AMERICAN EAGLE OUTFITTERS DEFERRED COMPENSATION PLANEmployee Benefits Plan Agreement |
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EXHIBIT 10.2
AMERICAN EAGLE OUTFITTERS DEFERRED COMPENSATION PLAN Master Plan Document
Amended and Restated December 22, 2008
TABLE OF CONTENTS
PURPOSE The purpose of this Plan is to provide specified benefits to a select group of management or highly compensated Employees who contribute materially to the continued growth, development and future business success of American Eagle Outfitters, Inc., a Delaware corporation, and its subsidiaries, if any, that sponsor this Plan. This Plan shall be unfunded for tax purposes and for purposes of Title I of ERISA. This Plan initially was effective January 1, 2005. This Plan is intended to comply with all applicable law, including Code Section 409A and related Treasury guidance and Regulations, and shall be operated and interpreted in accordance with this intention. Accordingly, this Plan is hereby amended and restated, effective January 1, 2008, to govern amounts earned and vested after December 31, 2004. In order to transition to the requirements of Code Section 409A and related Treasury Regulations, the Committee may make available to Participants certain transition relief with respect to revised payment elections provided under Internal Revenue Service Notice 2007-86, as described more fully in Appendix A of this Plan. ARTICLE 1 DEFINITIONS For purposes of this Plan, unless otherwise clearly apparent from the context, the following phrases or terms shall have the meanings set forth in this Article 1: 1.1 Account Balance shall mean, with respect to a Participant, an entry on the records of the Employer equal to the sum of the Participant's Annual Accounts. The Account Balance shall be a bookkeeping entry only and shall be utilized solely as a device for the measurement and determination of the amounts to be paid to a Participant, or his or designated Beneficiary, pursuant to this Plan. 1.2 Annual Account shall mean, with respect to a Participant, an entry on the records of the Employer equal to (a) the sum of the Participant's Annual Deferral Amount, Company Contribution Amount and Company Restoration Matching Amount for any one Plan Year, plus (b) amounts credited or debited to such amounts pursuant to this Plan, less (c) all distributions made to the Participant or his or her Beneficiary pursuant to this Plan that relate to the Annual Account for such Plan Year. The Annual Account shall be a bookkeeping entry only and shall be utilized solely as a device for the measurement and determination of the amounts to be paid to a Participant, or his or her designated, Beneficiary, pursuant to this Plan. 1.3 Annual Deferral Amount shall mean that a portion of a Participant's Base Salary and Bonus that a Participant defers in accordance with Article 3 for any one Plan Year, without regard to whether such amounts are withheld and credited during such Plan Year. 1.4 Annual Installment Method shall mean the method used to determine the amount of each payment due to a Participant who has elected to receive a benefit over a period of years in accordance with the applicable provisions of the Plan. The amount of each annual payment due to the Participant shall be calculated by multiplying the balance of the Participant's benefit by a fraction, the numerator of which is one and the denominator of which is the remaining number of annual payments due to the Participant. By way of example, if the Participant elects a 10 year Annual Installment Method for the Retirement Benefit, the first payment shall be 1/10 of the vested Account Balance, calculated as described in this definition. The following year, the payment shall be 1/9 of the vested Account Balance, calculated as described in this definition. The amount of the first annual payment shall be calculated as of the close of business on or around the Participant's Benefit Determination Date, and the amount of each subsequent annual payment shall be calculated on or around each anniversary of such Benefit Determination Date. For purposes of this Plan, the right to receive a benefit payment in annual installments shall be treated as the entitlement to a single payment 1.5 Base Salary shall mean the annual cash compensation relating to services performed during any calendar year, excluding distributions from nonqualified deferred compensation plans, bonuses, commissions, overtime, fringe benefits, stock options, relocation expenses, incentive payments, non-monetary awards, director fees and other fees, and automobile and other allowances paid to a Participant for employment services rendered (whether or not such allowances are included in the Employee's gross income). Base Salary shall be calculated before reduction for compensation voluntarily deferred or contributed by the Participant pursuant to all qualified or nonqualified plans of any Employer and shall be calculated to include amounts not otherwise included in the Participant's gross income under Code Sections 125, 402(e)(3), 402(h), 403(b), or 132(f) pursuant to plans established by any Employer; provided, however, that all such amounts will be included in compensation only to the extent that had there been no such plan, the amount would have been payable in cash to the Employee. 1.6 Beneficiary shall mean one or more persons, trusts, estates or other entities, designated in accordance with Article 6, that are entitled to receive benefits under this Plan upon the death of a Participant. 1.7 Beneficiary Designation Form shall mean the form established from time to time by the Committee that a Participant completes, signs and returns to the Committee to designate one or more Beneficiaries. 1.8 Benefit Determination Date shall mean the date upon which all or an objectively determinable portion of a Participant's vested benefits will become eligible for distribution, as provided in Articles 4 through 5, as applicable. 1.9 Board shall mean the board of directors of the Company. 1.10 Bonus shall mean any compensation, in addition to Base Salary but excluding any long-term incentive plan awards payable under the Company's 2005 Stock Award and Incentive Plan, or any successor plan, earned by a Participant under any Employer's bonus and cash incentive plans. 1.11 Change in Control shall mean the occurrence of a "change in the ownership," a "change in the effective control," or a "change in the ownership of a substantial portion of the assets" of the corporation, as determined in accordance with this Section and interpreted in accordance with Code Section 409A. In order for an event described below to constitute a Change in Control with respect to a Participant, except as otherwise provided in part (b) of this Section, the applicable event must relate to the corporation for which the Participant is providing services, the corporation that is liable for payment of the Participant's Account Balance (or all corporations liable for payment if more than one), as identified by the Committee in accordance with Treas. Reg. Section 1.409A-3(i)(5)(ii)(A)(2), or such other corporation identified by the Committee in accordance with Treas. Reg. Section 1.409A-3(i)(5)(ii)A)(3). In determining whether an event shall be considered a "change in the ownership," a "change in the effective control" or a "change in the ownership of a substantial portion of the assets" of a corporation, the following provisions shall apply:
1.12 Code shall mean the Internal Revenue Code of 1986, as it may be amended from time to time. 1.13 Committee shall mean the committee described in Article 9. 1.14 Company shall mean American Eagle Outfitters, Inc., a Delaware corporation, and any successor to all or substantially all of the Company's assets or business. 1.15 Company Contribution Amount shall mean, for any one Plan Year, the amount determined in accordance with Section 3.4. 1.16 Company Restoration Matching Amount shall mean, for any one Plan Year, the amount determined in accordance with Section 3.5. 1.17 Disability or Disabled shall mean that a Participant is either (a) unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment that can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, or (b) by reason of any medically determinable physical or mental impairment that can be expected to result in death or can be expected to last for a continuous period of not less than 12 months, receiving income replacement benefits for a period of not less than 3 months under an accident and health plan covering employees of the Participant's Employer. For purposes of this Plan, a Participant shall be deemed Disabled if determined to be totally disabled by the Social Security Administration. A Participant shall also be deemed Disabled if determined to be disabled in accordance with the applicable disability insurance program of such Participant's Employer, provided that the definition of "disability" applied under such disability insurance program complies with the requirements of this Section. 1.18 Election Form shall mean the form, which may be in electronic format, established from time to time by the Committee that a Participant completes, signs and returns to the Committee to make an election under the Plan. 1.19 Employee shall mean a person who is an employee of an Employer. 1.20. Employer(s) shall be defined as follows:
1.21 ERISA shall mean the Employee Retirement Income Security Act of 1974, as it may be amended from time to time. 1.22 401(k) Plan shall mean, with respect to an Employer, a plan qualified under Code Section 401(a) that contains a cash or deferral arrangement described in Code Section 401(k), adopted by the Employer, as it may be amended from time to time, or any successor thereto. 1.23 Measurement Funds shall mean hypothetical investment alternatives based on mutual funds or other investments selected by the Committee for purposes of determining the earnings (or losses) on a Participant's Account Balance. 1.24 Participant shall mean any Employee (a) who is selected to participate in the Plan, (b) whose executed Plan Agreement and Election Form are accepted by the Committee, and (c) whose Plan Agreement has not terminated. 1.25 Performance-Based Compensation shall mean compensation the entitlement to or amount of which is contingent on the satisfaction of pre-established organizational or individual performance criteria relating to a performance period of at least 12 consecutive months, as determined by the Committee in accordance with Treas. Reg. Section 1.409A-1(e). 1.26 Plan shall mean the American Eagle Outfitters Deferred Compensation Plan, which shall be evidenced by this instrument as it may be amended from time to time, and by any other documents that together with this instrument define a Participant's rights to amounts credited to his or Account Balance. 1.27 Plan Agreement shall mean a written agreement, entered into by and between an Employer and a Participant in the form prescribed by or acceptable to the Committee, that evidences a Participant's agreement to the terms of the Plan and which may establish additional terms or conditions of Plan participation for a Participant. Unless otherwise determined by the Committee, the most recent Plan Agreement accepted with respect to a Participant shall supersede any prior Plan Agreements for such Participant. Plan Agreements may vary among Participants and may provide additional benefits not set forth in the Plan or limit the benefits otherwise provided under the Plan. 1.28. Plan Year shall mean a period beginning on January 1 of each calendar year and continuing through December 31 of such calendar year. 1.29 Retirement, Retire(s) or Retired shall mean the Separation from Service for any reason other than a leave of absence, death or Disability on or after the attainment of age 55 with 5 Years of Service. 1.30 Separation from Service shall mean a termination of services provided by a Participant to his or her Employer, whether voluntarily or involuntarily, other than by reason of death or Disability, as determined by the Committee in accordance with Treas. Reg. Section 1.409A-1(h). A Participant shall be considered to have experienced a termination of services when the facts and circumstances indicate that the Participant and his or her Employer reasonably anticipate that either (i) no further services will be performed for the Employer after a certain date, or (ii) that the level of bona fide services the Participant will perform for the Employer after such date (whether as an Employee or as an independent contractor) will permanently decrease to no more than 20% of the average level of bona fide services performed by such Participant (whether as an Employee or an independent contractor) over the immediately preceding 36-month period (or the full period of services to the Employer if the Participant has been providing services to the Employer less than 36 months). If a Participant is on military leave, sick leave, or other bona fide leave of absence, the employment relationship between the Participant and the Employer shall be treated as continuing intact, provided that the period of such leave does not exceed 6 months, or if longer, so long as the Participant retains a right to reemployment with the Employer under an applicable statute or by contract. If the period of a military leave, sick leave, or other bona fide leave of absence exceeds 6 months and the Participant does not retain a right to reemployment under an applicable statute or by contract, the employment relationship shall be considered to be terminated for purposes of this Plan as of the first day immediately following the end of such 6-month period. In applying the provisions of this paragraph, a leave of absence shall be considered a bona fide leave of absence only if there is a reasonable expectation that the Participant will return to perform services for the Employer. If leave of absence is due to disability, then the applicable period described previously will be 29 months instead of 6 months. For this purpose, "disability" shall mean any medically determinable physical or mental impairment that can be expected to result in death or last a continuous period of not less than 6 months that causes the employee to be unable to perform the duties of his or her position or a similar job. 1.31 Specified Employee shall mean any Participant who is determined to be a "key employee" (as defined under Code Section 416(i) without regard to paragraph (5) thereof) for the applicable period, as determined annually by the Committee in accordance with Treas. Reg. Section 1.409A-1(i). In determining whether a Participant is a Specified Employee, the following provisions shall apply:
1.32 Trust shall mean one or more trusts established by the Company in accordance with Article 12. 1.33 Unforeseeable Emergency shall mean a severe financial hardship of the Participant resulting from (a) an illness or accident of the Participant, the Participant's spouse, the Participant's Beneficiary or the Participant's dependent (as defined in Code Section 152 without regard to paragraphs (b)(1), (b)(2) and (d)(1)(b) thereof), or (b) a loss of the Participant's property due to casualty, or (c) such other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant, all as determined by the Committee based on the relevant facts and circumstances. 1.34 Years of Service shall mean the total number of full years in which a Participant has been employed by one or more Employers. For purposes of this definition, a year of employment shall be a 365 day period (or 366 day period in the case of a leap year) that, for the first year of employment commences on the Employee's date of hiring and that, for any subsequent year, commences on an anniversary of that hiring date. A partial year of employment shall not be treated as a Year of Service.
ARTICLE 2 SELECTION, ENROLLMENT, ELIGIBILITY 2.1 Selection by Committee. Participation in the Plan shall be limited to a select group of management or highly compensated Employees as determined by the Committee in its sole discretion. From that group, the Committee shall select, in its sole discretion, those individuals who may actually participate in this Plan. 2.2 Enrollment and Eligibility Requirements; Commencement of Participation.
2.3 Amendment of Eligibility Criteria. Eligibility for participation in one year does not guarantee eligibility to participate in a future year. The Committee may, in its discretion, change the criteria for eligibility for any reason, provided, however, that eligibility is always limited to a select group of management or highly compensated employees. ARTICLE 3 DEFERRAL COMMITMENTS / COMPANY CONTRIBUTION AMOUNTS / COMPANY RESTORATION MATCHING AMOUNTS / VESTING / CREDITING / TAXES 3.1 Minimum and Maximum Deferrals.
3.2 Timing of Deferral Elections; Effect of Election Form.
3.3 Withholding and Crediting of Annual Deferral Amounts. For each Plan Year, the Base Salary portion of the Annual Deferral Amount shall be withheld from each regularly scheduled Base Salary payroll in equal amounts, as adjusted from time to time for increases and decreases in Base Salary. The Bonus portion of the Annual Deferral Amount shall be withheld at the time the Bonus is or otherwise would be paid to the Participant, whether or not this occurs during the Plan Year itself. Annual Deferral Amounts shall be credited to the Participant's Annual Account for such Plan Year at the time such amounts would otherwise have been paid to the Participant. 3.4 Company Contribution Amount.
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