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Exhibit
10.1
Master Property
Management, Leasing
and Construction
Management Agreement
This Master
Property Management, Leasing And Construction Management Agreement
(“ Agreement ”) is made and entered into as of
the 1st day of April, 2007 by and among Wells Real Estate
Investment Trust II, Inc., a Maryland corporation (“ Wells
REIT II ”), Wells Operating Partnership II, L.P., a
Delaware limited partnership (“ Wells OP II ”),
and Wells Real Estate Advisory Services, Inc., a Georgia
corporation (“ Manager ”).
Background
Wells OP II was
organized to acquire, own, operate, lease and manage real estate
properties on behalf of Wells REIT II. Owner (as defined below)
intends to retain Manager to manage, coordinate the leasing of, and
manage construction activities related to, some of the real estate
properties acquired for the benefit of Wells REIT II under the
terms and conditions set forth herein.
Agreement
Now,
Therefore , in consideration of the premises and other good and
valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
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1.
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Definitions . Except as otherwise specified or as
the context may otherwise require, the following terms have the
respective meanings set forth below for all purposes of this
Agreement, and the definitions of such terms are equally applicable
both to the singular and plural forms thereof:
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1.1.
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“
Advisor ” means Wells Capital, Inc., a Georgia
corporation, or its successor as advisor of Wells REIT
II.
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1.2.
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“
Affiliate ” of another Person includes only the
following: (i) any Person directly or indirectly controlling,
controlled by, or under common control with such other Person;
(ii) any Person directly or indirectly owning, controlling, or
holding with the power to vote 10% or more of the outstanding
voting securities of such other Person; (iii) any legal entity
for which such Person acts as an executive officer, director,
trustee, or general partner; (iv) any Person 10% or more of
whose outstanding voting securities are directly or indirectly
owned, controlled, or held, with power to vote, by such other
Person; and (v) any executive officer, director, trustee, or
general partner of such other Person.
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1.3.
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“
Conflicts Committee ” has the meaning ascribed to that
term in the articles of incorporation of Wells REIT II.
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1.4.
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“
Improvements ” means buildings, structures, and
equipment from time to time located on the Properties and all
parking and common areas located on the Properties.
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1.5.
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“
Lease ” means, unless the context otherwise requires,
any lease or sublease made by Owner or Owner JV as landlord or by
its predecessor.
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1.6.
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“
Management Fees ” has the meaning set forth in
Section 4 hereof.
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1.7.
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“
Owner ” means Wells OP II, Wells REIT II, and each of
their direct and indirect subsidiaries.
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1.8.
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“
Owner JV ” means, collectively, all joint ventures,
limited liability companies and other Affiliate of Owner that are
controlled or managed by Owner and that own, in whole or in part,
any Improvements.
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1.9.
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“
Ownership Agreements ” has the meaning set forth in
Section 2.3.B hereof.
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1.10.
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“
Person ” means any natural persons, partnership,
corporation, association, trust, limited liability company or other
legal entity.
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1.11.
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“
Properties ” means all real estate properties owned by
Owner or Owner JV and all tracts acquired by Owner or Owner JV in
the future containing income-producing Improvements or on which
Owner or Owner JV will construct income-producing Improvements that
are included on a Property Amendment to this Agreement (but does
not include real estate property owned by Owner or Owner JV that is
not included on a Property Amendment agreed to by Owner and
Manager).
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1.12.
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“
Property Amendment ” means an amendment to this
Agreement describing a parcel of real estate and an Improvement
thereon (or, in the case of construction management services
provided pursuant to Section 2.6, an Improvement or a planned
Improvement, as the case may be) and describing the services to be
provided by Manager to Owner or Owner JV under this
Agreement.
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2.
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Appointment Of Manager; Services To Be Performed
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2.1.
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Appointment of Manager . Owner hereby engages and
retains Manager as the sole and exclusive manager of the Properties
to perform such functions as are specified on the Property
Amendment related to each Property and as set forth herein. Manager
hereby accepts such appointment on the terms and conditions
hereinafter set forth. It being understood that this Agreement
causes Manager to be, at law, Owner’s and Owner JV’s
agent with respect to the Properties but only for the limited
purposes set forth on the Property Amendments and otherwise
expressly set forth herein upon the terms contained herein. Owner
represents that it has authority to grant such agency power.
Nothing herein shall obligate Owner to enter into any Property
Amendment.
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2.2.
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Dealings with Advisor . Unless Owner specifically
informs Manager to the contrary, Advisor may perform any of the
obligations or exercise any of the rights of Owner or Owner JV
under this Agreement; provided that any actions that Advisor takes
on behalf of Owner or Owner JV pursuant hereto are subject to the
terms of the agreements between Advisor and Owner, and this
Section 2.2 does not expand or modify the authority of Advisor
to act on behalf of Owner or Owner JV. No
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Property
Amendment shall be entered into by Owner or Owner JV without the
approval of Owner’s Board of Directors (or a committee of the
board authorized to give such approval).
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A.
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Efforts
of Manager . Manager agrees to perform its duties under this
agreement and to use reasonable commercial efforts to enhance the
Properties’ ability to generate income. Manager’s
services are to be of scope and quality not less than those
generally performed by professional managers of other similar
properties in the areas in which Properties are located. Manager
shall make available to Owner and Owner JV the full benefit of the
judgment, experience and advice of the members of Manager’s
organization and staff with respect to the policies to be pursued
by Owner and Owner JV relating to the management, operation,
leasing, construction and/or buildout of the Properties.
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B.
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Ownership Agreements . Manager has received copies of
agreements of limited partnership, joint venture partnership
agreements and operating agreements of Owner and its Affiliates as
well as the articles of incorporation, bylaws, and registration
statement on Form S-11 (no. 333-125643) of Wells REIT II, including
all prospectus supplements and post-effective amendments thereto
(collectively, the “ Ownership Agreements ”) and
is familiar with the terms thereof. Advisor agrees to obtain and
review copies of all mortgages on all Properties and inform Manager
of any restrictions relating to property use thereof. Manager will
use reasonable care to avoid any act or omission which, in the
performance of its duties hereunder, in any way conflicts with the
terms of the Ownership Agreements or the mortgages in the absence
of the express direction of the Conflicts Committee, and Manager
shall promptly notify Owner if any such conflict arises.
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2.4.
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Specific Duties as Property Manager . Manager’s
duties as property manager for any of the Properties indicated on a
Property Amendment as being subject to the management services as
provided herein include the following:
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A.
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Monies
Collected . Manager will collect all rent and other monies from
tenants and any sums otherwise due Owner or Owner JV with respect
to the Properties in the ordinary course of business in accordance
with the terms and conditions of all leases and other agreements
for the use and occupancy of the Properties, including any other
charges that may become due at any time from any tenant or from
others for services provided in connection with the use and
occupancy of the Properties. In collecting such monies, Manager
will inform tenants of the Properties that all remittances are to
be in the form of a check, money order or wire transfer. Owner
authorizes Manager to request, demand, collect and receipt for all
such rent and other monies and to institute legal proceedings in
the name of Owner or Owner JV for the collection thereof and for
the dispossession
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of any
tenant in default under its Lease. All monies so collected shall be
deposited in an Account (as defined in Section 2.4.K(1)).
Manager shall not write-off any income items without the prior
approval of Owner.
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B.
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Lease
and Mortgage Obligations . Manager will perform all duties of
the landlord under all Leases insofar as such duties relate to
operation, maintenance, and day-to-day management. Manager will
also provide or cause to be provided, at Owner’s or Owner
JV’s (as appropriate) expense, all services normally provided
to tenants of like premises, including where applicable and without
limitation, gas, electricity or other utilities required to be
furnished to tenants under leases, normal repairs and maintenance,
and cleaning and janitorial service. Manager shall use its
commercially reasonable efforts to comply with the terms and
conditions of all Leases and shall promptly advise Owner of any
material breaches. Manager shall also perform all covenants and
obligations required to be performed under the provisions of all
mortgages, deeds of trust, deeds to secure debt or other like
instrument to the extent that the performance of such covenants and
obligations are within the day-to-day control of Manager or as may
be requested in writing by Owner.
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C.
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Building Inspections . Conduct complete inspections of
the Properties and the surrounding common areas and all of their
mechanical facilities as is prudent to determine that the same are
in good order and repair, but no less frequently than once per
calendar quarter during the term of this Agreement; provided,
however, that any Properties subject to triple-net leases need only
be inspected semi-annually.
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D.
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Maintenance . Manager will cause the Properties to be
maintained in the same manner as similar properties in the area.
Manager’s duties and supervision in this respect include,
without limitation, cleaning of the interior and the exterior of
the Improvements and the public common areas on the Properties and
the making and supervision of repairs, alterations, and decoration
of the Improvements, subject to and in strict compliance with this
Agreement and the Leases.
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E.
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Limitations on Expenditures . Manager will not incur any
costs other than those estimated in any approved budget or approved
pro forma statements or as otherwise specified in a Property
Amendment except for:
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(1)
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costs
incurred in emergency situations in which action is immediately
necessary for the preservation or safety of a Property, or for the
safety of occupant or other person (or to avoid the suspension of
any necessary service of the Property);
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(2)
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expenditures for real estate taxes and assessments that exceed
the amount budgeted but only to the extent that such additional
amounts are the result of a tax rate increase, property value
reassessment or other assessment that occurs after the preparation
of the budget;
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(3)
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maintenance and repair costs that are individually under
$10,000 so long as such costs in the aggregate do not exceed the
amount budgeted for such items by more than 5%; and
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(4)
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maintenance supplies calling for an aggregate purchase price of
less than $5,000, unless a different amount is specified in a
Property Amendment.
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F.
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Notice
of Violations . Manager will forward to Owner promptly upon
receipt all notices of violation or other notices from any
governmental authority, and board of fire underwriters or any
insurance company, and shall make such recommendations regarding
compliance with such notice as shall be appropriate.
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G.
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Personnel . Any personnel Manager hires to maintain and
operate a Property shall be the employees or independent
contractors of Manager and not of Owner or Owner JV. Manager agrees
to use due care in the selection and supervision of such employees
or independent contractors. Manager is responsible for the
preparation of and shall timely file all payroll tax reports and
timely make payments of all withholding and other payroll taxes
with respect to each employee.
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H.
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Utilities and Supplies . Manager shall enter into or
renew contracts for electricity, gas, steam, landscaping, fuel,
oil, maintenance and other services as are customarily furnished or
rendered in connection with the operation of similar properties in
the area and shall order all necessary supplies and equipment
required for the proper operation, maintenance and repair of the
Properties;
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I.
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Tenant
Complaints . Manager shall maintain business-like relations
with the tenants of the Properties and respond to tenant complaints
in a prudent, businesslike manner. Manager shall maintain a record
of all tenant complaints and Manager’s response to such
complaints which record shall be available for review by
Owner.
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J.
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Signs . Manager shall place and remove, or cause to be
placed and removed, such signs upon the Properties as Manager deems
appropriate, subject, however, to the terms and conditions of the
Leases and to any applicable ordinances and regulations.
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K.
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Banking
Accommodations .
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(1)
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Operating and Maintaining Bank Accounts . Manager shall
establish and maintain one or more separate checking accounts
(each, an “ Account ”) in Owner’s or Owner
JV’s (as appropriate) name for funds relating to the
Properties. All monies deposited
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from time
to time in each Account shall be and remain the property of Owner
or Owner JV (as appropriate) and shall be withdrawn and disbursed
by Manager for the account of Owner or Owner JV (as appropriate)
only as expressly permitted by this Agreement for the purposes of
performing the obligations of Manager hereunder. No monies
collected by Manager on Owner’s or Owner JV’s behalf
shall be commingled with funds of Manager. Each Account shall be
maintained, and monies shall be deposited therein and withdrawn
therefrom, in accordance with the following:
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(a)
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All sums
received from rents and other income from the Properties shall be
promptly deposited by Manager in an Account. All checks drawn to
the order of Owner, Owner JV, or Advisor should be endorsed by
Manager for deposit only and deposited in an Account.
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(b)
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Manager
shall have the right to designate two or more persons who shall be
authorized to draw against each Account, but only for purposes
authorized by this Agreement. Manager may not under any
circumstances write a check on an Account payable to or in favor of
Manager or any Affiliate of Manager other than (i) to
reimburse itself for expenditures made on behalf of the Properties,
and (ii) to pay itself the Management Fees payable hereunder,
provided that any such expenditure, reimbursement or Management Fee
shall be reflected in the monthly operating statement provided with
respect to the month in which such expenditure or reimbursement is
paid, and all proper procedures for payment have been
followed.
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(c)
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All sums
due to Manager hereunder, whether for compensation, reimbursement
for expenditures, or otherwise, as herein provided, shall be a
charge against the operating revenues of the Properties and shall
be paid and/or withdrawn by Manager from an Account in accordance
with the terms of the approved budgets or pro formas and to the
extent funds are available therefor after taking into account other
required expenses of the Properties; provided, that if Manager has
received a notice in accordance with Section 7.1 that it is in
default of any material provision hereof and has not cured such
default within ten (10) business days, then Manager shall
refrain from and be prohibited from withdrawing funds from an
Account pursuant to this Subsection 2.4.K(1)(c) until such default
is cured and Owner has consented to a normal resumption of the
activity provided for in this Subsection 2.4.K(1)(c). In the event
that Manager determines that there are insufficient funds in the
Accounts for the
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Properties
to pay sums due to Manager hereunder and to pay the other expenses
of the Properties, then Manager shall notify Owner in writing and
Owner shall promptly make sufficient funds available to satisfy
such obligations.
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(d)
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Unless otherwise directed by
Owner, by the 30 th day
of the first month following each calendar quarter, Manager shall
forward to Owner or Owner JV net operating proceeds from the
preceding quarter, retaining at all times, however a reserve for
each Property as specified on the Property Amendment related
thereto, in addition to any amounts otherwise provided in the
budget as approved by Owner to meet unbudgeted
contingencies.
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(2)
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Closing
Bank Accounts . All items relating to bank account closings are
to be coordinated through Owner. Manager is required to process
cash activity in accordance with any applicable termination
agreement, purchase and sale agreement, merger agreement, etc.
Manager is responsible for final bank account reconciliation at the
time of close out or transfer of the account.
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(3)
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Bank
Account Statements & Reconciliation .
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(a)
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Bank
account statements will be delivered (via U.S. Mail) to a mailing
address stipulated by Manager directly from the banking institution
to Manager’s accounting offices.
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(b)
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Manager
should reconcile all bank accounts in a timely manner and make
available such reconciliation(s) on request. Manager shall provide
explanations for any large, unusual or recurring reconciling items
along with an indication as to when they will be resolved. Bank
reconciliations must be reviewed, approved, and initialed by at
least one accounting supervisor independent from the individual
preparing the bank reconciliation.
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(c)
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Any issues
relating to timely receipt of the monthly bank account statement
(based on the established bank account statement cut-off date)
should be directed towards the banking institution. Recurring
problems relating to the timely receipt of statements should be
brought to the attention of Owner.
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(d)
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Unless
Owner specifically requires otherwise, bank account service
charges/fees will be set up to be billed (by the banking
institution) directly to the account.
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(e)
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Outstanding checks (over 6 months old) should be researched and
resolved in accordance with instructions from Owner.
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(4)
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Failure
of Depository Institution at which an Account is Located .
Manager shall have no liability to Owner or Owner JV for any
amounts in an Account which are lost or not covered by insurance if
the depository institution at which the Account is maintained fails
or is otherwise placed in the control of a governmental or quasi
governmental authority and the assets of the Account are thereby
forfeited in whole or in part, provided such depository institution
was selected with reasonable care.
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L.
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Expenses . Manager shall analyze all bills received for
services, work and supplies in connection with the maintaining and
operating the Properties, pay all such bills, and pay utility and
water charges, sewer rent and assessments, and any other amount
payable in respect to the Properties. Manager shall use reasonable
commercial efforts to pay all bills within the time required to
obtain discounts, if any. Owner may from time to time request that
Manager forward certain bills to Owner promptly after receipt, and
Manager shall comply with any such request. It is understood that
the payment of real property taxes and assessment and insurance
premiums will be paid out of an Account by Manager. All expenses
shall be billed at net cost (i.e., less all commissions, discounts
and allowances, however designed, but excluding rebates).
Additionally, Manager will be held responsible for all Property
1099 reporting to the IRS. 1099’s must be filed under Manager
name and Manager taxpayer identification number (TIN), listing
Manager as the “payer”. Manager will provide annually a
signed declaration indicating compliance with 1099 reporting;
Manager will provide this declaration to Owner with the February
Reporting Package. Penalties for misfilings are not to be charged
to the property, but are payable by Manager.
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M.
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Other
Cash Management Items .
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(1)
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To the
extent funds are available in an Account, Manager shall pay the
operating expenses of the Properties (including, without
limitation, sums due Manager under this Agreement) and any other
payments relative to the Properties as required by the terms of
this Agreement.
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(2)
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Any
interest or other income earned on the assets of an Account shall
be re-deposited in the Account, and shall for federal and state
income tax purposes be deemed to be income of Owner or Owner
JV.
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(3)
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Unless the
bank account structure utilizes an automated cash concentration to
Owner or Owner JV (e.g., zero balance account
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structure), amounts held in reserve should be forecasted for
significant expenditures (e.g. real estate tax payments) and must
be held in interest bearing vehicles until the funds are
disbursed.
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(4)
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If a
Property has petty cash, it is Manager’s responsibility to
ensure that petty cash is reconciled to general ledger and
replenished on a monthly basis.
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(1)
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General . Manager shall cause to be kept account books
and records for the Properties. Books and records must show all
receipts, expenditures and all other records necessary or
convenient for the recording of the results of operations of the
Properties. Such account books and records shall be kept in a
secure location at the office(s) where Manager normally keeps all
of its records and shall be open to inspection by Owner and its
representatives at any reasonable time. Upon the effective date of
expiration or termination of this Agreement, all such books and
records shall be forthwith turned over to Owner so as to ensure the
orderly continuance of the operations of the Properties. Manager
shall take necessary measures to ensure such control over
accounting and financial transactions as is reasonably required to
protect Owner’s and Owner JV’s assets, from theft,
error or fraudulent activity on the part of Manager’s
employees or other agents. Manager shall indemnify and hold
Advisor, Owner, and Owner JV harmless from all such losses,
including, but not limited to, the following:
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(a)
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Theft of
assets by Manager’s employees or other agents;
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(b)
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Penalties
and interest due to delay in payment of invoices, bills or other
like charges if funds of Owner or Owner JV or funds in an Account
were available to make said payments and delays were not the result
of any action or inaction on the part of Owner or Owner
JV;
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(c)
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Overpayment or duplicate payment of invoices arising from
either fraud or error;
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(d)
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Overpayment of labor costs arising from either fraud or
error;
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(e)
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A sum
equal to the value of any form of payment from purveyors to
Manager’s employees or associates arising from the purchase
of goods or services for the Properties; and
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(f)
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Unauthorized use of facilities by Manager’s employees or
associates.
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(2)
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Charts
of Accounts . The format of all financial reports, documents
and other statements prepared by Manager pursuant to this Agreement
shall utilize the format required by Owner, as the same may be
changed by Owner from time to time.
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(3)
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Fixed
Asset Accounting . For Properties in portfolios requiring
maintenance of fixed asset accounting detail and related
depreciation (as specified in the Accounting Policies), Manager
will be required to maintain and submit to Owner on a monthly
basis, a detailed schedule of all fixed asset additions and the
related depreciation/amortization and accumulated depreciation/
amortization utilizing the useful lives and various depreciation
methods specified within the Accounting Policies. All such
schedules shall agree to the amounts posted within the general
ledger. Manager shall not be responsible for any errors in data
made prior to Manager’s involvement with the data.
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(4)
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Periodic Meetings . As reasonably required by Owner,
Manager and other personnel engaged or involved in the management
and operation of the Properties shall meet to discuss the
historical results of operations and to consider deviations from
budget.
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(5)
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Right
to Conduct Audit . Owner shall have the right to conduct an
audit of the Properties’ operations by using its own internal
auditors or by employing independent auditors. Costs associated
with conducting such audits by internal or independent auditors
shall be borne by Owner or Owner JV. Should such audits result in
the discovery of either weaknesses in internal control or errors in
record keeping, these shall be communicated to Manager in writing.
Manager shall correct such discrepancies either upon discovery or
within a reasonable period of time after notification. Manager
shall inform Owner in writing of the action taken and to be taken
to correct such audit discrepancies. If any audit conducted by or
on behalf of Owner or Owner JV reveals a discrepancy in excess of
ten percent (10%), and greater than $10,000, for any material line
item (i.e. base rent, operating escalation income, total cleaning,
total repairs and maintenance, etc.), Manager shall be responsible
for the reasonable expenses of such audit.
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(6)
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Ownership of Books and Records . The books of accounts
and all other records relating to or reflecting the operations of
the Properties shall at all times be the property of Owner or Owner
JV, as applicable.
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O.
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Accounting Policies . Manager shall use the accrual
method of accounting with GAAP adjustments shown below (unless and
until GAAP changes):
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(1)
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Straight-Line Rent Adjustment– Record straight-line rent
over the entire lease period on a lease by lease basis
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(2)
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Free Rent
Adjustment – Recognize any Free Rent as part of the
straight-line rent calculation on a lease by lease basis
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(3)
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Capitalization Policy – Capitalize any expenditure that
replace, improve, or otherwise extend the economic life of an asset
in excess of $5,000 for any given project. This includes tenant
improvements and lease acquisition costs (leasing commissions,
space planning fees, legal fees, etc) that are in excess of
$5,000
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(4)
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Depreciation Expense – Record monthly depreciation
expense on a straight-line basis over the estimated useful life of
a given asset
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(5)
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Amortization Expense – Record monthly amortization
expense on a straight-line basis over the life of the lease for
which the cost was incurred
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(6)
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Other
– Adopt such other accounting policies as Owner may direct
from time to time or as specified on Exhibit A.
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(1)
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Monthly
Financial Reporting Package . Not later than the 20th day of
each month, Manager shall cause to be delivered to Owner at least
two copies of the standard reporting package and the specific
financial and property information and reports set forth on Exhibit
B. Manager acknowledges that the transmittal and specific financial
statements and/ or schedules required by Owner are subject to
change from time to time and may vary based on specific Property or
portfolio requirements. All such reports shall be in a form
prescribed by Owner. In addition, Manager shall prepare any forms
required by Owner to facilitate the input of financial information
into Owner’s accounting system.
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(2)
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Quarterly Reports . On
or before the 30 th day
of the first month following each calendar quarter for which such
report or statement is prepared and during the term of this
Agreement, Manager shall prepare and submit to Owner the reports
and statements detailed on Exhibit C.
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(3)
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Final
Accounting . Following the expiration or earlier termination of
this Agreement, by virtue of the termination of this Agreement by
Owner or Owner JV for cause or otherwise, or following the partial
termination of this Agreement by removal of one or more
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Properties
from the scope of this Agreement, Manager shall nonetheless be
responsible for preparing a final accounting within sixty
(60) days of said expiration or earlier termination for any or
all Properties subject to such termination or expiration. Such
final accounting shall set forth all current income, all current
expenses and all other expenses contracted for on Owner’s or
Owner JV’s behalf but not yet incurred in connection with the
applicable Property(ies). The final accounting shall also include
all other items reasonably requested by Owner.
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(4)
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Certification . All financial statements other than
those audited by Owner’s or Owner JV’s independent
public accounting firm shall be certified by an officer of Manager
as true and correct in all respects and fairly presenting the
financial results of the operation of the Properties.
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(5)
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Other
Reports and Statements . Manager will furnish to Owner, at
Manager’s expense, as promptly as practicable, such other
reports, statements and other information with respect to the
operations of the Properties as Owner may reasonably request from
time to time.
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Q.
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Budgets
and Leasing Plans . Not later than October 1 of each
calendar year, Manager shall prepare and submit to Owner for its
approval an operating budget and, if Manager is also the leasing
agent, a marketing and leasing plan on the Properties for the
calendar year immediately following such submission. The budget and
leasing plan shall be in the form of the budget and plan approved
by Owner prior to the date thereof and shall note (1) how the
property will be managed and leased, (2) market conditions,
(3) demographics, (4) annual planned maintenance
schedule, (5) major leasing assumptions, (6) detail
schedules for all revenue and expense items with assumptions, and
(7) capital expenditure plans. As often as reasonably
necessary during the period covered by any such budget, Manager may
submit to Owner for its approval an updated budget or plan
incorporating such changes as shall be necessary to reflect cost
over-runs and the like during such period. If Owner does not
disapprove any such budget within 30 days after receipt thereof by
Owner, such budget shall be deemed approved. If Owner shall
disapprove any such budget or plan, it shall so notify Manager
within said 30-day period and explain the reasons
therefor.
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R.
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Governmental Approvals . Obtain all governmental
approvals and permits necessary for the operation of the Properties
and recommend to Owner such actions or steps as are necessary to
cause the Properties to comply wi
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