<PAGE>
EXHIBIT 10.3.2
[THIS AGREEMENT IS SUBJECT
TO A CONFIDENTIALITY PROVISION - SECTION 12.21]
[EMBASSY SUITES HOTELS LOGO]
MANAGEMENT AGREEMENT
LOCATION: EMBASSY SUITES __________
DATED: __________, 200_
BY AND BETWEEN
OWNER: __________
MANAGER: PROMUS HOTELS INC.
Embassy Suites __________ Management Agreement
i
<PAGE>
MANAGEMENT AGREEMENT
THIS
AGREEMENT is made as of ____________________, 2004 by and
between
__________, a __________ ("Owner"), having
a principal office at 545 East John
Carpenter Freeway, Suite 1300, Irving,
Texas 75062, and PROMUS HOTELS INC., a
Delaware corporation ("Manager"), having a
principal office at 9336 Civic Center
Drive, Beverly Hills, California 90210.
PRELIMINARY STATEMENT
WHEREAS,
Owner and Manager are parties to that certain Management
Agreement dated as of __________, as
amended by the First Amendment to
Management Agreement dated as of __________
(collectively, "Prior Agreement"),
which provides, among other things, for the
operation and management of that
certain Embassy Suites hotel located at
__________ in __________ ("Hotel") upon
the terms and conditions set forth
therein.
WHEREAS,
the Prior Agreement expires as of __________;
WHEREAS,
Owner desires to continue utilizing the services and experience
of Manager in connection with the operation
of the Hotel, and Manager desires to
render such services, all upon the terms
and conditions hereinafter set forth.
NOW,
THEREFORE, in consideration of the mutual promises, covenants,
and
agreements contained herein, and for other
good and valuable consideration, the
receipt and adequacy of which hereby are
acknowledged, Owner and Manager agree
as follows:
ARTICLE I
DEFINITIONS
1.01
Definitions. In addition to terms previously defined in the
Preamble
and Preliminary Statement, the following
terms shall have the meanings
specified:
1.01.1 Affiliate(s) - with respect to any entity, any natural
person
or firm,
corporation, partnership, association, trust or other entity
which,
directly or indirectly, controls, is controlled by, or is under
common
control with, the subject entity. For purposes hereof the term
"control"
shall mean the possession, directly or indirectly, of the power
to direct
or cause the direction of the management and policies of any
such
entity, or the power to veto major policy decisions of any such
entity,
whether through the ownership of voting securities, by
contract,
or
otherwise.
1.01.2 Brand - Embassy Suites.
1.01.3 CPI - as defined in Subsection 4.02.3.
1.01.4 Capital Renewals - a collective term for (a) normal
capital
replacements of, or additions to, FF&E, and (b) special
projects designed
to
maintain the Hotel in a first-class condition in accordance with
the
standards
contemplated by this Agreement, including renovation of the
guest room
areas, public space, food and beverage facilities, or back of
the
Embassy Suites __________ Management Agreement
1
<PAGE>
house
areas, which projects will generally comprise replacements of,
or
additions
to, FF&E, but may include revisions and alterations in the
Improvements; most of the expenditures for such special projects
will be
capitalized, but a portion thereof may be currently expended, such
as the
purchase
of smaller items of FF&E, or expenditures which are ancillary
to
the
overall project but which are properly chargeable to "Property
Operations
and Maintenance" under the Uniform System of Accounts.
1.01.5 Capital Renewals Budget(s) - as defined in Paragraph
4.02.1(b).
1.01.6 Capital Renewals Reserve and Capital Renewals Account -
each
term as
defined in Subsection 4.02.5.
1.01.7 Commencement Date - __________, 2004.
1.01.8 Compensation - the direct salaries and wages paid to, or
accrued
for the benefit of, any executive or other employee together
with
all fringe
benefits payable to, or accrued for the benefit of, such
executive
or other employee, including employer's contributions required
pursuant
to any Legal Requirement, or other employment taxes, pension
fund
contributions, group life and accident and health insurance
premiums, and
profit
sharing, retirement, disability and other similar benefits.
1.01.9 Controlling Person - as defined in Section 12.05.
1.01.10 Corporate Personnel - personnel from the corporate
offices
of Manager
and/or its Affiliates who perform activities in connection with
the
services provided by Manager under this Agreement.
1.01.11 Executive Staff - the Managing Director (if any),
General
Manager,
Resident Manager (if any), Executive Assistant Manager (if
any),
and all
non-clerical or administrative positions reporting directly to
any
such
persons.
1.01.12 FF&E - all furniture, furnishings, equipment,
fixtures,
apparatus
and other personal property used in, or held in storage for use
in (or if
the context so dictates, required in connection with), the
operation
of the Hotel, other than Operating Equipment, Operating
Supplies
and
fixtures attached to and forming part of the Improvements.
1.01.13 Full Operating Year - those Operating Years which are
co-extensive with full calendar years and excluding any partial
Operating
Years at
the beginning or the end of the Term.
1.01.14 Gross Revenues - as defined in the Management Fee
Rider.
1.01.15 Ground Lease - the ground lease, if any, described in
Exhibit
I.
1.01.16 Hotel - the hotel referred to in the Preliminary
Statement,
including
the Land and Improvements, and Owner's interest therein, and
any
greater
estate or interest hereafter
Embassy Suites __________ Management Agreement
2
<PAGE>
acquired,
together with all entrances, exits, rights of ingress and
egress,
easements and appurtenances belonging or pertaining thereto.
1.01.17 Hotel Accounts - as defined in Section 7.01.
1.01.18 Hotel Personnel - all individuals performing services in
the
name of
the Hotel at the Hotel who are employed by Manager or an
Affiliate
of
Manager.
1.01.19 Impositions - all taxes, assessments, water, sewer or
other
similar
rents, rates and charges, levies, license fees, permit fees,
inspection
fees and other authorization fees and charges, which at any
time may
be assessed, levied, confirmed or imposed on the Hotel or the
operation
thereof.
1.01.20 Improvements - the buildings, structures (surface and
subsurface) and other improvements now or hereafter located on the
Land.
1.01.21 Intellectual Property - as defined in Section 11.01
1.01.22 Land - the parcel or parcels of land described in Exhibit
I.
1.01.23 Legal Requirements - all public laws, statutes,
ordinances,
orders,
rules, regulations, permits, licenses, authorizations,
directions
and
requirements of all governments and governmental authorities,
which,
now or
hereafter, may be applicable to the Hotel and the operation
thereof,
including those relating to zoning, building, life/safety,
environmental and health, employee benefits, and providing
continued
health
care coverage under the Employees Retirement Income Security Act
of
1974, as
amended.
1.01.24 License Agreement - the franchise license agreement
dated
__________, 2004 by and between __________, as licensee, and
__________,
as
licensor.
1.01.25 Major Capital Improvements - as defined in Subsection
12.08.1.
1.01.26 Managed Hotels - a collective term for the Hotel and
all
Other
Managed Hotels.
1.01.27 Management Fee - as defined in the Management Fee
Rider.
1.01.28 Manager - the person or entity named in the preamble
hereto,
or the
successor of Manager's interest with respect to this Agreement.
1.01.29 Manager Software - as defined in Section 11.01
1.01.30 Manager's Grossly Negligent or Willful Acts - any gross
negligence, willful misconduct or fraud committed by Manager,
its
Affiliates, the Corporate
Personnel or any of the Executive Staff of the
Hotel in
the performance of Manager's duties under this Agreement. The
acts or
omissions (including grossly negligent, willful or fraudulent
acts
or
omissions) of Hotel Personnel other than the Executive Staff of
the
Hotel
shall not be imputed to Manager or its
Embassy Suites __________ Management Agreement
3
<PAGE>
Affiliates, or to the Corporate Personnel, nor be deemed to
constitute
Manager's
Grossly Negligent or Willful Acts, unless such acts or
omissions
resulted
directly from the gross negligence or willful misconduct of the
Corporate
Personnel or the Executive Staff of the Hotel in supervising
such Hotel
Personnel.
1.01.31 Mortgage and Mortgagee - each term as defined in
Subsection
9.03.3.
1.01.32 Operating Budgets - as defined in Paragraph 4.02.1(a).
1.01.33 Operating Equipment - non-consumable items (other than
FF&E)
used in,
or held in storage for use in (or if the context so dictates,
required
in connection with), the operation of the Hotel, including all
china,
glassware, linens, silverware and uniforms.
1.01.34 Operating Manual - the Operating Manual issued by
Manager
and
revised from time to time which sets out Manager's services and
the
policies,
practices and standards of Managed Hotels for hotel operations,
identification, advertising and accounting.
1.01.35 Operating Period - the period beginning with the
Commencement Date and ending upon the expiration or termination of
this
Agreement.
1.01.36 Operating Supplies - consumable items used in, or held
in
storage
for use in (or if the context so dictates, required in
connection
with), the
operation of the Hotel, including food and beverages, fuel,
soap,
cleaning materials, matches, stationery, folios, invoices,
contract
forms,
brochures and other forms of advertising or promotional
materials
and other
similar items.
1.01.37 Operating Years - the Operating Years shall coincide
with,
and be
identical to, the calendar years, except that the first
Operating
Year shall
be a partial year beginning on the Commencement Date and ending
on the
following December 31, and if this Agreement shall be
terminated
effective
on a date other than December 31 in any year, then the partial
year from
January 1 of the year in which such termination occurs to such
effective
date of termination shall be treated as an Operating Year.
1.01.38 Other Managed Hotels - all full-service hotels and inns
within the
United States other than the Hotel which are owned, leased
and/or
operated by Manager or any of its Affiliates under the Brand
name.
1.01.39 Owner - the person or entity named in the preamble
hereto,
or the
successor of Owner's interest with respect to this Agreement.
1.01.40 Owner's Invested Capital - as defined in the Management
Fee
Rider.
1.01.41 Permitted Exceptions - (i) the Ground Lease, if any, and
the
terms
thereof; (ii) the Permitted Mortgage(s) and the terms thereof;
(iii)
liens for
Impositions not delinquent; (iv) undetermined or inchoate liens
or charges
for labor or materials supplied to the Hotel in connection with
the
construction or current operation thereof, which have not at the
time
been filed
or recorded pursuant to law; and (v) easements, restrictions on
use,
zoning laws and
Embassy Suites __________ Management Agreement
4
<PAGE>
ordinances, rights of way and other encumbrances and minor
irregularities
in title,
which do not individually or in the aggregate impair the use of
the Hotel
for hotel purposes.
1.01.42 Permitted Mortgage - as defined in Subsection 9.03.3.
1.01.43 Project - a collective term for the real and personal
property
comprising the Hotel.
1.01.44 Technical Services - those advisory and consulting
services
which
Manager and its Affiliates render to Managed Hotels in
connection
with the
design, planning, construction, organization and operation
thereof,
through which Manager's experience in the field is made
available
to such
hotels and inns.
1.01.45 Term - as defined in Section 2.01.
1.01.46 Uniform System of Accounts - for purposes of this
Agreement
other than
the Management Fee Rider, the Uniform System of Accounts for
the
Lodging Industry (Ninth Revised Edition, 1996) including any
subsequent
revisions of the Uniform System of Accounts; for purposes of
the
Management Fee Rider, the Uniform System of Accounts for the
Lodging
Industry
(Ninth Revised Edition, 1996) not including any subsequent
revisions
of the Uniform System of Accounts.
1.02
References and Construction. Except as otherwise specifically
indicated, all references to Article,
Section, Subsection and Paragraph numbers
refer to Articles, Sections, Subsections
and Paragraphs of this Agreement, and
all references to Exhibits refer to the
Exhibits attached hereto. Unless
expressly stated to the contrary, reference
to any Section includes the
following Subsections thereof. All pronouns
and any variations thereof shall be
deemed to refer to the masculine, feminine,
neuter, singular or plural, as
appropriate. The words "herein", "hereof",
"hereunder", "hereinafter" and words
of similar import refer to this Agreement
as a whole and not to any particular
Article, Section, Subsection or Paragraph
hereof. The terms "include" and
"including" shall each be construed as if
followed by the phrase "without being
limited to". This Agreement will be
interpreted without interpreting any
provision in favor of or against either
party by reason of the drafting of the
provision.
1.03
Preamble and Recitals. The preamble and foregoing recitals are
true
and correct and are incorporated herein by
reference.
ARTICLE II
TERM
2.01 The
Term. The "Term" of this Agreement shall commence on
__________,
2004 and shall expire at midnight of
__________, 2009.
Embassy Suites __________ Management Agreement
5
<PAGE>
ARTICLE III
[INTENTIONALLY OMITTED]
ARTICLE IV
OPERATING PERIOD
4.01
Authority and Duty of Manager. Manager shall have the sole and
exclusive right and obligation to manage
and operate the Hotel pursuant to the
terms of this Agreement and Manager agrees
that it shall manage and operate the
Hotel as a first-class hotel comparable to
Other Managed Hotels in accordance
with the standards for full-service Managed
Hotels set forth in the Operating
Manual, taking into account the size,
location and character of the Hotel. In
connection therewith, Manager shall have
the authority and responsibility,
subject to the provisions of this
Agreement, to (i) determine operating policy,
standards of operation, quality of service,
the maintenance and physical
appearance of the Hotel and any other
matters affecting operations and
management; (ii) subject to reasonable
conformity with the approved Operating
Budget and Capital Renewals Budget,
supervise and direct all phases of
advertising, sales and business promotion
for the Hotel; and (iii) subject to
reasonable conformity with the approved
Operating Budget and Capital Renewals
Budget, carry out all programs contemplated
by the Operating Budgets and Capital
Renewals Budgets, which have been approved
by Owner pursuant to Section 4.02.
Owner agrees that it will cooperate
reasonably with Manager to permit and assist
Manager to carry out its duties
hereunder.
Owner and Manager further agree that this
Agreement provides for management in
respect of the Hotel, that Owner and
Manager do not intend, nor does this
Agreement grant or create, a franchise
within the meaning of the Federal Trade
Commission Act, any rule or regulation
promulgated thereunder, or any other
applicable law, rule, regulation or
judicial decision.
Manager acknowledges that this Agreement is
subject and subordinate to the Hotel
Lease (it being understood that such
subordination does not affect Manager's
right to receive the Base Management Fee
when due including during a default by
Owner which has continued beyond the
applicable cure period under the Hotel
Lease) and that Manager, on behalf of Owner
and at Owner's sole expense, shall
use its reasonable efforts to fulfill
Owner's duties and obligations under the
Hotel Lease. Owner shall not pursue any
amendments or modifications of the Hotel
Lease if such amendment or modification
would affect Manager's rights,
obligations or liabilities under this
Agreement, without the prior written
approval of Manager, such approval of
Manager not to be unreasonably withheld;
provided, however, that a copy of any
amendment, modification or other related
documents shall be delivered to Manager
upon execution thereof.
4.02
Operating Budgets and Capital Renewals Budgets.
4.02.1 Preparation. Manager will submit to Owner, not less than
forty-five
(45) days in advance of each Operating Year, the following
budgets
for such Operating Year:
(a) an operating
budget composed of an estimate of profit and loss
by month, an estimated cash flow projection by month, and
departmental forecast of operations (collectively the
"Operating Budgets"); and
Embassy Suites __________ Management Agreement
6
<PAGE>
(b) a budget
covering estimated Capital Renewals, which indicates
in
reasonable detail the replacements of, or additions to,
FF&E, and the nature of the special projects covered
thereby
(the "Capital Renewals Budget(s)").
Budgets
for Major Capital Improvements initiated under Section 12.08
shall
be treated
separately and shall not be included in the Capital Renewals
Budget.
4.02.2 Review. In connection with the submission of the
Operating
Budgets
and the Capital Renewals Budgets, representatives of Manager
will
meet with
Owner to have an in-depth discussion thereof, including a
comparison
with the previous year's performance of the Hotel, a discussion
of
marketing strategy, identity of markets and the proposed
expenditures
contained in the Capital Renewals
Budget.
4.02.3 Approval of Budgets. The Operating Budget and the
Capital
Renewals
Budget shall be subject to the approval of Owner, it being
contemplated that each such Operating Budget and Capital Renewals
Budget
shall be
agreed upon by Owner and Manager within thirty (30) days after
the
submission of the same by Manager to Owner. If Owner shall fail
to
approve
any Operating Budget or Capital Renewals Budget within thirty
(30)
days after its
submittal by Manager, or to submit its written objections
thereof to
Manager within such period, then Owner shall be deemed to have
approved
the same. In case of a dispute with regard to any Operating
Budget,
then pending the settlement thereof, or until such dispute is
resolved
in accordance with Section 12.04, Manager shall be entitled to
continue
to operate the Hotel in accordance with the standards set forth
herein and
shall be entitled to make expenditures which are contemplated
by and
consistent with the Operating Budget proposed by Manager for
such
Operating
Year; provided that, subject to the standards of performance
described
in Subsection 4.02.4 below, the maximum approved amount of such
expenditures shall be equal to (a) the aggregate of all items set
forth in
the
Operating Budget which are not disputed by Owner, plus (b) with
respect to
all items in the Operating Budget which are disputed or
objected
to by Owner, the amount allocated to such item(s) in the
Operating
Budget for the immediately preceding Operating Year increased
by
the
greater of (i) five percent (5%), or (ii) the difference between
the
Consumer
Price Index (All Cities - All Items) (1982-84 = 100) (the
"CPI"),
on January
1 of the Operating Year immediately preceding the Operating
Year in
question and the CPI on January 1 of the Operating Year in
question.
In case of a dispute with regard to any Capital Renewals
Budget,
then,
pending the settlement thereof, or until such dispute is resolved
in
accordance
with Section 12.04, Manager shall be entitled to make
expenditures for Capital Renewals during the then current Operating
Year
(a) as
contemplated by the Capital Renewals Budget proposed by Manager
for
all items
which are not disputed by Owner plus (b) up to such additional
amount, if
any, by which the aggregate amount of such items not disputed
by Owner
is less than half the percentage of the Gross Revenues of the
Hotel
applicable to the Operating Year then in effect which are to be
deposited
in the Capital Renewals Reserve. Manager shall act reasonably
and
exercise prudent business judgment in preparing and submitting
to
Owner the
Operating Budget and the Capital Renewals Budget. Owner shall
act
reasonably and exercise prudent business judgment in approving
or
disapproving all or any portion of the Operating Budget and the
Capital
Renewals
Budget and act in a manner that shall permit maintenance and
operation
of the Hotel in compliance with the Operating Manual.
Embassy Suites __________ Management Agreement
7
<PAGE>
4.02.4 Performance Under Operating Budget. Manager shall use
commercially reasonable efforts to achieve the results set forth in
the
Operating
Budget with respect to any Operating Year; provided, however,
that Owner acknowledges that
the Operating Budget is a composition of
estimates
and, therefore, Manager cannot and does not guarantee or
warrant
that the
actual operation of the Hotel for any Operating Year will be as
set forth
in the Operating Budget for such Operating Year. During each
Operating
Year, Manager shall use its commercially reasonable efforts to
operate
the Hotel within the approved Operating Budget and the Capital
Renewals
Budget (subject, in the case of any disputed items, to
Subsection
4.02.3).
Notwithstanding the foregoing, Owner understands and agrees as
follows:
(a) Certain
expenses provided for in the Operating Budget and the
Capital Renewals Budget for any Operating Year will vary based
on the occupancy of the Hotel; and, accordingly, to the extent
that occupancy of the Hotel for any Operating Year exceeds the
occupancy projected in the approved Operating Budget and the
Capital Renewals Budget for such Operating Year, such approved
Operating Budget and the Capital Renewals Budget shall be
deemed to include corresponding increases in such variable
expenses.
(b) The amount
of certain expenses including Impositions,
utilities, insurance premiums, and charges provided for in
contracts and leases entered into pursuant to this Agreement,
are not within the ability of Manager to control. Manager
shall have the right to pay all such expenses without
reference to the amounts provided for in respect thereof in
the approved Operating Budget and the Capital Renewals Budget
for any Operating Year.
(c) If any
expenditures are required on an emergency basis to
avoid damage to the Hotel or injury to persons or property,
Manager may make such expenditures, as may reasonably be
required to avoid or mitigate such damage or injury, even if
the amounts of such expenditures are not provided for or
within the amounts provided for in the approved Operating
Budget and the Capital Renewals Budget for the Operating Year
in question; provided Manager shall not expend more than
$100,000 (which figure shall be adjusted annually to reflect
increases in CPI) on any one occasion pursuant to this
paragraph 4.02.4(c) without Owner's prior approval unless
Manager determines that the emergency condition constitutes an
immediate threat to the life or safety of Hotel guests or
employees. Manager shall notify Owner as promptly as
reasonably possible of the making of any such expenditures.
(d) If any
expenditures are required to comply with any Legal
Requirements or to cure or prevent any violation thereof,
Manager may make such expenditures as may be necessary to
comply with such Legal Requirements or to remove or prevent
the violation thereof even if the amounts of such expenditures
are not provided for or within the amounts provided for in the
approved Operating Budget and the Capital Renewals Budget for
the Operating Year in question.
Embassy Suites __________ Management Agreement
8
<PAGE>
Manager
shall have the right from time to time during each Operating
Year
to propose
modifications to the approved Operating Budget and the Capital
Renewals
Budget then in effect based on actual operations during the
elapsed
portion of the Operating Year in question and on Manager's
judgment
as to what will transpire during the remainder of such
Operating
Year. Any
such modifications shall be subject to Owner's approval. Any
dispute
relating to a proposed modification of an approved Operating
Budget and
the Capital Renewals Budget may be submitted by either party
for
resolution in accordance with Section 12.04.
4.02.5 Capital Renewals Reserve. From the revenues from the
operation
of the Hotel, or with funds provided by Owner under Section
7.03
or
otherwise, Manager will establish and maintain a reserve (the
"Capital
Renewals
Reserve") for Capital Renewals. The amount of the required
additions
to the Capital Renewals Reserve shall be calculated monthly
concurrently with the delivery to Owner of the reports required
under
Paragraph
7.05(a) and shall be an amount equal to four percent (4%) of
Gross
Revenues of the Hotel (determined as provided in Section B of
the
Management
Fee Rider).
The
Capital Renewals Reserve shall be used solely for the purpose
of
paying for
Capital Renewals. Any amounts remaining in the Capital Renewals
Reserve at
the end of each Operating Year will be carried forward until
fully
expended, but shall not be credited against required
contributions
to the
Capital Renewals Reserve for any subsequent Operating Year. It
is
understood
that the amounts to be reserved for Capital Renewals under this
Subsection
4.02.5 are minimum and do not represent the amounts which may
be
required in later years to maintain the Hotel in the condition
contemplated by this Agreement and, accordingly, Owner and
Manager
recognize
that the Capital Renewals Budgets in future years may call for
expenditures in excess of the amounts being reserved therefor under
this
Subsection
4.02.5.
Except as
may otherwise be agreed between Owner and Manager (a) the
additions
to the Capital Renewals Reserve will be deposited in an
interest-bearing account (the "Capital Renewals Account") at a
banking
institution to be selected in accordance with Section 7.01, (b)
interest
earned on
the Capital Renewals Account shall be added to the Capital
Renewals
Reserve but shall not be credited against amounts required to
be
added
thereto, and (c) any funds remaining in the Capital Renewals
Account
at the
expiration or termination of this Agreement will be disbursed
to
Owner.
4.02.6 Compliance with Capital Renewals Budget. Manager shall at
all
times
comply with the applicable Capital Renewals Budget, and shall
not
deviate in
any substantial respect therefrom; provided that the Capital
Renewals
Budget includes appropriate amounts for contingencies.
Notwithstanding the foregoing, Manager shall be entitled to
make
additional
expenditures not authorized under the then applicable Capital
Renewals
Budget in case of emergencies arising out of fire or any other
like or
unlike casualty, or in order to comply with any applicable
Legal
Requirements. If Manager at any time determines that expenditures
are
required
to be made pursuant to Paragraphs 4.02.4(c) or 4.02.4(d),
Manager
may make
such expenditures out of the Capital Renewals Reserve; provided
further
that Manager may reallocate up to five percent (5%) of the
Capital
Renewals
Reserve during each Operating Year to pay any expenses for
Capital
Renewals that Manager may reasonably determine to be
appropriate
to maintain the Hotel in a manner
consistent with the Operating Manual,
regardless
of whether such
Embassy Suites __________ Management Agreement
9
<PAGE>
Capital
Renewals were specifically included in the Capital Renewals
Budget
for such
Operating Year. Subject to Subsection 4.02.4, in connection
with
any
expenditure from the Capital Renewals Reserve that was not
specifically contemplated in the Capital Renewals Budget, Manager
shall
attempt to
notify Owner at least thirty (30) days prior to the time that
the
expenditures in question are made. Subject to the availability
of
sufficient
amounts in the Capital Renewals Reserve or otherwise provided
by Owner,
Manager shall arrange for the completion of all Capital
Renewals
approved
by Owner in the Capital Renewals Budget for any Operating Year
or
otherwise.
The lack of sufficient monies in the Capital Renewals Reserve
shall not limit
Owner's obligations to make Capital Renewals required to
maintain
the Hotel in a manner consistent with the Operating Manual or
to
provide
funds sufficient (in addition to the amounts in the Capital
Renewals
Reserve) to enable Manager to complete and pay for all Capital
Renewals
provided for in an approved Capital Renewals Budget or
otherwise
approved
by Owner or authorized under the terms of this Agreement.
4.03
Management Group Services.. The License Agreement contemplates
that,
in consideration of the Monthly Program Fee
(as defined therein) and other fees
set forth in the License Agreement, Manager
and its Affiliates will provide
pursuant thereto such programs as
advertising and other marketing programs, a
centralized reservation service and other
programs which benefit the Embassy
Suites hotel system. Manager and its
Affiliates will also furnish or cause to be
furnished to the Hotel the benefits of
"Management Group Services", which phrase
shall mean such services which Manager or
its Affiliates may hereafter furnish
to Other Managed Hotels but not to Embassy
Suites hotels that are not Managed
Hotels. Management Group Services currently
include:
(a)
Purchasing;
(b) Operations
support, including performance management and
improvement and functional discipline support;
(c) Operations
finance, including supervision and support for
hotel accounting operations (such as accounts payable
processing and payroll processing), reporting and analysis;
(d) Information
technology;
(e) Human
resources, including recruitment, benefits
administration and training and development;
(f) Legal;
and
(g) Risk
management.
Management Group Services are not rendered
in consideration of the Monthly
Program Fee and may require additional
payment by Owner. However, except for any
third party expenses, operations support
services, operations finance services,
human resources services (other than
training and development charges) and legal
services are provided in consideration of
the Management Fee.
Embassy Suites __________ Management Agreement
10
<PAGE>
4.04
Technical Services. During the Operating Period, Manager, through
its
Technical Services program, will provide,
as needed, supervisory and control
services to the Hotel's front office, food,
personnel and other operating
departments.
4.05
Personnel.
4.05.1 General. Manager shall hire, train, discharge, promote
and
supervise
the Executive Staff of the Hotel, and shall supervise through
the
Executive Staff the hiring, training, discharging, promotion and
work
of all
other Hotel Personnel. All members of the Executive Staff of
the
Hotel
shall be properly qualified for their positions, and the direct
compensation payable to such persons shall be comparable to the
direct
compensation paid to the members of the Executive Staff of
other
comparable
first-class hotels, taking into account the location and size
of the
Hotel. Notwithstanding anything contained in the foregoing to
the
contrary,
Owner shall have the right to approve the selection of any such
individual
as the general manager of the Hotel; provided that Owner shall
be deemed
to have approved the appointment of any such individual unless
Owner delivers notice of its
disapproval of such appointment within seven
(7) days
after Manager's delivery to Owner of (a) a written summary of
such
individual's professional experience and qualifications and (b)
notice of
Manager's desire to arrange an interview between Owner and such
individual
at the Hotel or at another mutually acceptable location (it
being
agreed that Owner will forego its right to interview any such
individual
if Owner is unwilling or unable to have an authorized
representative participate in the interview within seven (7)
days
following
Manager's notice to Owner of Manager's desire to arrange such
an
interview). Moreover, Owner acknowledges that it may not reject
more than
three (3) candidates proposed by
Manager for the position of general
manager
each time the position is being filled.
4.05.2 Manager as Employer. All employees of the Hotel shall be
employees
of Manager, and all Compensation of such employees shall be
paid
by
Manager, and subject to the approved Forecast (with such variances
and
modifications as contemplated by Section 4.02.4) the amount of
such
payments
shall immediately be reimbursed to Manager by Owner in
accordance
with
Section 4.07 hereof. Accordingly, Manager shall establish
appropriate
payroll
accounts covering all such employees of the Hotel. Arrangements
shall be
made such that Manager can draw on the Hotel Accounts to
transfer
funds to
such payroll accounts immediately upon its payment of such
Compensation.
4.05.3 Labor Relations. Manager shall negotiate for the best
interest
of Owner with any labor unions representing Hotel Personnel,
but
any
collective bargaining agreement or labor contract resulting
therefrom
will be
executed by Manager as the employer. In addition, it is
understood
that, with
respect to labor negotiations not involving multi-employer
bargaining
arrangements applicable to the Hotel and other hotel properties
not owned
or managed by Manager, Manager shall consult with Owner in
advance
of, and, to the extent practicable, during the course of,
negotiations with any labor union.
4.05.4 Manager Personnel. If Manager shall reasonably deem it
advisable
in the best interests of the Hotel, or with Owner's reasonable
consent,
Manager may temporarily assign the general manager, the
director
of finance
and other members of the Executive Staff of the Hotel
Embassy Suites __________ Management Agreement
11
<PAGE>
from the
Corporate Personnel or from the staff of Other Managed Hotels.
All such
employees will be paid their regular Compensation, such
Compensation to be paid by the Hotel, or if Manager deems it
advisable, by
Manager,
in which case Manager will be reimbursed by Owner therefor as
provided
in Section 4.07.
4.05.5 Business Expenses. The Executive Staff and other
appropriate
Hotel
Personnel shall be reimbursed for all reasonable business
expenses,
including
business entertainment and travel expenses, in accordance with
the
standard practices in effect at Other Managed Hotels.
4.05.6 Benefit Plans, etc. Manager shall have the right to
provide
to Hotel
Personnel who are eligible therefor and who are not covered by
collective
bargaining or similar arrangements, with benefits of the
incentive
plans, and the pension, profit sharing or other employee
retirement, disability, health or welfare or other benefit plan or
plans
now or
hereafter applicable to employees of Other Managed Hotels, and
to
charge the
Hotel with the Hotel's pro rata share of the costs and expenses
of such
plan or plans allocated to the Hotel on the same basis as
allocated
to participating Other Managed Hotels; provided, however, that
without
the prior consent of Owner (not to be unreasonably withheld,
delayed or
conditioned), Manager shall not:
(a) Increase,
from the amounts in effect as of the date of this
Agreement, the overall annual cash incentive bonus plan payout
targets
(expressed as a percentage of annual base salary)
applicable to the General Manager, other members of the
Executive Staff and members of the sales department of the
Hotel, except to the extent, if any, that Manager, at its sole
discretion, elects to fund the amount of such increase;
(b) Reduce, from
the amounts in effect as of the date of this
Agreement, the amount of the annual cash incentive bonus plan
payout target (expressed as a percentage of the annual
incentive = bonus) payment of which is dependent upon one or
more financial measures including, but not limited to, total
revenues, food and beverage revenues, catering revenues,
revenues per available guest room, Yield Index, Income After
Undistributed Operating Expenses (also referred to as "Gross
Operating Profit" or "GOP"), GOP margin (i.e., GOP as a
percentage of total revenues) and GOP flow through (i.e.,
marginal GOP as a percentage of marginal total revenues); or
(c) To the
extent that payment of all or part of the annual cash
incentive bonus plan payout target not otherwise dependent
upon the financial measures referenced in clause (b) above is
conditioned on achieving threshold levels of one or more
financial measures referenced in clause (b) above, reduce,
from the levels in effect as of the date of this Agreement,
the threshold levels which must be so achieved.
Owner
agrees and acknowledges that Manager may (but shall not be
required
to)
provide benefits and allow participation in such plans on
whatever
modified
basis as it may determine appropriate under the circumstances,
and may
waive any waiting period or any preconditions to coverage or
participation otherwise applicable to such employees. No
statement,
promise,
Embassy Suites __________ Management Agreement
12
<PAGE>
representation or warranty regarding the terms of such plans or
the
participation or coverage of employees shall be enforceable,
binding or
effective
in any way unless made in writing and signed by an authorized
representative of Manager.
Notwithstanding the foregoing, in no event shall Manager initiate
or adopt
any plans,
programs or benefits for Hotel Personnel not otherwise in
effect at
Other Managed Hotels unless required by applicable collective
bargaining
agreements.
4.05.7 Termination of Hotel Personnel. Owner acknowledges that
Manager or
its Affiliates may have an obligation under federal, state or
local law
to give advance notice to Hotel Personnel of any termination of
their
employment, and that failure to comply with any such
notification
obligation
could give rise to civil liabilities. Therefore,
notwithstanding anything to the contrary contained in this
Agreement,
Owner
shall indemnify, hold harmless and defend Manager and its
Affiliates
from and
against any such liabilities based on Owner's actions
(including
terminating this Agreement) which give rise to such a
notification
obligation
on the part of Manager or any of its Affiliates, unless Manager
(or its Affiliates) is
given adequate opportunity to comply with such
obligation.
4.05.8 Non-Solicitation. Owner, on behalf of itself, and its
Affiliates
and its and their successors, hereby agrees not to solicit the
employment
of any of the Executive Staff of the Hotel or Corporate
Personnel
at any time during the Term of this Agreement or within twelve
(12)
months following the expiration or termination of this
Agreement
without
Manager's prior written approval.
4.06
Additional Responsibilities of Manager. Manager is authorized
to
perform and shall, on behalf of Owner,
either in its own name, or in the name of
Owner, perform the following additional
services, or cause the same to be
performed for the Hotel:
(a) establish
and revise, as necessary, administrative policies
and procedures, including policies and procedures for the
control of revenue and expenditures, for the purchasing of
supplies and services, for the control of credit, and for the
scheduling of maintenance, and verify that the foregoing
procedures are operating in a sound manner;
(b) consummate
leases with respect to the commercial and office
space, and concession or other arrangements with respect to
other space and facilities, in the Hotel; provided that
Owner's prior written approval shall be required for any
lease, concession or other such arrangement having a
non-terminable term in excess of one year, if the amount of
the expenditures thereunder would, or is reasonably
anticipated to, exceed $50,000 in the aggregate per annum, or
if Owner would be obligated thereunder to indemnify, defend,
hold harmless or otherwise protect a third party;
Embassy Suites __________ Management Agreement
13
<PAGE>
(c) enter into
any contracts for goods or services to the Hotel;
provided that:
(i) Owner's
prior written approval shall be required for any
contract for goods or services to the Hotel (A) having a
non-terminable term in excess of one year, (B) if the
amount of the expenditures thereunder would, or is
reasonably
anticipated to, exceed $50,000 in the
aggregate per annum, or (C) if Owner would be obligated
thereunder to indemnify, defend, hold harmless or
otherwise protect a third party; and
(ii) any contract for
goods or services to the Hotel entered
into with Manager or an Affiliate of Manager = (other
than the License Agreement, contracts entered into as
contemplated by the License Agreement and contracts
specifically authorized by another provision of this
Agreement, including Section 12.01), Owner's prior
approval of the costs thereunder shall be required
(which approval shall be deemed given if such costs are
included in identified in (A) the attached Exhibit ___
or (B) the then applicable approved Operating Budget as
being payable to = Manager or an Affiliate of Manager);
(d) subject to
compliance with the applicable Capital Renewals
Budget, make all repairs, decorations, revisions, alterations
and improvements to the Hotel as shall be reasonably necessary
for the proper maintenance thereof in good order, condition
and repair;
(e) purchase
such Operating Equipment and Operating Supplies as
shall be reasonably necessary for the proper operation of the
Hotel;
(f) apply for,
and use its best effort to obtain and maintain, all
licenses and permits required of Owner or Manager in
connection with the operation and management of the Hotel;
Owner agrees to execute and deliver any and all applications
and other documents as shall be reasonably required and to
otherwise cooperate, in all reasonable respects, with Manager
in applying for, obtaining and maintaining such licenses and
permits;
(g) use its
reasonable efforts to do, or cause to be done, all
such acts and things in and about the Hotel as shall be
reasonably necessary to comply with Legal Requirements and the
terms of all insurance policies, and to discharge any lien,
encumbrance or charge on or with respect to the Hotel and the
operation thereof, other than Permitted Exceptions;
(h) provided
sufficient funds are then available in the Hotel
Accounts, pay all Impositions and insurance premiums, when due
(or reimburse Owner, to the extent Owner pays any such
Impositions or insurance premiums on behalf of the Hotel);
(i) use
commercially reasonable efforts to cause the Hotel to
comply with all applicable covenants and provisions of the
Ground Lease (if any) and Mortgage,
Embassy Suites __________ Management Agreement
14
<PAGE>
and pay, when due, the installments of rental under the Ground
Lease (if any) and of principal and interest on the Mortgage;
(j) retain legal
counsel for the Hotel, which legal counsel shall
perform legal services under the direction of Manager;
(k) cooperate
with Owner and any prospective purchaser, lessee,
Mortgagee or other lender in connection with any proposed
sale, lease or financing of or relating to the Hotel;
provided, however, that Manager shall not be required to
release any information that is confidential or proprietary to
Manager or its Affiliates; and provided further that Owner
shall reimburse Manager for any expenses incurred by Manager
in connection with such cooperation when such expense is not
otherwise paid or reimbursed under this Agreement;
(l) institute in its own name or
in the name of Owner or the
Hotel, and as an operating expense of the Hotel, any and all
legal actions or proceedings to collect charges, rent or other
income derived from the Hotel's operations or to oust or
dispossess guests, tenants or other persons in possession
therefrom, or to cancel or terminate any lease, license or
concession agreement for the breach thereof or default
thereunder by the tenant, licensee or concessionaire; and at
the direction and expense of Owner (and not as an operating
expense of the Hotel), Manager shall take appropriate steps to
challenge, protest, appeal and/or litigate to final decision
in any appropriate court or forum any alleged non-compliance
with Legal Requirements affecting the Hotel or any alleged
violation of any law, but only provided that (a)
non-compliance with the Legal Requirements or violation of law
in question during such challenge, protest, appeal or
litigation does not result in the closing of any portion of
the Hotel or any facility thereof and does not impose any risk
of criminal or civil liability on Manager or (b) Owner
complies with such Legal Requirements or remedies such
violation of law to the extent necessary to prevent any such
closure or risk of liability; provided further that if such
non-compliance with Legal Requirements or violation of law
resulted from the actions of Manager in the operation of the
Hotel, Manager shall bear the expense of such legal costs,
which costs shall be an operating expense of the Hotel unless
Manager would be obligated to indemnify Owner against the same
pursuant to Subsection 12.03.2 of this Agreement;
(m) collect on
behalf of Owner and account for and remit to
governmental authorities all Impositions collectible by the
Hotel directly from patrons or guests, or as part of the sales
price of any goods, services or displays, including gross
receipts, admissions or similar or equivalent taxes, duties,
levies or charges;
(n) collect all
charges, rent and other amounts due from guests,
lessees and concessionaires of the Hotel and use those funds,
as well as funds from other sources as may be available to the
Hotel, first to pay for the expenditures stipulated in Section
7.02 and then any other financial obligations of the Hotel as
Owner may direct; and
Embassy Suites __________ Management Agreement
15
<PAGE>
(o) perform such
other tasks as are customary and usual in the
operation of a hotel of the class and standing of the Hotel.
Owner shall be entitled to meet with the
area vice president of Manager, or
other responsible Manager representative,
on a quarterly basis to review and
discuss the operation of the Hotel,
including any substantial deviation from the
operating strategies, policies or
procedures which form the basis on which the
current Operating Budgets were made.
Manager shall reasonably consider any
comments or suggestions of Owner.
4.07
Reimbursements to Manager. In addition to the Management Fee
provided
for in Article VI, Manager and its
Affiliates shall be entitled to be reimbursed
for the following costs and expenses
incurred in rendering services to the
Hotel:
(a) the Hotel's
share of all costs and expenses incurred in
connection with the rendition of Management Group Services,
allocated on the same basis as allocated to Other Managed
Hotels;
(b) the
Compensation paid by Manager or its Affiliates to Hotel
Personnel;
(c) the
Compensation payable to Corporate Personnel (other than
Vice Presidents, and higher ranking executive officers), who
are not assigned to the Hotel, under Subsection 4.05.4, while
working on an assignment for the specific benefit of the
Hotel, Owner or its Affiliates;
(d) reasonable
travel and entertainment expenses of officers and
employees of Manager and its Affiliates incurred in performing
Manager's duties hereunder in connection with any phase of the
operation of the Hotel in accordance with the policies of
Manager then in effect;
(e) the
Compensation and expenses paid or reimbursed by Manager or
its Affiliates to all independent consultants rendering
services to the Hotel if and to the extent contemplated in the
Operating Budget or Capital Renewals Budget for such Operating
Year or as otherwise approved by Owner;
(f) payments
made or incurred by Manager or its Affiliates, or its
or their employees to third parties for goods and services in
the ordinary course of business in the operation of the Hotel,
in accordance with the Operating Budget or Capital Renewals
Budget or as otherwise approved by Owner or permitted under
this Agreement;
(g) all taxes
and similar assessments (other than Manager's income
taxes) levied against any reimbursements payable to Manager
under this Agreement for expenses incurred for Owner's
account, including the reimbursable expenses described in this
Section 4.07; and
Embassy Suites __________ Management Agreement
16
<PAGE>
(h) all other
expenditures which are authorized, permitted or
required under the provisions of this Agreement which have
been paid or funded by Manager on Owner's behalf.
It is agreed that, to the extent the entire
amount of Compensation or other
expense reimbursable to Manager or its
Affiliates under this Section 4.07, or
under any other provisions of this
Agreement, is not incurred solely for the
benefit of the Hotel, then such amount or
expense shall be appropriately
allocated.
Manager shall be entitled to reimburse
itself and its Affiliates for the above
items out of the Hotel Accounts, or may
submit statements covering such items to
Owner, and Owner will pay to Manager or its
Affiliate(s), as applicable, the
amount indicated thereon promptly upon the
receipt of such statements.
ARTICLE V
INSURANCE
5.01
Coverage.
5.01.1 Required Insurance. The following insurance shall be
secured
and
maintained with respect to the Hotel at all times during the Term
of
this
Agreement:
(a) Property
insurance provided by an all risk policy form,
including coverage for the perils of fire, windstorm, flood,
earthquake and other risks covered by extended coverage
endorsements on the Improvements and contents in an amount
equal to the full replacement value thereof;
(b) Business
interruption insurance provided by an all risk policy
form, including business interruption resulting from the
perils of fire, windstorm, flood, earthquake and other risks
covered by extended coverage endorsements for full recovery of
the net profits and continuing expenses of the Hotel
(including the Management Fee) for not less than twelve months
of any such business interruption;
(c) Insurance
against loss from accidental damage to, or from the
explosion of, boilers, electrical apparatus, air conditioning
systems, including refrigeration and heating apparatus,
pressure vessels and pressure pipes in an amount equal to the
full
replacement value of such items;
(d) Business
interruption insurance against loss arising from
accidental damage to, or from the explosion of, boilers,
electrical apparatus, air conditioning systems, including
refrigeration and heating apparatus, pressure vessels and
pressure pipes for full recovery of the net profits and
continuing expenses of the Hotel (including the Management
Fee)
for not less than twelve months of any such business
interruption;
Embassy Suites __________ Management Agreement
17
<PAGE>
(e) Commercial
general liability, commercial automobile liability
insurance including coverage for owned, non-owned and leased
automobiles, garage keepers liability, products and completed
operations, contractual liability, liquor liability and
innkeepers' liability in an amount not less than
$100,000,000.00 per occurrence;
(f)
Comprehensive crime insurance in an amount equal to not less
than $5,000,000.00;
(g) Workers'
compensation insurance providing statutory benefits
and employers' liability insurance in an amount equal to not
less than (i) $1,000,000.00 each accident, (ii) $1,000,000.00
each disease-policy limit and (iii) $1,000,000.00 each
disease-each employee;
(h) Employment
practices liability insurance in the amount of
$2,000,000.00 per claim; and
(i) Insurance
against such other insurable risks as Manager may,
from time to time, reasonably require.
5.01.2 Responsibility to Maintain. During the Term, Owner, or if
and
to the
extent requested by Owner, Manager at the expense of Owner,
shall
procure
and maintain the above insurance policies, including those
required
under clauses (a) through (i) excluding clause (g) of
Subsection
5.01.1.
Owner may satisfy this requirement by participating in
Manager's
insurance
programs.
5.01.3 Changes in Coverage. Manager shall have the right to
raise
the
minimum amount of insurance to be maintained with respect to the
Hotel
under the
above Subsection 5.01.1 to make such insurance comparable to
the
amount of
insurance carried with respect to Other Managed Hotels, taking
into
account the size and location of the Hotel. In addition,
neither
party
shall unreasonably withhold its consent to a request by the
other
party that
such minimum limits of insurance be lowered on the basis that
such
insurance cannot be obtained in such amounts, or can be obtained
only
at a
prohibitive cost. Similarly, if during the Term of this
Agreement
changes in
the insurance industry shall make any description of the
required
insurance coverage inaccurate or inappropriate, then Manager
shall have
the right, by notice to and with the prior written approval of
Owner, to
change such requirements to accurately describe, in the then
current
vernacular, the type of insurance which would be comparable to
the
coverage
described in the above Subsection 5.01.1.
5.01.4 Requirements. All policies of insurance shall be written
on
an
"occurrence" basis, if possible, and if any policy is written on
a
"claims
made" basis, then such policy must, if possible, be continued
in
effect for
a period of two (2) years following the expiration or early
termination of this Agreement. The insurance coverage shall in any
event
comply
with the requirements of the Mortgage, if any.
Embassy Suites __________ Management Agreement
18
<PAGE>
5.02
Policies and Endorsements.
5.02.1 Policies. All insurance provided for under Section 5.01
shall
be
effected by policies issued by insurance companies of good
reputation
and of
sound and adequate financial responsibility. The party
procuring
such
insurance shall deliver to the other party certificates of
insurance
with
respect to the policies of insurance so procured, including
existing,
additional
and renewal policies, and in the case of insurance about to
expire,
shall deliver certificates of insurance with respect to the
renewal
policies to the other party not less than thirty (30) days
after
the
respective dates of expiration.
5.02.2 Endorsements. All policies of insurance provided for
under
this
Article V shall provide that (a) such policy shall not be canceled
or
materially
changed without at least thirty (30) days prior written notice
to Owner
and Manager, and (b) to the maximum extent reasonably
obtainable
from the
insurer, no act or omission of Owner or Manager shall affect
the
obligation
of the insurer to pay the full amount of any loss sustained.
All
insurance policies procured by Owner pursuant to Subsection
5.01.1
shall
contain an endorsement or otherwise provide that such insurance
is
primary to
any similar coverage provided by Manager.
5.02.3 Named Insureds. All policies of insurance required under
clauses
(a) through (i) of Subsection 5.01.1 (excluding clause (g)
which
shall be
carried in the name of Manager only) shall be carried in the
name
of Owner,
Manager and, if required, Mortgagee and/or the lessor under any
Ground
Lease. Losses thereunder shall be payable to the parties as
their
respective
interests may appear (excluding insurance required under
clauses
(a) and (c) which shall be payable to Owner). Notwithstanding
the
foregoing,
if Mortgagee is an Institutional Lender and so requires, losses
may be
made payable to Mortgagee, or to a bank or trust company
qualified
to do
business in the state where the Hotel is located, in either
instance
as trustee
for the custody and disposition of the proceeds therefrom.
Owner
agrees to use reasonable efforts to cause Mortgagee to agree
that
its
Mortgage shall contain a provision to the effect that proceeds
from
property
insurance shall be made available for restoration of the Hotel.
All
insurance policies required in clauses (a) through (i) of
Subsection
5.01.1
(excluding clause (g)) procured by Owner shall name Owner and
its
Affiliates, directors, officers, agents and employees of each such
entity
as named
insureds, and Manager, its Affiliates, directors, officers,
agents and
employees of each such entity as named insureds or additional
insureds
as their interests appear.
5.02.4 Evidence of Insurance. As soon as practicable prior to
the
effective
date of the applicable coverages, the party obtaining the
insurance
coverages under this Article V shall provide the other party
with
binders evidencing that the applicable insurance requirements of
this
Agreement
have been satisfied and, as soon as practicable thereafter,
shall
provide certified copies of policies for such insurance. As soon
as
practicable prior to the expiration date of each such policy, the
party
obtaining
such insurance shall provide the other party with binders
evidencing
renewal of existing or acquisition of new coverages. Certified
copies of
renewed or new policies or certificates of insurance shall be
provided
by the party obtaining insurance coverage under this Article V
to
the other
party as soon as practicable after renewed or new coverages
become effective. On request
of the other party, each party shall furnish
the other
with a schedule of insurance obtained by such party under this
Article V,
listing the policy
Embassy Suites __________ Management Agreement
19
<PAGE>
numbers of
the insurance obtained, the names of the companies issuing such
policies,
the names of the parties insured, the amounts of coverage, the
expiration
date or dates of such policies and the risks covered thereby.
5.02.5 Review of Insurance. All insurance policy limits
provided
under this
Article V shall be reviewed by Owner and Manager every three
(3) years
following the Commencement Date, or sooner if reasonably
requested
by Manager, to determine the suitability of such insurance
limits in
view of exposures reasonably anticipated over the ensuing three
(3) years.
Owner and Manager hereby acknowledge that changing practices in
the
insurance industry and changes in the local law and custom may
necessitate additions to types or amounts of coverage during the
Operating
Period.
Owner agrees to comply with any other insurance requirements
Manager
reasonably requests in order to protect the Hotel and the
respective
interests of Owner and Manager.
5.03
Waiver of Liability. Neither Manager nor Owner shall assert
against
the other, and do hereby waive with respect
to each other, or against any other
entity or person named as additional
insureds on any policies carried under this
Article V, any claims for any losses,
damages, liability or expenses (including
attorneys' fees) incurred or sustained by
either of them on account of injury to
persons or damage to property arising out
of the ownership, development,
construction, completion, operation or
maintenance of the Hotel, to the extent
that the same are covered by the insurance
required under this Article V. Each
policy of insurance shall contain a
specific waiver of subrogation reflecting
this Section 5.03, and a provision to the
effect that the existence of the
preceding waiver shall not affect the
validity of any such policy or the
obligation of the insurer to pay the full
amount of any loss sustained.
5.04
Insurance by Manager. Any insurance provided by Manager under
this
Article V may, at its option, be effected
under policies of blanket insurance
which cover other properties of Manager and
its Affiliates, and Manager shall
have the right to charge the Hotel with the
Hotel's pro rata share of the
aggregate premiums charged by Manager to
all participating Managed Hotels, such
share to be allocated to the Hotel on the
same basis as allocated to
participating Other Managed Hotels. Subject
to Owner and Manager agreeing upon
such matters as the identification of the
relevant records, the procedures for
reviewing such records, and limitations on
use or disclosure of the information
contained in such records, to the extent
any insurance coverage relating to this
Agreement is effected under a policy of
blanket insurance, Manager shall make
its books and records available, upon
Owner's request and at Owner's expense, in
sufficient detail for Owner to verify the
allocation and calculation of
premiums. Any policies of insurance
maintained by Manager pursuant to this
Article V may contain deductible provisions
in such amounts as are maintained
with respect to Other Managed Hotels, for
which Owner shall be responsible or
which Manager, at Owner's expense, may pay.
Further, in lieu of all or a part of
commercial general liability insurance,
workers' compensation and employer's
liability insurance and employment
practices liability insurance under clauses
(e), (g) and (h) of Subsection 5.01.1, any
or all of the risks covered by such
insurance, at Manager's option, may be
self-insured or self-assumed by Owner
under a self-insurance or assumption of
risk program similar to those in effect
at Other Managed Hotels, up to such amounts
which such risks are self-insured or
assumed at Other Managed Hotels.
Embassy Suites __________ Management Agreement
20
<PAGE>
5.05
Business Interruption Insurance. Subject to the terms of any
Mortgage
and the Ground Lease, if any, any proceeds
from business interruption insurance
payable to Owner hereunder shall be fairly
and equitably apportioned between
Owner and Manager in accordance with their
respective interests and equities to
the end that the fair value of Manager's
expectable compensation under this
Agreement for the period covered by such
business interruption insurance shall
be paid to Manager.
ARTICLE VI
MANAGEMENT FEE
6.01
Management Fee. In addition to the reimbursements required
under
Section 4.07 for Manager's services
hereunder during the Operating Period, Owner
shall pay Manager the Management Fee
computed and made payable as provided in
the Management Fee Rider attached
hereto.
6.02 Place
and Means of Payment. All amounts payable to Manager or its
Affiliates under this Agreement (a) shall
be paid to Manager in United States
dollars, in immediately available funds,
without reduction for any withholding
tax, value added tax and any other
assessment, tax, duty, levy or charge
required under the applicable laws of any
applicable jurisdiction; (b) shall be
made to Manager at the place for the giving
of notice to Manager set forth in or
pursuant to Section 12.10, or to such other
place as Manager shall designate to
Owner; and (c) at Manager's option, shall
be made by Manager electronically out
of the Hotel Accounts on the dates
specified for payment in the Management Fee
Rider attached hereto, or as elsewhere
provided in this Agreement, as
applicable. Any and all amounts that may
become due to Manager from Owner under
this Agreement shall bear interest from and
after the respective due dates
thereof until the date on which the amount
is received in the bank account
designated by Manager, at an annual rate of
interest equal to the lesser of (i)
the prevailing lending rate of Manager's
principal bank for working capital
loans to Manager plus three percent (3%)
and (ii) the maximum amount permitted
by applicable law; provided, however, the
foregoing shall not apply if the
delinquency shall have occurred because of
the fault of Manager.
6.03
Taxes. If any gross receipts, sales, use, excise or similar tax
that
is based upon gross income or revenues is
imposed upon Manager for the receipt
of any payments Owner is required to make
to Manager hereunder (including the
Management Fee) then Owner shall also pay
Manager an amount equal to such tax.
If any gross receipts, sales, use, excise
or similar tax that is based upon
gross income or revenues is imposed upon
the payment made pursuant to this
Section 6.03, the amount due under this
Section 6.03 will be an amount such that
the net amount retained by Manager, after
payment of such tax, equals the tax
imposed on all payments made hereunder
other than Section 6.03.
ARTICLE VII
ACCOUNTS; WORKING FUNDS; RECORDS AND REPORTS
7.01 Bank
Accounts. Bank accounts for the Hotel will be established at a
banking institution or institutions
mutually approved by Owner and Manager, such
accounts to be in the name of Owner or the
Hotel (the "Hotel Accounts"). Manager
will deposit in such Hotel Accounts all
monies furnished by Owner as working
funds under Section 7.03 and all monies
received from the operation of the
Hotel, and shall disburse the same for the
purposes set forth in Section 7.02.
Notwithstanding the foregoing, Manager
shall be entitled to maintain such funds
as it reasonably deems proper in house
banks or in petty cash funds at the
Hotel.
Embassy Suites __________ Management Agreement
21
<PAGE>
With Owner's consent, funds in the Hotel
Accounts, the Capital Renewals Account
or any other fund or account under the
control of Manager that contains monies
belonging to the Hotel or to the Owner may
be combined or commingled with any
other accounts or funds controlled by
Manager or any Affiliate thereof with
respect to other hotels operated by Manager
or any Affiliate thereof on behalf
of Owner.
Manager's d