Exhibit 10.29
EXECUTION COPY
MASTER SERVICES
AGREEMENT
BY AND BETWEEN
MICHAELS STORES,
INC
AND
TATA AMERICA INTERNATIONAL
CORPORATION
JANUARY, 16,
2009
TABLE OF CONTENTS
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Page
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1.
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Definitions and Interpretation
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1
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1.1
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Definitions
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1
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1.2
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Interpretation
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1
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1.3
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Order of Precedence
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2
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2.
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Term
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2
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2.1
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Initial Agreement Term
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2
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2.2
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Renewal and Extension
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2
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3.
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Parent Liability and Responsibility
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3
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4.
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Services
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3
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4.1
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Scope of Services
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3
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4.2
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Provision of Services
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3
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4.3
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Savings Clause
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5
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4.4
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Technology Evolution
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5
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4.5
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Governmental Approvals
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5
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4.6
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Compliance with Laws
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6
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4.7
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Changes in Law
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6
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4.8
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Standards and Policies
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7
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5.
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Transition; Acquisitions And Divestitures;
Cooperation
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7
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5.1
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Transition Services
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7
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5.2
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Transition Milestones
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8
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5.3
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Transformation
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8
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5.4
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New Entities and Divestitures
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9
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5.5
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Cooperation with Third Parties
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9
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6.
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New Services
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10
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6.1
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New Services
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10
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6.2
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Fees for New Services
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10
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6.3
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Terms for New Services
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11
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7.
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Michaels Responsibilities
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11
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7.1
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Michaels Account Manager
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11
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7.2
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Michaels Resources
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11
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7.3
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Use of Michaels Facilities
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12
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8.
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Equipment and Third Party Contracts
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12
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8.1
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Existing Equipment
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12
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8.2
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Technology Acquisitions
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13
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8.3
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Managed Agreements
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14
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8.4
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Managed Agreement Invoices
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14
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8.5
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Assigned Agreements
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15
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8.6
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Assigned Agreement Invoices
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15
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8.7
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Performance Under Third Party
Contracts
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15
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9.
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Service Levels and Reports
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15
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9.1
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Service Levels
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15
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9.2
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Knowledge Sharing
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16
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9.3
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Reports
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16
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9.4
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Relief Events
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16
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10.
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Customer Satisfaction and
Benchmarking
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17
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10.1
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Customer Satisfaction Surveys
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17
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10.2
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Disputes
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17
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10.3
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Benchmarking Process
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17
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10.4
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Benchmarking Overview
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17
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10.5
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Benchmark Results Review and
Adjustments
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18
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10.6
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Benchmarking Disputes
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19
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11.
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Service Locations
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19
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11.1
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Service Locations
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19
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11.2
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New Service Locations
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19
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11.3
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Safety and Security Procedures
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20
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12.
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Supplier Staff
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20
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12.1
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Supplier Account Manager
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20
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12.2
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Key Supplier Personnel
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20
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12.3
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Supplier Staff
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21
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12.4
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Turnover of Supplier Staff
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21
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12.5
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Conduct of Supplier Personnel
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22
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12.6
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Assignment to Competitors
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22
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12.7
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Subcontractors
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22
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12.8
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No Termination of Employment
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23
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12.9
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Non-Solicitation
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23
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12.10
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Co-Employment
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23
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12.11
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Transitioned Employees
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24
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ii
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13.
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Governance and Change Control
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24
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13.1
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Governance
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24
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13.2
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Policies and Procedures Manual
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24
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13.3
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Change Management Process
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24
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13.4
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No Liability for Changes Not Approved
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25
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14.
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Proprietary Rights
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25
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14.1
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Ownership of Background Technology and
Derivative Works
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25
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14.2
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Michaels Software
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25
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14.3
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Supplier Software
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25
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14.4
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Commissioned Materials
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26
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14.5
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Michaels-Owned Materials
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26
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14.6
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Further Assurances
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26
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14.7
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Supplier IP
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27
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14.8
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Residual Knowledge
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27
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14.9
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Framework Initiative Work Products
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28
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15.
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Data
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28
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15.1
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Ownership and Use of Michaels Data
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28
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15.2
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Correction and Reconstruction
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28
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15.3
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Provision of Data
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29
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15.4
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Data Privacy
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29
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15.5
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Data Security
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29
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15.6
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Protection of Michaels Data
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30
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16.
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Consents
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30
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17.
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Continued Provision of Services
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30
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17.1
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Disaster Recovery Plan
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30
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17.2
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Force Majeure
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31
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17.3
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Alternate Source
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31
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17.4
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Allocation of Resources
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32
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18.
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Payments
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32
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18.1
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Fees
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32
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18.2
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Invoices
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32
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18.3
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Timeliness of Invoices
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32
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18.4
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Payment
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32
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18.5
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Fee Disputes
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32
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18.6
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Due Diligence
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33
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18.7
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No Other Charges
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33
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18.8
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No Payment for Unperformed Services
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33
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iii
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18.9
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Most Favored Customer
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33
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18.10
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Certain Commitments By Parties
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33
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19.
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Taxes
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33
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19.1
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Taxes
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33
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19.2
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Relocation of Services
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34
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19.3
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Other Taxes
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34
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19.4
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Segregation of Fees
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34
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20.
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Audits
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35
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20.1
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Services
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35
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20.2
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Fee Records
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35
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20.3
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SAS 70 Reports;
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35
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20.4
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Certain Audits
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37
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20.5
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Record Retention
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38
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20.6
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Facilities
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39
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20.7
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General Audit Procedures
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39
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20.8
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Supplier Audits
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40
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21.
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Confidentiality
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40
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21.1
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General Obligations
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40
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21.2
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Unauthorized Acts
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41
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21.3
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Injunctive Relief
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41
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21.4
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Return of Confidential Information
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41
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22.
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Representations and Warranties
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42
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22.1
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By Michaels
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42
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22.2
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By Supplier
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42
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22.3
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DISCLAIMER
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43
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23.
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Additional Covenants
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43
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23.1
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By Michaels
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43
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23.2
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By Supplier
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43
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24.
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Dispute Resolution
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45
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24.1
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Resolution Procedures
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45
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24.2
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Exclusions
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46
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24.3
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Continuity of Services
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46
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25.
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Termination
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46
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25.1
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Termination for Convenience
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46
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iv
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25.2
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Termination for Change in Control of
Michaels
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46
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25.3
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Termination for Change in Control of
Supplier
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46
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25.4
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Termination for Cause
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46
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25.5
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Termination in Case of Insolvency
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47
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25.6
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Service Level Failures
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47
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25.7
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Effect of Termination
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48
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26.
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Termination Fees
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48
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26.1
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Termination Fees
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48
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26.2
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No Other Termination Fees
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48
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27.
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Termination Assistance and Exit
Rights
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48
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27.1
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Termination Assistance
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48
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27.2
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Payment
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48
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27.3
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Exit Rights
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49
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28.
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Indemnities
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50
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28.1
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Indemnity by Michaels
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50
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28.2
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Indemnity by Supplier
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52
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28.3
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Obligation to Replace
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53
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28.4
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Indemnification Procedures
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54
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29.
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Damages
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54
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29.1
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Consequential Damages
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54
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29.2
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Direct Damages
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54
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29.3
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Exclusions
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55
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30.
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Insurance
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55
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30.1
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Documentation
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55
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30.2
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Types and Amounts
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56
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30.3
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Policy Requirements
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57
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30.4
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Risk of Loss
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57
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31.
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Miscellaneous Provisions
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57
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31.1
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Assignment
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57
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31.2
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Notices
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57
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31.3
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Counterparts
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58
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31.4
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Relationship
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58
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31.5
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Severability
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58
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31.6
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Waivers
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58
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31.7
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Timing and Cumulative Remedies
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58
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31.8
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Entire Agreement
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58
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v
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31.9
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Amendments
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58
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31.10
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Survival
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58
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31.11
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Third Party Beneficiaries
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58
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31.12
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Governing Law and Venue
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59
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31.13
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Covenant of Further Assurances
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59
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31.14
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Export
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59
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31.15
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Conflict of Interest
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59
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31.16
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Publicity
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59
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TABLE OF EXHIBITS
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Exhibit 1
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Definitions
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Exhibit 2
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Statements of Work
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Exhibit 3
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Service Level Management
|
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Exhibit 4
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Pricing
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Exhibit 5
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Governance and Change Management
Process
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Exhibit 6
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Service Locations
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Exhibit 7
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Michaels Policies
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Exhibit 8
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Key Supplier Personnel
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Exhibit 9
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Third-Party Contracts
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Exhibit 10
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Reports
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Exhibit 11
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Michaels Agent NDA
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Exhibit 12
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Competitors
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Exhibit 13
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Disaster Recovery Plan
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Exhibit 14
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Transition Plan
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Exhibit 15
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Human Resources
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Exhibit 16
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Current and Planned Projects
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Exhibit 17
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Source Code Escrow
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Exhibit 18
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Customer Satisfaction Surveys
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Exhibit 19
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Approved Benchmarkers
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Exhibit 20
|
TCSL Joint and Several Liability
Commitment
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Exhibit 21
|
Additional Services
|
vi
MASTER SERVICES
AGREEMENT
THIS MASTER SERVICES
AGREEMENT (this “
Agreement ”), dated as of the Effective Date, is
between Michaels Stores, Inc , a Delaware corporation
(“ Michaels ”) acting on its own behalf and on
behalf of its subsidiaries, and Tata America International
Corporation, operating as TCS America, a New York corporation
(“ Supplier ”).
RECITALS
WHEREAS , Supplier desires to provide to Michaels, and
Michaels desires to obtain from Supplier, the information
technology services and related services and the business process
services and related services described in this Agreement on the
terms and conditions set forth in this Agreement;
WHEREAS , Michaels and Supplier have engaged in
extensive discussions and negotiations that have culminated in the
formation of the relationship described in this
Agreement.
NOW, THEREFORE
, for and in consideration of the
agreements set forth below, Michaels and Supplier agree as
follows:
1.
DEFINITIONS AND INTERPRETATION
1.1
Definitions. The
terms used in this Agreement with initial capital letters that are
not defined herein have the meanings set forth in
Exhibit 1 .
1.2
Interpretation.
(a)
The Exhibits, as amended from time to time, attached to this
Agreement are hereby incorporated into and deemed part of this
Agreement. All references to “Agreement” herein
include the Exhibits to this Agreement. All references to
“Exhibits” herein include the attachments and
appendices to such Exhibits.
(b)
Any reference to an “Article,” “Section,”
or “Exhibit” shall be to such Article, Section or
Exhibit of this Agreement, unless otherwise expressly
provided.
(c)
The headings preceding the text of Articles and Sections and the
headings to Exhibits, the table of contents, and other portions of
this Agreement are used for convenience only and are not to be
considered in construing or interpreting this
Agreement.
(d)
The use of the terms “including,” “include”
or “includes” shall in all cases mean “including
without limitation,” “include without limitation”
or “includes without limitation,”
respectively.
(e)
Except as specifically set forth in this Agreement:
(i) consents and approvals to be given by a Party under this
Agreement shall not be unreasonably withheld or delayed;
(ii) each Party shall make only reasonable requests under
this
1
Agreement; and
(iii) all notices, requests, consents, approvals, agreements,
authorizations, acknowledgements, waivers and other communications
required or permitted under this Agreement must be made in writing
and by a representative who, in the circumstances, can be
reasonably expected to carry the necessary authority in order to be
binding.
(f)
The Parties acknowledge and agree that they have negotiated the
terms and conditions of this Agreement and that any provision
contained herein with respect to which an issue of interpretation
or construction arises shall not be construed to the detriment of
the drafter on the basis that such Party or its professional
advisor was the drafter, but shall be construed according to the
intent of the Parties as evidenced by the entire
Agreement.
1.3
Order of Precedence . Except as otherwise expressly set forth
in the body of this Agreement or in an Exhibit, in the event of a
conflict, ambiguity or inconsistency between the provisions in the
body of this Agreement, any Exhibit, any attachment or any document
incorporated by reference, then such conflict, ambiguity or
inconsistency shall be resolved by giving precedence to the
document higher in the following order of priority:
(a)
first, the provisions in the body of this Agreement;
(b)
second, the provisions in the Exhibit;
(c)
third, the provisions in any attachment or appendices to the
Exhibit; and
(d)
fourth, any other documents incorporated by reference.
2.
TERM
2.1
Initial Agreement Term. The initial term of this Agreement shall
commence on the Effective Date and continue until 23:59 (Pacific
Time) on the Initial Agreement Expiration Date unless the Agreement
is extended pursuant to Section 2.2 in which case, the last
day of the final Extension Period, or such earlier date upon which
this Agreement is terminated in accordance with its terms (the
“ Initial Agreement Term ”).
2.2
Renewal and Extension. At least 12 months prior to the Initial
Agreement Expiration Date, Supplier shall provide to Michaels the
terms, conditions and pricing that Supplier proposes would apply to
any renewal term of this Agreement. If Michaels desires to
renew this Agreement, but the Parties are unable to agree on the
terms, conditions and pricing for a renewal term 120 days before
the Initial Agreement Expiration Date, Michaels may elect to extend
the Agreement Term by written notice of extension provided to
Supplier no later than 60 days before the Initial Agreement
Expiration Date, for a period of up to 12 months from the Initial
Agreement Expiration Date, to be determined in Michaels’ sole
discretion and set forth in such extension notice (“
First Extension Period ”). The
terms and conditions of this Agreement as in effect as of the
Initial Agreement Expiration Date shall continue to be in force
during the First Extension Period, including the pricing and rates
as set forth in Exhibit 4 for the First Extension
Period. If the Parties are unable to reach agreement on the
terms, conditions and pricing applicable to the renewal of this
Agreement 60 days before the end of the First Extension Period,
Michaels may elect to: (a) allow this Agreement to
expire at the end of such First Extension Period; or
(b) further extend the Agreement Term by written notice
provided to Supplier no later than 60 days
2
prior to the End of the First Extension Period
for an additional Extension Period of 12 months ( “Second
Extension Period” ) on the then applicable terms,
conditions including the pricing and rates applicable to such
additional Extension Period as set forth in Exhibit 4. For
clarity, if Michaels does not elect to exercise its option to
extend for the Second Extension Period by providing the required
notice in a timely manner, the Agreement shall expire at the end of
the Second Extension Period.
3.
PARENT LIABILITY AND
RESPONSIBILITY .
As a condition precedent to the
effectiveness of this Agreement, Supplier’s parent, Tata
Consultancy Services Ltd (an Indian corporation), shall provide a
joint and several liability letter for full performance of
Supplier’s obligations under this Agreement in the form
substantially as attached hereto as Exhibit 20
.
4.
SERVICES
4.1
Scope of Services.
The term “ Services ” means:
(a)
the services, functions, and responsibilities described in this
Agreement; as amended from time to time during the Term, including
the Base Services and the Consulting Services;
(b)
the services, functions and responsibilities with respect to the
services, functions and responsibilities described in
Sections 4.1(a) and 4.1(c) that were
routinely performed in the 12 month-period prior to the Effective
Date by the Affected Employees and the Affected Contractors which
services, functions or responsibilities were transitioned as a
result of this Agreement, even if such service, functions or
responsibility is not specifically described in this Agreement;
and
(c)
any services, functions or responsibilities required for the proper
performance and delivery of the Services or that are inherent or
necessary for the proper performance of the Services, whether or
not expressly identified or described in this
Agreement.
as each of these services, functions
or responsibilities may evolve during the Term and as they may be
supplemented, enhanced, modified or replaced (e.g., to keep pace
with technological advancements and improvements in the methods of
delivering these services, functions or responsibilities) pursuant
to the terms of this Agreement and including any supplement,
enhancement, modification or replacement that arises from the
exercise of Michaels’ rights under this Agreement.
4.2
Provision of Services.
(a)
Commencement Dates; Transition
Services. The obligations of the
Parties under this Agreement shall commence on the Effective
Date. Beginning on the date specified in the applicable
Transition Plan, Supplier shall provide the Transition Services as
specified in that Transition Plan. Beginning on the
Commencement Date, Supplier shall provide all of the Services as
specified in the relevant Statement of Work.
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(b)
Increase or Decrease in
Services. Subject to the
provisions of Exhibit 4, with respect to any Base Charges in
an applicable Statement of Work, Supplier shall increase or
decrease the amount of the Services provided hereunder according to
Michaels’ demand for the Services. Increases in the
volume of Base Services shall not be considered New Services.
Any Change shall be agreed upon by the Parties in accordance with
the Change Management Process as set forth in Exhibit 5 or the
applicable Statement of Work.
(c)
Non-Exclusivity. Except as set forth in
Section 18.10 and Exhibit 4 (“
Certain Commitment of Parties ”), this Agreement is
non-exclusive and without any minimum commitment by Michaels as to
volume, scope or value. Nothing herein shall be construed as
a requirements contract, or be interpreted to prevent Michaels from
obtaining from third parties, or providing to itself, any of the
Services described in this Agreement (whether Services, New
Services, or otherwise) or services similar thereto.
(d)
Authorized Users and
Affiliates. Supplier shall provide
the Services in accordance with this Agreement to Michaels and, as
directed by Michaels, to Michaels’ Affiliates and Authorized
Users. With respect to Supplier’s obligations and
license grants contained in this Agreement, the term “
Michaels ” shall include
Michaels, its Affiliates and Authorized Users. Michaels shall
add Authorized Users or Michaels’ Affiliates at its sole
discretion, but Michaels shall not be obligated to obtain the
Services from Supplier in respect of any of the Authorized Users or
Michaels’ Affiliates. Michaels retains the financial
responsibility for the Services provided under this Agreement to
any Michaels’ Affiliates and Authorized Users and to cause
each Michaels’ Affiliates and Authorized Users receiving the
Services or benefits of license grants under this Agreement to
comply with all obligations of Michaels as they apply to such
Services and licenses.
(e)
Projects; Ongoing Projects
. Supplier
shall perform the Projects as directed by Michaels from time to
time during the Term. A list of projects that are ongoing or
approved by Michaels as of the Effective Date, and that Supplier
shall assume responsibility for as of the Effective Date, is set
forth on Exhibit 16 (“ Current and Planned Projects ”). The Current
and Planned Projects are all within the scope of the Services and
shall be provided by using a combination of the Base Charges, flex
pool and Michaels resources. All Current and Planned Projects
shall be: (i) completed in accordance with
Michaels’ project management and development practices in
place as of the Effective Date as set forth in
Exhibit 16 (as may be amended from time to time in
accordance with the Change Management Process as applicable);
(ii) completed by the date or dates established in the
schedule for the relevant Current and Planned Project; and
(iii) subject to milestones, if any, established in the
schedule for the relevant Current and Planned Project. Any
Change for any of the Current and Planned Projects shall be agreed
upon by the Parties in accordance with the Change Management
Process.
(f)
Resources. Except as expressly
provided otherwise in this Agreement or an agreed Statement of
Work, Supplier shall provide all facilities, assets, and resources
(including personnel, Equipment, and Software) necessary to provide
the Services and otherwise meet its obligations under this
Agreement or an agreed Statement of Work. Supplier shall
provide to Michaels, at no cost, two lean resources onsite and one
lean resource offshore who will be dedicated for driving business
process efficiency.
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4.3
Savings Clause .
Michaels recognizes that Supplier’s performance of the
Services may be dependent on Michaels ‘s (including Michaels
Agents) performance of certain related tasks. All such tasks
are set forth in this Agreement and/or the Statement of Work
applicable to such Services (“ Retained
Responsibilities ”). Michaels shall not be
responsible for, and Supplier’s performance shall be deemed
not to be dependent upon, the performance of any other related
tasks under this Agreement. Supplier will be excused from the
failure to perform an obligation hereunder or the failure to
achieve a Milestone or Service Level, to the extent that such
failure is directly caused by Michaels’ failure to perform a
Retained Responsibility; provided that:
(a)
Supplier promptly provides Michaels with advance notice in writing
identifying in detail the Retained Responsibility in question and
the failure by Michaels for which Michaels is responsible to
perform and the relevant Supplier obligation or Service Level that
is at risk; and
(b)
Supplier continues to use commercially reasonable efforts to
perform its obligation notwithstanding Michaels’
non-performance of the Retained Responsibility; and
(c)
Supplier provides a root cause analysis report in accordance with
the procedure established in the Policies and Procedures Manual for
review and approval by Michaels. In the event of disagreement the
matter shall be resolved according to the dispute resolution
procedure as specified in Section 24 of this
Agreement.
4.4
Technology Evolution. Supplier shall perform the Services using
generally accepted technological methods of service delivery for
services similar to the Services, including advancements and
improvements to such methods that occur during the Term, and shall,
with Michaels’ prior approval and without additional charge
to Michaels, maintain a level of technology (including the Systems
that are the responsibility of Supplier) used to provide the
Services that is at least current with the level of
technology: (a) that Supplier uses in providing services
to its other customers; and (b) generally accepted in the
industry and compatible with commercial applications generally
adopted in Michaels’ industries during the Term.
Supplier shall meet with Michaels periodically, at least once
during every 120-day period or as otherwise requested by Michaels,
to inform Michaels of any new information technology Supplier is
developing or information technology trends and directions of which
Supplier is aware that could reasonably be expected to have an
effect on Michaels’ business operations. Michaels
acknowledges that Supplier’s compliance with the technology
evolution requirements set forth in this Section 4.4 may
require Michaels to upgrade or replace Michaels System at
Michaels’ cost and expenses at Michael’s sole
discretion. In the event Michael’s, at its sole discretion,
decides not to invest in such upgrade or replacement in the
technology, Supplier will be relieved of its obligation with
respect to new technology only to the extent that Michaels failure
to invest in the required upgrade or replace Michaels Systems
prevents Supplier from implementing the new technology.
4.5
Governmental Approvals. Michaels shall, at its cost and expense,
obtain and maintain all Governmental Approvals that Michaels is
required by Law to obtain, maintain, or provide, for engaging
Supplier for the Services as contemplated in this Agreement and to
receive and use the Services, other than Supplier Governmental
Approvals (collectively, “ Michaels
5
Governmental Approvals ”). Supplier shall, at its cost and
expense, obtain and maintain all Governmental Approvals that
Supplier is required by Law to obtain, maintain, or provide, for
performing and delivering the Services as contemplated in this
Agreement, other than Michaels Governmental Approvals,
(collectively, “ Supplier Governmental Approvals
”). With respect to any Michaels Governmental Approvals
that Michaels may be required by Law to obtain, maintain or provide
in a country in which Supplier has a Supplier Service Location
(excluding such Michaels Government Approvals that Michaels is
required to obtain, maintain or provide in the United States of
America) Supplier is responsible to notify Michaels of any such
requirement and assist and assume administrative and operational
responsibility for obtaining such Governmental Approvals, it being
agreed that Michaels will retain financial responsibility for the
cost and expenses of such Michaels Governmental Approvals. Upon
request by either Party, the other Party shall provide to the
requesting Party reasonable cooperation and assistance in obtaining
Governmental Approvals hereunder.
4.6
Compliance with Laws. Michaels shall be responsible for all Laws
applicable to Michaels and its business (i.e., Michaels would be
liable to a Government Authority in the case of non-compliance with
the Law) that affect the provision or receipt of the Services,
other than Supplier Laws (“ Michaels Laws
”). Supplier shall be responsible for all Laws
applicable to Supplier and Supplier’s business (i.e.,
Supplier would be liable to a Governmental Authority in the case of
non-compliance with the Law) that affect the performance or
delivery of the Services, ( “ Supplier Laws
”). Notwithstanding the foregoing, the Parties
acknowledge that a Law may be both a Supplier Law and a Michaels
Law and, in such case, each Party’s obligations under this
Agreement with respect to such Law shall continue to apply, except
that the costs necessary to implement changes to the Services
necessary to comply with changes in such Law shall be allocated
equitably between the Parties. With respect to any
Michaels Laws that apply to Michaels in a country in which Supplier
has a Supplier Service Location (excluding such Michaels Laws
applicable to Michaels and its business in the United States of
America) as a result of the consummation of the transactions
contemplated by this Agreement (i.e., any Michaels Laws that would
not have applied to Michaels but for the transactions contemplated
by this Agreement), Supplier is responsible to notify Michaels of
any such Laws and assist Michaels in all reasonable manner for
Michaels to be in compliance with such Laws, it being agreed that
Michaels will retain financial responsibility if any arising from
such compliance.
4.7
Changes in Law.
(a)
Changes in Supplier Laws and
Michaels Laws . Michaels shall
monitor and promptly identify and notify Supplier of all changes in
Michaels Laws. Supplier shall monitor and promptly identify
and notify Michaels of all changes in Supplier Laws.
(b)
Effect of Changes in
Laws.
(i)
Identification of Impact. Supplier and Michaels
shall work together to identify the effect of changes in Laws on
the provision or receipt of the Services.
(ii)
Michaels Laws. With respect to changes in
Michaels Laws, the Parties shall discuss modifications to the
Services, if any, necessary to comply with such changes.
Supplier shall promptly thereafter propose any adjustment to the
applicable Fees associated with such modifications; provided that
any such adjustment shall be based solely
6
upon
Supplier’s incremental costs associated with the
implementation of such modifications. Upon Michaels’
consent, Supplier shall implement such modifications to the
Services in a timely manner.
(iii) Supplier
Laws. With respect to
changes in Supplier Laws, Supplier shall implement in a timely
manner, at its own cost and expense, any changes in the Services
required to comply with such changes; provided, that if such
changes have a material effect on the provision or receipt of the
Services, Supplier shall obtain Michaels’ consent before
implementing such changes.
(iv)
Reduction in Services. Notwithstanding any Michaels consent
obtained under Sections 4.7(b)(ii) and
4.7(b)(iii) , if any change in Law, change in the Services
required to conform to any change in Law, or failure of Supplier to
obtain any Supplier Governmental Approval, results in a reduction
in the Services; in the level or quality of the Services; or in a
substantial increase in the Fees, then Michaels may elect either
to: (A) negotiate and implement an equitable reduction
to the applicable Fees (in the case of a reduction in the Services
or in the level or quality of the Services); or (B) terminate
the affected portion of the Services as of the date specified by
Michaels in its notice of termination without payment of any
Termination Fees.
4.8
Standards and Policies. Without limiting Supplier’s other
obligations under this Agreement, in performing the Services the
Supplier shall comply with: (a) Michaels’
information management, technical architecture, change and problem
management, and product standards including those specified in
Exhibit 7 ; (b) the policies and procedures
contained in the Policies and Procedures Manual; (c) all
Michaels Polices and any policies and procedures applicable at
individual Michaels Service Locations, including all such policies
related to professional conduct, safety, health, access to
information systems, and access to physical locations; and
(d) all other Michaels policies, procedures, standards or
guidelines applicable to the provision or receipt of the
Services. Michaels shall provide Supplier the details of
Michaels policies, procedures, standards or guidelines in effect as
of the Effective Date of which Supplier’s compliance is
required (by hard copies or allowing access to electronic
repositories) and notify Supplier of any changes to any such
Michaels policies, procedures, standards or guidelines (including
the addition of new policies, procedures, standards or
guidelines).
5.
TRANSITION; ACQUISITIONS AND
DIVESTITURES; COOPERATION
5.1
Transition Services. For each Statement of Work where Supplier
is taking over services, functions or responsibilities previously
performed by Michaels (a “ Transition ”), the
Parties shall develop and agree upon a detailed transition plan
that shall conform with the high-level transition plan set forth in
Exhibit 14 and contain the detailed information
specified therein (“ Transition Plan ”) which
shall be an Appendix to such Statement of Work. The
Transition Plan shall include a schedule for the transition of the
Services (the “ Transition Schedule ”) and the
specific tasks and resources required of Michaels. Supplier
shall perform all services, functions, and responsibilities
necessary to accomplish the transition of Services set forth in
this Agreement, to Supplier (the “ Transition Services
”). Supplier shall perform the Transition Services in
accordance with the Transition Plan and without causing material
disruptions to Michaels’ business operations. Supplier
and Michaels shall each designate an individual who
7
shall be responsible for managing and
implementing the Transition Services on behalf of respective Party
that he/she represents (the “ Transition Managers
”), as well as individuals for each of Michaels’
facilities and functions affected by the transition (“
Individual Transition Managers ”) who shall be
responsible for managing and implementing the Transition Services
specific to such facilities and functions. Unless otherwise
expressly specified in the Transition Plan, there should be no
charges for the Transition Services other than the Transition
Charges. Until the completion of the applicable
Transition Services, the Supplier Transition Manager and each
Individual Transition Manager shall review with the Michaels
Transition Manager and each Individual Transition manager of
Michaels along with Michaels Account Manager the status of the
Transition Services as requested by the Michaels Account
Manager.
5.2
Transition Milestones. The Transition Plan includes a list of
milestones relating to Supplier’s obligations under the
Transition Plan. If Supplier fails to achieve any milestone
designated as a Critical Transition Milestone the completion date
specified for such Critical Transition Milestone in the Transition
Plan (subject to a grace period of no more than two weeks) Michaels
shall not be required to pay any portion of any Transition Charge
associated with such Critical Transition Milestone unless and until
Supplier’s completion of the milestone is approved by
Michaels. If Supplier fails to achieve any Transition
Milestone for which a Transition Credit is due by the date
specified for such Critical Transition Milestone in the Transition
Plan and such delay exceeds the grace period of two weeks, then
Supplier shall apply the Transition Credit against the Fees.
If Supplier fails to achieve any Critical Transition Milestone by
the completion date specified for such milestone in the Transition
Plan, Michaels may, subject to allowing a grace period of two
weeks, elect to terminate the applicable Statement of Work as of
the date specified by Michaels in its notice of termination without
payment of any Termination Fee. Michaels agrees that Supplier
shall not be responsible or liable for any delay or failure in
achieving a Transition Milestone, such delay or failure shall not
be a breach entitling Michaels to terminate the applicable
Statement of Work if and only to the extent that
Section 4.3 or Section 9.4 applies to such
delay or failure. Where any delay of more than 4 weeks to a
Critical Transition Milestone arises directly as a result of a
delay or failure of Michaels (including any Michaels Agents) to
perform a tasks upon which the Supplier’s provision of the
Transition Services is dependent, as such tasks are specifically
identified in the Transition Plan, Michaels shall pay, any
incremental increase in the cost of Transition that arises as a
result of any such delay; provided that Supplier documents that
incremental increase and takes such steps as are necessary to
mitigate the amount of that incremental increase. Supplier
shall, at the time of any such delay to a Critical Transition
Milestone, provide Michaels with specific notice of such delay that
describes to Michaels the Critical Transition Milestone impacted
and the expected nature and extent of the incremental cost to be
charged by Supplier to Michaels as a result of the delay to the
Critical Transition Milestone.
5.3
Transformation. Supplier
shall perform all services, functions, and responsibilities
necessary to accomplish the transformation of Michaels’
information technology operations and capabilities, and
Michael’s other business operations and capabilities set
forth in this Agreement, in accordance with the applicable
Statement of Work (the “ Transformation Services
”). The Transformation Services shall form part of the
Services and shall be subject to the Service Levels agreed in the
applicable Statement of Work and be subject to the provisions of
Section 4.3 and Section 9.4. Unless otherwise
expressly specified in the Statement of Work, there should be no
charges for the Transformation Services other than the fees, if
any, set forth in the applicable Statement of
8
Work.
5.4
New Entities and Divestitures
(a)
New Entities. With respect to
Michaels’ acquisition of other entities, or Michaels’
inclusion of additional Affiliates or Authorized Users
(collectively, “ New
Entities ”), Supplier shall, as
requested by Michaels, provide support services as necessary to
incorporate the New Entities’ information technology systems
into the Systems, including those services specified in the
Statements of Work and any required planning and design services,
and shall upon Michaels’ request, provide the Services,
whether all or a portion specified by Michaels, to the New Entities
in accordance with this Agreement. Michaels retains the financial
responsibility for the Services so provided and to cause each New
Entities to comply with all obligations of Michaels as they apply
to such Services. Suppliers’ charges as a result
of the provision of the Services to a New Entity shall be in
accordance with this Agreement. Supplier may also charge
additional one-time Fees for the completion of any services,
functions, and responsibilities necessary for the incorporation of
the New Entities’ information technology systems into the
Systems where such Fees have been agreed upon by Michaels and
Supplier prior to Supplier commencing the provision of any such
services, functions or responsibilities. To the extent any
acquisition by Michaels results in additional Services or any New
Services for the Supplier under this Agreement, any due diligence
activity performed by Supplier on behalf of Michaels shall be at no
cost to Michaels. For clarity, if Michaels requires or
requests any other services, activity or responsibility in addition
to due diligence, Supplier shall be entitled to bill Michaels for
such additional effort unless Michaels permits Supplier to utilize
the existing resources and personnel already charged to
Michaels.
(b)
Divestitures. If Michaels divests
itself of a business unit or entity, or removes an Affiliate or
Authorized Users from the scope of this Agreement (collectively,
“ Divested
Entities ”), Supplier shall
continue to provide, at Michaels’ request, the Services to
the Divested Entity for up to 24 months from the effective date of
such divestiture or removal, as the case may be, under the
then-current terms, conditions and pricing of this Agreement.
Supplier shall provide support services to Michaels, the Divested
Entity, and, as applicable, the acquiring entity as may be
necessary to transfer the Divested Entities’ information
technology systems to a third party or enable such entity to
provide information technology services to itself, including those
services specified in the Statements of Work. Michaels
retains the financial responsibility for the Services so provided
and to cause each Divested Entities to comply with all obligations
of Michaels as they apply to such Services; provided that if a
Divested Entity enters into a separate written agreement with
Supplier for the ongoing provision of such Services, Michaels shall
have no obligation with respect to such entity’s performance
of its obligations or payment of fees associated with such Services
after such entity is divested or removed by Michaels.
5.5
Cooperation with Third Parties. Michaels currently engages, or may from
time to time in the future, hire subcontractors, consultants, or
other third parties (“ Michaels Third Party
Contractors ”) to perform services or provide products to
Michaels. Supplier shall cooperate with and work in good
faith with any Michaels Third Party Contractors.
9
6.
NEW SERVICES
6.1
New Services.
Michaels may from time to time during the Term and the Termination
Assistance Period request that Supplier perform a New
Service. Within 10 days after receipt of such a request from
Michaels (or such other time as Michaels and Supplier may agree
depending on the nature and scope of the New Service), Supplier
shall provide Michaels with a written proposal for such New Service
(a “ New Service Proposal ”) which proposal
shall be in the form of a new Statement of Work and include at
minimum:
(a)
a description of the services, functions and responsibilities
Supplier anticipates performing in connection with such New
Service;
(b)
a schedule for commencing and completing such New
Service;
(c)
Supplier’s fees for such New Service, including a detailed
breakdown of such fees;
(d)
when appropriate, a description of any new Software or Equipment to
be provided by Michaels or Supplier in connection with such New
Service;
(e)
when appropriate, the Software and Equipment and run-time
requirements necessary to develop and operate any new
Software;
(f)
when appropriate, a description of the human resources necessary to
provide the New Service;
(g)
a description of proposed service levels and associated measurement
and monitoring tools for the New Service;
(h)
when appropriate, a list of any existing Software or Equipment
included in or to be used in connection with such New
Service;
(i)
when appropriate, acceptance test criteria and procedures for any
new Software or any products, packages or services; and
(j)
such other information as reasonably necessary or otherwise
reasonably requested by Michaels.
Supplier shall not begin performing
any New Service until Michaels and Supplier have agreed upon the
terms for such New Service and the Michaels Account Manager has
provided Supplier with written authorization to commence the New
Services by executing acceptance of the New Service Proposal, a
Statement of Work or other written authorization to commence
work. Any New Service performed by Supplier without such
advance agreement to terms and authorization shall be deemed part
of the Services without incremental charge.
6.2
Fees for New Services. Supplier’s charges and fees
specified in any New Service Proposal shall be, to the extent
possible, determined in a manner consistent with the applicable
pricing formulas and methodologies (including agreed upon rate
cards) utilized in establishing the Fees and shall be no more than
the charges and fees for such services that Supplier provides to
its
10
customers that are acquiring services of a
similar type in similar volumes. The charges and fees for any
such New Service shall take into account resources and expenses of
Supplier for then-existing Services that would no longer be
required if the New Service were performed by Supplier. For
clarity, the charges and fees for any New Services shall be subject
to those pricing mechanisms agreed to by Supplier in
Exhibit 4.
6.3
Terms for New Services . Any New Services authorized by Michaels
in accordance with this Article 6 shall become part of
the Services and shall be subject to the terms and conditions of
this Agreement unless and only to the extent the Parties agree
otherwise.
7.
MICHAELS
RESPONSIBILITIES.
7.1
Michaels Account Manager. Michaels shall appoint an individual (the
“ Michaels Account Manager ”) who from the
Effective Date of this Agreement shall serve as the primary
Michaels representative under this Agreement. The Michaels
Account Manager shall: (a) have overall responsibility
for managing and coordinating the performance of Michaels’
obligations under this Agreement; and (b) be authorized to act
for and on behalf of Michaels with respect to all matters relating
to this Agreement. Notwithstanding the foregoing, the
Michaels Account Manager may, upon notice to Supplier, delegate
such of his or her responsibilities to other Michaels Agents, as
the Michaels Account Manager deems appropriate. Michaels may
replace the Michaels Account Manager upon notice to
Supplier.
7.2
Michaels Resources .
(a)
Michaels Facilities. For Supplier Staff assigned to
perform Services at a Michaels Service Location as agreed under an
applicable Statement of Work or as otherwise approved by Michaels,
beginning on the date a Supplier Staff commences Services and
continuing only as long as such Supplier Staff requires the same
for the performance of the Services, Michaels shall provide to
Supplier, at no charge to Supplier and subject to this
Article 7 , the reasonably appropriate use of
infrastructure and facilities where agreed to as necessary based on
role including, space designated by Michaels in the applicable
Michaels Service Locations, furnishings for Supplier’s use in
performing the Services and office equipment and facilities (such
as required office supplies, printing, telephone, fax and e-mail
facilities, office space, parking, and access to available
cafeteria if any) and access to desktop computers at Michaels
Service Locations that are required to provide Supplier Staff with
access to the Michaels Systems and performing the Services (“
Michaels Facilities ”).
(b)
Systems. Michaels shall grant
Supplier access to any Michaels Systems, solely for the purpose of
Supplier performing the Services, and Supplier’s access shall
be limited to those specific Systems as reasonably necessary for
Supplier to perform the Services including Systems identified in
this Agreement and/or applicable Statement of Work and the time
periods and personnel designated by Supplier and agreed to by
Michaels and Supplier. Supplier’s access shall be
subject to the Michaels Policies, and such business control and
information protection policies, standards, and guidelines as may
be made available to Supplier by Michaels from time to time.
Any other use by Supplier of any other Michaels assets or property
or systems is prohibited.
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7.3
Use of Michaels Facilities. Supplier shall use the Michaels Facilities for
the sole and exclusive purpose of providing the Services; and
comply with the obligations set forth below in this
Section 7.3 . Use of Michaels Facilities by
Supplier does not constitute a leasehold interest in favor of
Supplier or any Supplier Agents. Supplier shall comply with
the following obligations:
(a)
Supplier and Supplier Agents shall comply with the requirements
related to Michaels Facilities contained in this
Agreement.
(b)
Supplier and Supplier Agents shall use the Michaels Facilities in
an efficient manner. To the extent that Supplier or Supplier
Agents operate in such areas in a manner that unnecessarily
increases facility costs incurred by Michaels, Michaels reserves
the right to require Supplier to pay for such increased
costs.
(c)
Supplier and Supplier Agents shall keep the Michaels Facilities in
good order, not commit or permit waste or damage to such
facilities, not use such facilities for any unlawful purpose or
act.
(d)
Supplier and Supplier Agents shall comply with all of the Michaels
Policies and all of Michaels’ standard and site-specific
policies and procedures in effect from time to time at the Michaels
Service Locations, including procedures for the physical security
of the Michaels Service Locations.
(e)
Supplier and Supplier Agents shall permit Michaels and Michaels
Agents to freely enter the Michaels Facilities at any time and
without notice to perform facilities-related services, conduct
audits in accordance with Article 20 , and as otherwise
as requested by Michaels.
(f)
Supplier and Supplier Agents shall not make any improvements or
changes involving structural, mechanical or electrical alterations
to the Michaels Service Locations without Michaels’ written
approval. Any such improvements or changes shall become the
property of Michaels or its lessors.
(g)
When the Michaels Facilities are no longer required for performance
of the Services, Supplier shall return such areas to Michaels in
substantially the same condition as when Supplier began using such
locations, subject to ordinary wear and tear.
8.
EQUIPMENT AND THIRD PARTY
CONTRACTS
8.1
Existing Equipment
(a)
Michaels retains financial responsibility for all Equipment
required in connection with the Services at any Michaels Service
Location. In addition, Michaels also retains financial
responsibility for any special Equipment for Services or New
Services introduced after the Effective Date for performance at any
Supplier Service Location, provided that the requirement and
necessity of each item of such special Equipment Parties shall
specifically be agreed within the applicable Statement of
Work.
With respect to
Equipment that is owned or leased by Michaels, including Equipment
purchased for Michaels by Supplier pursuant to
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Section 8.2(b)
(collectively,
“ Michaels
Equipment ”), Michaels grants to
Supplier during the Term the right to access and use the Michaels
Equipment solely to the extent necessary to perform the
Services.
(b)
Supplier acknowledges that it has no legal or equitable claim to
the Michaels Equipment and agrees not to contest ownership of such
Equipment.
(c)
Throughout the Term, and thereafter for the purposes of Termination
Assistance Services, Supplier shall keep any Michaels Equipment
that is removed from Michaels premises or is stored along with
Supplier Equipment separate from the property of Supplier and of
third parties, and shall properly identify such Equipment as
Michaels’ property.
(d)
Supplier shall not purport to pledge, or in any way charge by way
of security, permit any lien to be placed on, or otherwise encumber
or permit the encumbrance in any way, any of the Michaels Equipment
which shall at all times remain Michaels’ or the applicable
third party lessor’s property and shall irrevocably waive any
rights which may arise under Law to take a lien over the Michaels
Equipment for any sums due to Supplier pursuant to this
Agreement.
8.2
Technology Acquisitions
(a)
Each Party is financially responsible for any refresh, replacement
and maintenance of Equipment and Software that it is required to
provide under this Agreement and/or an applicable Statement of
Work. Supplier and Michaels each shall acquire at its costs
and expense any Equipment and Software required to fulfill its
technology refresh obligations specified in the applicable
Statement of Work.
(b)
If Michaels requests that Supplier obtain on Michaels’ behalf
any Equipment or Software (collectively, “
New Equipment ”) Supplier
shall: (i) identify the terms on which Supplier could
purchase such New Equipment, which terms shall include:
(A) the third party invoice price for such New Equipment
(adjusted for any rebates, volume or other discounts, and other
similar reductions in the price of such New Equipment
(collectively, “ Discounts ”) whether provided at
the time of purchase or thereafter)(“ Invoice Price ”);
(B) Supplier’s proposed markup (which shall in no event
exceed a percentage to be mutually agreed by the parties
)(“ Markup
”); and
(C) any freight charges and taxes associated with the purchase
(“ Charges
”); and
(D) a proposal for financing arrangement pursuant to which
Michaels could pay Supplier the purchase price of the New Equipment
over a specified period of time, including any associated financing
fees (“ Financing
Fees ”); and (ii) upon
Michaels’ request, acquire the New Equipment on
Michaels’ behalf on terms approved by Michaels.
Supplier will leverage any discounts or other favorable purchasing
arrangements it may enjoy through its relationships with third
parties to obtain favorable pricing for Michaels. If the
Invoice Price is subject to any Discounts that are not expressly
specified on the invoice (e.g., discounts that will be realized by
Supplier based on its volume of purchases of goods or services
other than or in addition to the New Equipment specified on the
invoice), Supplier shall provide Michaels with a description of how
such Discount is applied generally to Supplier purchases and how
such Discount has been applied specifically to Michaels’
purchase price for the applicable New Equipment. Michaels
shall not be required to pay any charges,
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fees or expenses
for New Equipment other than the Invoice Price, the Markup, the
Charges, and the Financing Fees (if any).
(c)
Supplier shall, upon Michaels’ request, and as directed by
Michaels: (i) purchase the New Equipment on behalf of
Michaels; (ii) lease, or arrange for a third party to lease
such New Equipment to Michaels; or (iii) license, or arrange
for a third party to license such New Equipment to Michaels.
Michaels shall pay to Supplier, the third party supplier,
third-party lessor or third-party licensor, as applicable, the
purchase, lease or license fees, price (as described in
Section 7.2(b) as applicable, for the New
Equipment.
(d)
Except as otherwise agreed by the Parties or as otherwise provided
in this Agreement: (i) all rights in and title to any
New Equipment purchased by Supplier on behalf of Michaels and paid
for by Michaels shall belong to Michaels; and (ii) all New
Equipment shall be new. Supplier shall ensure that all
third-party warranties with respect to New Equipment shall run to
and be for the express benefit of Michaels.
8.3
Managed Agreements. Supplier shall administer the Managed
Agreements and related invoices as specified in this
Section 8.3 and Section 8.4 on behalf of
Michaels and shall perform its obligations and responsibilities in
accordance with, and otherwise comply with, all terms of the
Managed Agreements applicable to Supplier’s provision of the
Services and Supplier’s use of the goods and services
provided under the Managed Agreements (collectively “
Applicable Terms ”). Supplier shall provide
Michaels with reasonable notice of any renewal, termination or
cancellation dates and fees with respect to the Managed
Agreements. Supplier shall not renew, modify, terminate or
cancel, or request or grant any consents or waivers under, any
Managed Agreements without the consent of the Michaels Account
Manager. Any fees or charges or other liability or obligation
imposed upon Michaels in connection with: (a) any
renewal, modification, termination, or cancellation of, or consent
or waiver under, the Managed Agreements, obtained or given without
Michaels’ consent as required under the foregoing sentence;
or (b) Supplier’s failure to comply with the Applicable
Terms, shall be paid or discharged, as applicable, by
Supplier.
8.4
Managed Agreement Invoices. Michaels shall notify Third Party
Contractors of Supplier’s appointment for managing the
Managed Agreements and require them to submit the Managed Agreement
Invoices to Supplier at Supplier’s designated address.
Supplier shall: (a) receive all Managed Agreement
Invoices; (b) review and correct any errors in any such
Managed Agreement Invoices in a timely manner; and (c) submit
such Managed Agreement Invoices to Michaels within a commercially
reasonable period of time after Supplier’s receipt
thereof. Michaels shall pay the Managed Agreement Invoices
received and approved by Supplier. Michaels shall only be
responsible for payment of the Managed Agreement Invoices and shall
not be responsible to Supplier for any management or administration
fees of Supplier in connection with the Managed Agreement
Invoices. Michaels shall not be responsible for any late fees
with respect to the Managed Agreement Invoices if Supplier failed
to submit the applicable Managed Agreement Invoices to Michaels for
payment within 7 business days after receipt of the Managed
Agreement Invoice where the nature of the invoice does not require
any error correction. Where the nature of the invoice is such
that Supplier requires additional time to process the Managed
Agreement Invoice, Supplier shall provide Michaels with
advance written notice of the need for such additional time.
If Supplier fails to submit a Managed Agreement Invoice to Michaels
for payment in accordance
14
with the preceding sentence, Supplier shall be
responsible for any discount not received with respect to such
Managed Agreement Invoice. If Supplier fails to submit any
Managed Agreement Invoice to Michaels for payment more than 60 days
after Supplier’s receipt of such invoice and has not notified
Michaels of any specific error or problem that is causing the
delay, Supplier shall be responsible for payment of the entire
amount of the invoice, including any late fees and other associated
charges.
8.5
Assigned Agreements. Exhibit 9 sets forth the list
of Assigned Agreements assigned by Michaels to Supplier as of the
Effective Date. Michaels shall execute reasonable
documentation requested by Supplier to give effect to the
assignment of Assigned Agreements. No other Michaels Third
Party Contracts shall be considered as an Assigned Agreement unless
and until Supplier and Michael mutually agree on the assignment and
execute an appropriate assignment agreement for the applicable
Michaels Third Party Contract. The effective date of
assignment shall be as set forth in such assignment agreement
(“ Assignment Date ”). With respect to
each Assigned Agreement, Michaels retains the responsibility and
liability for obligations, performances and liabilities relating to
the period prior to the Assignment Date. Supplier shall
assume. all post assignment obligations and post-assignment
liability for each Assigned Agreement on and from the Assignment
Date of the Assigned Agreement. Supplier shall agree to be
bound by the terms of such Assigned Agreement from and after the
Assignment Date. Any modification, termination or
cancellation fees or charges imposed upon Michaels in connection
with any modification, termination or cancellation of, or consent
or waiver under, an Assigned Agreement made by Supplier after the
Assignment Date shall be paid by Supplier. Michael’s
shall reimburse Supplier for all damages, claims, costs and
expenses asserted against Supplier with respect to any claims that
relate to the period prior to the Assignment Date, except to the
extent that such claim arises as a result of the acts or omissions
of Supplier. If Michaels has prepaid any amounts under any
Assigned Agreement which apply to obligations to be performed after
the Assignment Date, Supplier shall reimburse or credit Michaels
(at Michaels’ discretion) for such amounts on the first
invoice provided by Supplier to Michaels after such amounts have
been identified unless the Parties have agreed to different
stipulations in the relevant assignment agreement.
8.6
Assigned Agreement Invoices. Supplier shall, pay the invoices
submitted by third parties in connection with each Assigned
Agreement that relate to the period after the Assignment Date and
shall be responsible for any late fees with respect to such third
party invoices.
8.7
Performance Under Third Party Contracts. Supplier shall promptly notify Michaels
of any breach of, or misuse or fraud in connection with any Third
Party Contracts of which Supplier becomes aware and shall cooperate
with Michaels to prevent or stay any such breach, misuse or
fraud.
9.
SERVICE LEVELS AND
REPORTS.
9.1
Service Levels.
Exhibit 3 sets forth the Service Level Methodology and the
provisions for managing the Service Levels agreed in a Statement of
Work. Beginning on the first day following the end of the
Transition Services with respect to a
15
Statement of Work (or such other date as
specified in applicable Statement of Work), Supplier shall be
responsible for and shall perform the Services in accordance with
the Service Levels described in the applicable Statement of Work
and in accordance with the requirements of the Service Level
Methodology. Supplier shall perform all Services that do not
have defined Service Levels in a manner and at levels that equal or
exceed the level of service being provided internally by Michaels
or through a third party prior to the Effective Date, including
with respect to accuracy, quality, completeness, timeliness, and
responsiveness.
9.2
Knowledge Sharing.
At least once in every 90-day period, and upon Michaels’
request, Supplier shall meet with representatives of Michaels in
order to: (a) explain how the Systems work and are
operated; (b) explain how the Services are provided; and
(c) provide such training and documentation that Michaels may
require for Michaels to understand and operate the Systems and
provide the Services after the expiration or termination of this
Agreement.
9.3
Reports. Supplier
shall provide to Michaels, in a form and format acceptable to
Michaels, the reports set forth in Exhibit 10 , any
other reports identified in this Agreement, and any other reports
Michaels requests from time to time. The delivery schedule of
the reports shall be as specified in Exhibit 10 , and
where no such schedule is specified, as required by
Michaels.
9.4
Relief Events.
(a)
Supplier shall be relieved of failures to comply with the Service
Levels (or in the case of Transition Services, the Transition
Milestones) and no other liability shall accrue, where the Savings
provisions set forth in Section 4.3 or the Force Majeure
provisions set forth in Section 17.2 applies, or to the extent
and only to the extent that such failure arises as a direct results
of:
(i) Execution of the
Business Continuity Plan, the execution of which is in support of a
Michaels declared disaster, to the extent that the implementation
of the Business Continuity Plan prevents Supplier from accessing
the Systems or personnel necessary to provide the Services in
accordance with the Service Levels; provided that Supplier shall
not obtain such relief if the Parties agree in the Business
Continuity Plan that Supplier is to continue providing the Services
in accordance with the Service Levels;
(ii)
Service or Supplier Staff reductions or reprioritizations requested
by Michaels and agreed to by the Parties in accordance with the
Change Management Process; provided that Supplier has previously
notified Michaels as part of such Change Management Process that
the implementation of such Services or Supplier Staff reductions
would result in such failure to meet the Service Level;
or
(iii) Where
the Parties agree prior to any activities and/or outages that the
Service Levels shall not apply; provided that Supplier notifies
Michaels in advance of the likely impact of such activities or
outages on the Service Levels.
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(b)
To obtain relief from any Service Level in the case of the events
described in Section 9.4(a) , Supplier must, in each
instance:
(i)
provide specific
notification to Michaels that describes to Michaels the specific
Service Level impacted and the expected nature and extent of the
reduction or other effect on the applicable Service
Level;
(ii)
have used all
reasonable efforts to perform the affected Service or resolve the
problem in accordance with the applicable Service Levels despite
such events; and
(iii)
re-commence the
performance of the affected Service in accordance with the Service
Levels, immediately upon resolution or cessation of the event
giving rise to the relief.
10.
CUSTOMER SATISFACTION AND
BENCHMARKING.
10.1
Customer Satisfaction Surveys. Within 60 days after the Effective Date,
Supplier shall submit to Michaels, for Michaels’ approval,
the content of the customer satisfaction surveys and the process
for conducting such customer satisfaction surveys. Supplier
shall complete within 30 days after the effective date of an
applicable Statement of Work an initial baseline customer
satisfaction survey using the content and process approved by
Michaels. Additional customer satisfaction surveys will be
performed six months (or other time agreed by the Parties) in
accordance with Exhibit 18 by Supplier. Supplier
agrees that increased measured customer satisfaction shall be a key
component in Supplier’s program for performance incentive for
the compensation of the Key Supplier Personnel. Supplier
shall be responsible for all costs associated with conducting
customer satisfaction surveys by Supplier.
10.2
Disputes. In the
event that Michaels disputes the results of a customer satisfaction
survey, Michaels may, at its expense, engage a third party
unaffiliated with Michaels and that is not a Supplier Competitor to
conduct another customer satisfaction survey in accordance with
Section 10.1 , and the results of such survey shall be
binding on the Parties. For clarity, disputes under this
Section 10.2 do not include issues related to
Supplier’s failure to perform customer satisfaction surveys
in accordance with the procedures set forth in
Section 10.1 . In such event Supplier shall
re-perform the applicable survey in a manner that conforms to
Section 10.1 .
10.3
Benchmarking Process. At any time after the first anniversary
of the Effective Date, Michaels may in its sole discretion,
instruct the Benchmarker to conduct the Benchmarking Process at any
time and with regard to any Statement of Work or combination of
Statements of Work.
10.4
Benchmarking Overview. The Parties, in conjunction with the
Benchmarker, shall determine the Benchmarking Process within 30
days after Michaels’ request. As part of the
Benchmarking Process, the Benchmarker shall compare the applicable
fees to the fees of offerings of a like mix of volumes and types of
services offered by Tier One Offshore Service Providers (including
Supplier) to customers who are similarly situated to Michaels
(“ Comparable Deals ”). The Benchmarker
shall select a representative sample of Comparable Deals from no
less than 4 and no more than 6 Comparable Deals. The
Benchmarker shall normalize the fees
17
of Comparable Deals utilizing factors suggested
by the Parties and approved by the Benchmarker as part of the
determination of the Benchmarking Process, which factors may
include, the scope and volume of the services, the service
locations, the term of the agreement, transition cost, service
levels, the service delivery model and the commitments
described in Section 18.10 . The Benchmarking
Process shall be conducted by a Benchmarker chosen by Michaels from
the list of Benchmarkers specified on Exhibit 19 , and
Michaels shall pay the fees charged by the Benchmarker to conduct
the Benchmarking Process. If the Benchmarkers are no longer
providing the services required to conduct the Benchmarking Process
or are otherwise unavailable at the time Michaels elects to conduct
the Benchmarking Process, the Parties shall promptly designate a
replacement Benchmarker. If the Parties do not agree within
15 days on a replacement Benchmarker, Michaels shall designate the
Benchmarker in its sole discretion, provided that such Benchmarker
shall not be a Supplier Competitor. Supplier shall at its
expense cooperate with and assist the Benchmarker and any other
third parties involved in the Benchmarking Process, including
providing data relating to the provision of the Services, as
requested by Michaels or the Benchmarker. For clarity,
Supplier shall not be required to provide (a) data that
reveals its cost to provide the Services in connection with the
Benchmarking Process except in the case of Pass-Through Expenses or
(b) data or information protected by confidentiality
obligations to other customers of Supplier.
10.5
Benchmark Results Review and Adjustments.
(a)
Michaels and Supplier shall review the Benchmark Results during the
Benchmark Review Period. If either Party has reason to
believe that the Benchmarker’s report contains material
errors (each, a “ Claimed Error ”), such Party
shall notify the Benchmarker during the Benchmark Review Period of
such Claimed Error and shall provide any documentation and
information necessary to support the Claimed Error and shall copy
the other Party on all such correspondence. The Benchmarker
shall review any Claimed Error and meet with the Parties for a time
period determined by the Benchmarker to resolve the Claimed Error
and make corresponding adjustments to the Benchmarker’s
findings, if any, prior to issuing the final benchmarking report
(“ Benchmarking Report ”). If either Party
determines that any Claimed Error is not likely to be resolved
through additional consultation with the Benchmarker, at such
Party’s request, the Claimed Error will be resolved through
the alternative dispute resolution process described in
Section 10.6 and the resolution of the Claimed Error as
set forth in the final report of CPR shall be incorporated into the
Benchmarking Report and shall be binding on the Parties.
(b)
If any Fees paid by Michaels to Supplier with respect to a
Statement of Work that is subject to the Benchmarking Process are
more than 10% higher than the pricing contained in the Benchmark
Results for such Statement of Work, Supplier shall then reduce the
Fees in a manner that Supplier’s Fees are no more higher than
by 10% of the Benchmark Results. If any Service Levels are
lower than the applicable service levels contained in the Benchmark
Results for such Statement of Work, Supplier shall either increase
the Service Levels to match the applicable service levels contained
in the Benchmark Results for such Statement of Work, or reduce its
Fees proportionately to adjust for the difference between the
Service Levels and the applicable service levels contained in the
Benchmark Results for such Statement of Work. In no event
will Supplier increase the Fees as a result of any
benchmarking.
18
10.6
Benchmarking Disputes . If the Parties fail to agree on a
replacement Benchmarker in accordance with Section 10.4
, or fail to agree to the Benchmarking Process within 30 days after
Michaels notifies Supplier that it intends to initiate the
Benchmarking Process, or if either Party disputes the Benchmark
Results, the Parties shall immediately escalate the disputed issues
(“ Issues ”) via the dispute resolution process
set forth in Article 24 ; provided that if any
unresolved Issues remain after each Party has considered the Issues
in accordance with Section 24.1(c) , then either Party
may submit such Issues to the International Institute for Conflict
Prevention & Resolution (www.cpradr.org, “
CPR ”) and such Issues shall be finally resolved by
arbitration in accordance with the CPR Rules for
Non-Administered Arbitration by three independent and impartial
arbitrators, of whom each Party shall designate one in accordance
with the ‘screened’ appointment procedure provided in
CPR Rule 5.4. The Parties shall use all reasonable
efforts to resolve the Issues within 30 days after their submission
to arbitration under this Section 10.6 and the decision
of the arbitrators with respect to such Issues shall be binding on
the Parties. The arbitration shall be governed by the Federal
Arbitration Act, 9 U.S.C. §§1 et seq. and judgment upon
the decision rendered by the arbitrator may be entered by any court
having jurisdiction thereof. The place of arbitration shall
be Dallas, Texas. If a Party fails to participate in the
dispute resolution procedures described in Article 24 ,
the other Party can commence arbitration prior to the expiration of
the time periods set forth in Article 24 .
11.
SERVICE LOCATIONS.
11.1
Service Locations.
The Services shall be provided to Michaels solely from:
(a) the Michaels Service Locations; (b) Supplier Service
Locations; and (c) any other location for which Supplier has
received Michaels’ approval, to be given in Michaels’
sole discretion but acting in good faith.
Exhibit 6 , which contains the list of Service
Locations, will designate which Services may be provided from each
Service Location. Supplier and Supplier Agents may not
provide or market services to a third party or to itself from a
Michaels Service Location without Michaels’ consent, to be
given in Michaels’ sole discretion.
11.2
New Service Locations. If Supplier requests Michaels’
approval to provide Services from a location other than a location
described in Section 11.1 , Supplier shall provide to
Michaels a written relocation proposal that sets forth a
description of the proposed new location, the reasons for the
proposed relocation, how the relocation will be beneficial to
Michaels in terms of performance and other relevant measures, as
well as any other information requested by Michaels. Supplier
shall specify in the relocation proposal the amount of
Supplier’s cost reductions, if any, resulting from the
relocation that Supplier will pass-through to Michaels in the form
of reduced Fees. Michaels may, in its sole discretion but
acting in good faith, approve or reject any proposal submitted by
Supplier pursuant to this Section 11.2 . Any
incremental costs incurred by Michaels as a result of a relocation
requested by Supplier to any location other than the locations
described in Section 11.1 shall be paid by Supplier or
reimbursed to Michaels by Supplier unless otherwise agreed by the
Parties. If for reasons other than Supplier’s breach,
Michaels requires Supplier to relocate from an existing Michaels
Service Location to another Service Location, Michaels shall pay
Supplier any reasonable costs of that relocation and any
incremental costs to Services resulting from such relocation, in
each case as agreed by the Parties in advance. If for reasons
other than Supplier’s breach, Michaels requires Supplier to
relocate from an existing Supplier Service Location to another
Service Location, such relocation shall be addressed through the
Change Management Process.
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11.3
Safety and Security Procedures. Supplier shall maintain and enforce at
all Supplier Service Locations safety and security procedures that
are at least equal to the most stringent of the following:
(a) industry standards for locations similar to the applicable
Service Locations; (b) the procedures in effect at locations
of other Supplier customers receiving services similar to the
Services; (c) those procedures in effect at a Michaels Service
Location, including applicable procedures that implement Michaels
Policies and the safety and security procedures set forth in
Exhibit 7 ; and (d) any higher standard required
by Law. Michaels continues to retain responsibility for
maintaining and enforcing at all Michaels Service Locations safety
and security procedures consistent with the standards prescribed in
this Section 11.3 .
12.
SUPPLIER STAFF
12.1
Supplier Account Manager. Supplier shall appoint an individual (the
“ Supplier Account Manager ”) who from the
Effective Date of this Agreement shall serve, on a full-time basis,
as the primary Supplier representative under this Agreement.
Supplier’s appointment of any Supplier Account Manager shall
be subject to Michaels’ prior approval. The Supplier
Account Manager shall: (a) have overall responsibility
for managing and coordinating the performance of Supplier’s
obligations under this Agreement; and (b) be a single point of
contact for and on behalf of Supplier with respect to all matters
relating to this Agreement.
12.2
Key Supplier Personnel. With respect to the Key Supplier
Personnel, the Parties agree as follows:
(a)
All Key Supplier Personnel shall be dedicated to the Michaels
account on a full-time basis unless otherwise specified on
Exhibit 8 .
(b)
Before assigning an individual to a Key Supplier Personnel
position, whether as an initial assignment or as replacement,
Supplier shall: (i) notify Michaels of the proposed
assignment; (ii) introduce the individual to appropriate
representatives of Michaels; (iii) provide Michaels with a
resume and any information regarding the individual that may be
reasonably requested by Michaels; and (iv) obtain
Michaels’ written approval for such assignment.
(c)
Supplier shall not replace or reassign: (i) the Supplier
Account Manager for 36 months from the date such individual begins
his or her tenure in that position; (ii) the Supplier
Transition Manager until 30 days after the completion of all
Transition Services; or (iii) any other Key Supplier Personnel
for: (A) 24 months from the date such individual begins
his or her tenure in that position, where such date occurs within
Contract Year 1 or Contract Year 2; or (B) 18 months from the
date such individual begins his or her tenure in that position,
where such date occurs in Contract Year 3 or at anytime thereafter,
(and, without limiting the foregoing 24 month-obligation or 18
month-obligation (as the case requires), if any of the Key Supplier
Personnel has duties in connection with a particular discrete
Project, until the completion of such Project), unless, in each
case, Michaels consents in its sole discretion to such replacement
or reassignment, or such individual: (W) voluntarily
resigns from Supplier; (X) is terminated by Supplier
(including being dismissed by Supplier for misconduct);
(Y) fails to perform his or her duties and responsibilities
pursuant to this Agreement; or (Z) is unable to work due to
disability.
20
(d)
If Michaels determines that any Key Supplier Personnel should not
continue in his or her position, Michaels may in its sole
discretion based on reasonable business judgment and upon notice to
Supplier require the immediate removal of such Key Supplier
Personnel from the Supplier Staff.
(e)
Supplier shall maintain backup procedures and conduct replacement
procedures for Key Supplier Personnel as necessary to assure an
orderly succession for Key Supplier Personnel removed from the
account for any reason. Upon Michaels’ request,
Supplier shall make such procedures available to
Michaels.
(f)
Supplier shall make the Key Supplier Personnel available for
meetings with Michaels personnel in accordance with
Exhibit 5 and otherwise upon Michaels’
request.
12.3
Supplier Staff.
(a)
Training and Skills; Removal;
Confidentiality. Supplier shall appoint
to the Supplier Staff only individuals with suitable training and
skills to perform the Services. Supplier shall provide upon
Michaels’ request a list of all Supplier personnel dedicated
full-time to the Supplier Staff assigned to perform Services at a
Michaels Service Location and their respective job titles.
Supplier shall notify Michaels as soon as possible after dismissing
or reassigning any member of the Supplier Staff whose work location
is at a Michaels Service Location. Michaels may in its sole
discretion from time to time in its reasonable business judgment
require Supplier to remove any member of the Supplier Staff
assigned to perform Services at a Michaels Service Location from
working on the Michaels account, and Supplier shall complete such
removal within 24 hours and replace such individual as soon as
practicable at no cost to Michaels. If Michaels requires the
removal of any Supplier Staff assigned to perform at a Supplier
Service Location, Michaels shall provide Supplier with reasonable
details of the reasons for removal. In such cases, Supplier
will promptly investigate and propose a resolution for Michaels and
if Michael does not agree to the resolution, based on its business
judgment, Supplier shall remove and replace such Staff as soon as
possible. Supplier shall ensure that each member of the
Supplier Staff who performs work under this Agreement is informed
of Supplier’s confidentiality obligations under this
Agreement and agrees in writing to and does comply with such
obligations.
(b)
Background Checks.
Supplier
certifies that it has conducted a background check and drug screen
that is at least as comprehensive as Michaels’ standard
background check and drug screen policy set forth in
Exhibit 7 with respect to each member
of the Supplier Staff that will work at a Michaels Service Location
for 5 days or more in accordance with the Michaels background
screening requirements for non-employees set forth in
Exhibit 7 prior to such
individual’s assignment to work at an Michaels Service
Location.
12.4
Turnover of Supplier Staff . Michaels and Supplier agree that it is
in their best interests, in order to maintain consistency within
the Supplier Staff, to reduce to the extent possible the number of
staff assigned to the Michaels account who leave the Michaels
account during any Contract Year (i.e., the number of the Supplier
Staff that provide Services in a Contract Year that are no longer
part of the Supplier Staff at the end of such year excluding
removals at the request of Michaels and relieving upon completion
of a project for which an individual was assigned) (“
Turnover ”). Accordingly, Supplier shall use all
reasonable efforts to
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keep the Turnover to a level acceptable to
Michaels. Upon Michaels’ request, or if the Turnover
exceeds (a) in the case of the information technology
services, 20% per Contract Year (except as otherwise set forth in a
Statement of Work); and (b) in the case of the business
process services, 25% per Contract Year (except as otherwise set
forth in a Statement of Work), Supplier shall as soon as reasonably
practicable:
(a)
provide to Michaels sufficient data to establish the annual
Turnover by Contract Year including, in particular, the Turnover
Rate among Key Supplier Personnel;
(b)
meet with Michaels to discuss the impact of the level of the
Turnover; and
(c)
submit to Michaels a proposal for reducing the Turnover, which,
upon approval by Michaels, shall form part of this
Agreement.
12.5
Conduct of Supplier Personnel.
(a)
While at the Michaels Service Locations, Supplier and Supplier
Agents shall: (i) comply with the requests,
rules and regulations of Michaels regarding safety and health,
personal and professional conduct (including adhering to the
Michaels Policies and general Michaels safety practices or
procedures) generally applicable to such Michaels Service
Locations; and (ii) otherwise conduct themselves in a
businesslike manner.
(b)
If Michaels notifies Supplier that a particular member of the
Supplier Staff is not conducting himself or herself in accordance
with Section 12.5(a) , Supplier shall promptly
investigate the matter and take appropriate action which may
include: (i) removing the applicable person from the
Supplier Staff and providing Michaels with prompt notice of such
removal and replacing the applicable person with a similarly
qualified individual; or (ii) taking other appropriate
disciplinary action to prevent a recurrence. In the event of
multiple violations of Section 12.5(a) by a
particular member of the Supplier Staff, Supplier shall promptly
remove the individual from the Supplier Staff.
12.6
Assignment to Competitors. Supplier shall not assign any Key
Supplier Personnel to the account of any Michaels Competitor
without Michaels’ prior consent: (a) while such
Key Supplier Personnel is assigned to the Michaels account; and
(b) for a period of 12 months following the date that such Key
Supplier Personnel ceases providing Services.
12.7
Subcontractors.
(a)
Michaels acknowledges and agrees that certain Supplier Service
Locations utilized to provide the Service hereunder are owned and
operated by Supplier’s corporate parent Tata Consultancy
Services Ltd (“ TCSL ”). Supplier is
permitted to utilize personnel and resources of TCSL and
Supplier’s other Affiliates as Supplier Agents and the use of
TCSL and Supplier’s other Affiliates as Supplier Agents shall
not be construed as subcontracting by Supplier requiring further
approval of Michaels. Supplier shall directly render all
Services exclusively through its employees and Supplier Agents
under its control who are authorized in accordance with this
Agreement. Prior to subcontracting any of the Services,
Supplier shall notify Michaels of the proposed subcontract and
shall obtain Michaels’ approval of such subcontract, which
approval may be given in Michaels’ sole discretion.
Prior
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to making any
material modification to any subcontract relating to the Services
including material changes to the volume or type of services
provided under such subcontract, Supplier shall notify Michaels of
the proposed modification and shall obtain Michaels’ approval
thereof.
(b)
Subcontracting the provision of any portion of the Services in
accordance with this Agreement shall not relieve Supplier of any of
its obligations under this Agreement. Supplier shall be
responsible for the work and activities of each of the Supplier
Agents, including such agent’s compliance with the terms of
this Agreement (including but not limited to confidentiality
obligations). Supplier shall be responsible for all payments
to Supplier Agent in connection with the provision of
Services.
(c)
Michaels may in its sole discretion from time to time in its
reasonable business judgment require Supplier to replace any
Supplier Agent (other than TCSL and Supplier’s other
Affiliates) and Supplier shall complete such replacement as soon as
practicable and at no cost to Michaels. In the event that,
Michaels believes in its reasonable business judgment that any
individual who is a Supplier Agent is a threat to the health,
safety or security of any of Michaels’, an Affiliate’s
or a third party’s personnel, data or property, or threatens
to be, or is in breach of the terms of this Agreement or any
Michaels policy or procedure which was previously provided to
Supplier, then Supplier shall have the obligation to remove that
Supplier Agent from the provision of the Services immediately and,
without limiting the foregoing, Michaels shall have the right to
restrict such Supplier Agent’s access to any Michaels Service
Location or System in its sole discretion.
12.8
No Termination of Employment . For clarity, and without limiting
Michaels’ rights under this Article 12 to require
the removal of individuals from the Supplier Staff, Michaels will
not have the right under this Article 12 to require
Supplier, or any Supplier Agent, to terminate any
individual’s employment relationship with Supplier or any
Supplier Agent.
12.9
Non-Solicitation .
During the Term and Termination Assistance Period and for 1 year
thereafter: (a) Michaels shall not solicit the
employment of any employee of Supplier or any Supplier Agent
whether as an employee or contractor of Michaels without the prior
consent of Supplier; and (b) Supplier and Supplier Agents
shall not solicit the employment of any employee of Michaels or
Michaels Agents whether as an employee or contractor of Supplier
without the prior written consent of Michaels. It shall not
be a violation of this Section 12.9 for a Party to
advertise for personnel in generally available media and to hire
the other Parties personnel that contact that Party as a
consequence of such advertising for so long as such advertisement
is not specifically targeted to such personnel of the other
Party. The restrictions set forth in this
Section 12.9 shall not apply to the hiring by Supplier
of any Transitioned Employees.
12.10 Co-
Employment . No
officer, director or employee of Supplier, Supplier Agent or
Affiliate retained by Supplier to provide services to Michaels
pursuant to this Agreement, including any Transitioned Employee,
shall be deemed to be an employee, agent, or contractor of
Michaels. Except for the Transitioned Employees who become
Supplier or its Affiliate’s employees upon acceptance by them
of an offer of employment made by Supplier pursuant to
Exhibit 15 , no officer, director, employee or
contractor of Michaels, Michaels’ Agent or Affiliate
(including any Affected Employees or Affected Contractors) shall be
deemed to be an
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employee or agent of Supplier. Nothing in
this Agreement shall operate or be construed to limit either
Party’s responsibility for the acts or omission of its
officer’s, directors or employees, agents or Affiliates, nor
shall this Agreement be construed to create a joint employment
relationship or otherwise impose liability on either Party as
an employer with respect to the employees or agents of the other
Party.
12.11
Transitioned Employees
. The hiring and employment of
Transitioned Employees by Supplier shall be effected in accordance
with the terms and conditions set forth in Exhibit 15
. Except as may be agreed by the Parties in accordance with
Exhibit 15 , Supplier shall not be obligated to make
offer of employment to any Affected Employees or Affected
Contractors.
13.
GOVERNANCE AND CHANGE
CONTROL
13.1
Governance.
Supplier shall implement a
governance structure and governance procedures as specified in
Exhibit 5 . All governance meetings will be
hosted at a time and location acceptable to Michaels.
Michaels and Supplier may replace or reassign its governance
committee members upon notice to the other Party, provided that
Supplier shall not replace or reassign its governance committee
members unless Michaels consents to such replacement or
reassignment. Before assigning an individual to a governance
committee, Supplier shall notify Michaels of the proposed
assignment, introduce the individual to appropriate Michaels
personnel, provide Michaels with any information regarding the
individual that may be reasonably requested by Michaels, and obtain
Michaels’ approval for such assignment.
13.2
Policies and Procedures
Manual. Supplier
shall develop and provide the Policies and Procedures Manual,
including the Change Management Process therein, to Michaels for
Michaels’ review and approval in accordance with the
requirements and delivery schedule specified in the Transition
Plan. Thereafter Supplier shall update the Policies and
Procedures Manual as necessary and shall provide such updated
manual to Michaels for its approval.
13.3
Change Management
Process. The
Change Management Process shall provide, at a minimum,
that:
(a)
No Change shall
be implemented without Michaels’ approval, except as may be
necessary on a temporary basis to maintain the continuity of the
Services.
(b)
With respect to
all Changes, Supplier shall: (i) other than those
Changes made on a temporary basis to maintain the continuity of the
Services, schedule changes so as not to unreasonably interrupt
Michaels’ business operations; (ii) prepare and deliver
to Michaels each month a rolling schedule for ongoing and planned
Changes for the next 90-day period; and (iii) monitor the
status of Changes against the applicable schedule.
(c)
With respect to
any Change made on a temporary basis to maintain the continuity of
the Services, Supplier shall document and provide to Michaels
notification of the change no later than the next business day
after the Change is made.
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13.4
No Liability for Changes Not
Approved. Michaels
shall have no liability for any activities of Supplier, including
the provision of Systems or Services, that are undertaken pursuant
to a Change unless such Change has been approved by Michaels in
accordance with the Change Management Process.
14.
PROPRIETARY RIGHTS.
14.1
Ownership of Background
Technology and Derivative Works. Each Party shall have and retain
exclusive ownership of its Background Technology, including any
Intellectual Property Rights therein. Michaels shall have and
retain exclusive ownership of all Michaels Derivative Works,
Michaels Software, Commissioned Materials, and Work Product, in
each case including any Intellectual Property Rights therein.
Supplier shall have and retain exclusive ownership of all of
Supplier Software and Supplier Derivative Works, including any
Intellectual Property Rights therein. All rights not
expressly granted in this Article 14 with respect to
the software, works and materials described in this
Section 14.1 are reserved to the owner
thereof.
14.2
Michaels Software.
Other than the standard Third
Party Software licensed by Supplier and used in the performance of
Services, Michaels retains the ownership and financial
responsibility for procuring and providing to Supplier any Third
Party Software as necessary in connection with the performance of
Services, as mutually agreed by the parties, acting
reasonably. Any exception to the forgoing shall be agreed to
by the Parties within Exhibit 4 or applicable Statement of
Work. Michaels hereby grants to Supplier, during the Term and
Termination Assistance Period, a worldwide, fully-paid,
royalty-free, non-exclusive, non-transferable, license to Use the
Michaels Proprietary Software and, subject to the terms of the
applicable third party agreements (including the confidentiality
and use restrictions therein), the Michaels Third Party Software;
in each case solely as necessary to provide the Services.
Supplier may permit, subject to the terms of the applicable third
party agreements (including the confidentiality and use
restrictions therein), Supplier Agents to Use the Michaels Software
solely to provide those Services that such Supplier Agents are
responsible for providing .
14.3
Supplier Software.
(a)
Supplier shall provide Michaels with
access to Supplier Software during the Term and Termination
Assistance Period to the extent such access is reasonably necessary
for Michaels to receive or use the Services, including the Supplier
commitments under Section 18.10 . Prior to using
any Supplier Software to provide the Services, Supplier
shall: (i) provide Michaels with reasonable details
(including any cost upon termination) of such Software to for
Michaels’ review and approval; (ii) with respect to
Supplier Third Party Software, use all reasonable efforts to obtain
from the applicable vendor the right to assign to Michaels or
Successor at no cost the applicable software license agreement;
(iii) obtain the Supplier Consents; and (iv) if Supplier
is unable to obtain such right, prior to using such Software,
notify Michaels of the approximate cost of obtaining such right or
obtaining a separate license to such Software. Upon
Michaels’ request, Supplier shall provide Michaels with a
list of all Supplier Software being used to provide the Services to
Michaels as of the date of such request.
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(b)
Supplier hereby
grants to Michaels during the Term and Termination Assistance
Period a worldwide, fully paid , royalty-free, non-exclusive,
non-transferable license to use the Supplier Software if and to the
extent necessary in connection with the receipt and use of the
Services, and to permit Authorized Users to access and use the
Supplier Software if and to the extent necessary in connection with
receipt of Services as contemplated in this Agreement.
14.4
Commissioned
Materials.
Supplier shall provide to Michaels all Commissioned Materials
promptly after the completion thereof, including the complete
source code and object code of the Software therein. Michaels
hereby grants to Supplier during the Term and Termination
Assistance Period a worldwide, fully-paid, royalty-free,
non-exclusive, non-transferable, license to Use the Commissioned
Materials solely to provide the Services. Supplier may permit
Supplier Agents to Use the Commissioned Materials solely to provide
those Services that such Supplier Agents are responsible for
providing.
14.5
Michaels-Owned
Materials.
Supplier hereby does, and shall cause all Supplier Agents to,
irrevocably and unconditionally assign to Michaels upon creation
without further consideration all right, title, and interest in any
Michaels Derivative Works, Commissioned Materials, and Work Product
(collectively, “ Michaels-Owned Materials ”),
and all Intellectual Property Rights therein. If any
Intellectual Property Rights, including artists’ rights and
moral rights, in Michaels-Owned Materials, cannot (as a matter of
law) be assigned by Supplier or Supplier Agents to Michaels as
provided above, then: (a) Supplier unconditionally and
irrevocably does, and shall cause all Supplier Agents to, waive the
enforcement of such rights and all claims and causes of action of
any kind against Michaels with respect to such rights; and
(b) to the extent that Supplier or Supplier Agents cannot (as
a matter of law) make such waiver, Supplier unconditionally grants,
and shall cause all Supplier Agents to grant, to Michaels an
exclusive (without reservation), perpetual, irrevocable, worldwide,
fully-paid, royalty-free, transferable license, with the right to
sublicense through multiple levels of sublicensees, under any and
all such rights: (i) to reproduce, create derivative
works of, distribute, publicly perform, publicly display, and
digitally perform, and otherwise use and exploit the Michaels-Owned
Materials in any medium or format, whether now known or hereafter
discovered; (ii) to use, make, have made, sell, offer to sell,
import, and otherwise exploit any product or service based on,
embodying, incorporating, or derived from such Michaels Owned
Material or any derivative works thereof; and (iii) to
exercise any and all other present or future rights not yet known
in the Michaels-Owned Materials. Supplier shall
not include any Supplier Background Technology in any
Michaels-Owned Materials unless Supplier grants to Michaels a
perpetual, irrevocable license to exercise all Intellectual
Property Rights in such Background Technology, provided that
Michaels may not separate any Supplier Background Technology from
the applicable Michaels Owned Materials for use or commercial
exploitation of such Supplier Background Technology other than in
connection with the Michaels Owned Material in which such Supplier
Background Technology is incorporated. Supplier hereby
assigns, and shall cause all Supplier Agents to assign, to Michaels
any and all claims, past, present, or future, of any nature
whatsoever, Supplier or Supplier Agents may have for infringement,
misappropriation, or violation of any Intellectual Property Right
assigned to Michaels pursuant to this Agreement.
14.6
Further Assurances.
Supplier shall, and shall
cause all Supplier employees, Supplier Agents and employees and
contractors of Supplier Agents (in each case, whether former or
current) to: (a) cooperate with and assist Michaels and
its designees, both during and after the Term, in perfecting,
maintaining, and enforcing Michaels’ or its designees’
rights in all right, title, and
26
interest in any Michaels-Owned Materials,
including all Intellectual Property Rights thereto; and
(b) execute and deliver to Michaels any documents or take any
other actions as may reasonably be necessary, or as Michaels may
reasonably request, to perfect, maintain, protect, or enforce
Michaels’ or its designees’ rights in such materials or
otherwise carry out the purpose of this Article 14
.
14.7
Supplier IP.
Notwithstanding anything to the
contrary contained in this Agreement, Michaels acknowledges and
agrees that nothing contained in this Agreement shall be construed
to effect a transfer or conveyance by Supplier to Michaels and
Supplier is not transferring the ownership or title to or granting
any exclusive license for, any of Supplier Background Technology,
Supplier Software or any other Supplier pre-existing Intellectual
Property material or Derivative Works thereof (collectively,
“ Supplier IP ”). The assignment and
waiver provisions set forth in this Agreement shall not apply to
Supplier IP and nothing in this Agreement shall be construed as
preventing Supplier to continue to own and use Supplier IP in any
manner. Supplier agrees not to include any Supplier Software
or any other Supplier pre-existing Intellectual Property material
or Derivative Works thereof in any Michaels Owned Material without
obtaining prior written approval of Michaels. To the extent
practicable, Supplier will make good faith efforts to identify and
obtain prior approval of Michaels for incorporating Supplier
Background Technology in any Michaels Owned Material. To the
extent that any Supplier IP is incorporated in