Exhibit 10.1
BANK OF HAWAII CORPORATION
EXECUTIVE BASE SALARY DEFERRAL PLAN
(Effective January 1,
2006)
BANK OF HAWAII CORPORATION
EXECUTIVE BASE SALARY DEFERRAL PLAN
Article 1.
Purpose . This Bank of Hawaii Corporation
Executive Base Salary Deferral Plan (the “Plan”) is
intended to advance the interests of Bank of Hawaii Corporation
(the “Company”) by providing deferred compensation
benefits to selected executive officers of the Company and its
subsidiaries and thereby strengthening the ability of the Company
and its subsidiaries to attract and retain executive officers upon
whose judgment, initiative, and efforts the successful conduct and
development of the Company depend.
Article 2.
Effective Date and Plan
Year . This Plan is
effective January 1, 2006, (the “Effective
Date”). The “Plan Year” shall be the
calendar year. However, any deferral elections in effect for
a Plan Year shall apply commencing with the first payroll period
commencing in the calendar year through the last payroll period
commencing in the calendar year. Example: Bank of Hawaii uses
bi-weekly payroll periods. The first payroll period in 2006
commences January 6, 2006. The last payroll period will
commence December 22, 2006, and end January 4,
2007. Deferral elections with respect to the 2006 Plan Year
apply to the payroll periods commencing January 6, 2006, and
ending January 4, 2007.
Article 3.
Eligibility
. The Human Resources and
Compensation Committee of the Board of Directors of the Company
(the “Committee”) shall determine the executive
officers of the Company and its subsidiaries who shall be eligible
to participate in the Plan (the “Participants”), and
such Participants shall be eligible to participate in the Plan as
of the date designated by the Committee. Participation shall
be limited to a select group of management or highly compensated
employees of the Company and its subsidiaries as determined by the
Committee pursuant to the requirements of the Employee Retirement
Income Security Act of 1974, as amended,
(“ERISA”). To participate and receive benefits
under the Plan, each Participant shall agree to observe all
rules and regulations established by the Committee and shall
abide by all decisions of the Committee in the construction and
administration of the Plan.
Article 4.
Administration
. The Committee shall
administer the Plan in accordance with the Committee’s
charter and the governance rules and procedures applicable to
the Committee. The Committee may delegate its administrative
authority and responsibilities under the Plan to any officer or
staff member of the Company or Bank of Hawaii (the
“Bank”) or to a third-party administrator.
The Committee shall have plenary
authority, in its discretion, to: (a) construe and interpret
the Plan and its terms and resolve any ambiguities herein;
(b) determine the amount and recipient of any payment
hereunder; (c) prescribe, amend, and rescind rules and
regulations; and (d) make all other determinations and do all
other things necessary or appropriate for the administration of the
Plan. All decisions, determinations, and interpretations made
by the Committee shall be binding and conclusive on Participants,
beneficiaries, and all other interested parties.
Article 5.
Base Salary Deferral
Election . By
making a “Deferral Election,” a Participant may elect
to defer the receipt of up to 80% of his or her base salary (less
FICA taxes and other applicable payroll deductions) earned for the
Plan Year. A Participant’s Deferral Election shall be
on a form (paper or electronic) approved by the Director of Human
Resources of the Bank.
(a)
General Deferral Election Timing
Rule . To be
effective for a Plan Year, the Participant’s Deferral
Election must be executed and delivered to the Director of Human
Resources of the Bank or a third-party administrator no later than
December 31 of the year immediately preceding the Plan
Year. The Deferral Election in effect as of December 31
of the immediately preceding year shall be irrevocable as to base
salary earned for the Plan Year.
(b)
First Year of
Eligibility . In
the case of the first Plan Year in which a Participant becomes
eligible to participate, the Participant may make a Deferral
Election within 30 days after becoming eligible to
participate, but such Deferral Election shall be effective only
with respect to base salary for services performed after the date
the Deferral Election form is executed and delivered to the Bank or
third-party administrator. For purposes of determining
whether a Participant is newly eligible to participate, the plan
aggregation rules under Section 409A of the Code
apply. This means that, if a Participant is already eligible
to participate in another account balance deferred compensation
plan, such as the Bank of Hawaii Retirement Savings Excess Benefit
Plan, the Participant will not be treated as newly eligible with
respect to this Plan. Accordingly, the special election
rule for first year of eligibility would not apply to such
Participant. Example: On December 31, 2005, Employee A
is a participant in the Bank of Hawaii Retirement Savings Excess
Benefit Plan. On March 31, 2006, Employee A receives a
promotion, and, in connection with the promotion, the Committee
designates Employee A as being eligible to participate in this
Plan. Employee A may not make a deferral election with
respect to any base salary earned in 2006, but may make an election
before the end of 2006 to defer base salary in 2007.
(c)
Subsequent Plan Years
. There will be no evergreen
elections. A Participant must make an affirmative deferral
election with respect to a Plan Year under Article 5(a).
If a Participant has not made an affirmative election by
December 31 of the immediately preceding year, the Participant
will be deemed to have irrevocably elected not to make a deferral
for the Plan Year.
(d)
Cancellation of Deferral Election
in the Event of Unforeseeable Emergency or Hardship Distribution
from a 401(k) Plan . In the event of an “unforeseeable
emergency,” as defined in Article 8(d), prior to the
Participant having a separation from service and before a
distribution is made from this Plan on account of such
“unforeseeable emergency,” the Participant’s
Deferral Election, if any, with respect to the Plan Year shall be
cancelled. Likewise, if the Participant receives a hardship
distribution pursuant to Section 1.401(k)-1(d)(3) of the
Treasury Regulations, the Participant’s Deferral Election
with respect to the Plan Year shall be cancelled. Any future
Deferral Elections shall be subject to the timing rule in
Article 5(a).
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Article 6.
Deferred Compensation
Account . One or
more separate accounts shall be established and maintained on
behalf of each Participant under the Plan (collectively, the
“Account”), which shall reflect the balance of the
deferred amounts credited to the Participant and the deemed
investment earnings on such amounts. The deferred amounts for
each Participant shall be credited to the Participant’s
Account as soon as practicable following the date such compensation
would otherwise have been paid to the Participant. The Bank
or a third-party administrator shall maintain books and records
that appropriately reflect the balance of the Participant’s
Account. If a Participant elects different times or forms of
distribution for the amounts deferred in different Plan Years, the
Bank or third-party administrator shall separately account for the
different Plan Year’s deferrals.
For purposes of determining the
value of the Participant’s Account, the amount allocated to
the Participant’s Account shall be treated as if it were
invested and reinvested in one or more investment funds or vehicles
as may be designated by the Committee and thereafter directed by
the Participant. Each Account shall be appropriately
increased or decreased to reflect the appreciation or depreciation
in the value of the deemed investment, the net income or loss
attributable to the deemed investment, and the distributions and
expenses that may be charged to the Account. The Participant
agrees on behalf of the Participant and any designated beneficiary
to assume all risks and responsibilities for the direction of
investments in the Participant’s Account, and neither the
Company, the Committee, nor any third-party service provider shall
be liable for any deemed investment losses that may be incurred
under the Account because of the Participant’s investment
elections. The Participant shall have no direct ownership
interest in any assets representing such deemed investments.
Pursuant to Articles 12 and 13, the Participant’s Account
represents a general unfunded promise to pay deferred compensation.
The Participant’s Account balance is the measure of the
amount of the Participant’s deferred compensation.
Article 7.
Vesting . A Participant shall have a 100% vested
and nonforfeitable interest in the balance of the
Participant’s Account at all times.
Article 8.
Time of Distribution
. Except as provided in a
Participant’s election under Section 8(e) or
Article 9, any deferred amount shall be distributed by
December 31 of the year in which the first of the following
events occurs or, if later, by the 15th day of the third month
following the first to occur of the following events:
(a)
Six Months following Separation
from Service . The
date that is six months following the Participant’s
“separation from service”. For this purpose,
“separation from service” is defined by reference to
Proposed Treasury Regulations Section 1.409A-1(h) and
future guidance from the Internal Revenue Service (the
“IRS”) and generally means termination of employment
from the Company and its subsidiaries.
(b)
Disability
. The Participant’s
“Disability”. A Participant shall be considered
“disabled” if the Participant (i) is unable to
engage in any substantial gainful activity by reason of any
medically determinable physical or mental impairment that can be
expected to result in death or can be expected to last for a
continuous period of not less than 12 months, or (ii) is, by
reason of any medically determinable physical or mental impairment
that can be expected to result in death or can be expected to last
for a continuous period of not less than 12 months, receiving
income replacement benefits for
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a period of not less than 3 months
under an accident and health plan covering employees of the
Company. In addition to the foregoing, a Participant shall be
deemed “disabled” as of the date the Social Security
Administration determines the Participant to be totally
disabled.
(c)
Death . The Participant’s death. In
the event of the death of a Participant before his of her Account
has been distributed in full, the balance of the
Participant’s Account shall be paid to the
Participant’s designated beneficiary. The P