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Exhibit 10.27
PROGRAM SERVICES AGREEMENT
between
ING Life Insurance and Annuity Company
and
ABA Retirement Funds
TABLE OF
CONTENTS
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ARTICLE 1
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DEFINITIONS
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1
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1.01
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"ABA"
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1
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1.02
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"ABA Members Collective Trust"
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2
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1.03
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"ABA Members Pension Plan"
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2
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1.04
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"ABA Members Plans"
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2
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1.05
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"ABA Members Retirement Plan"
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2
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1.06
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"ABA RF"
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2
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1.07
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"ABA RF Program Services Unit"
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2
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1.08
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"Affiliate"
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2
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1.09
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"Aggregate Recordkeeping Plan"
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2
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1.10
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"Annual Sales and Marketing Plan"
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2
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1.11
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"Board"
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2
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1.12
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"Business Day"
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2
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1.13
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"Cause"
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3
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1.14
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"Code"
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3
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1.15
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"Date of Termination"
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3
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1.16
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"Effective Date"
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3
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1.17
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"Employer"
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3
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1.18
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"ERISA"
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3
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1.19
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"Extension Period"
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3
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1.20
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"Fund"
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3
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1.21
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"Good Order"
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3
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1.22
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"Indemnified Person"
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3
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1.23
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"Individual Recordkeeping Plan"
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3
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1.24
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"ING"
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3
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1.25
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"Investment Advisor"
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4
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1.26
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"Investment Fiduciary"
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4
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1.27
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"Investment Option"
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4
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1.28
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"IPS"
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4
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1.29
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"Major Vendor"
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4
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1.30
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"Master Plan"
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4
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1.31
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"Master Trust"
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4
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1.32
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"Non-Master Plan"
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4
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1.33
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"Northern Trust"
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4
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1.34
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"Northern Trust Agreement"
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4
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1.35
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"Notice of Termination"
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4
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1.36
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"NTI"
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5
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1.37
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"Participant"
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5
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1.38
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"Participant Account"
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5
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1.39
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"Plan"
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5
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1.40
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"Plan Account"
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5
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1.41
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"Pooled Trust"
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5
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1.42
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"Prior Plan Account"
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5
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1.43
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"Program"
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5
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i
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1.44
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"Program Data and Records"
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5
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1.45
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"Program Interface Agreement"
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5
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1.46
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"Program Trustee"
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6
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1.47
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"Purchase Order"
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6
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1.48
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"Qualified Bar Association"
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6
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1.49
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"Qualified Employer"
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6
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1.50
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"SEC"
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6
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1.51
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"Self-Managed Option"
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6
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1.52
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"Service Standards"
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6
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1.53
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"State Street"
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6
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1.54
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"State Street Agreement"
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6
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1.55
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"Transfer Completion Date"
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6
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1.56
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"Trust"
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7
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ARTICLE 2
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MAINTENANCE OF TRUSTS AND PLANS
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7
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2.01
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Establishment and Maintenance of the ABA Members
Collective Trust and the Trusts.
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7
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2.02
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Necessary Amendments to Trusts and ABA Members
Plans and Trusts.
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7
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2.03
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Other Amendments to the Trusts and ABA Members
Plans.
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8
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2.04
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Notice to Employers of Amendments.
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8
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2.05
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Assistance to Employers.
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8
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2.06
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Plan Interpretation.
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9
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ARTICLE 3
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SERVICES WITH RESPECT TO PLAN ADMINISTRATION AND
INVESTMENT OPTIONS
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9
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3.01
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Plan Recordkeeping.
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9
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3.02
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Forms/Administrator’s Guide.
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10
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3.03
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Telephone Service.
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10
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3.04
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Internet Services.
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10
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3.05
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Assistance with Respect to Investment
Options.
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11
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3.06
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Recorded Information Concerning Investment
Options.
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11
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3.07
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Communication with Participants and Investment
Fiduciaries.
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11
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ARTICLE 4
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SERVICES WITH RESPECT TO TRUSTS AND
PLANS
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12
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4.01
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Plan Records.
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12
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4.02
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Additional Records for Individual Recordkeeping
Plans.
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12
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4.03
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Additional Records For Plans Under ABA Members
Pension Plan.
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12
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4.04
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Tax Penalties on Distributions.
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13
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4.05
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ING as Payor.
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13
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4.06
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Account Statements.
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13
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4.07
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Forms 5500, Annual Reports and Other
Information.
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14
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4.08
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Section 415 Monitoring.
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14
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4.09
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Section 401(k) and 40l(m) Testing.
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14
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4.10
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Additional Monitoring and Testing.
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15
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4.11
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SEC Compliance Matters.
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15
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4.12
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Written Communications to Employers, Participants
and Investment Fiduciaries.
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15
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ii
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4.13
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Record Retention.
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15
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4.14
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Address for Communications to
Participants.
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16
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4.15
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Plan Administrator and Fiduciary.
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16
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4.16
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Other Requirements.
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16
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ARTICLE 5
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SALES AND MARKETING SERVICES TO BE PROVIDED BY
ING
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16
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5.01
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Sales and Marketing Requirements and
Establishment of Annual Sales and Marketing Plan and
Goals.
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16
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5.02
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Sales and Marketing Reports.
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17
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5.03
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State Bar and Local Endorsement
Program.
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17
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5.04
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ABA RF’s Review of Sales and Marketing
Materials.
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17
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ARTICLE 6
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SALES AND MARKETING SUPPORT TO BE PROVIDED BY ABA
RF
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18
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6.01
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Endorsement.
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18
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6.02
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Bar Association Meetings.
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18
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6.03
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Workshops and Seminars.
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18
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6.04
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Introductions.
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18
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6.05
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Inclusion in ABA Mailings.
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18
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6.06
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Access to ABA Research.
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18
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6.07
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ABA Membership Lists.
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18
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6.08
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ABA Disclaimer.
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18
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6.09
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Payment of Expenses.
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18
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ARTICLE 7
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REPORTS TO ABA RF
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19
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7.01
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Investment Option Reports.
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19
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7.02
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Fee Reports.
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19
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7.03
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Program Participation Reports.
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19
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7.04
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Transfer Reports.
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19
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7.05
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Service Reports.
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19
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7.06
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Timing of Reports.
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19
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7.07
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Survey Reports.
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19
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7.08
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Meetings.
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20
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ARTICLE 8
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REVIEW OF COMMUNICATIONS MATERIAL AND
COMMUNICATIONS BY ABA RF
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20
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8.01
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Communications Personnel.
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20
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8.02
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ABA RF’s Review of ING Communication
Material.
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20
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8.03
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Communications by ABA RF.
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21
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ARTICLE 9
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ADDITIONAL AGREEMENTS AND COVENANTS OF
ING
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21
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9.01
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Program Recordkeeper Interface.
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21
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9.02
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Service Standards.
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21
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9.03
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ABA RF Program Services Unit.
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22
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9.04
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Financial Condition and Organization.
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23
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9.05
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Insurance.
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23
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iii
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9.06
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Approval of Major Vendors.
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23
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9.07
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Indemnification of ABA RF by Major
Vendors.
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24
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9.08
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Non-Competition.
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24
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9.09
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Confidentiality.
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24
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9.10
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Copyright of Program Data and Records, Trusts and
ABA Members Plans; Trademarks.
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25
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9.11
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Technology.
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25
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9.12
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Notice of Change in Status or Regulatory
Action.
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26
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9.13
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Performance by Affiliates.
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26
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9.14
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Authorization.
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26
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9.15
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Business Continuity.
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27
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ARTICLE 10
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FEES AND EXPENSES
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27
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10.01
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ING’s Fees.
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27
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10.02
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Additional Services.
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28
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ARTICLE 11
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LIMITATION OF LIABILITY AND
INDEMNIFICATION
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28
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11.01
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Limitation of Liability for Instructions from
Participants, Employers or Investment Fiduciaries.
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28
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11.02
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Limitation of Liability For Instructions From ABA
RF.
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28
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11.03
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Limitation of Liability for Acts of Third
Parties.
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28
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11.04
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Indemnification.
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29
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11.05
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Counsel for Indemnified Persons.
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29
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11.06
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Contribution.
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29
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11.07
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Enforcement of Rights.
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30
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11.08
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Joint Defense Arrangements.
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30
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11.09
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Supplemental Indemnification.
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30
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11.10
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Interests of ABA Members Collective Trust, Trusts
and ABA Members Plans.
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30
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11.11
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Payment of Expenses.
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31
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11.12
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Error.
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31
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ARTICLE 12
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TERMINATION OF AGREEMENT
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31
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12.01
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Termination by ING.
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31
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12.02
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Termination For Cause by ING.
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31
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12.03
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Termination by ABA RF.
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32
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12.04
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Consent to Termination.
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32
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12.05
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Notice of Termination.
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32
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12.06
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Extension Period.
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32
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12.07
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Conversion.
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32
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12.08
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Transfer to Successor Recordkeeper.
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32
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12.09
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Maintenance and Disposition of Program Data and
Records.
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33
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ARTICLE 13
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MISCELLANEOUS
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33
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13.01
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Plan Disqualification.
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33
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13.02
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Agents of ABA RF.
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33
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iv
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13.03
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Good Faith.
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33
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13.04
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Compliance with Laws.
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33
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13.05
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Audits.
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34
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13.06
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Amendment.
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34
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13.07
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Assignment; Change of Control.
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34
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13.08
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No Third Party Beneficiaries.
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35
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13.09
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Choice of Law.
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35
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13.10
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Resolution of Disputes.
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35
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13.11
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Notice.
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36
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13.12
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Use of Electronic Media.
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37
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13.13
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Severability of Provisions.
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37
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13.14
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Waiver.
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37
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13.15
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Captions.
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37
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13.16
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Action by ABA RF.
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37
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13.17
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Construction of Terms.
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38
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13.18
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Execution in Counterparts.
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38
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13.19
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Entire Agreement.
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38
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13.20
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Force Majeure.
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38
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v
THIS PROGRAM SERVICES AGREEMENT (the "Agreement")
is entered into on
, 2008, by and between ING Life Insurance and Annuity Company
("ING") and the ABA RETIREMENT FUNDS ("ABA RF").
W I T N E S S E T H:
WHEREAS, ABA RF sponsors the ABA Retirement Funds Program (the
"Program") under which it has established the American Bar
Association Members Defined Benefit Pension Plan (the "ABA Members
Pension Plan"), the American Bar Association Members Retirement
Plan (the "ABA Members Retirement Plan"), the American Bar
Association Members Retirement Trust (the "Master Trust") and the
American Bar Association Members Pooled Trust for Retirement Plans
(the "Pooled Trust"); and
WHEREAS, pursuant to an Administrative and Investment Management
Agreement between ABA RF and State Street Bank and Trust Company
("State Street"), as amended and restated effective
November 18, 2002 (the "State Street Agreement"), as amended,
State Street has been responsible for performing trustee,
investment, recordkeeping, communications and sales and marketing
services for the Program;
WHEREAS, ING Institutional Plan Services, LLC, a Delaware
limited liability company and formerly called Citistreet, LLC
("IPS"), has performed the recordkeeping, communications and sales
and marketing services with respect to the Program pursuant to the
Administrative Services Agreement, dated as of April 1, 2000,
between State Street and Citistreet, LLC, a Delaware limited
liability company, as contemplated by Exhibit A to the State Street
Agreement;
WHEREAS, pursuant to Sections 15.01 and 15.03 of the State
Street Agreement, ABA RF and State Street each have the right to
terminate the State Street Agreement by notice to the other party
as specified therein;
WHEREAS, on August 15, 2008, ABA RF entered into an
agreement with another vendor whereby such vendor shall provide the
trustee and fiduciary investment services for the Program
previously provided by State Street pursuant to the State Street
Agreement;
WHEREAS, ABA RF desires to engage ING to perform the
recordkeeping, communications and sales and marketing services for
the Program for which State Street previously was primarily
responsible; and
WHEREAS, ABA RF and ING desire to establish their relationship
pursuant to this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants,
representations, warranties and undertakings, and subject to the
terms and conditions, hereinafter set forth, the parties hereto
agree as follows:
ARTICLE 1 DEFINITIONS
1.01 " ABA " means the American Bar Association and any
successor thereto.
1
1.02 " ABA Members Collective Trust "
means the American Bar Association Members/Northern Trust
Collective Trust, a group trust established and maintained pursuant
to a Declaration of Trust, dated July 1, 2009 or such other
date as may be mutually agreed upon by Northern Trust, NTI and ABA
RF, in a form approved by ABA RF, as an amendment and restatement
of, or otherwise as successor to, the American Bar Association
Members/State Street Collective Trust as in effect at the close of
business on the day before the Effective Date, and maintained by
Northern Trust for the purpose of providing certain Investment
Options to Participant Accounts and Plan Accounts under the
Program.
1.03 " ABA Members Pension Plan " means the American Bar
Association Members Defined Benefit Pension Plan, as amended and in
effect from time to time.
1.04 " ABA Members Plans " means the ABA Members Pension
Plan and the ABA Members Retirement Plan, collectively.
1.05 " ABA Members Retirement Plan " means the American
Bar Association Members Retirement Plan, as amended and in effect
from time to time.
1.06 " ABA RF " means the ABA Retirement Funds, an
Illinois not-for-profit corporation, and any successor through
which qualified retirement plans are offered to Qualified
Employers.
1.07 " ABA RF Program Services Unit " means the program
services unit of ING described in Section 9.03.
1.08 " Affiliate " means any person or entity, including
any general partnership, limited partnership, corporation, joint
venture, business trust, limited liability partnership, limited
liability company or similar organization, that, directly or
indirectly, controls, is controlled by, or is under common control
with ING.
1.09 " Aggregate Recordkeeping Plan " means (a) any
Master Plan established pursuant to the ABA Members Pension Plan
except as to any Prior Plan Accounts under such Master Plan or
(b) any Non-Master Plan with respect to which the Program
Trustee has not agreed to maintain separate accounts for the
Participants.
1.10 " Annual Sales and Marketing Plan " means the sales
and marketing plan submitted by ING to ABA RF pursuant to
Section 5.01, as such plan is amended and in effect from time
to time.
1.11 " Board " means the Board of Directors of ABA RF, or
the comparable governing body of any successor thereto.
1.12 " Business Day " means any day on which the New York
Stock Exchange is open for trading. Any other reference in this
Agreement to a "day," "week," "quarter," or "year" shall mean,
respectively, a calendar day, a calendar week, a calendar quarter
or a calendar year.
2
1.13 " Cause " means behavior by ABA RF
that is described in Section 12.02 which gives ING certain
rights with respect to this Agreement.
1.14 " Code " means the Internal Revenue Code of 1986, as
amended and in effect from time to time.
1.15 " Date of Termination " means the date specified in
the Notice of Termination delivered pursuant to Section 12.01
or 12.03, as applicable, as the date as on which this Agreement
shall terminate.
1.16 " Effective Date " means May 1, 2009 or such
earlier date as may be agreed to by the parties.
1.17 " Employer " means (a) any Qualified Employer
that maintains a Plan and (b) any successor to any such
Qualified Employer that agrees, or is required by operation of law,
to continue the Plan.
1.18 " ERISA " means the Employee Retirement Income
Security Act of 1974, as amended and in effect from time to
time.
1.19 " Extension Period " means the period immediately
following the Date of Termination during which ING, at the written
request of ABA RF, is obligated to perform its obligations and is
entitled to exercise its rights under this Agreement pursuant to
Sections 12.05 and 12.06.
1.20 " Fund " means any Investment Option that is a
collective investment fund established from time to time under the
ABA Members Collective Trust.
1.21 " Good Order " means ING’s receipt of data,
information, approvals and authorizations that conform to
ING’s reasonable instructions, as mutually agreed to by the
parties, to Employers, Participants, or Investment Fiduciaries, as
the case may be, regarding the timing, form and method of
transmission of information, consents or assets relevant to the
various services provided under this Agreement and which shall be
communicated to Employer Firms.
1.22 " Indemnified Person " means any person or entity
entitled to indemnification pursuant to Sections 9.07 and
11.04.
1.23 " Individual Recordkeeping Plan " means (a) any
Master Plan established pursuant to the ABA Members Retirement
Plan, (b) any Master Plan established pursuant to the ABA
Members Pension Plan but only with respect to Prior Plan Accounts
and (c) any Non-Master Plan with respect to which the Program
Trustee has agreed to maintain separate accounts for
Participants.
1.24 " ING " means ING Life Insurance and Annuity
Company, a Connecticut corporation. References to ING shall include
references to Affiliates of ING, including, without limitation,
IPS.
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1.25 " Investment Advisor " means any
person or entity in the business of acting as a fiduciary providing
investment allocation advice to participants in various retirement
plans to make recommendations, or provide investment advice, to
Participants regarding the allocations of the assets held on their
behalf under the Trusts among the Funds.
1.26 " Investment Fiduciary " means in the case of a Plan
Account, the person or entity having investment discretion with
respect to the investment in, and allocation among, Investment
Options of the assets of such Plan Account.
1.27 " Investment Option " means any investment offered
to, or obtained for Participant Accounts or Plan Accounts under the
Program, including, without limitation, the Self-Managed
Option.
1.28 " IPS " means ING Institutional Plan Services, LLC,
a Delaware limited liability company.
1.29 " Major Vendor " means any person or entity
providing material services to the Program that ING has engaged for
the benefit of the Program to provide customer services, sales and
marketing services, Plan or Participant recordkeeping services,
communications services, actuarial services or paying agent
services (provided, that such paying agent services shall be
performed by a party other than Northern Trust or State
Street).
1.30 " Master Plan " means any employee benefit plan
established and maintained by a Qualified Employer pursuant to
either of the ABA Members Plans.
1.31 " Master Trust " means the trust maintained under
the ABA Members Plans, known as of the Effective Date as the
American Bar Association Members Retirement Trust, as amended and
in effect from time to time.
1.32 " Non-Master Plan " means any employee benefit plan
(other than a Master Plan) that is established and maintained by a
Qualified Employer, and with respect to which the Pooled Trust has
been adopted.
1.33 " Northern Trust " means The Northern Trust Company,
a banking corporation organized and existing under the laws of the
State of Illinois, and any entity that succeeds to Northern
Trust’s obligations under the Northern Trust Agreement by
operation of law or to which such obligations are otherwise
assigned with the consent of ABA RF. References to Northern Trust
hereunder shall, where appropriate, be deemed to include NTI for
any period during which NTI is the Program Trustee.
1.34 " Northern Trust Agreement " means the Fiduciary
Investment Services Agreement among Northern Trust, NTI and ABA RF,
dated August 15, 2008, as amended.
1.35 " Notice of Termination " means a written notice
delivered by ING or by ABA RF pursuant to Section 12.01 or
12.03, as applicable, declaring an intent to terminate this
Agreement.
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1.36 " NTI " means Northern Trust
Investments, N.A., a national banking association with trust
powers, and any entity that succeeds to NTI’s obligations
under the Northern Trust Agreement by operation of law or to which
such obligations are otherwise assigned with the consent of ABA
RF.
1.37 " Participant " means any person for whom benefits
under a Plan are provided under the Trusts including, where the
context so requires, (a) a beneficiary designated under the
terms of a Plan to receive a benefit after the death of a
Participant and (b) a person designated by an Employer in
writing to ING as having been determined by the Employer to be an
alternate payee entitled to benefits under the Trust in accordance
with a qualified domestic relations order as defined in
Section 414(p) of the Code.
1.38 " Participant Account " means any account
established and maintained for a Participant, in the case of a Plan
for which the Participant is authorized to direct the investment
in, and allocation among, Investment Options of the amounts
attributable to such Participant’s accounts in the Plan (or
applicable portion thereof).
1.39 " Plan " means a Master Plan, Non-Master Plan, or
both, as the case may be.
1.40 " Plan Account " means any account established and
maintained for a Plan, in the case of a Plan (or portion thereof)
for which Participants are not authorized to direct the investment
in, and allocation among, Investment Options.
1.41 " Pooled Trust " means the trust maintained under
the Program to hold assets of Non-Master Plans, known as of the
Effective Date as the American Bar Association Members Pooled Trust
for Retirement Plans, as amended and in effect from time to
time.
1.42 " Prior Plan Account " means any account established
and maintained for amounts attributable to accounts under another
qualified plan and transferred to the Program Trustee of the Master
Trust in accordance with applicable provisions of a Master Plan
under the ABA Members Pension Plan.
1.43 " Program " means the program sponsored by ABA RF
for Qualified Employers that provides for administrative,
recordkeeping, custodial and investment services and includes the
ABA Members Plans, the Trusts and the Investment Options, known as
of the Effective Date as the ABA Retirement Funds Program, as
amended from time to time.
1.44 " Program Data and Records " means (a) all
Participant, Plan, Employer and Investment Fiduciary records
acquired by, provided to, created by or maintained by ING pursuant
to this Agreement, (b) all information and data made available
to ING by any Major Vendor engaged by ING in connection with
performing service for the benefit of the Program, (c) all
reports compiled by ING (or any person engaged by ING) pursuant to,
or otherwise in the course of performing its obligations under,
this Agreement and (d) all data, records and other information
derived from any of the foregoing.
1.45 " Program Interface Agreement " means the agreement
entered into between ING and the Program Trustee pursuant to
Section 9.01.
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1.46 " Program Trustee " means the
organization or entity engaged by ABA RF to provide trustee
services for the Program.
1.47 " Purchase Order " means an agreement entered into
between ING and ABA RF or an Employer, as the case may be, pursuant
to which additional services or a service modification shall be
provided to ABA RF or such Employer. Such Purchase Order shall
(i) be in a form mutually agreed to by the parties thereto;
(ii) include, without limitation, a detailed description of
such additional services or service modification, date of
implementation of such additional services or service modification,
and related additional fees, if applicable and (iii) be
executed by authorized representatives of the parties thereto.
1.48 " Qualified Bar Association " means an organization
that is represented in the House of Delegates of the ABA.
1.49 " Qualified Employer " means (a) any sole
practitioner, partnership, corporation, limited liability
partnership, limited liability company or association engaged in
the practice of law, provided that the sole practitioner or at
least one partner of the partnership, one shareholder of the
corporation or one member of the limited liability partnership or
company is a member or associate of the ABA or of a Qualified Bar
Association, (b) the ABA, (c) any Qualified Bar
Association, and (d) any organization that does not engage in
the practice of law but is closely associated with the legal
profession, which receives the approval of ABA RF, and which has as
an owner or a member of its governing board a member or associate
of the ABA.
1.50 " SEC " means the Securities and Exchange Commission
and any successor thereto.
1.51 " Self-Managed Option " means the Investment Option
available under the Trusts, pursuant to which a Participant or
Investment Fiduciary may designate the investment of assets of a
Participant’s account or of a Plan, as the case may be, in
securities (other than those issued by the ABA Members Collective
Trust) selected by such Participant or Investment Fiduciary.
1.52 " Service Standards " means those identified minimum
performance standards established by agreement between ING and ABA
RF and set forth in Appendix A, as amended from time to time
pursuant to Section 9.02.
1.53 " State Street " means State Street Bank and Trust
Company, a trust company organized and existing under the laws of
The Commonwealth of Massachusetts, and any entity that succeeds to
State Street’s obligations under the State Street Agreement
by operation of law or to which such obligations are otherwise
assigned with the consent of ABA RF.
1.54 " State Street Agreement " means the Administrative
and Investment Management Agreement between ABA RF and State
Street, as amended and restated effective November 18, 2002,
as amended.
1.55 " Transfer Completion Date " means the date as of
which ABA RF or a third party designated by it assumes full
responsibility for ING’s obligations to perform services
under this Agreement, which shall be the later of the Date of
Termination or the end of the Extension Period.
6
1.56 " Trust " means the Master Trust, the
Pooled Trust, and "Trusts" means both the Master Trust and the
Pooled Trust.
ARTICLE 2 MAINTENANCE OF TRUSTS AND PLANS
2.01 Establishment and Maintenance of the ABA Members
Collective Trust and the Trusts . ABA RF represents that
Northern Trust shall, no later than the effective date specified in
the Northern Trust Agreement, become the Program Trustee and shall
maintain in accordance with the Northern Trust Agreement and in
accordance with its Declaration of Trust, the ABA Members
Collective Trust with exclusive management and control over the
assets thereof until the "transfer completion date" (as such term
is defined in the Northern Trust Agreement). Pursuant to the ABA
Members Collective Trust, Northern Trust shall have the exclusive
fiduciary responsibility with respect to the establishment and
maintenance of the ABA Members Collective Trust and the Trusts and
ING shall have no responsibility whatsoever with respect to the
establishment or maintenance of the ABA Members Collective Trust
and the Trusts, except to the extent provided in Sections 2.04,
3.01, 3.02, 4.05 and 4.07. ING shall have no responsibility under
the terms of this Agreement with respect to assets not held in
trust by the Program Trustee.
2.02 Necessary Amendments to Trusts and ABA Members Plans and
Trusts . ABA RF, as sponsor of the ABA Members Plans, shall
make all amendments to the ABA Members Plans and any form of
participation agreement or other agreements thereunder and to the
Trusts that are necessary to comply with ING’s reasonable
administrative requirements or to comply with applicable laws,
regulations, revenue rulings, revenue procedures, advisory opinions
or other governmental pronouncements. All such amendments shall be
made in accordance with the following procedures:
(a) If ABA RF has prepared a necessary amendment to the ABA
Members Plans or any form of participation agreement or other
agreement thereunder or to the Trusts, it shall provide such
amendment to ING for review and ING shall be entitled to make
comments and suggestions with respect thereto (to which ABA RF
shall give full consideration), and shall conduct its reviews under
this Section in accordance with a reasonable schedule specified by
ABA RF or, if none is specified, within a reasonable period of
time. To the extent such an amendment requires additional material
services, the provision of such additional services shall be
governed by Section 10.02.
(b) ABA RF shall, to the extent necessary, submit such necessary
amendments to the Internal Revenue Service for approval. ABA RF
shall provide copies of such submissions to ING for review prior to
submission and ING shall (i) be entitled to make comments and
suggestions (to which ABA RF shall give full consideration),
(ii) conduct such reviews in accordance with a reasonable
schedule specified by ABA RF or, if none is specified, within a
reasonable period of time, and (iii) offer timely assistance
to ABA RF in making such submissions and obtaining approvals
thereof.
7
(c) Outside legal expenses incurred by either ABA
RF or ING pursuant to this Section shall be paid by such party
incurring such expense.
2.03 Other Amendments to the Trusts and ABA Members Plans
. From time to time, ABA RF and ING may each notify the other of
proposed amendments or changes to the Trusts, the ABA Members Plans
and any form of participation agreement or other agreement
thereunder that such party believes are appropriate or desirable in
connection with the Program, but not required under
Section 2.02, in accordance with the following procedures:
(a) ABA RF, as sponsor of the ABA Members Plans, shall be
responsible for making any amendment to the ABA Members Plans and
any form of participation agreement or other agreement thereunder
and to the Trusts.
(b) Each party shall cooperate with the other to make such
amendments as both parties agree are reasonable and practicable,
subject to the terms of this Agreement, including without
limitation, discussions with the trustee of the Trusts regarding
the same.
(c) Each party shall be entitled to make comments and
suggestions on such amendments, to which the other party shall give
full consideration, subject to agreement by the trustee of the
Trusts.
(d) ABA RF shall, to the extent necessary, submit such
amendments to the Internal Revenue Service and other governmental
agencies for approval and shall provide ING with copies of the
submissions prior to submission for review.
(e) ING shall offer timely assistance to ABA RF in making such
submissions and obtaining such approvals as may be necessary or
advisable, including by conducting its reviews under this Section
in accordance with a reasonable schedule specified by ABA RF or, if
none is specified, within a reasonable period of time.
(f) Outside legal expenses incurred by either ABA RF or ING
pursuant to this Section shall be paid by such party incurring such
expense.
2.04 Notice to Employers of Amendments . Assuming that
the Program Trustee carries out its applicable obligations under
the Northern Trust Agreement or the Program Interface Agreement and
subject to Section 8.02, ING shall promptly notify each
affected Employer of (a) any amendments to the Trusts, the ABA
Members Plans and any form of participation agreement or other
agreement thereunder, including amendments required to comply with
applicable laws or regulations, and (b) any actions the
Employer must take to conform to such amendments.
2.05 Assistance to Employers . ING shall provide
technical, operational and other appropriate assistance to each
Employer that adopts one or both of the ABA Members Plans,
including, without limitation, services as to (a) the design,
operation and interpretation of the Master Plan, (b) the
procedures to be used in making elections under the Master Plan,
(c) the annual reports required to be filed with the Internal
Revenue Service and other federal agencies, (d) the
application for Internal Revenue Service approval of the Master
Plan and (e) the
8
distribution options available from time to time
under the ABA Members Plans. In order to provide assistance to the
Employers, ING shall maintain one or more toll-free telephone
numbers and, subject to Section 9.03, employ an adequate
number of customer service representatives, each as reasonably
anticipated to be required to respond to Employers’ inquiries
on a timely and responsive basis, in accordance with the applicable
Service Standards.
2.06 Plan Interpretation . ABA RF, as sponsor of the
Program, shall provide any legal or other technical assistance as
it may, from time to time, determine is necessary or appropriate to
assist ING with the proper interpretation and operation of the
Master Plans with respect to issues brought to ABA RF’s
attention by ING or otherwise. Outside legal and other expenses
incurred by ABA RF pursuant to this Section shall be paid by ABA
RF, but may be reimbursed by the Trusts or the ABA Members
Collective Trust to the extent permitted by the Northern Trust
Agreement.
ARTICLE 3 SERVICES WITH RESPECT TO PLAN ADMINISTRATION
AND INVESTMENT OPTIONS
3.01 Plan Recordkeeping . Subject to compliance with
applicable Service Standards and receipt of required instructions
or information in Good Order, ING shall maintain records for the
Employers, Investment Fiduciaries and Participants reflecting all
interest in the Funds purchased, redeemed and exchanged by the
Employers, Investment Fiduciaries and Participants (including the
date, price, and units), including the cost, unit and market values
thereof, as applicable, and all re-investments of dividends and
capital gains distributions paid, as applicable. ING shall
reconcile on each Business Day all such transactions involving
shares or units of the Funds (including purchases, redemptions and
exchanges) with the corresponding transactions on the IPS
recordkeeping system. In addition, such records shall also disclose
the aggregate positions of Employers, Participants or Investment
Fiduciaries in the Self-Managed Option.
Investment transactions received by ING shall be based on:
(i) Participant and Employer transactions which are recorded
on the IPS recordkeeping system; or (ii) other authorized
transaction directions received by ING from Investment Fiduciaries
which are recorded on the IPS recordkeeping system. ING shall
transmit a purchase and/or redemption instruction on behalf of the
Program to the Program Trustee, reflecting the net or aggregate
activity of all investment transaction activity. For purposes of
this Agreement, investment instructions shall include any
investment instruction, received in Good Order:
(A) to invest contributions and loan repayments in an Investment
Option;
(B) to exchange existing amounts held on behalf of any
Participant to or out of an Investment Option in accordance with
the terms and conditions of the Plan; and
(C) to pay loan, withdrawal or distribution proceeds to a
Participant from an Investment Option in accordance with the terms
and conditions of the Plan.
9
ING’s obligations under this
Section 3.01 shall be subject to the proper performance by the
Program Trustee under the Program Interface Agreement, and shall
not be applicable with respect to assets held under a Plan by a
trustee other than the Program Trustee.
3.02 Forms/Administrator’s Guide . Subject to
Section 8.02, ING shall design, maintain and provide to
Employers, Participants, and Investment Fiduciaries, as the case
may be, such forms as are necessary under the ABA Members Plans and
the Trusts in order to make contributions, to request distributions
and withdrawals, to designate beneficiaries and to make elections
in accordance with the applicable provisions of the Code and ERISA
regarding survivor benefits, and such other forms as are or may
become necessary for the administration of the Plans and Trusts.
Subject to applicable laws and regulations and as otherwise
determined by ABA RF, in its sole and absolute discretion, all
forms shall either bear the logo of the Program or the logos of the
Program and ING. ING shall also design, maintain and provide to
Employers an administrator’s guide which provides instruction
on use of such forms and proper administration of the Master Plan.
Any changes to existing forms and any new forms shall be furnished
to ABA RF as provided in Section 8.02.
3.03 Telephone Service . ING shall, subject to
Section 8.02, make available to Participants and Investment
Fiduciaries a telephone service using customer service
representatives and a voice response system through which a
Participant or Investment Fiduciary may authorize and direct ING to
(i) change the manner in which future contributions shall be
allocated among the Investment Options and (ii) make transfers
between Investment Options. Such telephone service shall include
the availability of participant service representatives for not
less than twelve (12) hours during each Business Day. The use
of such telephone service shall be subject to applicable laws and
regulations and to such reasonable requirements and procedures as
ING may establish from time to time, a copy of which ING shall
provide to ABA RF; provided, however, that all authorizations and
directions made through such telephone service using customer
service representatives shall be recorded. ING shall administer the
transfer transactions authorized by telephone in accordance with
Section 3.01.
3.04 Internet Services . ING shall, subject to
Section 8.02, make available to Employers, Participants and
Investment Fiduciaries an Internet accessible service with features
and functions as are reasonably requested by ABA RF or are made
available to any other customer of ING and suitable for the
Program, including the ability of Participants and Investment
Fiduciaries to (i) make contributions, (ii) obtain
account balance information, (iii) obtain current information
regarding unit values and rates of return of Funds (as determined
under the ABA Members Collective Trust) and other appropriate
performance information relating to the Funds and, to the extent
such information has been provided to ING, the Investment Options,
(iv) change the manner in which future contributions shall be
allocated among the Investment Options, (v) make transfers
between Investment Options, (vi) model and request participant
loans, (vii) access Program forms, (viii) subject to
applicable laws and regulations and the internal compliance
policies of ING, submit certain required Program forms, in Good
Order and (ix) and make available a direct hyperlink to the
Self-Managed Option’s provider’s website, to the extent
available. ING shall administer the transactions authorized
pursuant to this Section in accordance with Section 3.01.
Subject to the prior written consent of ABA RF, ING may make
changes to the features and functions of such Internet accessible
service.
10
3.05 Assistance with Respect to Investment
Options .
(a) ING shall provide assistance to each Participant and
Investment Fiduciary in connection with the procedures applicable
to making investment elections and allocations among Investment
Options (other than the Self-Managed Option) in accordance with the
applicable Service Standards; provided, however, that ING shall not
recommend any Investment Option or attempt in any way to influence
the selection of any Investment Option for a Participant Account or
Plan Account, but shall make available investment allocation advice
pursuant to Section 3.05(b). ING shall maintain one or more
toll-free telephone numbers and internet access pursuant to
Section 3.03 and Section 3.04, respectively, and employ
an adequate number of customer service representatives, each as
reasonably required to respond to Participants’ and
Investment Fiduciaries’ inquiries on a timely and responsive
basis, in accordance with the applicable Service Standards.
(b) ING shall make available to the Program, Internet accessible
investment allocation advice from an "investment manager" as
defined in Section 3(38) of ERISA that is in the business of
acting as a "fiduciary" as defined in Section 3(21) of ERISA
providing investment allocation advice to participants in
retirement plans, at no cost to the Program, Participants,
Investment Fiduciaries or Employers. ING shall enter into an
agreement with such fiduciary, which agreement shall include, among
other things, the acknowledgement by such fiduciary that it is an
"investment manager" as defined in section 3(38) of ERISA. As of
the date hereof, ING represents that such fiduciary is Financial
Engines, LLC, and ING shall not change the fiduciary responsible
for performing the services described in this Section 3.05(b)
without the prior written consent of ABA RF.
(c) At the direction of ABA RF, ING shall make available to the
Program, investment management from an Investment Advisor at a fee
chargeable from the applicable Participant Account or Plan Account
based on the fee provided for in the agreement between ABA RF and
such Investment Advisor; provided, however, that any Participant
utilizing the investment management services pursuant to this
Section 3.05(c) shall be required to enter into an agreement
with such Investment Advisor in such form as may be prescribed by
such Investment Advisor.
3.06 Recorded Information Concerning Investment Options .
ING shall, to the extent permitted by applicable laws and
regulations, subject to Section 8.02, and in accordance with
the applicable Service Standards, maintain one or more toll-free
numbers from which Participants and Investment Fiduciaries may
obtain current information regarding unit values and rates of
return of Funds (as determined under the ABA Members Collective
Trust) and other appropriate performance information relating to
the Funds and, to the extent such information has been provided to
ING, the Investment Options. ING shall use its best efforts to
obtain on a timely basis such information regarding the Investment
Options.
3.07 Communication with Participants and Investment
Fiduciaries . ING shall, subject to Section 8.02, make
available to each Participant and Investment Fiduciary all
information and forms necessary to effect an allocation of
contributions among the Investment Options and transfers between
the Investment Options (a) at the time of such
Participant’s or Investment Fiduciary’s initial
investment, (b) upon request by the Participant or
Investment
11
Fiduciary, (c) upon any termination of, or
material change in the Program with respect to, an Investment
Option or Investment Advisor, (d) upon the establishment of an
Investment Option and (e) at such other times as ING may, upon
consultation with ABA RF, determine to be appropriate, consistent
with applicable Service Standards.
ARTICLE 4 SERVICES WITH RESPECT TO TRUSTS AND PLANS
4.01 Plan Records . ING shall establish and maintain
records for all Plans. To the extent that Northern Trust, pursuant
to the Program Interface Agreement, an Investment Advisor or any
other financial institution or third party (other than an Employer,
Participant or Investment Fiduciary) provides information to ING,
ING may rely on the information so furnished. To the extent an
Employer, Participant or Investment Fiduciary provides information
to ING, ING may rely on the information so furnished, unless on its
face, such information appears to be not in Good Order.
4.02 Additional Records for Individual Recordkeeping
Plans . For Individual Recordkeeping Plans, ING shall maintain
records, including but not limited to account balance, vested
percentage, retirement date and designated beneficiaries of each
Participant, as provided under the applicable Plan and Trust. The
records of each account shall reflect separately amounts
attributable to Employer contributions, Participant after-tax
contributions, Employer matching contributions, pre-tax
contributions and "designated Roth Contributions" within the
meaning of Section 402A of the Code under a cash or deferred
arrangement established pursuant to Section 401(k) of the
Code, and amounts transferred or rolled over from the plan of the
Participant’s previous employer either directly or indirectly
through an individual retirement account or individual retirement
annuity established pursuant to Section 408 of the Code. To
the extent that Northern Trust or any other financial institution
or third party (other than an Employer, Participant or Investment
Fiduciary) provides information to ING, ING may rely on the
information so furnished. To the extent an Employer, Participant or
Investment Fiduciary provides information to ING, ING may rely on
the information so furnished, unless on its face, such information
appears to be not in Good Order.
4.03 Additional Records For Plans Under ABA Members Pension
Plan . For Plans that have adopted the ABA Members Pension
Plan, ING shall (a) maintain records of the accrued benefit,
vested percentage, retirement date and designated beneficiaries of
each Participant under the ABA Members Pension Plan, as provided in
the ABA Members Pension Plan and the Master Trust, and
(b) provide, directly or through an independent actuarial
firm, all actuarial services required under the ABA Members Pension
Plan. If ING retains an independent actuarial firm, (x) such
services shall be performed under the supervision of ING, and ING
shall remain responsible for such performance, (y) any
contract between ING and an independent actuarial firm shall
provide that upon termination of such contract, all records (in
their then current format and structure) that were created or
maintained in connection with the ABA Members Plans shall be
transferred to ING or its designated agent or, if on or after the
Date of Termination, to ABA RF or its designated agent, and
(z) ING shall use all reasonable efforts either to include a
provision in any contract to the effect that, or otherwise to cause
the result that, such transfer be made without additional cost to
the Program or ING or ABA RF (including their designated agents).
To the extent that Northern Trust or any other financial
institution or third party (other than an Employer, Participant or
Investment Fiduciary) provides information to
12
ING or such independent actuarial firm, ING and
such independent actuarial firm may rely on the information so
furnished. To the extent an Employer, Participant or Investment
Fiduciary provides information to ING, ING may rely on the
information so furnished, unless on its face, such information
appears to be not in Good Order.
4.04 Tax Penalties on Distributions . Subject to
applicable laws and regulations, ING shall inform each Participant
at the time of distribution (or prior to the time of distribution
if required by laws or regulations) of any tax penalties that may
apply to such distribution and of any applicable requirement that
distributions commence no later than the dates specified in the
Code. All forms provided by ING pursuant to Section 3.02 that
are necessary to effect such distributions shall include notice
that tax penalties may apply. Assuming that the Program Trustee
carries out its obligations under the Program Interface Agreement,
ING shall make distributions no later than the time, and in an
amount no less than, required by Section 401(a)(9) of the Code
and any successor provision thereto. ING shall be responsible for
preparation of all applicable tax forms, including the Form 1099-R.
To the extent that Northern Trust or any other financial
institution or third party (other than a Participant, Employer or
Investment Fiduciary) provides information to ING, ING may rely
upon the information furnished to perform its obligations under
this Section. To the extent that a Participant, Employer or
Investment Fiduciary provides information to ING, ING may rely upon
the information furnished to perform its obligations under this
Section, unless on its face, such information appears to be
incorrect or invalid.
4.05 ING as Payor .
(a) Federal Tax Requirements . ING shall be the "payor"
(within the meaning of such term as used in Section 3405 of
the Code) of benefits under the Master Plans and under any other
Individual Recordkeeping Plan except as otherwise provided in this
Section. As payor, ING shall instruct the Program Trustee to
perform any required withholding of income tax from distributions
and withdrawals. Prior to the distribution of each
Participant’s benefits and in accordance with the applicable
Service Standards, ING shall provide appropriate notice of
withholding and any applicable withholding election forms to such
Participant. ING shall provide to the Participant copies of any
notice required by Section 402(f) of the Code in connection
with the payment of all amounts as to which it is the payor.
Notwithstanding the foregoing, ING shall not be the payor of
benefits under a Plan to the extent that such benefits are paid by
the issuer of an annuity contract that is purchased by the Program
Trustee in accordance with a Participant’s election pursuant
to the applicable Plan. In such event, the issuer of such annuity
contract shall be the payor (within the meaning of the Code).
(b) Distribution Procedures . Immediately prior to the
time when a distribution is to be made pursuant to
Section 3.01, ING shall instruct the Program Trustee to
transfer the amount thereof to a demand deposit account maintained
by ING for this purpose. Upon such transfer, the appropriate Trust
shall be relieved of, and ING shall assume, the liability to pay
such distribution.
4.06 Account Statements . In accordance with and not in
addition to the provisions of the Trusts and in accordance with the
applicable Service Standards, ING shall provide (a) each
Participant under an Individual Recordkeeping Plan with statements
of such Participant’s account and (b) the trustee of
each Aggregate Recordkeeping Plan with statements of such
Plan’s account.
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4.07 Forms 5500, Annual Reports and Other
Information . ING shall provide the following to each Employer,
as appropriate, each in accordance with the applicable Service
Standards, provided that, to the extent that Northern Trust or any
other financial institution or third party (other than an Employer,
Participant or Investment Fiduciary) provides information to ING,
ING may rely on the most recent information so furnished. To the
extent that an Employer, Participant or Investment Fiduciary
provides information to ING, ING may rely on the most recent
information so furnished, unless on its face, such information
appears to be not in Good Order:
(a) a Form 5500, completed to the extent possible with
information available to ING, for each Master Plan and for each
Individual Recordkeeping Plan that is required to file a Form
5500;
(b) all of the information available to ING necessary to
complete a Form 5500 for each Aggregate Recordkeeping Plan that is
required to file a Form 5500;
(c) all schedules required to be filed with a Plan’s
annual report, to the extent the schedule or required information
is available to ING;
(d) a summary plan description for each Master Plan;
(e) a form of summary annual report; and
(f) instructions and financial information that is available to
ING to aid each such Employer in filing its Internal Revenue
Service applications and other forms needed by such Employer to
assist it in complying with laws and regulations applicable to the
Trusts and the ABA Members Plans.
4.08 Section 415 Monitoring . In accordance with the
applicable Service Standards, ING shall (a) monitor each
Master Plan’s compliance with Section 415 of the Code
based on the employee compensation and other relevant data supplied
to ING by the Employer, and (b) provide each Employer that
maintains a Non-Master Plan with the data available to ING for
purposes of the Employer’s monitoring of its Plan’s
compliance with Section 415 of the Code. ING shall timely
request compensation information and other relevant data from those
Employers who have not otherwise provided such information to ING,
and ING shall not be required to test compliance with
Section 415 of the Code for any Employers who fail to provide
such information after such request.
4.09 Section 401(k) and 40l(m) Testing . In
accordance with the applicable Service Standards, ING shall perform
the average deferral percentage testing required by
Section 401(k) of the Code and the average contribution
percentage testing required by Section 401(m) of the Code for
each Individual Recordkeeping Plan that contains a cash or deferred
arrangement based on the employee compensation and other relevant
data supplied to it by the Employer. ING shall timely request
compensation information and other relevant data from Employers who
have not otherwise provided such information and data and ING shall
not be required to perform such average deferral percentage and
average contribution percentage testing for any Employers who fail
to provide such information and data after such request.
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4.10 Additional Monitoring and Testing .
ING shall perform annual testing for compliance with the top-heavy
requirements of Section 416 of the Code, monitor annual
additions limitations of Section 415(c) of the Code and
monitor elective deferral limitations under Section 402(g) of
the Code.
4.11 SEC Compliance Matters . In accordance with
applicable Service Standards and as reasonably requested by ABA RF,
with the consent of ING, ING shall, on behalf of the Program,
perform all necessary compliance with respect to federal and state
securities laws including, without limitation, the Sarbanes-Oxley
Act of 2002, registration pursuant to the Securities Act of 1933,
as amended, and Rule 180 compliance applicable to administrative
services. In connection with such compliance matters, ING shall
receive all Rule 180 certifications submitted by Employers and
provide such certifications to the Program Trustee. To the extent
that ING’s responsibilities with respect to compliance
matters pursuant to this Section 4.11 results in a material
change in the responsibilities of ING compared to ING’s
responsibilities with respect to compliance matters as of the date
hereof or requires ING to incur third party costs (other than costs
incurred by a Major Vendor), ING may require the execution by the
parties of a Purchase Order and the imposition of reasonable fees
for the additional expenses associated with such compliance
matters.
4.12 Written Communications to Employers, Participants and
Investment Fiduciaries . ING shall, subject to
Section 8.02, send written communications to each Employer,
Participant and Investment Fiduciary no less frequently than
quarterly, including but not limited to communications containing
information (to the extent permitted by applicable laws and
regulations) regarding (a) investment performance of the
Investment Options offered or made available by the ABA Members
Collective Trust and, (b) to the extent appropriate, changes
in the Program, the ABA Members Plans or the Trusts, but only, in
the case of this clause (b), to the extent such written
communications are made available to ING in a timely manner. ING
may rely on the accuracy and legal sufficiency of such written
communications until and unless ING has been expressly notified
that such information is no longer reliable or has been superseded.
ING may use such communications to provide any or all of the
statements, forms, procedures and information that may be required
or appropriate to be provided to each Employer, Participant and
Investment Fiduciary except communications or information required
by Sections 3.06, 4.06, 4.07, 4.08 and 4.09. Notwithstanding the
foregoing, such excepted communications or information may be
included in the same package for mailing as any other communication
provided that such inclusion does not result in a delay in sending
such excepted communications or information to the Employers,
Participants or Investment Fiduciaries, as the case may be.
Delivery of such statements, forms, procedures and information
shall be made as required by applicable laws and regulations. ABA
RF shall be entitled to review and comment on such communications,
statements, forms, procedures and information to the extent
provided in Section 8.02. With the prior consent of ABA RF,
communications required by this Section 4.12 may be
transmitted electronically.
4.13 Record Retention . ING shall not destroy or
otherwise dispose of any Program Data and Records, without the
prior written consent of ABA RF.
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4.14 Address for Communications to
Participants . ING shall mail any communication that it is
required to provide to a Participant to such Participant at the
address provided to ING by the Participant or the
Participant’s Employer, or if none is provided, at the
address of such Participant’s Employer. After a Participant
or Employer notifies ING that the Participant is no longer employed
by the Employer and provides ING with a new address, ING shall mail
all communications to such new address or, in the absence of such
information, ING shall use commercially available sources for
locating lost Participants and Employers.
4.15 Plan Administrator and Fiduciary . ING shall not be
the "plan administrator" (as defined in Section 3(16) of
ERISA) or a "fiduciary" (as defined Section 3(21) of ERISA)
with respect to any Plan or trust or the Program.
4.16 Other Requirements . ING covenants that until the
Date of Termination, ING shall use commercially reasonable efforts
to ensure that its services hereunder shall be supplemented and
enhanced from time to time in order to make available any
advancements or improvements in the methods of delivering such
services to similarly situated clients. Furthermore, ING shall make
available to ABA RF any supplement, enhancement or improvement in
services made generally available to other similarly situated
clients and on reasonable economic terms that are no less favorable
than the terms offered to similarly situated clients or as
otherwise agreed to in advance by the parties.
ARTICLE 5 SALES AND MARKETING SERVICES TO BE PROVIDED BY
ING
5.01 Sales and Marketing Requirements and Establishment of
Annual Sales and Marketing Plan and Goals . ING shall market
the Program to persons and entities who are Qualified Employers or
who reasonably can be expected to become Qualified Employers
through the ABA RF Program Services Unit. ING shall deliver to ABA
RF a proposed Annual Sales and Marketing Plan for the 2009 calendar
year on a date mutually agreed to by the parties to this Agreement,
and no later than November 15 or thereabouts of 2009 and of
each year thereafter until the Transfer Completion Date, ING shall
deliver to ABA RF a proposed Annual Sales and Marketing Plan for
the next succeeding calendar year. The proposed Annual Sales and
Marketing Plan shall be presented in sufficient detail to enable
ABA RF to evaluate the level and type of effort, including the
amount of the direct costs thereof, to be expended by ING in
carrying out such plan.
Each proposed Annual Sales and Marketing Plan shall contain
goals for the number of additional new Plans, Participants and
assets for the year. Each proposed Annual Sales and Marketing Plan
shall contain a description of the information (including
demographic and other data as may be reasonably requested by ABA
RF) relied upon and the methodology used by ING to develop such
plan and goals.
ABA RF shall review each such proposed Annual Sales and
Marketing Plan, and shall be entitled to make recommendations to
ING regarding such plan and the various goals set forth therein.
ABA RF and ING shall consult with each other in good faith for the
purpose of agreeing to such Annual Sales and Marketing Plan and the
goals set forth therein, prior to the meeting of the Board during
the fourth calendar quarter during the year preceding the year
covered by such plan. ING shall carry out the Annual Sales and
Marketing Plan as so agreed and shall use its best
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efforts to achieve the annual goals established
within the Annual Sales and Marketing Plan. Notwithstanding the
foregoing ABA RF and ING may agree that the minimum amounts
required to be expended pursuant to the Annual Sales and Marketing
Plans, respectively, for years beginning after December 31,
2008 shall be reallocated among such plans, provided that the
aggregate annual amount of such expenditures shall in no event be
less than the greater of $6,000,000 and 20% of the Program Expense
Fee for the twelve month period ending on September 30 of each
year during the term of the Agreement.
5.02 Sales and Marketing Reports . At each meeting of the
Board prior to the Transfer Completion Date, ING shall provide to
ABA RF a written report showing the progress of the Annual Sales
and Marketing Plan up to the last day of the preceding calendar
quarter. No later than the meeting of the Board that occurs during
the first calendar quarter of each calendar year prior to the
Transfer Completion Date, ING shall provide to ABA RF a report
showing the actual result of the sales and marketing activities for
the preceding calendar year as compared to the sales and marketing
goals for such year as expressed in the Annual Sales and Marketing
Plan. Each report provided required by this Section 5.02 shall
contain an accounting of the direct expenditures made by ING for
sales and marketing purposes, by category, for the period covered
by such report. The report required by this Section 5.02 for
the first quarter of each calendar year shall contain an
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