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Cosė Foodservice Distribution Agreement

Distribution Agreement

Cosė Foodservice Distribution Agreement | Document Parties: COSI INC | Distribution Market Advantage, Inc. You are currently viewing:
This Distribution Agreement involves

COSI INC | Distribution Market Advantage, Inc.

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Title: Cosė Foodservice Distribution Agreement
Date: 3/16/2006
Industry: Restaurants    

Cosė Foodservice Distribution Agreement, Parties: cosi inc , distribution market advantage  inc.
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EXHIBIT 10.6.1

[**] = This mark indicates portions of the text which have been omitted and filed separately with the Securities and Exchange Commission pursuant to a request for confidential treatment of such omitted text in accordance with Rule 24b-2 of the Securities Exchange Act of 1934, as amended.

Così Foodservice Distribution Agreement

Schedule

 

 

 

DMA:

 

Distribution Market Advantage, Inc., 1515 Woodfield Rd.,

 

 

Schaumburg, IL 60173. Fax: 847-413-0089. Email:

 

 

bob.sala@dmasupport.com.

 

 

 

Distributors:

 

See attached exhibit entitled Distributors under Così

 

 

Foodservice Distribution Agreement

 

 

 

Customer:

 

Così, Inc., 1751 Lake Cook Rd., 6 th Floor, Deerfield, IL 60015,

 

 

Attention: V.P. Food & Beverage.

 

 

Fax: 847-597-8884. Email: pseidman@getcosi.com

 

 

 

 

 

With a copy to:

 

 

 

 

 

Cosi, Inc., 1751 Lake Cook Rd., 6 th Floor, Deerfield, IL 60015,

 

 

Attention: General Counsel, Fax: (847) 580-4964,

 

 

Email: vbaue@getcosi.com

 

 

 

Restaurant Concepts:

 

Così

 

 

 

Units:

 

See attached exhibit entitled Units under Così

 

 

Foodservice Distribution Agreement

 

 

 

Products:

 

Item                                        

 

 

Dry Groceries

 

 

Meat, Poultry and Seafood

 

 

Refrigerated and Dairy

 

 

Other Frozen

 

 

Produce

 

 

Beverages (does not include dispensing equipment and/or service)

 

 

Paper/Disposables

 

 

Supplies and Equipment

 

 

Chemicals

 

 

 

Unit of Sale:

 

(a) A unit of sale is each full case of Products. (b) If less than a full case of Products is sold, then each separate item within the case is a unit of sale. For example, if 3 cans out of a case containing 6 cans are sold, the transaction counts as 3 units of sale.

1


 

 

 

 

Selling Margin:

 

[ ** ] per unit of sale. If, on the first delivery date a fuel surcharge is required, the surcharge amount will be added to the Selling Margin.

 

 

 

Diesel Fuel Adjustment:

 

[ ** ]

 

 

 

CPI Adjustment:

 

[ ** ]

 

 

 

Date of Agreement:

 

November 1, 2005

 

 

 

Term:

 

Five (5) years, commencing as of the Date of Agreement.

 

 

 

 

Key Performance Indicators:

 

 

 

 

 

To be performed by Customer:

 

 

 

 

 

All Orders Placed With e-Advantage ®

 

100%

 

 

 

Maximum Deliveries Per Unit Per Week:

 

2 per week

 

 

 

Minimum System Average Selling Margin in Dollars per Delivery:

 

[ ** ]

 

 

 

Payment Terms:

 

Net 14 days from receipt of Products

 

 

 

To be performed by Distributor:

 

 

 

 

 

Distribution Center Warehouse Inspection/Audit Score

 

80% or better

(assigned by third party inspection service, such as ABI or

 

 

Siliker Labs, chosen by mutual agreement of the parties)

 

 

 

 

 

Non Key Stop Deliveries within 1 hour of scheduled time:

 

90%

 

 

 

Key Stop Deliveries delivered before 5:30 AM:

 

95%

 

 

 

Fill Rate (Distribution Center with 5, or more, Units):

 

99%

2


 

Table of Contents

 

 

 

 

 

 

1.

 

 

Primary Distributors.

 

2.

 

 

Term of Agreement.

 

3.

 

 

Units.

 

4.

 

 

Account Management.

 

5.

 

 

Usage Reports and Data.

 

6.

 

 

Ordering Procedures.

 

7.

 

 

Deliveries.

 

8.

 

 

Procedures Manuals.

 

9.

 

 

Pricing.

 

10.

 

 

Manufacturer Contracted Cost.

 

11.

 

 

Adjustments.

 

12.

 

 

Proprietary Products.

 

13.

 

 

Invoicing and Payment Terms.

 

14.

 

 

Key Performance Indicators.

 

15.

 

 

Price Audit.

 

16.

 

 

Credit and Collection.

 

17.

 

 

Termination.

 

18.

 

 

Warranties.

 

19.

 

 

Indemnification and Claim Limitations.

 

20.

 

 

Confidentiality.

 

21.

 

 

Distributor Liability.

 

22.

 

 

Force Majeure.

 

23.

 

 

Contract Interpretation.

 

24.

 

 

General.

DMA and Distributors (“we” or “us” or “our”) agree to furnish foodservice distribution of the Products and related services to Customer (“you” or “your”) for the Restaurant Concepts located at the Units during the Term of this Agreement as follows. Capitalized terms are defined either in the Schedule or in the section where first used.

1.

 

Primary Distributors.

 

1.1.

 

We accept your appointment as your primary distributor for the Restaurant Concepts operated at the Units. We will sell and you will purchase all of your agreed upon requirements for the Products at the Units from us during each calendar quarter of the Term.

 

 

 

 

 

1.2.

 

You acknowledge that DMA is solely the marketing and coordination organization for the Distributors, and that the Distributors, and not DMA, will sell and deliver the Products to you. Accordingly, you acknowledge that all of our rights and obligations under this Agreement are rights and obligations of the Distributors, and not DMA, unless specified otherwise.

 

2.

 

Term of Agreement. Our obligation to furnish foodservice distribution of the Products and related services will be in effect for the Term specified in the Schedule. The Term may be renewed for successive one-year periods thereafter with an authorization signed by you and

3


 

 

 

DMA giving mutual notice of renewal at least 90 days prior to the end of the Term specified in the Schedule or any successive one-year period.

 

 

 

3.

 

Units.

 

3.1.

 

You have the right to add Units within our then current distribution service areas by notice to us. A map is in the Appendix. DMA will furnish you with a description or map of each Distributor’s service area at the commencement of the Term of this Agreement, and thereafter upon your request.

 

 

 

 

 

3.2.

 

You have the right to request us to add Units outside of our then current distribution service areas. Upon your request, DMA will use commercially reasonable efforts to solicit a distributor to service the outside Units from among the Distributors, other DMA distributors not a party to this Agreement, or other distributors in the area.

 

 

 

 

 

3.3.

 

Any of the Units which you do not own or manage (i.e. franchisees) will be required to sign an Acceptance of this Agreement in the form we provide, prior to making purchases under this Agreement. Credit terms offered to those Units will be independently determined by the Distributors serving them, but in no case shorter than net 14 days from receipt of Products.

 

4.

 

Account Management.

 

4.1.

 

DMA will serve as the central contact for the administration of this Agreement.

 

 

 

 

 

4.2.

 

DMA will appoint an Account Executive as your single contact to manage this program. Sales professionals from each Distributor will be responsible to the DMA Account Executive for the purposes of this program. DMA will also appoint a Program Account Manager to expedite communications within the program.

 

 

 

 

 

4.3.

 

Each Distributor will assign an Account Executive and Customer Service Representatives to each Unit, and it will be their responsibility to maintain contact with the Unit with regard to service levels.

 

 

 

 

 

4.4.

 

DMA will coordinate the implementation and maintenance of this program between the Distributors and you, including development of a transition plan, program planning and meetings, development of order guides, development of procedures manuals for the Units, implementation of manufacturer contracts for contracted Products, and review of service levels, inventory management, and problem resolution between our distribution centers and you.

 

 

 

 

 

4.5.

 

DMA will serve as the “clearing house” for program communications such as Product requirements, Unit changes, new Product rollouts, inventory issues, Product code changes and any other issues requiring system wide communications.

 

 

 

 

 

4.6.

 

DMA will schedule business review meetings at least once per year to review performance against your goals and requirements, and the status of the Key Performance Indicators described in the Schedule.

 

5.

 

Usage Reports and Data.

 

5.1.

 

You will be furnished at no additional charge with our standard usage reports generated by e-Advantage ® , our web based order entry and reporting system. DMA will make

4


 

 

 

 

customized reports available to the extent practicable, but such reports will be at specified, mutually agreed additional cost to you.

 

 

 

 

 

5.2.

 

Upon your request, DMA will provide Information to a third party you specify for the purpose of information analysis, order placement or processing, or supplier rebate application. Information means usage reports, data, and other information regarding this program provided by DMA to you or the third party. The Information will be made available in our standard formats. All Information we send to the third party is for your sole use. Neither party will sell, utilize, or disclose the Information to anyone other than the parties to this Agreement and the third party designated in writing by you. Prior to providing any Information to the third party, the third party will sign a Confidentiality Agreement, in a form reasonably requested by DMA.

 

 

 

 

 

5.3.

 

All of the transactional data you provide contained in the reports provided by DMA and the Distributors to you and your third-designees is owned by you and is your property. The report formats are owned by DMA and the Distributors and are the property of DMA and the Distributors.

 

 

 

 

 

5.4.

 

DMA will use commercially reasonable efforts to collect and process Information in an accurate manner and will correct any errors, omissions, or defects in the Information within 30 days after notice of the error, omission, or defect from you. The correction methods and procedures will be determined by mutual agreement of DMA and you. However, neither DMA nor the Distributors are liable for any loss, damage, or expense arising from or related to:

 

5.4.1.

 

Loss or corruption of data;

 

 

 

 

 

5.4.2.

 

Errors in data mapping or data input;

 

 

 

 

 

5.4.3.

 

Errors, omissions, or defects in the Information not described in a notice from you;

 

 

 

 

 

5.4.4.

 

Any action or failure to take action by you in reliance on the Information.

 

 

 

 

 

5.4.5.

 

Nothing in this section (5.4) modifies the rights of either party as outlined in Section 15 (Price Audit) below.

 

6.

 

Ordering Procedures.

 

6.1.

 

Order guides will be available, as you elect and direct, to you and to each Unit on e-Advantage ® , to facilitate order placement. Order guides will be categorized utilizing your chart of accounts.

 

 

 

 

 

6.2.

 

In order to permit us to capture efficiencies in the supply chain for you, you agree that each of your Units will place orders electronically. A standardized order entry format approved by you will be implemented across all our distribution centers.

 

 

 

 

 

6.3.

 

Orders placed via any non-electronic method (e.g. phone, fax, mail, etc.) will incur a [ ** ] added charge on the Unit’s invoice for that order.

 

 

 

 

 

6.4.

 

Skip day deliveries will be implemented as necessary with advance notification.

 

 

 

 

 

6.5.

 

[ ** ].

 

7.

 

Deliveries.

 

7.1.

 

We will make deliveries to your Units at the frequency specified in the Schedule, unless we specify otherwise with your approval at time of order, excluding holidays with prior approval.

 

 

 

 

 

7.2.

 

The delivery schedules prepared by each Distributor will take your needs and preferences into account. The delivery schedules may be modified from time to time by

5


 

 

 

 

us with your approval which is not to be unreasonably withheld, with reasonable notice to the affected Units.

 

 

 

 

 

7.3.

 

Key drop schedules will be developed for the Units, where allowed by building and municipal code. Normal delivery windows, with the exception of Units that are closed for business on the day of delivery, will be 10:00 PM to 11:00 AM and 2:00 PM to 5:00 PM seven (7) days per week.

 

7.3.1.

 

We recognize that some Units may have delivery restrictions imposed by public authority and/or an outside landlord. We will work to accommodate such circumstances when notified by you and to the extent practicable. Should such accommodation require additional expense on our part, such expense shall be discussed with you and may be added to each invoice as an additional charge for that Unit or handled in some other manner as mutually agreed.

 

 

 

 

 

7.3.2.

 

You will provide lock, key and alarm changes as well as key(s) via overnight delivery or other means acceptable to us, at your expense, to us at least forty-eight (48) hours prior to next dispatch. The procedures manual will set forth further policies on key drops, including (as appropriate) key drop bonding, alarm violations, loss of keys, etc.

 

 

7.4.

 

[ ** ]

 

 

 

 

 

7.5.

 

[ ** ]

 

 

 

 

 

7.6.

 

Except as otherwise provided in the last sentence of Section 7.5, if a Distributor makes a key drop delivery to a Unit, the Unit will be conclusively deemed to have received and accepted the type and quantity of Products shown on the Distributor’s invoice or delivery list left with the Products, unless the Unit gives the Distributor notice, via fax or some other mutually agreed upon method, of non-conforming Products, or shortage, loss, or damage, by 2 p.m. the day of delivery. Given notice, as outlined in this paragraph, Distributor will (via fax or some other mutually agreed upon method) acknowledge such notice by 5:00 PM the day of delivery. A key drop delivery means a delivery made by a Distributor to a Unit when none of the Unit’s employees in charge of receiving is present.

 

 

 

 

 

7.7.

 

If no notice of non-conforming Products, or shortage, loss, or damage of Products is given by the times specified in this Agreement, you waive any right to assert such matters.

 

 

 

 

 

7.8.

 

If there is a shortage of Products at any distribution center, we will notify you, and we reserve the right to allocate Products distributed by us among all of our customers, subject to your prior approval.

 

 

 

 

 

7.9.

 

[ ** ]

 

 

 

 

 

7.10.

 

Our product recall information is addressed in the procedures manual and contains a list of emergency contacts.

 

 

 

 

 

7.11.

 

Products purchased under either the Cosi label or products specifically manufactured for Cosi may not be sold and/or disposed of without written agreement by Cosi.

8.

 

Procedures Manuals.

 

 

8.1.

 

Each Distributor will supply you and each Unit the Distributor serves with a detailed procedures manual utilizing a common DMA format. A copy is in the appendix The

6


 

 

 

 

procedures manual will cover key contacts at the distribution center that service the Unit, the e-Advantage ® system (if you elect and direct), and the Distributor’s procedures for ordering, delivery schedules, delivery procedures, key drops, receiving, credit memos, pick-ups, Product returns, recalls, etc.

 

 

 

 

 

8.2.

 

The procedures manuals will establish the course of performance, course of dealing, and usage of trade between you and us. Each procedures manual will be updated any time a change in procedures is made.

9.

 

Pricing.

[ ** ]

10.

 

Manufacturer Contracted Cost.

 

10.1.

 

You have the right to negotiate your Cost of a Product directly with the Product’s Manufacturer. Manufacturer agreements include agreements establishing the guaranteed Cost the Manufacturer will charge us for Products to be resold to you, and agreements granting Allowances to you. Allowances are off-invoice allowances, bill-backs, and other special arrangements granted by a Manufacturer to you.

 

 

 

 

 

10.2.

 

The contract Cost you negotiate will be used to calculate the Price of the Product, so long as we have been notified appropriately, regardless of our Cost.

 

 

 

 

 

10.3.

 

We will provide for a Manufacturer Allowance for a Product by deducting the Allowance value from the Price of the Product.

 

 

 

 

 

10.4.

 

You must provide us with copies of the agreements you have with Manufacturers for the purchase of Products, and also complete our forms for contracted Cost. The agreements and forms must be transmitted to us by email or electronically. If we do not receive the copies and completed forms, we will default to calculating the Price of the contracted Products using our actual Cost as described in the Pricing section. You must submit revisions in the contract Cost to us by the 15 th of the month to be valid for the next month. If we fail to receive the revisions by that date, no change in the contract Cost will be made for the next month. If the contract Cost previously provided has expired, or if no prior contract Cost has been provided, we will default to calculating the Price of the Products (no longer considered “contracted Products”) using our actual Cost as described in the Pricing section. We will notify you of a contract Manufacturers denial of part, or all, of any “bill back” expected as a result of the contracts you have provided us.

 

 

 

 

 

10.5.

 

We are not responsible for inaccuracies, errors, or omissions made by your contracting Manufacturer in the billing of the pricing and Allowances, and your sole remedy for any inaccuracies, errors, or omissions shall be against the Manufacturer. If we become aware of such circumstances, we will notify you of same.

 

 

 

 

 

10.6.

 

If your contracting Manufacturer provides both the Product which you specified, and also an equivalent Product which is branded to a Distributor, that Distributor has the right to provide its equivalent branded Product to you so long as: (1) you have approved the equivalent branded Product for purchase; (2) the Manufacturer agrees that the contracted pricing can be applied to the equivalent branded Product; and (3) the equivalent branded Product is stocked by a Distributor servicing any Unit.

7


 

11.

 

Adjustments.

[ ** ]

12.

 

Proprietary Products.

 

12.1.

 

We will maintain an inventory of Proprietary Product items.

 

 

 

 

 

12.2.

 

Proprietary Products are Products that would not otherwise be brought into the inventory of a distribution center except for your requirements. Proprietary Products include Products with your label or logo, special order Products, test Products, menu special Products, seasonal Products, Products branded to a Distributor (if you designate that the Product must be procured from a specific Manufacturer), and Products requested by Cosi. Proprietary Products are determined by distribution center and agreed to by Cosi, and what is a Proprietary Product in one distribution center may or may not be a Proprietary Product in another distribution center. Proprietary Products include Products that have been purchased, transferred, or consigned for your account that we have in inventory, in transit, or for which non-cancelable orders have been placed.

 

 

 

 

 

12.3.

 

You must notify DMA, in writing, to stock or discontinue Proprietary Products using DMA’s standard form or a mutually acceptable alternative.

 

 

 

 

 

12.4.

 

If you specify a particular Manufacturer for your Proprietary Products which is not currently authorized by a Distributor, then the Manufacturer will be required to complete the Distributor’s standard Manufacturer documentation before purchases can be made for resale to you. Manufacturer documentation includes agreements regarding indemnification, insurance coverage, and applicable pure food guarantees. If the Manufacturer does not provide the documentation required by a Distributor, DMA will notify you, and then you indemnify the Distributor and its employees, officers and directors from all loss, damage, and expense (including reasonable attorney’s fees) for personal injury or property damage arising from or related to the delivery, sale, use or consumption of the Proprietary Products, except to the extent caused by the Distributor’s negligence, or the negligence of its employees or agents.

 

 

 

 

 

12.5.

 

Proprietary Products will be stocked in quantities not to exceed 31 days’ supply in each of our distribution centers.

 

 

 

 

 

12.6.

 

You will purchase at least 7 units of sale of each Proprietary Product per week from each of our distribution centers, and we will notify you if you fail to do so. If you fail to increase purchases of the Proprietary Product to that minimum in the 30 days after our notice, then you will do one of the following: (1) discontinue the Proprietary Product; (2) select an alternative Product regularly stocked by the distribution center; (3) order the product on a “special order” basis; or (4) procure the Proprietary Product from another source, such as direct shipment from the Manufacturer.

 

 

 

 

 

12.7.

 

No Product substitutions for Proprietary Products will be made w


 
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