Exhibit 10.1
AMENDED AND RESTATED PROFESSIONAL
SERVICES AGREEMENT
by and between
CLARIENT DIAGNOSTIC SERVICES,
INC.,
CLARIENT, INC.
and
CLARIENT PATHOLOGY SERVICES,
INC.
AMENDED AND RESTATED PROFESSIONAL
SERVICES AGREEMENT
This AMENDED AND RESTATED
PROFESSIONAL SERVICES AGREEMENT (this “ Agreement
”) is entered into as of September 1, 2009 (the “
Execution Date ”), by and between CLARIENT DIAGNOSTIC
SERVICES, INC., a Delaware corporation (“ Lab
”), CLARIENT, INC., a Delaware corporation (“
Clarient ”), and CLARIENT PATHOLOGY SERVICES, INC., a
California professional corporation (“ Group
”). Lab, Clarient and Group are sometimes referred to
in this Agreement as a “ Party ” or,
collectively, as the “ Parties .”
RECITALS
A.
Group is a professional corporation organized under the laws of the
State of California, consisting of employees and contractors
(collectively, “ Group Physicians ” and each, a
“ Group Physician ”), each of whom is a
physician duly licensed and qualified to practice medicine in the
State of California. Each Group Physician is board certified
for the practice of medicine in the specialty of pathology (the
“ Specialty ”). Group provides medical
services including, without limitation, the professional component
of specialty pathology services and related activities.
B.
Lab is a clinical laboratory licensed under the Federal Clinical
Laboratory Improvement Amendments of 1988 and by the State of
California. Clarient is the sole shareholder of
Lab.
C.
Group and Lab are parties to a Professional Services Agreement,
dated as of July 1, 2008 (the “ Original PSA
”), pursuant to which Group provides certain professional
services to Lab, and Clarient and Group are parties to a Management
Services Agreement, dated as of July 1, 2008 (the “
Original MSA ”), pursuant to which Manager provides
certain administrative services to Group.
D.
Group, Clarient and Lab desire to amend and restate the Original
PSA as set forth herein in order to, among other things, adjust the
consideration payable to Group so that such consideration reflects
the fair value of the professional services provided to Lab by
Group and incorporate the provisions of the Original MSA relating
to Clarient’s obligation to provide certain administrative
services to Group. Concurrently herewith, Clarient and Group
are terminating the Original MSA.
AGREEMENT
THE PARTIES AGREE AS FOLLOWS:
ARTICLE I.
GROUP’S OBLIGATIONS TO
LAB
1.1
Professional Services
. Group
shall provide the professional services set forth in
Exhibit 1.1
(the
“
Professional Services
”), upon
the terms and subject to the conditions set forth in this
Agreement.
1.2
Additional Services
. Group
shall provide to Lab those additional services set forth in
Exhibit 1.2 (the “ Additional Services ”), upon the terms and
subject to the conditions set forth in this Agreement. The
Professional Services and the Additional Services are sometimes
referred to collectively in this Agreement as the “
Services .”
1.3
Qualifications
. Each
Group Physician shall be duly licensed and qualified to practice
medicine in the State of California. Each Group Physician
shall be board certified in the Specialty. A Group Physician
shall, when applicable, initiate the process of becoming board
certified no later than the date of this Agreement or the date on
which the Group Physician joined Group, whichever is the later to
occur. The Group Physician shall actively and diligently
pursue completion of this process throughout the term of this
Agreement and exercise his or her best efforts to complete this
process and become board certified at the earliest date reasonably
possible. Group hereby represents that all Group Physicians
providing Professional Services as of the date of this Agreement
are board certified.
1.4
Staffing . Group shall ensure
staffing by such qualified Group Physicians as determined necessary
by Group, in its sole reasonable discretion, to provide the
Services. The parties shall adjust the Professional Services
Fee to reflect any changes in staffing levels of Group
Physicians. Group shall consider adjustments to staffing
levels and/or staffing patterns, as requested by Lab from time to
time, but the final authority with respect to all staffing levels
and staffing patterns shall be made solely by Group in its
reasonable discretion.
1.5
Performance Standards
. Group and
each Group Physician shall, as applicable
(a)
comply with all
policies, rules and regulations of Lab to the extent that
these do no interfere with the medical decision-making processes of
Group and each Group Physician;
(b)
participate in
continuing education as necessary to maintain licensure,
professional competence and skills commensurate with the standards
of the medical community and as otherwise required by the medical
profession; and
(c)
comply with all
applicable standards and recommendations of The Joint Commission or
other applicable accreditation and regulatory bodies.
1.6
Notification of Certain
Events . Group shall notify
Lab in writing within twenty-four (24) hours after Group or any
Group Physician is debarred, suspended, excluded or otherwise
ineligible to participate in any federal or state health care
program.
1.7
Patient Reports
. Group
shall prepare and deliver to Lab for safekeeping a complete report
for each patient which complies both as to form and timeliness with
the established requirements of Lab. Group and Lab shall
cooperate mutually in the completion of claim forms as may be
required by insurance carriers or others responsible for
reimbursement.
1.8
Sole Authority to Provide the
Services . Notwithstanding any
provisions of this Agreement to the contrary, Group and the Group
Physicians, all of whom are licensed physicians, shall have the
sole and exclusive authority and control over all aspects of the
Services and any other medical or healthcare services that may be
performed by Group and that are required by applicable laws or
government regulations to be performed or made by a licensed
physician. Any delegation of authority to Clarient pursuant
to this Agreement, or otherwise, that would require or permit
Clarient to engage in the practice of medicine in any jurisdiction
shall be prohibited and deemed ineffective, and Group and the Group
Physicians shall have the sole authority with respect to such
matters. The Parties further acknowledge and agree that the
terms of any payor agreements or other services agreements entered
into by Lab or Clarient that affect the medical decision-making
processes or the practice of medicine by Group or any Group
Physicians shall be subject to the review and final
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approval of Group.
Group shall be solely responsible for all staffing levels and/or
staffing patterns of Group Physicians.
ARTICLE II.
LAB’S
OBLIGATIONS
2.1
Staff . Lab shall, at its own
expense, provide the services of licensed registered and vocational
nurses, pathology technologists and other non-physician technicians
and assistants necessary for the provision by Lab of its own
technical component services and the cost-efficient operation of
Lab. Lab shall, after consultation with Group, have sole
discretion with regard to selection and retention of these
personnel who provide Lab’s technical component and to
determine levels of staffing. To the extent that allied
health staff are required by Group to assist in the provision of
Group’s professional medical services, Lab shall provide such
staff at the direction of Group and Group shall have the authority
set forth in Section 3.1(f) with respect to such staff.
Control and direction of all personnel (whether Lab’s own
personnel or Group’s personnel) for medical matters shall
rest with Group.
2.2
Support Services
. Lab
shall, at its own expense, provide services such as heat, water,
electricity, telephone, laundry, housekeeping, and other support
services.
2.3
Space . Lab shall make
available for the use of Group the space that is now or may be
hereafter occupied by Lab.
2.4
Equipment and Supplies
. Lab
shall, at its own expense, provide all expendable and
non-expendable equipment, drugs, supplies, furniture and fixtures
as are necessary for the provision by Lab of its own technical
component services and the cost-efficient operation of Lab.
This equipment shall meet all electrical, engineering, and other
safety standards required by law and/or relevant Lab
policies. In addition, to the extent that equipment and
supplies are required by Group to assist in the provision of
Group’s professional medical services, Lab shall provide such
equipment and supplies at the direction of Group and Group shall
retain the right to select such equipment and supplies. Lab shall,
at its own expense, keep and maintain all equipment in good order
and repair and replace this equipment or any part of it which
becomes worn out or is mutually determined to be
obsolete.
ARTICLE III.
ADMINISTRATIVE
SERVICES
3.1
Clarient’s Obligations to
Group .
(a)
Financial
Management Services . Clarient shall
provide financial management services necessary and appropriate for
Group’s operations, including accounting, bookkeeping,
operation and capital budgeting, tax matters, accounts receivable
and accounts payable processing, and electronic data
processing. All business records, papers and documents shall
remain the sole property of Group, shall be available for
inspection by Group at all reasonable times, and shall be delivered
to Group upon any termination or expiration of this
Agreement. Clarient shall be entitled to retain a complete
copy of all such documents upon any termination or expiration of
this Agreement.
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(b)
Contracting
Services . In consultation with
Group, Clarient shall negotiate the terms and conditions of all
business agreements, including all agreements with lenders, vendors
and consultants, provided that Group shall retain the authority to
execute all such business agreements. Furthermore, any terms
or provisions of business agreements that affect the medical
decision-making processes or the practice of medicine by Group or
any Group Physician shall be subject to the final approval of
Group.
(c)
Day-to-Day
Services . Clarient shall
furnish or obtain all telephones, paging devices, office services
(including secretarial, duplication and facsimile services) and any
other services of a similar nature reasonably necessary in
connection with the day-to-day operations of Group after
consultation with Group or as directed by Group.
(d)
Attorney-in-Fact
. Subject
to Section 3.2(a), Group appoints Clarient (and any
subcontractor designated by Clarient) as Group’s lawful
attorney-in-fact for the following purposes (and shall execute the
power of attorney attached as Exhibit 3.1(d)
):
(i)
Billing and
Collections . To collect all
revenue from whatever source, including accounts receivable, due to
Group hereunder (“ Collections ”), and to receive all
Collections on Group’s behalf and to sue for and give
satisfaction for monies due on account and to withdraw any claims,
suits or proceedings pertaining to or arising out of
Clarient’s or Group’s right to collect such
accounts;
(ii)
Endorsement
. To take
possession of and endorse in Group’s name any notes, checks,
money orders, insurance payments and any other instruments received
as Collections; and
(iii)
Banking
Powers . To deposit all
Collections directly into a bank account mutually selected by
Clarient and Group. Clarient (and any subcontractor
designated by Clarient) shall have the right to make withdrawals
from such account to pay all costs and expenses incurred in the
operation of Group and to fulfill all other terms of this
Agreement.
(e)
Supplies
. Clarient
shall arrange for such non-medical supplies as may be reasonably
necessary for the proper and efficient operation of the Lab to be
delivered to Group, after consultation with Group.
(f)
Support
Personnel . Clarient shall, in
consultation with Group, provide to Group the support services of
such non-licensed personnel as may be reasonably required to
support Group’s operations and to enable Group to carry out
and perform the Professional Services (“ Support Personnel ”).
(i)
Hiring and
Termination . Clarient shall, after
consultation with Group, hire and fire all Support Personnel.
Group shall consult with Clarient concerning Group’s
recommendations on performance evaluations of Support
Personnel. While Group does not have the authority to
terminate the employment of Support Personnel, Group shall have the
right to reject as unsuitable any personnel furnished by Clarient
at any time and from time-to-time during the term of this
Agreement. Such rejection shall be honored by Clarient
subject to Group’s showing that said personnel are
technically unsatisfactory for the job to which such personnel has
been assigned by reason of lack of experience, ability or technical
skill or by reason of personal incompatibility with other persons
with whom the personnel are required to work. Notwithstanding
any of the statements in this Section 3.1(f)(i), Clarient shall
have the right to terminate or hire Support Personnel for any
reason it deems necessary.
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(ii)
Compensation
and Employee Benefits . Clarient shall, in
consultation with Group, determine and pay any compensation payable
to such Support Personnel, including salaries, deferred
compensation, fringe benefits, bonuses, health insurance, long-term
disability and group life insurance, workers’ compensation
insurance, unemployment insurance, retirement benefits and any
other benefits that such Support Personnel may receive.
Clarient shall be responsible for all employee record keeping,
payroll accounting (including social security and other payroll tax
reporting), income tax withholding, social security and other
payroll taxes, forms processing, payroll and Internal Revenue
Service filings and records storage and retrieval on behalf of all
Support Personnel.
(iii)
Supervision
and Training of Support Personnel . Clarient shall, in
consultation with Group, manage and supervise all Support Personnel
and arrange for training of all Support Personnel.
(g)
Reports
. Clarient
shall provide Group with financial statements relating to Group
operations (“ Group
Financial Statements ”) on a periodic basis,
but at least annually. Group shall, at its sole discretion
and expense, have the right to conduct an independent audit of any
Group Financial Statements, at Group’s expense.
(h)
Books and
Records; Confidentiality . All patient reports,
financial records, corporate records, personnel files, written
procedures and other such items relating to the business and
activities of Group (“ Group Records ”) shall be the
property of Group. Upon any termination or expiration of this
Agreement, Clarient shall, at Group’s request, transmit, at
Group’s expense, all Group Records to Group or to any other
party designated by Group. Clarient shall have a right to
copy all records prior to transmittal, at its expense, subject to
applicable law. With respect to patient reports, copying
shall only be as applicable law requires or permits, or in
connection with a malpractice action involving Clarient.
Clarient and Group shall comply with all applicable laws concerning
the confidentiality of all Group Records. Clarient and its
employees shall keep confidential all statistical, financial, and
personnel data relating to the business of Group and any Group
Physicians except for any data that becomes publicly available, or
any data to which the public has the legal right of access, or that
may be rightfully obtained from third parties.
(i)
Insurance
. Clarient
shall assist Group in obtaining malpractice insurance coverage, as
set forth in Section 5.1, the cost of which shall be included
in the professional services fee set forth in
Section 4.1.
(j)
Clarient’s Right to
Subcontract . Clarient may
subcontract with other persons or entities for any of the services
that Clarient is required to perform under this
Agreement.
(k)
Exclusive
Authority . Clarient shall have
the exclusive authority to perform all of its duties set forth in
this Agreement, subject to the final authority of Group where
specified in this Agreement.
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3.2
Group’s Rights and
Obligations .
(a)
Billing
Matters . The parties recognize
that many patients, referring clinicians and third party payors
require or request the submission of a single claim for the
technical and professional component of pathology and laboratory
services, which typically are billed under the same CPT code with
the appropriate modifier(s). To accommodate such requirements
and requests, the parties believe that it is important to submit
global claims for Group’s Professional Services and
Lab’s technical component services. Therefore, unless
otherwise agreed upon by the parties, Group’s Professional
Services will be billed on a global basis with Lab’s
technical component services. Notwithstanding the foregoing,
Group shall have the right to approve the fees to be charged for
its Professional Services and all price negotiations with third
party payors for its Professional Services.
(b)
Assistance
with Collections . Group shall provide
Clarient with complete and accurate charge slips, claims or
encounter reports specifically identifying services rendered,
service and diagnosis codes in a form and substance as indicated by
Clarient from time-to-time. Group shall assist Clarient, upon
Clarient’s request, with all necessary steps for Clarient to
manage and administer the financial aspects of the Group, including
required assistance to complete Collections.
(c)
Group
Governing Documents . The following
governing and operational documents are defined as the
“ Governing
Documents ”: Group’s
articles of incorporation, bylaws and shareholders’
agreements. Group shall consistently and uniformly utilize
the Governing Documents in the conduct of its business and shall
comply with and require performance of all of the provisions
contained in the Governing Documents. Group shall not revise,
modify or terminate any of the Governing Documents, or enter into
any new agreement or arrangement affecting the ownership or voting
of Group’s equity securities or partnership interests (as
applicable) without Clarient’s prior written approval.
Notwithstanding the foregoing, in no event shall Clarient’s
approval be required for any hiring or termination of any physician
or other professional personnel by Group, or any other issues
related to medical decision-making processes or the practice of
medicine by Group or any Group Physician.
ARTICLE IV.
COMPENSATION
4.1
Professional Services
Fee . On or before the
fifteenth (15th) business day of each calendar month during the
term of this Agreement, Clarient shall pay Group a monthly fee
equal to the aggregate of all estimated salary and benefit expenses
and all other costs and expenses incurred by Group for the
provision of Professional Services to Lab under this Agreement
during the immediately preceding month, after presentment by Group
to Lab of all available invoices or other documentation that set
forth the amount, nature and purpose of such costs and
expenses.
4.2
Management Fee
.
Clarient’s compensation for its management and administrative
services under this Agreement shall be the difference between the
actual collections received for the Professional Services and the
Professional Services Fee paid to Group under Section 4.1
above.
4.3
Catch-Up and Waiver
. To the
extent that the actual payments to date under the Original PSA are
less than should have been paid as determined pursuant to this
Agreement (the “ Deficiency ”), (1) Clarient
retroactively waives the right to any cost reimbursements
previously requested from Group, and (2) if such waiver does
not cover the entire Deficiency, Clarient will pay as soon as
reasonably practical after computation of the Deficiency any
remaining amount to Group. Clarient hereby expressly waives
and agrees not to enforce Group’s obligation to pay any
consideration to Clarient pursuant to the terms of the Original
MSA.
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4.4
Periodic Adjustments
. Group and
Clarient shall review the compensation structure set forth herein
no less frequently than quarterly and may agree in writing to
modify such compensation structure from time to time. Such
review shall consider the scope of the operations and services
provided pursuant to this Agreement at the time of the review,
changes in the purchasing power of money and the expenses and risks
to Group in performing its obligations under this
Agreement.
4.5
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