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EXHIBIT 10.3.2
[THIS AGREEMENT IS SUBJECT TO A CONFIDENTIALITY PROVISION -
SECTION 12.21]
[EMBASSY SUITES HOTELS LOGO]
MANAGEMENT AGREEMENT
LOCATION: EMBASSY SUITES __________
DATED: __________, 200_
BY AND BETWEEN
OWNER: __________
MANAGER: PROMUS HOTELS INC.
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MANAGEMENT AGREEMENT
THIS AGREEMENT is made as of ____________________, 2004 by and
between
__________, a __________ ("Owner"), having a principal office at
545 East John
Carpenter Freeway, Suite 1300, Irving, Texas 75062, and PROMUS
HOTELS INC., a
Delaware corporation ("Manager"), having a principal office at
9336 Civic Center
Drive, Beverly Hills, California 90210.
PRELIMINARY STATEMENT
WHEREAS, Owner and Manager are parties to that certain
Management
Agreement dated as of __________, as amended by the First
Amendment to
Management Agreement dated as of __________ (collectively,
"Prior Agreement"),
which provides, among other things, for the operation and
management of that
certain Embassy Suites hotel located at __________ in __________
("Hotel") upon
the terms and conditions set forth therein.
WHEREAS, the Prior Agreement expires as of __________;
WHEREAS, Owner desires to continue utilizing the services and
experience
of Manager in connection with the operation of the Hotel, and
Manager desires to
render such services, all upon the terms and conditions
hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual promises,
covenants, and
agreements contained herein, and for other good and valuable
consideration, the
receipt and adequacy of which hereby are acknowledged, Owner and
Manager agree
as follows:
ARTICLE I
DEFINITIONS
1.01 Definitions. In addition to terms previously defined in the
Preamble
and Preliminary Statement, the following terms shall have the
meanings
specified:
1.01.1 Affiliate(s) - with respect to any entity, any natural
person
or firm, corporation, partnership, association, trust or other
entity
which, directly or indirectly, controls, is controlled by, or is
under
common control with, the subject entity. For purposes hereof the
term
"control" shall mean the possession, directly or indirectly, of
the power
to direct or cause the direction of the management and policies
of any
such entity, or the power to veto major policy decisions of any
such
entity, whether through the ownership of voting securities, by
contract,
or otherwise.
1.01.2 Brand - Embassy Suites.
1.01.3 CPI - as defined in Subsection 4.02.3.
1.01.4 Capital Renewals - a collective term for (a) normal
capital
replacements of, or additions to, FF&E, and (b) special
projects designed
to maintain the Hotel in a first-class condition in accordance
with the
standards contemplated by this Agreement, including renovation
of the
guest room areas, public space, food and beverage facilities, or
back of
the
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house areas, which projects will generally comprise replacements
of, or
additions to, FF&E, but may include revisions and
alterations in the
Improvements; most of the expenditures for such special projects
will be
capitalized, but a portion thereof may be currently expended,
such as the
purchase of smaller items of FF&E, or expenditures which are
ancillary to
the overall project but which are properly chargeable to
"Property
Operations and Maintenance" under the Uniform System of
Accounts.
1.01.5 Capital Renewals Budget(s) - as defined in Paragraph
4.02.1(b).
1.01.6 Capital Renewals Reserve and Capital Renewals Account -
each
term as defined in Subsection 4.02.5.
1.01.7 Commencement Date - __________, 2004.
1.01.8 Compensation - the direct salaries and wages paid to,
or
accrued for the benefit of, any executive or other employee
together with
all fringe benefits payable to, or accrued for the benefit of,
such
executive or other employee, including employer's contributions
required
pursuant to any Legal Requirement, or other employment taxes,
pension fund
contributions, group life and accident and health insurance
premiums, and
profit sharing, retirement, disability and other similar
benefits.
1.01.9 Controlling Person - as defined in Section 12.05.
1.01.10 Corporate Personnel - personnel from the corporate
offices
of Manager and/or its Affiliates who perform activities in
connection with
the services provided by Manager under this Agreement.
1.01.11 Executive Staff - the Managing Director (if any),
General
Manager, Resident Manager (if any), Executive Assistant Manager
(if any),
and all non-clerical or administrative positions reporting
directly to any
such persons.
1.01.12 FF&E - all furniture, furnishings, equipment,
fixtures,
apparatus and other personal property used in, or held in
storage for use
in (or if the context so dictates, required in connection with),
the
operation of the Hotel, other than Operating Equipment,
Operating Supplies
and fixtures attached to and forming part of the
Improvements.
1.01.13 Full Operating Year - those Operating Years which
are
co-extensive with full calendar years and excluding any partial
Operating
Years at the beginning or the end of the Term.
1.01.14 Gross Revenues - as defined in the Management Fee
Rider.
1.01.15 Ground Lease - the ground lease, if any, described
in
Exhibit I.
1.01.16 Hotel - the hotel referred to in the Preliminary
Statement,
including the Land and Improvements, and Owner's interest
therein, and any
greater estate or interest hereafter
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acquired, together with all entrances, exits, rights of ingress
and
egress, easements and appurtenances belonging or pertaining
thereto.
1.01.17 Hotel Accounts - as defined in Section 7.01.
1.01.18 Hotel Personnel - all individuals performing services in
the
name of the Hotel at the Hotel who are employed by Manager or an
Affiliate
of Manager.
1.01.19 Impositions - all taxes, assessments, water, sewer or
other
similar rents, rates and charges, levies, license fees, permit
fees,
inspection fees and other authorization fees and charges, which
at any
time may be assessed, levied, confirmed or imposed on the Hotel
or the
operation thereof.
1.01.20 Improvements - the buildings, structures (surface
and
subsurface) and other improvements now or hereafter located on
the Land.
1.01.21 Intellectual Property - as defined in Section 11.01
1.01.22 Land - the parcel or parcels of land described in
Exhibit I.
1.01.23 Legal Requirements - all public laws, statutes,
ordinances,
orders, rules, regulations, permits, licenses, authorizations,
directions
and requirements of all governments and governmental
authorities, which,
now or hereafter, may be applicable to the Hotel and the
operation
thereof, including those relating to zoning, building,
life/safety,
environmental and health, employee benefits, and providing
continued
health care coverage under the Employees Retirement Income
Security Act of
1974, as amended.
1.01.24 License Agreement - the franchise license agreement
dated
__________, 2004 by and between __________, as licensee, and
__________,
as licensor.
1.01.25 Major Capital Improvements - as defined in
Subsection
12.08.1.
1.01.26 Managed Hotels - a collective term for the Hotel and
all
Other Managed Hotels.
1.01.27 Management Fee - as defined in the Management Fee
Rider.
1.01.28 Manager - the person or entity named in the preamble
hereto,
or the successor of Manager's interest with respect to this
Agreement.
1.01.29 Manager Software - as defined in Section 11.01
1.01.30 Manager's Grossly Negligent or Willful Acts - any
gross
negligence, willful misconduct or fraud committed by Manager,
its
Affiliates, the Corporate Personnel or any of the Executive
Staff of the
Hotel in the performance of Manager's duties under this
Agreement. The
acts or omissions (including grossly negligent, willful or
fraudulent acts
or omissions) of Hotel Personnel other than the Executive Staff
of the
Hotel shall not be imputed to Manager or its
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Affiliates, or to the Corporate Personnel, nor be deemed to
constitute
Manager's Grossly Negligent or Willful Acts, unless such acts or
omissions
resulted directly from the gross negligence or willful
misconduct of the
Corporate Personnel or the Executive Staff of the Hotel in
supervising
such Hotel Personnel.
1.01.31 Mortgage and Mortgagee - each term as defined in
Subsection
9.03.3.
1.01.32 Operating Budgets - as defined in Paragraph
4.02.1(a).
1.01.33 Operating Equipment - non-consumable items (other than
FF&E)
used in, or held in storage for use in (or if the context so
dictates,
required in connection with), the operation of the Hotel,
including all
china, glassware, linens, silverware and uniforms.
1.01.34 Operating Manual - the Operating Manual issued by
Manager
and revised from time to time which sets out Manager's services
and the
policies, practices and standards of Managed Hotels for hotel
operations,
identification, advertising and accounting.
1.01.35 Operating Period - the period beginning with the
Commencement Date and ending upon the expiration or termination
of this
Agreement.
1.01.36 Operating Supplies - consumable items used in, or held
in
storage for use in (or if the context so dictates, required in
connection
with), the operation of the Hotel, including food and beverages,
fuel,
soap, cleaning materials, matches, stationery, folios, invoices,
contract
forms, brochures and other forms of advertising or promotional
materials
and other similar items.
1.01.37 Operating Years - the Operating Years shall coincide
with,
and be identical to, the calendar years, except that the first
Operating
Year shall be a partial year beginning on the Commencement Date
and ending
on the following December 31, and if this Agreement shall be
terminated
effective on a date other than December 31 in any year, then the
partial
year from January 1 of the year in which such termination occurs
to such
effective date of termination shall be treated as an Operating
Year.
1.01.38 Other Managed Hotels - all full-service hotels and
inns
within the United States other than the Hotel which are owned,
leased
and/or operated by Manager or any of its Affiliates under the
Brand name.
1.01.39 Owner - the person or entity named in the preamble
hereto,
or the successor of Owner's interest with respect to this
Agreement.
1.01.40 Owner's Invested Capital - as defined in the Management
Fee
Rider.
1.01.41 Permitted Exceptions - (i) the Ground Lease, if any, and
the
terms thereof; (ii) the Permitted Mortgage(s) and the terms
thereof; (iii)
liens for Impositions not delinquent; (iv) undetermined or
inchoate liens
or charges for labor or materials supplied to the Hotel in
connection with
the construction or current operation thereof, which have not at
the time
been filed or recorded pursuant to law; and (v) easements,
restrictions on
use, zoning laws and
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ordinances, rights of way and other encumbrances and minor
irregularities
in title, which do not individually or in the aggregate impair
the use of
the Hotel for hotel purposes.
1.01.42 Permitted Mortgage - as defined in Subsection
9.03.3.
1.01.43 Project - a collective term for the real and
personal
property comprising the Hotel.
1.01.44 Technical Services - those advisory and consulting
services
which Manager and its Affiliates render to Managed Hotels in
connection
with the design, planning, construction, organization and
operation
thereof, through which Manager's experience in the field is made
available
to such hotels and inns.
1.01.45 Term - as defined in Section 2.01.
1.01.46 Uniform System of Accounts - for purposes of this
Agreement
other than the Management Fee Rider, the Uniform System of
Accounts for
the Lodging Industry (Ninth Revised Edition, 1996) including
any
subsequent revisions of the Uniform System of Accounts; for
purposes of
the Management Fee Rider, the Uniform System of Accounts for the
Lodging
Industry (Ninth Revised Edition, 1996) not including any
subsequent
revisions of the Uniform System of Accounts.
1.02 References and Construction. Except as otherwise
specifically
indicated, all references to Article, Section, Subsection and
Paragraph numbers
refer to Articles, Sections, Subsections and Paragraphs of this
Agreement, and
all references to Exhibits refer to the Exhibits attached
hereto. Unless
expressly stated to the contrary, reference to any Section
includes the
following Subsections thereof. All pronouns and any variations
thereof shall be
deemed to refer to the masculine, feminine, neuter, singular or
plural, as
appropriate. The words "herein", "hereof", "hereunder",
"hereinafter" and words
of similar import refer to this Agreement as a whole and not to
any particular
Article, Section, Subsection or Paragraph hereof. The terms
"include" and
"including" shall each be construed as if followed by the phrase
"without being
limited to". This Agreement will be interpreted without
interpreting any
provision in favor of or against either party by reason of the
drafting of the
provision.
1.03 Preamble and Recitals. The preamble and foregoing recitals
are true
and correct and are incorporated herein by reference.
ARTICLE II
TERM
2.01 The Term. The "Term" of this Agreement shall commence on
__________,
2004 and shall expire at midnight of __________, 2009.
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ARTICLE III
[INTENTIONALLY OMITTED]
ARTICLE IV
OPERATING PERIOD
4.01 Authority and Duty of Manager. Manager shall have the sole
and
exclusive right and obligation to manage and operate the Hotel
pursuant to the
terms of this Agreement and Manager agrees that it shall manage
and operate the
Hotel as a first-class hotel comparable to Other Managed Hotels
in accordance
with the standards for full-service Managed Hotels set forth in
the Operating
Manual, taking into account the size, location and character of
the Hotel. In
connection therewith, Manager shall have the authority and
responsibility,
subject to the provisions of this Agreement, to (i) determine
operating policy,
standards of operation, quality of service, the maintenance and
physical
appearance of the Hotel and any other matters affecting
operations and
management; (ii) subject to reasonable conformity with the
approved Operating
Budget and Capital Renewals Budget, supervise and direct all
phases of
advertising, sales and business promotion for the Hotel; and
(iii) subject to
reasonable conformity with the approved Operating Budget and
Capital Renewals
Budget, carry out all programs contemplated by the Operating
Budgets and Capital
Renewals Budgets, which have been approved by Owner pursuant to
Section 4.02.
Owner agrees that it will cooperate reasonably with Manager to
permit and assist
Manager to carry out its duties hereunder.
Owner and Manager further agree that this Agreement provides for
management in
respect of the Hotel, that Owner and Manager do not intend, nor
does this
Agreement grant or create, a franchise within the meaning of the
Federal Trade
Commission Act, any rule or regulation promulgated thereunder,
or any other
applicable law, rule, regulation or judicial decision.
Manager acknowledges that this Agreement is subject and
subordinate to the Hotel
Lease (it being understood that such subordination does not
affect Manager's
right to receive the Base Management Fee when due including
during a default by
Owner which has continued beyond the applicable cure period
under the Hotel
Lease) and that Manager, on behalf of Owner and at Owner's sole
expense, shall
use its reasonable efforts to fulfill Owner's duties and
obligations under the
Hotel Lease. Owner shall not pursue any amendments or
modifications of the Hotel
Lease if such amendment or modification would affect Manager's
rights,
obligations or liabilities under this Agreement, without the
prior written
approval of Manager, such approval of Manager not to be
unreasonably withheld;
provided, however, that a copy of any amendment, modification or
other related
documents shall be delivered to Manager upon execution
thereof.
4.02 Operating Budgets and Capital Renewals Budgets.
4.02.1 Preparation. Manager will submit to Owner, not less
than
forty-five (45) days in advance of each Operating Year, the
following
budgets for such Operating Year:
(a) an operating budget composed of an estimate of profit and
loss
by month, an estimated cash flow projection by month, and
departmental forecast of operations (collectively the
"Operating Budgets"); and
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(b) a budget covering estimated Capital Renewals, which
indicates
in reasonable detail the replacements of, or additions to,
FF&E, and the nature of the special projects covered
thereby
(the "Capital Renewals Budget(s)").
Budgets for Major Capital Improvements initiated under Section
12.08 shall
be treated separately and shall not be included in the Capital
Renewals
Budget.
4.02.2 Review. In connection with the submission of the
Operating
Budgets and the Capital Renewals Budgets, representatives of
Manager will
meet with Owner to have an in-depth discussion thereof,
including a
comparison with the previous year's performance of the Hotel, a
discussion
of marketing strategy, identity of markets and the proposed
expenditures
contained in the Capital Renewals Budget.
4.02.3 Approval of Budgets. The Operating Budget and the
Capital
Renewals Budget shall be subject to the approval of Owner, it
being
contemplated that each such Operating Budget and Capital
Renewals Budget
shall be agreed upon by Owner and Manager within thirty (30)
days after
the submission of the same by Manager to Owner. If Owner shall
fail to
approve any Operating Budget or Capital Renewals Budget within
thirty (30)
days after its submittal by Manager, or to submit its written
objections
thereof to Manager within such period, then Owner shall be
deemed to have
approved the same. In case of a dispute with regard to any
Operating
Budget, then pending the settlement thereof, or until such
dispute is
resolved in accordance with Section 12.04, Manager shall be
entitled to
continue to operate the Hotel in accordance with the standards
set forth
herein and shall be entitled to make expenditures which are
contemplated
by and consistent with the Operating Budget proposed by Manager
for such
Operating Year; provided that, subject to the standards of
performance
described in Subsection 4.02.4 below, the maximum approved
amount of such
expenditures shall be equal to (a) the aggregate of all items
set forth in
the Operating Budget which are not disputed by Owner, plus (b)
with
respect to all items in the Operating Budget which are disputed
or
objected to by Owner, the amount allocated to such item(s) in
the
Operating Budget for the immediately preceding Operating Year
increased by
the greater of (i) five percent (5%), or (ii) the difference
between the
Consumer Price Index (All Cities - All Items) (1982-84 = 100)
(the "CPI"),
on January 1 of the Operating Year immediately preceding the
Operating
Year in question and the CPI on January 1 of the Operating Year
in
question. In case of a dispute with regard to any Capital
Renewals Budget,
then, pending the settlement thereof, or until such dispute is
resolved in
accordance with Section 12.04, Manager shall be entitled to
make
expenditures for Capital Renewals during the then current
Operating Year
(a) as contemplated by the Capital Renewals Budget proposed by
Manager for
all items which are not disputed by Owner plus (b) up to such
additional
amount, if any, by which the aggregate amount of such items not
disputed
by Owner is less than half the percentage of the Gross Revenues
of the
Hotel applicable to the Operating Year then in effect which are
to be
deposited in the Capital Renewals Reserve. Manager shall act
reasonably
and exercise prudent business judgment in preparing and
submitting to
Owner the Operating Budget and the Capital Renewals Budget.
Owner shall
act reasonably and exercise prudent business judgment in
approving or
disapproving all or any portion of the Operating Budget and the
Capital
Renewals Budget and act in a manner that shall permit
maintenance and
operation of the Hotel in compliance with the Operating
Manual.
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4.02.4 Performance Under Operating Budget. Manager shall use
commercially reasonable efforts to achieve the results set forth
in the
Operating Budget with respect to any Operating Year; provided,
however,
that Owner acknowledges that the Operating Budget is a
composition of
estimates and, therefore, Manager cannot and does not guarantee
or warrant
that the actual operation of the Hotel for any Operating Year
will be as
set forth in the Operating Budget for such Operating Year.
During each
Operating Year, Manager shall use its commercially reasonable
efforts to
operate the Hotel within the approved Operating Budget and the
Capital
Renewals Budget (subject, in the case of any disputed items, to
Subsection
4.02.3). Notwithstanding the foregoing, Owner understands and
agrees as
follows:
(a) Certain expenses provided for in the Operating Budget and
the
Capital Renewals Budget for any Operating Year will vary
based
on the occupancy of the Hotel; and, accordingly, to the
extent
that occupancy of the Hotel for any Operating Year exceeds
the
occupancy projected in the approved Operating Budget and the
Capital Renewals Budget for such Operating Year, such
approved
Operating Budget and the Capital Renewals Budget shall be
deemed to include corresponding increases in such variable
expenses.
(b) The amount of certain expenses including Impositions,
utilities, insurance premiums, and charges provided for in
contracts and leases entered into pursuant to this
Agreement,
are not within the ability of Manager to control. Manager
shall have the right to pay all such expenses without
reference to the amounts provided for in respect thereof in
the approved Operating Budget and the Capital Renewals
Budget
for any Operating Year.
(c) If any expenditures are required on an emergency basis
to
avoid damage to the Hotel or injury to persons or property,
Manager may make such expenditures, as may reasonably be
required to avoid or mitigate such damage or injury, even if
the amounts of such expenditures are not provided for or
within the amounts provided for in the approved Operating
Budget and the Capital Renewals Budget for the Operating
Year
in question; provided Manager shall not expend more than
$100,000 (which figure shall be adjusted annually to reflect
increases in CPI) on any one occasion pursuant to this
paragraph 4.02.4(c) without Owner's prior approval unless
Manager determines that the emergency condition constitutes
an
immediate threat to the life or safety of Hotel guests or
employees. Manager shall notify Owner as promptly as
reasonably possible of the making of any such expenditures.
(d) If any expenditures are required to comply with any
Legal
Requirements or to cure or prevent any violation thereof,
Manager may make such expenditures as may be necessary to
comply with such Legal Requirements or to remove or prevent
the violation thereof even if the amounts of such
expenditures
are not provided for or within the amounts provided for in
the
approved Operating Budget and the Capital Renewals Budget
for
the Operating Year in question.
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Manager shall have the right from time to time during each
Operating Year
to propose modifications to the approved Operating Budget and
the Capital
Renewals Budget then in effect based on actual operations during
the
elapsed portion of the Operating Year in question and on
Manager's
judgment as to what will transpire during the remainder of such
Operating
Year. Any such modifications shall be subject to Owner's
approval. Any
dispute relating to a proposed modification of an approved
Operating
Budget and the Capital Renewals Budget may be submitted by
either party
for resolution in accordance with Section 12.04.
4.02.5 Capital Renewals Reserve. From the revenues from the
operation of the Hotel, or with funds provided by Owner under
Section 7.03
or otherwise, Manager will establish and maintain a reserve (the
"Capital
Renewals Reserve") for Capital Renewals. The amount of the
required
additions to the Capital Renewals Reserve shall be calculated
monthly
concurrently with the delivery to Owner of the reports required
under
Paragraph 7.05(a) and shall be an amount equal to four percent
(4%) of
Gross Revenues of the Hotel (determined as provided in Section B
of the
Management Fee Rider).
The Capital Renewals Reserve shall be used solely for the
purpose of
paying for Capital Renewals. Any amounts remaining in the
Capital Renewals
Reserve at the end of each Operating Year will be carried
forward until
fully expended, but shall not be credited against required
contributions
to the Capital Renewals Reserve for any subsequent Operating
Year. It is
understood that the amounts to be reserved for Capital Renewals
under this
Subsection 4.02.5 are minimum and do not represent the amounts
which may
be required in later years to maintain the Hotel in the
condition
contemplated by this Agreement and, accordingly, Owner and
Manager
recognize that the Capital Renewals Budgets in future years may
call for
expenditures in excess of the amounts being reserved therefor
under this
Subsection 4.02.5.
Except as may otherwise be agreed between Owner and Manager (a)
the
additions to the Capital Renewals Reserve will be deposited in
an
interest-bearing account (the "Capital Renewals Account") at a
banking
institution to be selected in accordance with Section 7.01, (b)
interest
earned on the Capital Renewals Account shall be added to the
Capital
Renewals Reserve but shall not be credited against amounts
required to be
added thereto, and (c) any funds remaining in the Capital
Renewals Account
at the expiration or termination of this Agreement will be
disbursed to
Owner.
4.02.6 Compliance with Capital Renewals Budget. Manager shall at
all
times comply with the applicable Capital Renewals Budget, and
shall not
deviate in any substantial respect therefrom; provided that the
Capital
Renewals Budget includes appropriate amounts for
contingencies.
Notwithstanding the foregoing, Manager shall be entitled to
make
additional expenditures not authorized under the then applicable
Capital
Renewals Budget in case of emergencies arising out of fire or
any other
like or unlike casualty, or in order to comply with any
applicable Legal
Requirements. If Manager at any time determines that
expenditures are
required to be made pursuant to Paragraphs 4.02.4(c) or
4.02.4(d), Manager
may make such expenditures out of the Capital Renewals Reserve;
provided
further that Manager may reallocate up to five percent (5%) of
the Capital
Renewals Reserve during each Operating Year to pay any expenses
for
Capital Renewals that Manager may reasonably determine to be
appropriate
to maintain the Hotel in a manner consistent with the Operating
Manual,
regardless of whether such
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Capital Renewals were specifically included in the Capital
Renewals Budget
for such Operating Year. Subject to Subsection 4.02.4, in
connection with
any expenditure from the Capital Renewals Reserve that was
not
specifically contemplated in the Capital Renewals Budget,
Manager shall
attempt to notify Owner at least thirty (30) days prior to the
time that
the expenditures in question are made. Subject to the
availability of
sufficient amounts in the Capital Renewals Reserve or otherwise
provided
by Owner, Manager shall arrange for the completion of all
Capital Renewals
approved by Owner in the Capital Renewals Budget for any
Operating Year or
otherwise. The lack of sufficient monies in the Capital Renewals
Reserve
shall not limit Owner's obligations to make Capital Renewals
required to
maintain the Hotel in a manner consistent with the Operating
Manual or to
provide funds sufficient (in addition to the amounts in the
Capital
Renewals Reserve) to enable Manager to complete and pay for all
Capital
Renewals provided for in an approved Capital Renewals Budget or
otherwise
approved by Owner or authorized under the terms of this
Agreement.
4.03 Management Group Services.. The License Agreement
contemplates that,
in consideration of the Monthly Program Fee (as defined therein)
and other fees
set forth in the License Agreement, Manager and its Affiliates
will provide
pursuant thereto such programs as advertising and other
marketing programs, a
centralized reservation service and other programs which benefit
the Embassy
Suites hotel system. Manager and its Affiliates will also
furnish or cause to be
furnished to the Hotel the benefits of "Management Group
Services", which phrase
shall mean such services which Manager or its Affiliates may
hereafter furnish
to Other Managed Hotels but not to Embassy Suites hotels that
are not Managed
Hotels. Management Group Services currently include:
(a) Purchasing;
(b) Operations support, including performance management and
improvement and functional discipline support;
(c) Operations finance, including supervision and support
for
hotel accounting operations (such as accounts payable
processing and payroll processing), reporting and analysis;
(d) Information technology;
(e) Human resources, including recruitment, benefits
administration and training and development;
(f) Legal; and
(g) Risk management.
Management Group Services are not rendered in consideration of
the Monthly
Program Fee and may require additional payment by Owner.
However, except for any
third party expenses, operations support services, operations
finance services,
human resources services (other than training and development
charges) and legal
services are provided in consideration of the Management
Fee.
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4.04 Technical Services. During the Operating Period, Manager,
through its
Technical Services program, will provide, as needed, supervisory
and control
services to the Hotel's front office, food, personnel and other
operating
departments.
4.05 Personnel.
4.05.1 General. Manager shall hire, train, discharge, promote
and
supervise the Executive Staff of the Hotel, and shall supervise
through
the Executive Staff the hiring, training, discharging, promotion
and work
of all other Hotel Personnel. All members of the Executive Staff
of the
Hotel shall be properly qualified for their positions, and the
direct
compensation payable to such persons shall be comparable to the
direct
compensation paid to the members of the Executive Staff of
other
comparable first-class hotels, taking into account the location
and size
of the Hotel. Notwithstanding anything contained in the
foregoing to the
contrary, Owner shall have the right to approve the selection of
any such
individual as the general manager of the Hotel; provided that
Owner shall
be deemed to have approved the appointment of any such
individual unless
Owner delivers notice of its disapproval of such appointment
within seven
(7) days after Manager's delivery to Owner of (a) a written
summary of
such individual's professional experience and qualifications and
(b)
notice of Manager's desire to arrange an interview between Owner
and such
individual at the Hotel or at another mutually acceptable
location (it
being agreed that Owner will forego its right to interview any
such
individual if Owner is unwilling or unable to have an
authorized
representative participate in the interview within seven (7)
days
following Manager's notice to Owner of Manager's desire to
arrange such an
interview). Moreover, Owner acknowledges that it may not reject
more than
three (3) candidates proposed by Manager for the position of
general
manager each time the position is being filled.
4.05.2 Manager as Employer. All employees of the Hotel shall
be
employees of Manager, and all Compensation of such employees
shall be paid
by Manager, and subject to the approved Forecast (with such
variances and
modifications as contemplated by Section 4.02.4) the amount of
such
payments shall immediately be reimbursed to Manager by Owner in
accordance
with Section 4.07 hereof. Accordingly, Manager shall establish
appropriate
payroll accounts covering all such employees of the Hotel.
Arrangements
shall be made such that Manager can draw on the Hotel Accounts
to transfer
funds to such payroll accounts immediately upon its payment of
such
Compensation.
4.05.3 Labor Relations. Manager shall negotiate for the best
interest of Owner with any labor unions representing Hotel
Personnel, but
any collective bargaining agreement or labor contract resulting
therefrom
will be executed by Manager as the employer. In addition, it is
understood
that, with respect to labor negotiations not involving
multi-employer
bargaining arrangements applicable to the Hotel and other hotel
properties
not owned or managed by Manager, Manager shall consult with
Owner in
advance of, and, to the extent practicable, during the course
of,
negotiations with any labor union.
4.05.4 Manager Personnel. If Manager shall reasonably deem
it
advisable in the best interests of the Hotel, or with Owner's
reasonable
consent, Manager may temporarily assign the general manager, the
director
of finance and other members of the Executive Staff of the
Hotel
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from the Corporate Personnel or from the staff of Other Managed
Hotels.
All such employees will be paid their regular Compensation,
such
Compensation to be paid by the Hotel, or if Manager deems it
advisable, by
Manager, in which case Manager will be reimbursed by Owner
therefor as
provided in Section 4.07.
4.05.5 Business Expenses. The Executive Staff and other
appropriate
Hotel Personnel shall be reimbursed for all reasonable business
expenses,
including business entertainment and travel expenses, in
accordance with
the standard practices in effect at Other Managed Hotels.
4.05.6 Benefit Plans, etc. Manager shall have the right to
provide
to Hotel Personnel who are eligible therefor and who are not
covered by
collective bargaining or similar arrangements, with benefits of
the
incentive plans, and the pension, profit sharing or other
employee
retirement, disability, health or welfare or other benefit plan
or plans
now or hereafter applicable to employees of Other Managed
Hotels, and to
charge the Hotel with the Hotel's pro rata share of the costs
and expenses
of such plan or plans allocated to the Hotel on the same basis
as
allocated to participating Other Managed Hotels; provided,
however, that
without the prior consent of Owner (not to be unreasonably
withheld,
delayed or conditioned), Manager shall not:
(a) Increase, from the amounts in effect as of the date of
this
Agreement, the overall annual cash incentive bonus plan
payout
targets (expressed as a percentage of annual base salary)
applicable to the General Manager, other members of the
Executive Staff and members of the sales department of the
Hotel, except to the extent, if any, that Manager, at its
sole
discretion, elects to fund the amount of such increase;
(b) Reduce, from the amounts in effect as of the date of
this
Agreement, the amount of the annual cash incentive bonus
plan
payout target (expressed as a percentage of the annual
incentive = bonus) payment of which is dependent upon one or
more financial measures including, but not limited to, total
revenues, food and beverage revenues, catering revenues,
revenues per available guest room, Yield Index, Income After
Undistributed Operating Expenses (also referred to as "Gross
Operating Profit" or "GOP"), GOP margin (i.e., GOP as a
percentage of total revenues) and GOP flow through (i.e.,
marginal GOP as a percentage of marginal total revenues); or
(c) To the extent that payment of all or part of the annual
cash
incentive bonus plan payout target not otherwise dependent
upon the financial measures referenced in clause (b) above
is
conditioned on achieving threshold levels of one or more
financial measures referenced in clause (b) above, reduce,
from the levels in effect as of the date of this Agreement,
the threshold levels which must be so achieved.
Owner agrees and acknowledges that Manager may (but shall not be
required
to) provide benefits and allow participation in such plans on
whatever
modified basis as it may determine appropriate under the
circumstances,
and may waive any waiting period or any preconditions to
coverage or
participation otherwise applicable to such employees. No
statement,
promise,
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representation or warranty regarding the terms of such plans or
the
participation or coverage of employees shall be enforceable,
binding or
effective in any way unless made in writing and signed by an
authorized
representative of Manager.
Notwithstanding the foregoing, in no event shall Manager
initiate or adopt
any plans, programs or benefits for Hotel Personnel not
otherwise in
effect at Other Managed Hotels unless required by applicable
collective
bargaining agreements.
4.05.7 Termination of Hotel Personnel. Owner acknowledges
that
Manager or its Affiliates may have an obligation under federal,
state or
local law to give advance notice to Hotel Personnel of any
termination of
their employment, and that failure to comply with any such
notification
obligation could give rise to civil liabilities. Therefore,
notwithstanding anything to the contrary contained in this
Agreement,
Owner shall indemnify, hold harmless and defend Manager and its
Affiliates
from and against any such liabilities based on Owner's actions
(including
terminating this Agreement) which give rise to such a
notification
obligation on the part of Manager or any of its Affiliates,
unless Manager
(or its Affiliates) is given adequate opportunity to comply with
such
obligation.
4.05.8 Non-Solicitation. Owner, on behalf of itself, and its
Affiliates and its and their successors, hereby agrees not to
solicit the
employment of any of the Executive Staff of the Hotel or
Corporate
Personnel at any time during the Term of this Agreement or
within twelve
(12) months following the expiration or termination of this
Agreement
without Manager's prior written approval.
4.06 Additional Responsibilities of Manager. Manager is
authorized to
perform and shall, on behalf of Owner, either in its own name,
or in the name of
Owner, perform the following additional services, or cause the
same to be
performed for the Hotel:
(a) establish and revise, as necessary, administrative
policies
and procedures, including policies and procedures for the
control of revenue and expenditures, for the purchasing of
supplies and services, for the control of credit, and for
the
scheduling of maintenance, and verify that the foregoing
procedures are operating in a sound manner;
(b) consummate leases with respect to the commercial and
office
space, and concession or other arrangements with respect to
other space and facilities, in the Hotel; provided that
Owner's prior written approval shall be required for any
lease, concession or other such arrangement having a
non-terminable term in excess of one year, if the amount of
the expenditures thereunder would, or is reasonably
anticipated to, exceed $50,000 in the aggregate per annum,
or
if Owner would be obligated thereunder to indemnify, defend,
hold harmless or otherwise protect a third party;
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(c) enter into any contracts for goods or services to the
Hotel;
provided that:
(i) Owner's prior written approval shall be required for any
contract for goods or services to the Hotel (A) having a
non-terminable term in excess of one year, (B) if the
amount of the expenditures thereunder would, or is
reasonably anticipated to, exceed $50,000 in the
aggregate per annum, or (C) if Owner would be obligated
thereunder to indemnify, defend, hold harmless or
otherwise protect a third party; and
(ii) any contract for goods or services to the Hotel entered
into with Manager or an Affiliate of Manager = (other
than the License Agreement, contracts entered into as
contemplated by the License Agreement and contracts
specifically authorized by another provision of this
Agreement, including Section 12.01), Owner's prior
approval of the costs thereunder shall be required
(which approval shall be deemed given if such costs are
included in identified in (A) the attached Exhibit ___
or (B) the then applicable approved Operating Budget as
being payable to = Manager or an Affiliate of Manager);
(d) subject to compliance with the applicable Capital
Renewals
Budget, make all repairs, decorations, revisions,
alterations
and improvements to the Hotel as shall be reasonably
necessary
for the proper maintenance thereof in good order, condition
and repair;
(e) purchase such Operating Equipment and Operating Supplies
as
shall be reasonably necessary for the proper operation of
the
Hotel;
(f) apply for, and use its best effort to obtain and maintain,
all
licenses and permits required of Owner or Manager in
connection with the operation and management of the Hotel;
Owner agrees to execute and deliver any and all applications
and other documents as shall be reasonably required and to
otherwise cooperate, in all reasonable respects, with
Manager
in applying for, obtaining and maintaining such licenses and
permits;
(g) use its reasonable efforts to do, or cause to be done,
all
such acts and things in and about the Hotel as shall be
reasonably necessary to comply with Legal Requirements and
the
terms of all insurance policies, and to discharge any lien,
encumbrance or charge on or with respect to the Hotel and
the
operation thereof, other than Permitted Exceptions;
(h) provided sufficient funds are then available in the
Hotel
Accounts, pay all Impositions and insurance premiums, when
due
(or reimburse Owner, to the extent Owner pays any such
Impositions or insurance premiums on behalf of the Hotel);
(i) use commercially reasonable efforts to cause the Hotel
to
comply with all applicable covenants and provisions of the
Ground Lease (if any) and Mortgage,
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and pay, when due, the installments of rental under the
Ground
Lease (if any) and of principal and interest on the
Mortgage;
(j) retain legal counsel for the Hotel, which legal counsel
shall
perform legal services under the direction of Manager;
(k) cooperate with Owner and any prospective purchaser,
lessee,
Mortgagee or other lender in connection with any proposed
sale, lease or financing of or relating to the Hotel;
provided, however, that Manager shall not be required to
release any information that is confidential or proprietary
to
Manager or its Affiliates; and provided further that Owner
shall reimburse Manager for any expenses incurred by Manager
in connection with such cooperation when such expense is not
otherwise paid or reimbursed under this Agreement;
(l) institute in its own name or in the name of Owner or the
Hotel, and as an operating expense of the Hotel, any and all
legal actions or proceedings to collect charges, rent or
other
income derived from the Hotel's operations or to oust or
dispossess guests, tenants or other persons in possession
therefrom, or to cancel or terminate any lease, license or
concession agreement for the breach thereof or default
thereunder by the tenant, licensee or concessionaire; and at
the direction and expense of Owner (and not as an operating
expense of the Hotel), Manager shall take appropriate steps
to
challenge, protest, appeal and/or litigate to final decision
in any appropriate court or forum any alleged non-compliance
with Legal Requirements affecting the Hotel or any alleged
violation of any law, but only provided that (a)
non-compliance with the Legal Requirements or violation of
law
in question during such challenge, protest, appeal or
litigation does not result in the closing of any portion of
the Hotel or any facility thereof and does not impose any
risk
of criminal or civil liability on Manager or (b) Owner
complies with such Legal Requirements or remedies such
violation of law to the extent necessary to prevent any such
closure or risk of liability; provided further that if such
non-compliance with Legal Requirements or violation of law
resulted from the actions of Manager in the operation of the
Hotel, Manager shall bear the expense of such legal costs,
which costs shall be an operating expense of the Hotel
unless
Manager would be obligated to indemnify Owner against the
same
pursuant to Subsection 12.03.2 of this Agreement;
(m) collect on behalf of Owner and account for and remit to
governmental authorities all Impositions collectible by the
Hotel directly from patrons or guests, or as part of the
sales
price of any goods, services or displays, including gross
receipts, admissions or similar or equivalent taxes, duties,
levies or charges;
(n) collect all charges, rent and other amounts due from
guests,
lessees and concessionaires of the Hotel and use those
funds,
as well as funds from other sources as may be available to
the
Hotel, first to pay for the expenditures stipulated in
Section
7.02 and then any other financial obligations of the Hotel
as
Owner may direct; and
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(o) perform such other tasks as are customary and usual in
the
operation of a hotel of the class and standing of the Hotel.
Owner shall be entitled to meet with the area vice president of
Manager, or
other responsible Manager representative, on a quarterly basis
to review and
discuss the operation of the Hotel, including any substantial
deviation from the
operating strategies, policies or procedures which form the
basis on which the
current Operating Budgets were made. Manager shall reasonably
consider any
comments or suggestions of Owner.
4.07 Reimbursements to Manager. In addition to the Management
Fee provided
for in Article VI, Manager and its Affiliates shall be entitled
to be reimbursed
for the following costs and expenses incurred in rendering
services to the
Hotel:
(a) the Hotel's share of all costs and expenses incurred in
connection with the rendition of Management Group Services,
allocated on the same basis as allocated to Other Managed
Hotels;
(b) the Compensation paid by Manager or its Affiliates to
Hotel
Personnel;
(c) the Compensation payable to Corporate Personnel (other
than
Vice Presidents, and higher ranking executive officers), who
are not assigned to the Hotel, under Subsection 4.05.4,
while
working on an assignment for the specific benefit of the
Hotel, Owner or its Affiliates;
(d) reasonable travel and entertainment expenses of officers
and
employees of Manager and its Affiliates incurred in
performing
Manager's duties hereunder in connection with any phase of
the
operation of the Hotel in accordance with the policies of
Manager then in effect;
(e) the Compensation and expenses paid or reimbursed by Manager
or
its Affiliates to all independent consultants rendering
services to the Hotel if and to the extent contemplated in
the
Operating Budget or Capital Renewals Budget for such
Operating
Year or as otherwise approved by Owner;
(f) payments made or incurred by Manager or its Affiliates, or
its
or their employees to third parties for goods and services
in
the ordinary course of business in the operation of the
Hotel,
in accordance with the Operating Budget or Capital Renewals
Budget or as otherwise approved by Owner or permitted under
this Agreement;
(g) all taxes and similar assessments (other than Manager's
income
taxes) levied against any reimbursements payable to Manager
under this Agreement for expenses incurred for Owner's
account, including the reimbursable expenses described in
this
Section 4.07; and
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(h) all other expenditures which are authorized, permitted
or
required under the provisions of this Agreement which have
been paid or funded by Manager on Owner's behalf.
It is agreed that, to the extent the entire amount of
Compensation or other
expense reimbursable to Manager or its Affiliates under this
Section 4.07, or
under any other provisions of this Agreement, is not incurred
solely for the
benefit of the Hotel, then such amount or expense shall be
appropriately
allocated.
Manager shall be entitled to reimburse itself and its Affiliates
for the above
items out of the Hotel Accounts, or may submit statements
covering such items to
Owner, and Owner will pay to Manager or its Affiliate(s), as
applicable, the
amount indicated thereon promptly upon the receipt of such
statements.
ARTICLE V
INSURANCE
5.01 Coverage.
5.01.1 Required Insurance. The following insurance shall be
secured
and maintained with respect to the Hotel at all times during the
Term of
this Agreement:
(a) Property insurance provided by an all risk policy form,
including coverage for the perils of fire, windstorm, flood,
earthquake and other risks covered by extended coverage
endorsements on the Improvements and contents in an amount
equal to the full replacement value thereof;
(b) Business interruption insurance provided by an all risk
policy
form, including business interruption resulting from the
perils of fire, windstorm, flood, earthquake and other risks
covered by extended coverage endorsements for full recovery
of
the net profits and continuing expenses of the Hotel
(including the Management Fee) for not less than twelve
months
of any such business interruption;
(c) Insurance against loss from accidental damage to, or from
the
explosion of, boilers, electrical apparatus, air
conditioning
systems, including refrigeration and heating apparatus,
pressure vessels and pressure pipes in an amount equal to
the
full replacement value of such items;
(d) Business interruption insurance against loss arising
from
accidental damage to, or from the explosion of, boilers,
electrical apparatus, air conditioning systems, including
refrigeration and heating apparatus, pressure vessels and
pressure pipes for full recovery of the net profits and
continuing expenses of the Hotel (including the Management
Fee) for not less than twelve months of any such business
interruption;
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(e) Commercial general liability, commercial automobile
liability
insurance including coverage for owned, non-owned and leased
automobiles, garage keepers liability, products and
completed
operations, contractual liability, liquor liability and
innkeepers' liability in an amount not less than
$100,000,000.00 per occurrence;
(f) Comprehensive crime insurance in an amount equal to not
less
than $5,000,000.00;
(g) Workers' compensation insurance providing statutory
benefits
and employers' liability insurance in an amount equal to not
less than (i) $1,000,000.00 each accident, (ii)
$1,000,000.00
each disease-policy limit and (iii) $1,000,000.00 each
disease-each employee;
(h) Employment practices liability insurance in the amount
of
$2,000,000.00 per claim; and
(i) Insurance against such other insurable risks as Manager
may,
from time to time, reasonably require.
5.01.2 Responsibility to Maintain. During the Term, Owner, or if
and
to the extent requested by Owner, Manager at the expense of
Owner, shall
procure and maintain the above insurance policies, including
those
required under clauses (a) through (i) excluding clause (g) of
Subsection
5.01.1. Owner may satisfy this requirement by participating in
Manager's
insurance programs.
5.01.3 Changes in Coverage. Manager shall have the right to
raise
the minimum amount of insurance to be maintained with respect to
the Hotel
under the above Subsection 5.01.1 to make such insurance
comparable to the
amount of insurance carried with respect to Other Managed
Hotels, taking
into account the size and location of the Hotel. In addition,
neither
party shall unreasonably withhold its consent to a request by
the other
party that such minimum limits of insurance be lowered on the
basis that
such insurance cannot be obtained in such amounts, or can be
obtained only
at a prohibitive cost. Similarly, if during the Term of this
Agreement
changes in the insurance industry shall make any description of
the
required insurance coverage inaccurate or inappropriate, then
Manager
shall have the right, by notice to and with the prior written
approval of
Owner, to change such requirements to accurately describe, in
the then
current vernacular, the type of insurance which would be
comparable to the
coverage described in the above Subsection 5.01.1.
5.01.4 Requirements. All policies of insurance shall be written
on
an "occurrence" basis, if possible, and if any policy is written
on a
"claims made" basis, then such policy must, if possible, be
continued in
effect for a period of two (2) years following the expiration or
early
termination of this Agreement. The insurance coverage shall in
any event
comply with the requirements of the Mortgage, if any.
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5.02 Policies and Endorsements.
5.02.1 Policies. All insurance provided for under Section 5.01
shall
be effected by policies issued by insurance companies of good
reputation
and of sound and adequate financial responsibility. The party
procuring
such insurance shall deliver to the other party certificates of
insurance
with respect to the policies of insurance so procured, including
existing,
additional and renewal policies, and in the case of insurance
about to
expire, shall deliver certificates of insurance with respect to
the
renewal policies to the other party not less than thirty (30)
days after
the respective dates of expiration.
5.02.2 Endorsements. All policies of insurance provided for
under
this Article V shall provide that (a) such policy shall not be
canceled or
materially changed without at least thirty (30) days prior
written notice
to Owner and Manager, and (b) to the maximum extent reasonably
obtainable
from the insurer, no act or omission of Owner or Manager shall
affect the
obligation of the insurer to pay the full amount of any loss
sustained.
All insurance policies procured by Owner pursuant to Subsection
5.01.1
shall contain an endorsement or otherwise provide that such
insurance is
primary to any similar coverage provided by Manager.
5.02.3 Named Insureds. All policies of insurance required
under
clauses (a) through (i) of Subsection 5.01.1 (excluding clause
(g) which
shall be carried in the name of Manager only) shall be carried
in the name
of Owner, Manager and, if required, Mortgagee and/or the lessor
under any
Ground Lease. Losses thereunder shall be payable to the parties
as their
respective interests may appear (excluding insurance required
under
clauses (a) and (c) which shall be payable to Owner).
Notwithstanding the
foregoing, if Mortgagee is an Institutional Lender and so
requires, losses
may be made payable to Mortgagee, or to a bank or trust company
qualified
to do business in the state where the Hotel is located, in
either instance
as trustee for the custody and disposition of the proceeds
therefrom.
Owner agrees to use reasonable efforts to cause Mortgagee to
agree that
its Mortgage shall contain a provision to the effect that
proceeds from
property insurance shall be made available for restoration of
the Hotel.
All insurance policies required in clauses (a) through (i) of
Subsection
5.01.1 (excluding clause (g)) procured by Owner shall name Owner
and its
Affiliates, directors, officers, agents and employees of each
such entity
as named insureds, and Manager, its Affiliates, directors,
officers,
agents and employees of each such entity as named insureds or
additional
insureds as their interests appear.
5.02.4 Evidence of Insurance. As soon as practicable prior to
the
effective date of the applicable coverages, the party obtaining
the
insurance coverages under this Article V shall provide the other
party
with binders evidencing that the applicable insurance
requirements of this
Agreement have been satisfied and, as soon as practicable
thereafter,
shall provide certified copies of policies for such insurance.
As soon as
practicable prior to the expiration date of each such policy,
the party
obtaining such insurance shall provide the other party with
binders
evidencing renewal of existing or acquisition of new coverages.
Certified
copies of renewed or new policies or certificates of insurance
shall be
provided by the party obtaining insurance coverage under this
Article V to
the other party as soon as practicable after renewed or new
coverages
become effective. On request of the other party, each party
shall furnish
the other with a schedule of insurance obtained by such party
under this
Article V, listing the policy
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numbers of the insurance obtained, the names of the companies
issuing such
policies, the names of the parties insured, the amounts of
coverage, the
expiration date or dates of such policies and the risks covered
thereby.
5.02.5 Review of Insurance. All insurance policy limits
provided
under this Article V shall be reviewed by Owner and Manager
every three
(3) years following the Commencement Date, or sooner if
reasonably
requested by Manager, to determine the suitability of such
insurance
limits in view of exposures reasonably anticipated over the
ensuing three
(3) years. Owner and Manager hereby acknowledge that changing
practices in
the insurance industry and changes in the local law and custom
may
necessitate additions to types or amounts of coverage during the
Operating
Period. Owner agrees to comply with any other insurance
requirements
Manager reasonably requests in order to protect the Hotel and
the
respective interests of Owner and Manager.
5.03 Waiver of Liability. Neither Manager nor Owner shall assert
against
the other, and do hereby waive with respect to each other, or
against any other
entity or person named as additional insureds on any policies
carried under this
Article V, any claims for any losses, damages, liability or
expenses (including
attorneys' fees) incurred or sustained by either of them on
account of injury to
persons or damage to property arising out of the ownership,
development,
construction, completion, operation or maintenance of the Hotel,
to the extent
that the same are covered by the insurance required under this
Article V. Each
policy of insurance shall contain a specific waiver of
subrogation reflecting
this Section 5.03, and a provision to the effect that the
existence of the
preceding waiver shall not affect the validity of any such
policy or the
obligation of the insurer to pay the full amount of any loss
sustained.
5.04 Insurance by Manager. Any insurance provided by Manager
under this
Article V may, at its option, be effected under policies of
blanket insurance
which cover other properties of Manager and its Affiliates, and
Manager shall
have the right to charge the Hotel with the Hotel's pro rata
share of the
aggregate premiums charged by Manager to all participating
Managed Hotels, such
share to be allocated to the Hotel on the same basis as
allocated to
participating Other Managed Hotels. Subject to Owner and Manager
agreeing upon
such matters as the identification of the relevant records, the
procedures for
reviewing such records, and limitations on use or disclosure of
the information
contained in such records, to the extent any insurance coverage
relating to this
Agreement is effected under a policy of blanket insurance,
Manager shall make
its books and records available, upon Owner's request and at
Owner's expense, in
sufficient detail for Owner to verify the allocation and
calculation of
premiums. Any policies of insurance maintained by Manager
pursuant to this
Article V may contain deductible provisions in such amounts as
are maintained
with respect to Other Managed Hotels, for which Owner shall be
responsible or
which Manager, at Owner's expense, may pay. Further, in lieu of
all or a part of
commercial general liability insurance, workers' compensation
and employer's
liability insurance and employment practices liability insurance
under clauses
(e), (g) and (h) of Subsection 5.01.1, any or all of the risks
covered by such
insurance, at Manager's option, may be self-insured or
self-assumed by Owner
under a self-insurance or assumption of risk program similar to
those in effect
at Other Managed Hotels, up to such amounts which such risks are
self-insured or
assumed at Other Managed Hotels.
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5.05 Business Interruption Insurance. Subject to the terms of
any Mortgage
and the Ground Lease, if any, any proceeds from business
interruption insurance
payable to Owner hereunder shall be fairly and equitably
apportioned between
Owner and Manager in accordance with their respective interests
and equities to
the end that the fair value of Manager's expectable compensation
under this
Agreement for the period covered by such business interruption
insurance shall
be paid to Manager.
ARTICLE VI
MANAGEMENT FEE
6.01 Management Fee. In addition to the reimbursements required
under
Section 4.07 for Manager's services hereunder during the
Operating Period, Owner
shall pay Manager the Management Fee computed and made payable
as provided in
the Management Fee Rider attached hereto.
6.02 Place and Means of Payment. All amounts payable to Manager
or its
Affiliates under this Agreement (a) shall be paid to Manager in
United States
dollars, in immediately available funds, without reduction for
any withholding
tax, value added tax and any other assessment, tax, duty, levy
or charge
required under the applicable laws of any applicable
jurisdiction; (b) shall be
made to Manager at the place for the giving of notice to Manager
set forth in or
pursuant to Section 12.10, or to such other place as Manager
shall designate to
Owner; and (c) at Manager's option, shall be made by Manager
electronically out
of the Hotel Accounts on the dates specified for payment in the
Management Fee
Rider attached hereto, or as elsewhere provided in this
Agreement, as
applicable. Any and all amounts that may become due to Manager
from Owner under
this Agreement shall bear interest from and after the respective
due dates
thereof until the date on which the amount is received in the
bank account
designated by Manager, at an annual rate of interest equal to
the lesser of (i)
the prevailing lending rate of Manager's principal bank for
working capital
loans to Manager plus three percent (3%) and (ii) the maximum
amount permitted
by applicable law; provided, however, the foregoing shall not
apply if the
delinquency shall have occurred because of the fault of
Manager.
6.03 Taxes. If any gross receipts, sales, use, excise or similar
tax that
is based upon gross income or revenues is imposed upon Manager
for the receipt
of any payments Owner is required to make to Manager hereunder
(including the
Management Fee) then Owner shall also pay Manager an amount
equal to such tax.
If any gross receipts, sales, use, excise or similar tax that is
based upon
gross income or revenues is imposed upon the payment made
pursuant to this
Section 6.03, the amount due under this Section 6.03 will be an
amount such that
the net amount retained by Manager, after payment of such tax,
equals the tax
imposed on all payments made hereunder other than Section
6.03.
ARTICLE VII
ACCOUNTS; WORKING FUNDS; RECORDS AND REPORTS
7.01 Bank Accounts. Bank accounts for the Hotel will be
established at a
banking institution or institutions mutually approved by Owner
and Manager, such
accounts to be in the name of Owner or the Hotel (the "Hotel
Accounts"). Manager
will deposit in such Hotel Accounts all monies furnished by
Owner as working
funds under Section 7.03 and all monies received from the
operation of the
Hotel, and shall disburse the same for the purposes set forth in
Section 7.02.
Notwithstanding the foregoing, Manager shall be entitled to
maintain such funds
as it reasonably deems proper in house banks or in petty cash
funds at the
Hotel.
Embassy Suites __________ Management Agreement
21
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With Owner's consent, funds in the Hotel Accounts, the Capital
Renewals Account
or any other fund or account under the control of Manager that
contains monies
belonging to the Hotel or to the Owner may be combined or
commingled with any
other accounts or funds controlled by Manager or any Affiliate
thereof with
respect to other hotels operated by Manager or any Affiliate
thereof on behalf
of Owner
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