. In the Company’s sole
discretion, such reductions may be applied on a retroactive basis,
with severance benefits previously paid being re-characterized as
payments pursuant to the Company’s statutory obligation.
(d) Code
Section 409A. If the Company (or, if applicable, the
successor entity thereto) determines that the payments and benefits
provided under the Plan (the “ Plan Payments
”) constitute “deferred compensation” under
Section 409A of the Internal Revenue Code of 1986, as amended
(the “ Code ”) (Section 409A, together,
with any state law of similar effect, “ Section
409A ”) and an Eligible Employee is, at the time of
“separation from service” (as defined under
Section 409A), a “specified employee” of the
Company or any successor entity thereto, as such term is defined in
Section 409A(a)(2)(B)(i) (a “ Specified
Employee ”), then, solely to the extent necessary to
avoid the incurrence of the adverse personal tax consequences under
Section 409A, the timing of the Plan Payments shall be delayed
as follows: on the earlier to occur of (i) the date that is
six months and one day after the individual’s separation from
service and (ii) the date of the Eligible Employee’s
death (such earlier date, the “ Delayed Initial Payment
Date ”), the Company (or the successor entity
thereto, as applicable) shall (A) pay to the Eligible Employee
a lump sum amount equal to the sum of the Plan Payments that the
Eligible Employee would otherwise have received through the Delayed
Initial Payment Date if the commencement of the payment of the Plan
Payments had not been delayed pursuant to this Section 3(d)
and (B) commence paying the balance of the Plan Payments in
accordance with Appendix A. For the avoidance of doubt, it is
intended that (1) each installment of the Plan Payments
provided on Appendix A is a separate “payment” for
purposes of Section 409A, (2) all Plan Payments provided
on Appendix A satisfy, to the greatest extent possible, the
exemptions from the application of Section 409A provided under
of Treasury Regulation 1.409A-1(b)(4), 1.409A-1(b)(5) and
1.409A-1(b)(9)(iii), and (3) the Plan Payments consisting of
COBRA premiums also satisfy, to the greatest extent possible, the
exemptions from the application of Section 409A provided under
Treasury Regulation 1.409A-1(b)(9)(v).
3.
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4.
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T RANSITION M ATTERS .
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(a) Return of Company
Property. An Eligible Employee will not be entitled to any
severance under the Plan unless and until the Eligible Employee
returns all Company Property. For this purpose, “
Company Property ” means all paper and
electronic Company documents (and all copies thereof) created
and/or received by the Eligible Employee during his or her period
of employment with the Company and other Company property which the
Eligible Employee had in his or her possession or control at any
time, including, but not limited to, Company files, notes, lab
notebooks, drawings, records, plans, forecasts, reports, studies,
analyses, proposals, agreements, financial information, research
and development information, sales and marketing information,
operational and personnel information, specifications, code,
software, databases, computer-recorded information, tangible
property and equipment (including, but not limited to, leased
vehicles, computers, computer equipment, software programs,
facsimile machines, mobile telephones, servers), credit and calling
cards, entry cards, identification badges and keys; and any
materials of any kind which contain or embody any proprietary or
confidential information of the Company (and all reproductions
thereof in whole or in part). As a condition to receiving benefits
under the Plan, Eligible Employees must not make or retain copies,
reproductions or summaries of any such Company property. However,
an Eligible Employee is not required to return his or her personal
copies of documents evidencing the Eligible Employee’s hire,
termination, compensation, benefits and stock options and any other
documentation received as a shareholder of the Company.
(b) Prepayment of Advanced
Amounts. An Eligible Employee will not be entitled to any
severance benefit under the Plan if the Eligible Employee
previously received an advance(s) for business travel and
entertainment expenses unless and until the Eligible Employee
(i) properly completes and submits an expense reimbursement
form(s) and supporting receipts to his or her manager no later than
the Eligible Employee’s Separation Date and (ii) repays
(via check payable to “ARCA Biopharma, Inc.”) any
amounts advanced but not used and approved for reimbursement.
(c) Transition of Work.
An Eligible Employee will not be entitled to any severance benefit
under the Plan unless and until the Eligible Employee (i) has
satisfactorily transitioned his or her work and information
concerning his or her work to the Company to the extent requested
by the Company (including but not limited to completion of exit
checklists and properly signed and witnessed lab notebooks) and
(ii) has provided the Company with all logins, passwords,
passcodes and similar information created by the Eligible Employee
for documents, email and electronic files that the Eligible
Employee created or used on Company systems.
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5.
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T IME OF P AYMENT AND F ORM OF B ENEFIT .
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All severance benefits under the Plan shall be paid as provided in
Appendix A following the Eligible Employee’s satisfaction of
all of the requirements set forth in this Plan. All payments under
the Plan will be subject to applicable withholding for federal,
state and local taxes. If an Eligible Employee is indebted to the
Company at his or her Separation Date, the Company reserves the
right to offset any severance payments under the Plan by the amount
of such indebtedness. Additionally, if an Eligible Employee is
subject to withholding for taxes related to any non-Plan benefits,
including but not limited to any imputed income related to
4.
perquisites, the
Company may offset any severance payments under the Plan by the
amount of such withholding taxes. However, payments under the Plan
will not be subject to any other deductions such as, but not
limited to, 401(k) plan contributions and/or loan repayments or
other employee benefit and benefit plan contributions.
In the event of an Eligible Employee’s reemployment by the
Company or any other affiliate of the Company during the period of
time in respect of which severance benefits pursuant to the Plan
have been paid, the Company, in its sole and absolute discretion,
may require such Eligible Employee to repay to the Company all or a
portion of such severance benefits as a condition of
reemployment.
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7.
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R IGHT TO I NTERPRET P LAN ; A MENDMENT AND T ERMINATION .
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(a) Exclusive Discretion.
The Plan Administrator is the Company. As Plan Administrator, the
Company is the named fiduciary charged with the responsibility for
administering the Plan. The Plan Administrator shall have the
exclusive discretion and authority to establish rules, forms, and
procedures for the administration of the Plan and to construe and
interpret the Plan and to decide any and all questions of fact,
interpretation, definition, computation or administration arising
in connection with the operation of the Plan, including, but not
limited to, the eligibility to participate in the Plan and amount
of benefits paid under the Plan. The Plan Administrator may
delegate any or all of its administrative duties to an officer of
the Company and any such delegation shall convey with it the full
discretionary authority of the Plan Administrator to carry out the
delegated duties. The Company or the Plan Administrator shall
indemnify and hold harmless any person to whom it delegated its
responsibilities; provided , however , such person
does not act with gross negligence or willful misconduct. The
rules, interpretations, computations and other actions of the Plan
Administrat