Exhibit 10.32
The confidential portions of this
exhibit have been filed separately with the Securities and Exchange
Commission
pursuant to a confidential
treatment request in accordance with Rule 24b-2 of the Securities
and Exchange Act of 1934, as amended. REDACTED PORTIONS OF THIS
EXHIBIT ARE MARKED BY AN ***.
SALES REPRESENTATIVE SERVICES
AGREEMENT
This Sales Representative Services
Agreement (this “ Agreement ”) effective
as of April 1, 2008 (the “ Effective Date
”) is entered into by and between VENTIV COMMERCIAL SERVICES,
LLC, a New Jersey limited liability company (“
VCS ”), and ENDO PHARMACEUTICALS INC., a
Delaware corporation (“ CLIENT ”). VCS
and CLIENT are sometimes referred to herein collectively as the
“ Parties ,” and individually as a
“ Party .”
RECITALS:
WHEREAS , VCS provides integrated outsourced sales and
marketing solutions, including client field forces to the
healthcare industry, and has certain expertise in the marketing and
promotion of pharmaceutical products; and
WHEREAS , CLIENT is an integrated pharmaceutical company
that requires the sales and promotional services of VCS as more
fully described in this Agreement (the “
Services ”); and
WHEREAS , VCS and CLIENT desire to enter into this
Agreement under which VCS will provide such Services to
CLIENT.
NOW, THEREFORE
, in consideration of the mutual
premises contained herein and other good and valuable
consideration, the receipt and adequacy of which are hereby
acknowledged, the Parties hereby agree as follows:
ARTICLE I.
DEFINITIONS
1.1. “Active Representative
Days” means days when VCS Sales Representatives who have
completed all CLIENT and VCS required training are engaged in
Detailing or otherwise engaged in CLIENT required or approved
activities pursuant to this Agreement. When measuring the number of
Active Representative Days for any period, the number shall be
reduced by the product of the number of Business Days during such
period when a Territory does not have an Active Representative
multiplied by the number of Territories that do not have an Active
Representative on any such Business Day.
1.2. “Active
Representatives” means VCS Sales Representatives who have
completed all CLIENT and VCS-required training and are engaged in
Detailing or otherwise engaged in CLIENT-required or approved
activities pursuant to this Agreement. Any VCS Sales Representative
who is on a Time Out of Territory shall not be considered an Active
Representative.
1.3. “Active
Territory” means a Territory in which there are Active
Representatives.
1.4. “Adverse
Event” means any untoward medical occurrence in a
patient, consumer or clinical investigation subject associated with
the use of a Product that does not necessarily have a causal
relationship with this treatment. An Adverse Event can therefore be
any unfavorable and unintended sign (including an abnormal
laboratory finding), symptom, or disease temporally associated with
the use of a Product, whether or not related to such Product. In
addition, all cases of apparent drug-drug interaction, pregnancy
(with or without outcome), exposure during breastfeeding, paternal
exposure, lack of efficacy, overdose, drug abuse and misuse, drug
maladministration or accidental exposure and dispensing errors are
collected and databased even if no Adverse Event has been
reported.
1.5. “Affiliate”
means any Person who directly or indirectly controls or is
controlled by or is under common control with a Party. For purposes
of this definition, “control” or
“controlled” shall mean ownership directly or through
one or more Affiliates, of more than fifty percent (50%) of
the shares of stock entitled to vote for the election of directors,
in the case of a corporation, or more than fifty percent
(50%) of the equity interests in the case of any other type of
legal entity, status as a general partner in any partnership, or
any other arrangement whereby a Party controls or has the right to
control the Board of Directors or equivalent governing body of a
corporation or other entity, or the ability to cause the direction
of the management or policies of a corporation or other
entity.
1.6. “Agreement”
is defined in the preamble of this Agreement.
1.7. “Agreement
Territory” means the United States.
1.8. “Agreement
Year” means a fiscal year commencing on July 1 and
ending June 30, except that the first Agreement Year shall
commence on the Effective Date and end on June 30,
2009.
1.9.
“Arbitration” is defined in
Section 12.7(c) of this Agreement.
1.10. “Arbitration
Request” is defined in Section 12.7(c)(i) of
this Agreement.
1.11.
“Arbitrators” is defined in
Section 12.7(d)(i) of this Agreement.
1.12. “Auditee”
is defined in Section 4.6(b)(i) of this
Agreement.
1.13. “Audit Rights
Holder” is defined in Section 4.6(b)(i) of
this Agreement.
1.14. “Audit
Team” is defined in Section 4.6(b)(i) of this
Agreement.
1.15. “At-Risk Management
Fee” is defined in Section 4.1(a) of this
Agreement.
1.16. “Budget” is
defined in Section 4.2(a) of this Agreement.
1.17. “Business
Day” means any day other than a Saturday, a Sunday, an
approved holiday in accordance with CLIENT’s holiday schedule
or a day on which commercial banks in
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Philadelphia, Pennsylvania are authorized or
required by Law to remain closed. CLIENT’S holiday schedule
may be modified by CLIENT from time to time and when modified a
copy shall be provided to VCS. The CLIENT’s current holiday
schedule has been submitted to VCS.
1.18. “Call”
means a face-to-face presentation by a Sales Representative to a
Target Prescriber which consists of one or more Details and
includes, but is not limited to, having a discussion with the
Target Prescriber regarding the features and benefits of the
Products, their contraindications, FDA approved uses and other
pertinent information, and providing the Target Prescriber Product
Literature and samples of the Products.
1.19. “Call Plan”
means a plan designed by CLIENT, which is intended to enhance the
efficiency and effectiveness of the Sales Representatives in making
Calls. The Call Plan may be modified by Client from time to time
and when modified a copy shall be provided to VCS. The initial Call
Plan has been submitted to VCS by letter dated May 9,
2008.
1.20. “CLIENT” is
defined in the preamble of this Agreement.
1.21. “CLIENT
Representatives” is defined in Section 10.1
of this Agreement.
1.22. “Client Pass-through
Expenses” means those certain “Pass-through
Costs” referred to on Schedule B .
1.23. “Competing
Product” means ***.
1.24.
“Components” is defined in Schedule A-1A
to this Agreement.
1.25. “Confidential
Information” is defined in Section 6.1(a) of
this Agreement.
1.26.
“Conversion” is defined in
Section 9.2 of this Agreement.
1.27. “DDMAC”
means the United States Department of Health and Human Services,
Food and Drug Administration Center for Drug Evaluation and
Research, Office of Medical Policy, Division of Drug Marketing,
Advertising and Communications.
1.28. “Detail” is
defined on Schedule A-1 to this Agreement.
1.29. “Detailing”
is defined on Schedule A-1 to this Agreement.
1.30. “Direct Marketing
Expenses” means the funds (which are part of the Budget)
to facilitate the Detailing activities of Sales Representatives to
Target Prescribers.
1.31. “Disclosing
Party” is defined in Section 6.1(a)
.
1.32. “Distribution
Agent” is defined in Section 3.2(f) of this
Agreement.
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1.33. “District
Manager” means an employee of VCS who is engaged under
this Agreement to manage VCS Sales Representatives in specified
Territories.
1.34. “Effective
Date” is defined in the preamble of this
Agreement.
1.35. “Expected Active
Representative Days” means all Business Days in a
calendar quarter.
1.36. “FDA” means
the United States Food and Drug Administration and any successor
agency thereto.
1.37. “Field”
means the treatment of pain associated with osteoarthritis in
joints amenable to topical treatment.
1.38.
“FROVA®” is defined in
Section 1.59 of this Agreement.
1.39. “GAAP”
means U.S. Generally Accepted Accounting Principles consistently
applied by the applicable Person.
1.40. “Governmental
Authority” means any court, agency, authority,
department, regulatory body or other instrumentality of any
government or country or of any national, federal, state,
provincial, regional, county, city or other political subdivision
of any such government or any supranational organization of which
any such country is a member, which has competent and binding
authority to decide, mandate, regulate, enforce, or otherwise
control the activities of the Parties or their Affiliates
contemplated by this Agreement.
1.41. “Inactive
Territory” means a Territory that does not have an Active
Representative. An Inactive Territory that is inactive for at least
*** (***) Business Days in a calendar quarter shall be considered
an Inactive Territory for the entire calendar quarter. In the event
CLIENT conducts a Conversion, the applicable vacated Territory
shall not be considered an Inactive Territory until *** (***) days
from the date of Conversion so long as VCS has hired a replacement
VCS Sales Representative within such period.
1.42. “Information
Technology” is defined in Section 3.2(k) of
this Agreement.
1.43. “Law” or
“Laws” means all laws, statutes, rules,
regulations, orders, judgments, injunctions and/or ordinances of
any Governmental Authority, including the PhRMA Code and the rules,
regulations, guidelines and other requirements of DDMAC.
1.44.
“LIDODERM®” is defined in
Section 1.56 of this Agreement.
1.45. “Losses” is
defined in Section 10.1 of this Agreement.
1.46. “Management
Fee” is defined in Section 4.1(a) of this
Agreement.
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1.47. “National
Liaison” means, as to VCS, the individual designated by
VCS to coordinate communication and resolution of issues between
the Parties. ***.
1.48. “National Sales
Director” means, as to each Party, the individual
designated by such Party to lead the project to which this
Agreement relates, through whom all major communications will be
channeled and who will be responsible for high level support within
and between the respective Parties’ organizations in relation
to this Agreement, including overseeing all significant operational
and other issues in connection with the Detailing and promotion
activities and the Services to be performed hereunder.
1.49. “Non-Primary
Detail” means a Detail during which VOLTAREN® is the
second (2nd) most prominent item presented in the Call and
comprises, on average, approximately thirty percent (30%) of
the time and cost of the Call.
1.50. “Novartis”
means, collectively, Novartis, AG and Novartis Consumer Health,
Inc.
1.51. “Novartis
Agreement” means that certain License and Supply
Agreement dated March 3, 2008 by and between CLIENT and
Novartis.
1.52. “NSAID”
means a non-steroidal anti-inflammatory drug.
1.53. “OTC
Product” means a pharmaceutical product for use in humans
that has been approved by the FDA for sale to customers and/or
patients in the Agreement Territory without a
prescription.
1.54. “Party” or
“Parties” is defined in the preamble of this
Agreement.
1.55. “PDMA”
means the Prescription Drug Marketing Act of 1987, as amended, and
the regulations promulgated thereunder.
1.56. “Person”
means and includes an individual, partnership, joint venture,
limited liability company, a corporation, a firm, a trust, an
unincorporated organization and a government or other department or
agency thereof.
1.57. “PhRMA
Code” means the PhRMA Code on Interactions with
Healthcare Professionals, as in effect from time to
time.
1.58. “Primary
Detail” means a Detail during which VOLTAREN® is the
most prominent item presented in the Call and comprises, on the
average, approximately seventy percent (70%) of the time and
cost of the Call.
1.59.
“Products” means VOLTAREN® Gel (diclofenac
sodium topical gel 1%) (“VOLTAREN®”),
LIDODERM ® (lidocaine patch 5%)
(“LIDODERM®”), FROVA® (frovatriptan succinate
tablets) (“FROVA®”) and any additional products
added by CLIENT to be Detailed by the Sales Representatives
pursuant to this Agreement and listed on Schedule A-1A to
this Agreement from time to time.
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1.60. “Product
Literature” shall mean promotional, informative and other
written information concerning a Product.
1.61.
“Professionals” means physicians and other
health care practitioners who are permitted under the Laws of the
United States to prescribe the Products.
1.62. “Project
Manager” means, as to VCS, an employee of VCS who is
engaged under this Agreement to assist VCS management and to
coordinate administrative support for the VCS Field
Force.
1.63.
“Representative” or
“Representatives” is defined in
Section 6.1(b) of this Agreement.
1.64. “Receiving
Party” is defined in Section 6.1(a)
.
1.65. “Sales
Representative” means a VCS Sales
Representative.
1.66. “Senior
Officers” means the respective Chief Executive or
Operating Officers (or any designee thereof) of the
Parties.
1.67. “Services”
has the meaning given to such term in the Recitals to this
Agreement.
1.68. “Significant
Loss” is defined in Schedule A-2 .
1.69. “Spare Pool
Threshold” is defined in Section 3.2(k)
.
1.70. “State Disclosure
Logs” is defined in Section 4.1(c) of this
Agreement.
1.71. “Target
Prescriber” means, with respect to the Products, one of
the specifically identified Professionals within a Sales
Representative’s Territory to be Called upon by the Sales
Representative based on CLIENT’s proprietary analysis of
physician opportunities as set forth in CLIENT’s Call
Plan.
1.72. “Term” is
defined in Article II of this Agreement.
1.73.
“Territories” means the respective towns, cities
and other subdivisions and geographical areas located within the
Agreement Territory to which the applicable Sales Representatives
are assigned.
1.74. “Theft” is
defined in Schedule A-2 .
1.75. “Threshold 1
Arbitrator” is defined in Section 12.7(d)(i)
of this Agreement.
1.76. “Time Out of
Territory” means a leave of absence, an unapproved
absence, an absence for illness that continues for more than ***
(***) *** in any calendar month, a pre-approved vacation that
continues for more than *** (***) *** in any calendar month or a
combination of illness and pre-approved vacation that continues for
more than *** (***) *** in any calendar month.
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1.77. “Tube
Sales” means the total dispensed tubes of VOLTAREN®
as measured by Wolters Kluwer™ Prescription Audit or other
third party vendor selected by CLIENT from time to time.
Appropriate adjustments in the measurement of Tube Sales shall be
made in the event that any third party vendor selected by CLIENT as
referred to above uses different measurement metrics than the
previous vendor.
1.78. “VCS” is
defined in the preamble of this Agreement.
1.79. “Variant
Amount” is defined in Section 4.1(d) of this
Agreement.
1.80. “VCS Field
Force” means the VCS Sales Representatives, Project
Manager, National Liaison, District Managers and National Sales
Director providing Services pursuant to this Agreement.
1.81. “VCS Field Force
Information” means the information required to be
provided by VCS pursuant to Section 4.1(b) with respect
to each Member of the VCS Field Force in the form attached hereto
as Schedule A-1F .
1.82. “VCS Sales
Representative” means an individual employed by VCS who
Details the Products to Target Prescribers in accordance with this
Agreement.
1.83. “VCS
Representatives” is defined in Section 10.1
of this Agreement.
1.84.
“VOLTAREN®” is defined in
Section 1.59 of this Agreement.
1.85. “Works” is
defined in Schedule A-1A .
ARTICLE II.
TERM
Subject to the terms of Article XI,
this Agreement shall be in effect commencing on the Effective Date
and continuing through June 30, 2010 (the “
Term ”).
ARTICLE III. SCOPE OF SERVICES,
PROFESSIONALISM AND COMPLIANCE
3.1. The Scope of
Services.
CLIENT hereby engages VCS, and VCS
hereby accepts such engagement, to provide the Services pursuant to
the terms of this Agreement and the Schedules attached to this
Agreement. Such engagement shall be on a nonexclusive basis and
CLIENT shall at all times have the right to engage any other Person
to provide services (including, without limitation, services
similar to the Services) that CLIENT, in its sole discretion, deems
necessary or appropriate. The Services to be provided under this
Agreement are described in this Agreement and the various Schedules
hereto, including Schedule A-1 through Schedule A-2
.
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3.2. Sales Efforts,
Professionalism and Compliance.
a. VCS shall maintain an
experienced, well-trained VCS Field Force, whose time is dedicated
exclusively to the promotion of the Products and who collectively
will provide a minimum of *** Primary Details per calendar quarter,
for a total of *** Primary Details per Agreement Year. For every
Primary Detail shortfall below *** commencing with the calendar
quarter starting July 1, 2008, VCS shall provide CLIENT with a
***.
b. The VCS Field Force shall consist
of 275 Sales Representatives, 27 District Managers, one Project
Manager, one National Liaison and one National Sales Director. Each
District Manager and Sales Representative shall have the
qualifications and meet the hiring profile and criteria set forth
on Schedule A-1C . The National Liaison, Project Manager and
National Sales Director designated by VCS shall be subject to the
approval of CLIENT, which approval shall not be unreasonably
withheld. CLIENT hereby designates Larry Romaine as its National
Sales Director. VCS hereby designates Tom Dimke as its National
Sales Director. Each Party may change its National Sales Director
upon written notice to the other Party.
c. (i) All Territories and districts
shall be filled by VCS Sales Representatives and District Managers,
as applicable, by May 12, 2008. In respect to any Territory
and/or district that has an unfilled position during the period
beginning *** and continuing through ***, VCS shall pay CLIENT ***
for each such Territory and/or district until each such Territory
and district has a Sales Representative or District Manager, as
applicable, on the payroll that has completed the training required
by this Agreement (such payment to continue for any Territory or
district that was unfilled on *** and continues unfilled
thereafter). For the purpose of clarity, once a Territory and/or
district that did not have a VCS Sales Representative and/or
District Manager, as applicable, as of *** has a Sales
Representatives and/or District Manager, as applicable, on the
payroll that has completed the training required by this Agreement,
VCS’ obligation to pay the *** described in this
Section 3.2(c)(i) shall cease.
(ii) From and after *** Ventiv shall
be responsible to ensure that (i) the Active Representative
Days equal at least ***% of the product of the Expected Active
Representative Days multiplied by *** for at least *** (***)
calendar quarters out of any *** (***) consecutive calendar
quarters; and (ii) there are no more than *** Inactive
Territories in *** (***) calendar quarters out of any *** (***)
consecutive calendar quarters. ***.
d. The VCS Field Force shall have a
thorough knowledge of the Products and their associated disease
entities in respect to which Products CLIENT has provided training
in accordance with this Agreement.
e. VCS shall employ its expertise
and best professional judgment to direct the Detailing and
promotion activities to Target Prescribers identified from time to
time by CLIENT. VCS shall be responsible to ensure that the Sales
Representatives Detail the Products in an accurate and compliant
manner in an effort to enable Target Prescribers to obtain all
information necessary or appropriate in connection with prescribing
the Products.
f. All promotional materials (as
updated from time to time) to be used by the VCS Field Force
pursuant to this Agreement shall be chosen and/or approved by
CLIENT and CLIENT shall be responsible to ensure the compliance of
such promotional materials with applicable Law.
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All samples and promotional materials shall be
disseminated by CLIENT in compliance with applicable Law and such
distribution shall occur directly by CLIENT or through a
distribution agent selected by CLIENT from time to time (the
“ Distribution Agent ”) to the VCS Field
Force. VCS shall be responsible to secure appropriate physical
space (including temperature-controlled storage space for samples
and Products) for the storage of any and all materials distributed
by CLIENT or by the Distribution Agent to the VCS Field Force. VCS
shall be responsible to ensure that the VCS Field Force stores and
maintains such materials in the designated space.
g. VCS shall be responsible for
ensuring that, upon receipt thereof, all samples, promotional and
other materials are handled and distributed by VCS and the VCS
Field Force in accordance with, and VCS shall comply and shall be
responsible to ensure that the VCS Field Force complies with any
and all reporting and other obligations (including, without
limitation, all obligations regarding reporting of samples lost in
transit, a Significant Loss of samples, a theft of drug samples and
all falsification of sample documents) under, CLIENT’s Sample
Accountability Policies and Procedures provided to VCS by letter
dated May 9, 2008 (as they may be amended or otherwise
modified from time to time by CLIENT (such amendments and
modifications to be provided by CLIENT to VCS in advance and in
writing)) and, as more specifically provided below, under all
applicable Laws. CLIENT shall be responsible for ensuring that its
Sample Accountability Policies and Procedures comply with
applicable Law. In connection with its reporting obligations under
this Section 3.2(g) , VCS shall be responsible for
complying with the terms and conditions set forth in Schedule A-2
of this Agreement. The additional terms and conditions regarding
sample management and accountability are set forth in Schedule
A-2 of this Agreement.
h. VCS shall comply and be
responsible to ensure that the VCS Field Force complies with any
and all reporting and other obligations imposed by any state or
other jurisdiction (including, without limitation, all obligations
regarding providing to ENDO for dissemination to the applicable
state or other jurisdiction reports of expenses incurred in the
course of the VCS Field Force’s marketing efforts) and as
more specifically described in Section 4.1(c)
.
i. The Services shall be performed
by VCS and the VCS Field Force (i) in a professional manner
consistent with industry standards; (ii) in conformance with
that level of care and skill ordinarily exercised by other
professional contract sales organizations; and (iii) in
compliance with all applicable Laws. Each VCS Field Force member
shall be subject to removal from providing Services pursuant to
this Agreement in accordance with the provisions set forth in
Schedule A-1 . Any such VCS Field Force member who is so
removed shall be promptly replaced by VCS. VCS shall retain, in all
respects, all liability and obligations of any kind or nature with
respect to any employment-related claims arising out of or in
connection with the activities contemplated by this Agreement
and/or the Services provided by the applicable VCS Field Force
member.
j. VCS shall promote the Products,
and shall cause the VCS Field Force to promote the Products, in
strict adherence to applicable Law and professional requirements
and CLIENT policies (provided to VCS in advance and in writing)
that are applicable to the type of Services contemplated hereunder
and which are utilized by CLIENT generally in its business,
including ensuring that (i) no member of the VCS Field Force
has been (A) convicted of an offense related to any federal or
state health care program; (B) excluded or otherwise rendered
ineligible for federal or state health care program participation;
or (C) debarred under Subsection (a) or (b) of
Section 306 of the U.S. Food, Drug and Cosmetic Act, as
amended from time to time (21 U.S.C. § 301 et seq.); and
(ii) no person on any FDA Clinical Investigator Enforcement
lists (including the following: (1)
9
Disqualified/Totally Restricted List,
(2) Restricted List and (3) Adequate Assurances List)
will participate in the provision of the Services. If at any time
VCS becomes aware that any member of the VCS Field Force who
participated or is participating in the provision of the Services
is on, or is being added to the FDA Debarment List or any FDA
Clinical Investigator Enforcement Lists, VCS shall provide written
notice of this to CLIENT within 24 hours of VCS having become aware
of this fact and will immediately terminate such person from
conducting any activity under this Agreement, subject to applicable
Law. Further, in connection with any activity under this Agreement,
VCS shall, and shall cause all members of the VCS Field Force to,
comply in all material respects with the Office of Inspector
General Compliance Program Guidance for Pharmaceutical
Manufacturers, April 2003, PDMA, state Laws governing the storage
and distribution of pharmaceutical samples and aggregate spending
on physician gifts, entertainment and expenses, the PhRMA Code, as
in effect from time to time, Section 1128B(b) of the Social
Security Act, the AMA Guidelines on Gifts to Physicians from
Industry, HIPAA and all other applicable Laws.
k. CLIENT shall provide all laptops
and printers and all necessary software, hardware and related
equipment (collectively, “ Information
Technology ”) necessary for the performance of the
Services hereunder. VCS shall ensure that the members of the VCS
Field Force use the appropriate level of care in the handling and
use of all such Information Technology and shall provide a report
identifying the location of each VCS Field Force member within ***
days after the end of each calendar quarter during the Term in
order to enable CLIENT to monitor the location of all Information
Technology. VCS shall provide CLIENT with all information and
applicable verifying documentation ( e.g ., police reports)
identifying any damaged or stolen Information Technology. CLIENT
shall maintain a spare pool of Information Technology equal to ***
computers and ***% of the other Information Technology provided to
VCS for use by the VCS Field Force (the “ Spare Pool
Threshold ”). CLIENT shall replace all documented
damaged or stolen Information Technology up to the Spare Pool
Threshold. VCS shall be solely responsible for all costs, damages,
losses and liabilities associated with damaged, lost or stolen
Information Technology (subject to normal wear and tear) in excess
of the Spare Pool Threshold and such costs, damages, losses and
liabilities shall not be passed through to CLIENT.
l. VCS shall comply, and shall cause
any subcontractor that it is permitted to use hereunder to comply,
with the terms and conditions of the Novartis Agreement applicable
to it, including all compliance, confidentiality, record keeping,
reporting and auditing provisions thereof. VCS shall be responsible
for each of its permitted subcontractor’s compliance with the
terms of this Agreement.
m. The training responsibilities and
obligations of the Parties are set forth on Schedule A-1
under the section captioned “Training.”
ARTICLE IV. COMPENSATION, BUDGET
AND REIMBURSEMENT; REPORTING; RECORD KEEPING AND AUDIT
RIGHTS
4.1. Compensation.
a. Subject to the limitations set
forth in this Article IV , CLIENT shall pay VCS compensation
for the Services performed under this Agreement as set forth on
Schedule B to this Agreement. Such compensation shall
include payment of various fees and costs of VCS as
described
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on Schedule B , including a fixed,
non-risk related, management fee (the “ Management
Fee ”) and, if applicable, beginning with the
calendar quarter commencing July 1, 2008, additional
risk-related management fees (collectively, the “
At-Risk Management Fee ”), which shall be
computed on the basis of the percentage of the achievement of
certain Tube Sale goals, Detailing requirements and Active
Representative/Active Territory goals, all as more fully described
on Schedule B , in the relevant amounts set forth thereon.
VCS shall be entitled to receive a prorated portion of the monthly
fixed fee referred to in Schedule B for the period from
May 27, 2008 through June 30, 2008. Moreover, Tube Sales
and Detailing completed by the VCS Field Force during the period
from May 27, 2008 through June 30, 2008 shall count
towards VCS’ achievement of the At-Risk Management Fee. The
Parties shall agree on an incentive compensation plan relating to
the VCS Field Force, which among other things will limit
participation by members of the VCS Field Force who are on
performance improvement plans in incentive compensation for which
CLIENT is required to pay/reimburse VCS under this
Agreement.
b. CLIENT shall notify VCS of the
Tube Sales in a calendar quarter within 45 days after the end of
each calendar quarter, beginning with the calendar quarter
commencing July 1, 2008, and tender payment of the applicable
At-Risk Management Fee, if any, in respect of the achievement of
the applicable percentage of such Tube Sales with that notice.
Notwithstanding the above, on a monthly basis, Client shall provide
VCS with all data it receives concerning Tube Sale goals, Detailing
requirements and Active Representative/Active Territory goals to
allow VCS to monitor achievement of the At-Risk Management Fee.
Within ten (10) Business Days following the end of each
calendar quarter during the Term of this Agreement, CLIENT shall
provide to VCS a report summarizing on a calendar quarter and
Agreement Year-to-date basis: (i) the total number of Details,
providing separate numbers for Primary Details and total Details;
and (ii) the total number of Details to Target Prescribers,
providing separate numbers for Primary Details and total Details.
In addition, within ten (10) Business Days following the end
of each month during the Term of this Agreement, VCS shall provide
to CLIENT a report in the form of Schedule A-1F , which
shall effectively summarize the total number of Active
Representatives and Inactive Territories. The At-Risk Management
Fee payable in respect of the Detailing requirements and the Active
Representative/Active Territory goals shall be determined by CLIENT
and VCS based on the reports made with respect to such matters by
CLIENT and VCS in accordance with this Section 4.1 and
shall be made within 30 days after such determination.
c. In each state or
other jurisdiction in which marketing and expense reports (the
“ State Disclosure Logs ”) are required,
VCS shall provide to CLIENT, by the 15 th day of each month during the
Term, a report summarizing the expenses incurred by the VCS Field
Force in, and all other items required by the applicable state or
other jurisdiction to be reported with respect to, the month
immediately preceding such month. Such State Disclosure Log shall
be provided on the applicable state spreadsheet, the forms of which
were provided to VCS by CLIENT by letter dated May 1, 2008.
The Project Manager, initially ***, shall be the contact at VCS
responsible for timely submitting the State Disclosure Logs to
CLIENT. CLIENT shall file the requisite state expense reports
utilizing the information contained in the State Disclosure
Logs.
d. Upon termination or expiration of
this Agreement, any applicable earned fees for any calendar quarter
or portion thereof prior to such expiration or termination that
have not been invoiced shall be paid. VCS shall invoice CLIENT
monthly in arrears for fixed monthly fees related to the Services
and shall set forth on each invoice the actual headcount of all
persons employed by VCS under this Agreement as of the end of the
pay period ending in approximately mid-month for
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the month covered by such invoice ***. Each VCS
invoice shall also separately set forth in reasonable detail the
amount of any Client Pass-through Expense for which VCS seeks
reimbursement. Subject to receipt of a monthly reconciliation
report, as described below, CLIENT shall pay the full amount of
each VCS invoice, except any Client Pass-through Expense in excess
of the amount allowed for such item in the Budget that has not been
previously approved by CLIENT. CLIENT and VCS shall work together
in good faith to develop a Pass-through Expense budget.
e. ***. VCS shall also provide
CLIENT with a monthly report regarding the usage by the VCS Field
Force of vehicles used in the course of carrying out the Services
hereunder (which report shall be based on reports VCS receives from
*** and/or the VCS Field Force members, as applicable, with respect
to such matters), summarizing the car mileage. Any amounts due
through reconciliation of budgeted amounts (for (i) and
(ii) above) and actual costs incurred (for (i) and
(ii) above) will be applied as a credit or an additional
charge on the month’s invoice from VCS that is submitted with
the monthly reconciliation report. VCS shall also provide Client at
the end of each calendar quarter, together with the invoice for the
month just ended, a reconciliation of the invoiced amounts during
such quarter and Agreement Year to date to the quarterly and year
to date Budget. VCS and CLIENT shall, in addition, review the
aggregate of all Variant Amounts within 30 days of the end of each
calendar quarter. In that connection, CLIENT may request additional
justification for any Variant Amount and to the extent CLIENT is
not reasonably satisfied with such justification, CLIENT may
require a credit against future invoices (or, at end of the Term, a
refund) equal to the unjustified Variant Amounts. In no event shall
the variances from the budgeted amounts exceed in the aggregate the
annual budget for such items unless otherwise agreed to in writing
by CLIENT.
4.2. Budget
a. The annual budget (“
Budget ”) for the first Agreement Year is
attached to this Agreement as Schedule B-Y .
b. VCS shall prepare a draft Budget
for each subsequent Agreement Year of the Term of this Agreement
and deliver such Budget to CLIENT at least 90 days prior to the
beginning of such Agreement Year. The aggregate amount of all costs
set forth therein shall in no event exceed the prior year’s
budget in an amount greater than the percentage increase in the
Consumer Price Index for All Urban Consumers (CPI-U), subject to
conformance by the parties of items such as salaries and travel
expenses to scales utilized by CLIENT for its employees and
conformance of charges for gas to accepted gas indices comparing
the price of gas at May 27, 2008 to the price at the time the
Budget is prepared. The Budget shall set out in reasonable detail
the various costs of VCS (related to the Services including those
described on Schedule A-1 through Schedule A-2 )
estimated to be payable by CLIENT in the forthcoming year. Upon
receipt thereof, CLIENT will promptly review the Budget and the
Parties will then reconcile any issues related thereto. CLIENT and
VCS recognize that the Budget, as with any projection, may require
adjustment due to changes in expenses, market conditions and
numerous other factors and agree to review the Budget no less
frequently than every *** (***) months for possible
adjustment.
c. If CLIENT does not approve a
Budget at least 30 days prior to the beginning of any calendar
year, or is unable to reach agreement with VCS on any proposed
adjustment thereto, including a CLIENT-required reduction in Client
Pass-through Expenses (as set forth in Section 4.3 of
this Agreement), CLIENT and VCS agree to have their Senior Officers
meet forthwith in an attempt to resolve the matter. If such a
resolution is not reached within 30 days from such
meeting
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and unless each
Party agrees in writing to continue good faith negotiations as to
the Budget for an additional 60 days, CLIENT shall be deemed to
have given notice of termination under Section 11.2(b)
of this Agreement effective 120 days after such 30
th
day referred to in
the prior clause. The Parties agree that during the aforementioned
negotiation period (to the extent such period exists in a new
contract year), VCS shall continue provision of the Services and
shall be paid by CLIENT in accordance with the prior Agreement
Year’s approved Budget, subject to reconciliation with the
subsequently agreed-upon Budget.
4.3. Client Pass-through
Expenses
a. VCS may request that CLIENT
approve particular Client Pass-through Expense items prior to
incurrence thereof and once approved by CLIENT in writing, CLIENT
shall pay the same when invoiced. In addition, CLIENT may require,
on not less than 30 days’ notice, that amounts provided in
the Budget for Client Pass-through Expenses be reduced. CLIENT
shall, at the written request of VCS, discuss in good faith the
reason for the required reduction in Client Pass-through Expenses
and the impact of such reduction on VCS and its ability to achieve
the At-Risk Management Fee, but CLIENT shall make the final
decision with respect to any reduction.
b. Notwithstanding anything herein
to the contrary, in no event shall CLIENT be required to pay VCS
Client Pass-through Expenses in excess of the amounts provided for
such expenses in the Budget, unless otherwise specifically agreed
to by CLIENT in writing.
4.4. Additional
Expenses
a. CLIENT may request VCS to incur
particular expenses in addition to those already relating to the
Services and reflected in the Budget, in which case those expenses
will be added to the Client Pass-through Expenses payable by
CLIENT. All additional expenses must be agreed to in writing by
CLIENT prior to such expenses being incurred.
b. CLIENT reserves the right to add
additional Products to be Detailed by the Sales Representatives at
no additional cost to CLIENT, except that: (i) CLIENT shall
pay documented incremental costs ( e.g ., training,
distribution, sample costs and Detail aids) that have been approved
by CLIENT and which are related to such additional Products and
(ii) the Parties shall discuss in good faith and determine
whether any adjustments to the metrics required for achievement of
the At-Risk Management Fee should be made. At such time as CLIENT
exercises this right, VCS shall comply with all other provisions of
this Agreement applicable to promoting Products in connection with
the promotion of such additional Products and the Parties shall
enter into appropriate amendments to this Agreement to reflect the
same.
4.5. Payment Due
Invoices are due and payable within
*** days of receipt thereof, except to the extent of any amount
disputed by CLIENT. CLIENT shall pay the undisputed amount of each
invoice when due. In the event CLIENT disputes an amount set forth
on a VCS invoice, it shall send VCS written notice specifying in
detail the basis for the dispute. In addition to VCS’ right
to terminate this Agreement under Section 11.1 in the
case of non-payment of any undisputed amount, if VCS elects not to
terminate this Agreement in the case of non-payment of any
undisputed amount, CLIENT shall pay
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VCS a finance charge of *** (***%) percent per
month for the undisputed amount on each invoice past due for more
than *** days from the applicable payment date. The Parties agree
to resolve disputes in good faith and an expeditious
manner.
4.6. Books and
Records
a. VCS shall keep complete, true and
accurate books and records with respect to the Services provided
and its other obligations under this Agreement in accordance with
GAAP. VCS shall keep such books and records for at least three
(3) years following the end of the Agreement Year to which
they pertain. Such books and records shall be kept at VCS’
principal place of business. At CLIENT’s sole cost and
expense, except as provided below, VCS shall permit auditors, on
behalf of CLIENT and Novartis, to visit and inspect, during regular
business hours and under the guidance of representatives of VCS,
and to examine the books of account of VCS concerning the Services
and this Agreement and discuss the affairs, finances and accounts
of VCS concerning the Services and this Agreement with, and be
advised as to the same by, its officers and independent
accountants.
b. Audits . CLIENT and
Novartis shall have audit rights with respect to VCS’ records
described in this Section 4.6(b) .
i. CLIENT or Novartis (in such
capacity, the “ Audit Rights Holder ”)
may, upon request and at its expense (except as provided for
herein), cause an internationally-recognized independent accounting
firm selected by it, other than one to whom VCS (in such capacity,
the “ Auditee ”) has a reasonable
objection (the “ Audit Team ”), to audit
(at CLIENT’s or Novartis’ sole cost and expense, except
as otherwise set forth in subsection (v) below) during
ordinary business hours the books and records of the Auditee and
the correctness of any payment made or required to be made to or by
such Auditee, and any report underlying such payment (or lack
thereof), pursuant to the terms of this Agreement. Prior to
commencing its work pursuant to this Agreement, the Audit Team
shall enter into an appropriate confidentiality agreement with the
Auditee.
ii. In respect of each audit of
the Auditee’s books and records: (i) the Auditee may
only be audited once per calendar year, unless a prior audit
reveals any material discrepancy, in which case, more frequent
audits will be permitted; (ii) no records for any given
Agreement Year may be audited more than once for the same purpose,
unless a prior audit reveals any material discrepancy, in which
case, more frequent audits will be permitted; and (iii) the
Audit Rights Holder shall only be entitled to audit books and
records of the Auditee from the three (3) Agreement Years
prior to the Agreement Year in which the audit request is
made.
iii. In order to initiate an
audit for a particular Agreement Year, the Audit Rights Holder must
provide written notice to the Auditee. The Audit Rights Holder
shall provide the Auditee with notice of one or more proposed dates
of the audit not less than 30 calendar days prior to the first
proposed date. The Auditee will reasonably accommodate the
scheduling of such audit. The Auditee shall reasonably cooperate
with such audit.
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iv. The audit report and basis
for any determination by an Audit Team shall be made available for
review and comment by the Auditee, and the Auditee shall have the
right, at its expense, to request a further determination by such
Audit Team as to matters which the Auditee disputes (to be
completed no more than 30 calendar days after the first
determination is provided to Auditee and to be limited to the
disputed matters). If the parties disagree as to such further
determination, the Audit Rights Holder and the Auditee shall
mutually select an internationally-recognized independent
accounting firm that shall make a final determination as to the
remaining matters in dispute that shall be binding upon the
parties.
v. If the audit shows any
under-reporting or underpayment, or overcharging by any party, that
under-reporting, underpayment or overcharging shall be reported to
the Audit Rights Holder and the underpaying or overcharging party
shall remit such underpayment or reimburse such overcompensation to
the underpaid or overcharged party within *** calendar days of
receiving the audit report. Further, if the audit for an Agreement
Year shows an under-reporting or underpayment or an overcharge by
any party for that period in excess of *** percent (***%) of the
amounts properly determined, the underpaying or overcharging party,
as the case may be, shall reimburse the applicable underpaid or
overcharged party, for its respective audit fees and reasonable
out-of-pocket expenses in connection with said audit, which
reimbursement shall be made within *** calendar days of receiving
appropriate invoices and other support for such audit-related
costs.
vi. Accounting
Standards . All costs and expenses and other financial
determinations with respect to this Agreement shall be determined
in accordance with GAAP.
vii. Taxes . Any
withholding or other taxes that either Party or its Affiliates are
required by Law to withhold or pay on behalf of the other Party,
with respect to any payments to it hereunder, shall be deducted
from such payments and paid to the applicable Governmental
Authority contemporaneously with the remittance to the other Party;
provided, however , that the withholding Party shall furnish
the other Party with proper evidence of the taxes so paid. Each
Party shall furnish the other Party with appropriate documents to
secure application of the most favorable rate of withholding tax
under applicable Law.
viii. Payment Currency
. All amounts due under this Agreement shall be paid to the
designated Party in United States Dollars.
ARTICLE V. REPRESENTATIONS OF THE
PARTIES
5.1. VCS
Representations
VCS represents to CLIENT
that:
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a.
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It has the
requisite expertise, experience and skill to render the Services
and it shall use all reasonable efforts to cause the Services to be
performed in a competent, efficient and professional manner and no
less favorable than the overall manner in which similar services
are performed for other parties by VCS.
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b.
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The execution,
delivery and performance of this Agreement by VCS and the
consummation of the transactions contemplated hereby have been duly
authorized by all requisite company action; this Agreement
constitutes the legal, valid and binding obligation of VCS,
enforceable in accordance with its terms (except to the extent
enforcement is limited by bankruptcy, insolvency, reorganization or
other Laws affecting creditors’ rights generally and by
general principles of equity); and this Agreement and VCS’
performance hereunder does not violate or constitute a breach under
any organizational document of VCS or any contract, other form of
agreement, or judgment or order to which VCS is a party or by which
it is bound.
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c.
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VCS shall
adhere to and comply with, and shall cause the VCS Field Force to
adhere to and comply with, all applicable Laws in carrying out its
obligations under this Agreement.
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d.
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As of the date
this Agreement is signed by VCS, neither VCS nor inVentiv Health
has any equity or ownership interest of any kind or nature in
Alpharma Pharmaceuticals LLC, and Alpharma Pharmaceuticals LLC is
not a registered owner of any equity or other ownership interest of
any kind or nature in VCS or inVentiv Health and, to the actual
knowledge of VCS, no Affiliate of Alpharma Pharmaceuticals LLC is a
registered owner of any such interest and neither Alpharma
Pharmaceuticals LLC or any of its Affiliates is a beneficial owner
of any such interests.
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e.
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VCS will
maintain insurance with financially sound carriers in the amounts
and types (with the deductibles or retentions) as set forth in
Schedule C to this Agreement, as the same may be amended or
modified from time to time.
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5.2. Client
Representations
CLIENT represents to VCS
that:
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a.
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The execution,
delivery and performance of this Agreement by CLIENT and the
consummation of the transactions contemplated hereby have been duly
authorized by all requisite corporate action; this Agreement
constitutes the legal, valid and binding obligation of CLIENT,
enforceable in accordance with its terms (except to the extent
enforcement is limited by bankruptcy, insolvency, reorganization or
other Laws affecting creditors’ rights generally and by
general principles of equity); and this Agreement and
CLIENT’s performance hereunder does not violate or constitute
a breach under any organizational document of CLIENT or any
contract, other form of agreement, or judgment or order to which
CLIENT is a party or by which it is bound.
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