SMITH INTERNATIONAL,
INC.
POST-2004 SUPPLEMENTAL
EXECUTIVE
RETIREMENT PLAN
(As Amended and Restated
Effective as of January 1, 2008)
74
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Page
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ARTICLE ONE
ESTABLISHMENT, PURPOSE AND STATUS OF THE PLAN
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77
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Background
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77
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Purpose of
Plan
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77
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Status of
Plan
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77
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ARTICLE TWO
DEFINITIONS
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77
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Account
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Active
Participant
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77
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Administrative
Committee
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77
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Advance
Distribution Election
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77
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Affiliated
Entity
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78
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Beneficiary
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78
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Board
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78
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Bonus
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78
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Change of
Control
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78
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Code
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78
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Company
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78
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Compensation
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78
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Compensation
Committee
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78
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Deferral
Agreement
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78
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Deferred
Compensation Ledger
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78
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Determination
Date
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79
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Elective
Deferral Contribution
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79
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Employee
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79
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Employment
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79
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Employer
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79
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ERISA
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79
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Executive Staff
Participant
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79
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Financial
Emergency
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79
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Funds
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80
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401(k)
Plan
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80
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Insolvent
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80
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Interest
Equivalents
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80
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Investment
Experience
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80
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Participant
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80
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Plan
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80
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Plan
Year
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80
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Separation from
Service
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80
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Specified
Employee
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80
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Subsidiary
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81
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Total and
Permanent Disability
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81
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Trust
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81
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Trust
Agreement
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81
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Trustee
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81
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Valuation
Date
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81
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ARTICLE
THREE ADMINISTRATION
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81
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Composition of
Administrative Committee
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81
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Administration
of Plan
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81
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75
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Page
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Action by
Committee
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82
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Delegation
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82
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Reliance Upon
Information
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82
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Responsibility
and Indemnity
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82
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ARTICLE FOUR
PARTICIPATION
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83
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Eligibility of
Employees
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83
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Notification of
Eligible Employees
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83
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Compensation
and Bonus Deferral Agreement
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83
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Leave of
Absence
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84
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Employer
Contributions
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84
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Vesting
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88
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Election of
Manner of Payment
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88
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ARTICLE FIVE
DEFERRAL OF COMPENSATION AND ALLOCATION OF INTEREST
EQUIVALENTS
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88
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Deferral of
Compensation and/or Bonus
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88
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Allocation of
Investment Experience to Accounts
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88
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Investment of
Accounts
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88
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Interest
Equivalents
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89
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Participants’ Rights Under the
Trust
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89
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Determination
of Account
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89
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ARTICLE SIX
DISTRIBUTIONS
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90
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Amount of
Deferred Compensation Subject to Distribution
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90
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Forms of
Distribution Following Determination Date Except for
Death
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90
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Form of Death
Distribution
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90
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Timing of
Distributions
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90
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Advance
Distribution Election Required
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91
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Withdrawal due
to Financial Emergency
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91
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Trust and Payor
of Deferred Compensation
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92
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Reimbursement
of Participant
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92
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Facility of
Payments
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93
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Beneficiary
Designations
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93
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Withholding of
Taxes
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93
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Distribution
due to Qualified Domestic Relations Order
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93
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ARTICLE
SEVEN RIGHTS OF PARTICIPANTS
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94
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Annual
Statement to Participants
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94
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Limitation of
Rights
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94
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Nonalienation
of Benefits
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94
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Claims
Procedures
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95
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ARTICLE
EIGHT MISCELLANEOUS
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97
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Amendment or
Termination of the Plan
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97
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Powers of the
Company
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98
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Adoption of
Plan by Affiliated Entity
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98
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Waiver
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98
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Notice
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98
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Severability
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98
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Gender, Tense
and Headings
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98
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Governing
Law
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98
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76
SMITH INTERNATIONAL, INC.
POST-2004 SUPPLEMENTAL EXECUTIVE RETIREMENT PLAN
(As Amended and Restated
Effective as of January 1, 2008)
ESTABLISHMENT, PURPOSE AND STATUS
OF THE PLAN
1.1
Background . Smith International, Inc. (the “
Company ”) originally established the “Smith
International, Inc. Post-2004 Supplemental Executive Retirement
Plan” (the “ Plan ”), effective as of
December 31, 2004. The Company hereby amends and restates the
Plan under the form of this Plan document, as effective as of
January 1, 2008, for the primary purpose of incorporating
changes required under Section 409A of the Internal Revenue
Code of 1986, as amended (the “ Code
”).
1.2 Purpose
of Plan . The Plan is maintained for the purpose of
advancing the interests of the Company and its stockholders by
enhancing the Company’s ability to attract and retain highly
qualified executives. The Company anticipates that accomplishment
of those objectives will be facilitated by providing Participants
with a mechanism through which they may provide for their
retirement (or other deferred compensation needs) by electing to
defer all or a portion of their Compensation and/or
Bonuses.
1.3 Status
of Plan . The Plan is intended as an unfunded plan to be
maintained primarily for the purpose of providing deferred
compensation for a select group of management or highly compensated
employees within the meaning of Sections 201(2), 301(a)(3) and
401(a)(1) of the Employee Retirement Income Security Act of 1974,
as amended (“ ERISA ”), and as such it is
intended that the Plan be exempt from the participation and
vesting, funding, and fiduciary responsibility requirements of
Title I of ERISA. The Plan is also intended to qualify for
simplified reporting under U.S. Department of Labor
Regulation Section 2530.104-23, which provides for an
alternative method of compliance for plans described in such
regulation. The Plan is not intended to satisfy the qualification
requirements of Section 401 of the Internal Revenue Code of
1986, as amended (the “ Code ”). The Plan is
intended to comply with the requirements of Code Section 409A
for deferred compensation plans and is to be construed in
accordance with Code Section 409A and the authority issued
thereunder.
In addition to the
terms defined in the text hereof, each term below shall have the
meaning assigned thereto for all purposes of the Plan unless the
context reasonably requires a broader, narrower or different
meaning.
2.1
Account . “Account” means, with respect to
each Participant, the Account reflecting his interest under the
Plan under the Deferred Compensation Ledger, as established and
maintained pursuant to Article Five hereof. The
Administrative Committee may establish subaccounts for Participants
under their Accounts as it may deem appropriate from time to
time.
2.2 Active
Participant . “Active Participant” means a
Participant who is currently eligible to authorize a Deferral
Agreement and to receive an allocation of Employer contributions to
his Account.
2.3
Administrative Committee . “Administrative
Committee” means the committee described in
Article Three of the Plan.
2.4 Advance
Distribution Election . “Advance Distribution
Election” means a separate written agreement entered into by
and between the Employer and a Participant which specifies the
Participant’s election as to the method that the deferred
amount is to be paid, such as lump sum or installment
payments.
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2.5
Affiliated Entity . “Affiliated Entity”
means an entity which is affiliated by common ownership or control
with the Company as determined and designated by the Compensation
Committee, CEO or the Administrative Committee in its
discretion.
2.6
Beneficiary . “Beneficiary” means the
beneficiary or beneficiaries designated by the Participant to
receive any amounts distributable under the Plan upon his
death.
2.7
Board . “Board” means the Board of Directors
of the Company.
2.8
Bonus . “Bonus” means any amount payable to
the Participant during a Plan Year as an award granted under the
Smith International, Inc. Annual Incentive Plan (or any successor
thereto) or under any other bonus program maintained by the Company
or an Adopting Employer.
2.9 Change
of Control . “Change of Control” means the
occurrence of any of the following:
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(a)
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any
person (as such term is used in Sections 13(d) and 14(d)(2) of the
Exchange Act) being or becoming the “beneficial owner”
as defined in Rule 13d-3 of the Exchange Act) directly or
indirectly, of securities of the Company representing twenty
percent (20%) or more of the combined voting power of the then
outstanding securities of such Employer;
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(b)
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the
first purchase of the Company’s common stock pursuant to a
tender or exchange offer (other than a tender or exchange offer
made by the Company);
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(c)
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the
approval by the Company’s stockholders of a merger or
consolidation, a sale or disposition of all or substantially all of
the Company’s assets or a plan of liquidation or dissolution
of the Company; or
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(d)
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during any period of two consecutive
years, individuals who at the beginning of such period constitute
the Board of Directors of the Company ceasing for any reason to
constitute at least a majority thereof, unless the election or
nomination for the election by the Company’s stockholders of
each new director was approved by a vote of at least two-thirds of
the directors then still in office who were directors at the
beginning of the period.
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Notwithstanding
the above provisions of this Section 2.9 , Change of
Control shall have the meaning set forth in Code
Section 409A(a)(2)(A)(v) and any regulations issued
thereunder, which are incorporated herein by this reference, but
only to the extent inconsistent with the above provisions as
determined by the Compensation Committee.
2.10
Code . “Code” means the Internal Revenue
Code of 1986, as amended, and the regulations and other authority
issued thereunder by the appropriate governmental authority.
References herein to any Section of the Code shall include
references to any successor Section or provision of the
Code.
2.11
Company . “Company” means Smith
International, Inc. or any successor in interest
thereto.
2.12
Compensation . “Compensation” means the
salary and other cash remuneration that is payable by the Employer
to the Employee during a Plan Year for compensatory services
rendered, excluding any Bonuses and reimbursements of business and
other expenses.
2.13
Compensation Committee . “Compensation
Committee” means the Compensation and Benefits Committee of
the Board.
2.14
Deferral Agreement . “Deferral Agreement”
means a separate written agreement entered into by and between the
Employer and an Active Participant prior to the commencement of a
Plan Year, which agreement describes the terms and conditions of
such Active Participant’s deferred compensation arrangement
hereunder for the Plan Year. The Deferral Agreement shall be
executed and dated by the Active Participant and shall specify the
amount of Compensation and/or Bonus related to services to be
performed during the Plan Year, by percentage or dollar amount, to
be deferred.
2.15
Deferred Compensation Ledger . “Deferred
Compensation Ledger” means the appropriate accounting records
maintained by the Administrative Committee which set forth the name
of each Participant and his Account
78
transactions
reflecting (a) the amount of Compensation and Bonus deferred
pursuant to Article Four , (b) the amount of Employer
contributions made on behalf of the Participant pursuant to
Article Four , (c) the amount of Investment
Experience credited or charged to the Participant’s Account
pursuant to Article Five , and (d) the amount of
any distributions or withdrawals pursuant to
Article Six . The Deferred Compensation Ledger shall be
utilized solely as a device for the measurement and determination
of the contingent amounts to be paid to Participants under the
Plan. The Deferred Compensation Ledger shall not constitute or be
treated as an escrow, trust fund, or any other type of funded
account of whatever kind for Code or ERISA purposes and, moreover,
contingent amounts credited thereto shall not be considered
“plan assets” for ERISA purposes. In addition, no
economic benefit or constructive receipt of income shall be
provided to any Participant for purposes of the Code unless and
until cash payments under the Plan are actually made to the
Participant. The Deferred Compensation Ledger merely provides a
record of the bookkeeping entries relating to the contingent
benefits that the Employer intends to provide to Participants and
thus reflects a mere unsecured promise to pay such amounts in the
future.
2.16
Determination Date . “Determination Date”
means, with respect to a Participant, the date of his Separation
from Service due to his death, Disability or other Separation from
Service.
2.17
Elective Deferral Contribution . “Elective
Deferral Contribution” means any amount of a
Participant’s Compensation and/or Bonus which he elects to
defer hereunder and to have such deferred amount credited to his
Account.
2.18
Employee . “Employee” means a member of a
select group of management or highly compensated employees of the
Employer, as determined by the Compensation Committee for each Plan
Year.
2.19
Employment . “Employment” means employment
as an Employee. In this regard, neither the transfer of a
Participant from employment by the Company to employment by an
Affiliated Entity nor the transfer of a Participant from employment
by an Affiliated Entity to employment by the Company shall be
deemed to be a Separation from Service by the Participant.
Moreover, a Participant shall not be deemed to have incurred a
Separation from Service because of his approved temporary absence
from active employment on account of illness or authorized
vacation, or during another approved and temporary leave of absence
granted by the Employer.
2.20
Employer . “Employer” means the Company and
each Affiliated Entity which has adopted the Plan with the consent
of the Compensation Committee or the Administrative
Committee.
2.21
ERISA . “ERISA” means the Employee
Retirement Income Security Act of 1974, as amended, and the
regulations and other authority issued thereunder by the
appropriate governmental authority. References herein to any
section of ERISA shall include references to any successor section
or provision of ERISA.
2.22
Executive Staff Participant . “Executive Staff
Participant” means a Participant who is designated by the
Compensation Committee, in its discretion, as an Executive Staff
Participant. An Executive Staff Participant will generally be a
senior officer of the Employer who is a member of the
Employer’s Executive Staff; provided, however, only
Participants so designated by the Compensation Committee shall be
deemed Executive Staff Participants for purposes of this Plan.
Executive Staff Participants shall be designated by name in
resolutions adopted by the Compensation Committee from time to
time, and any Participant may be added or deleted from the list of
Executive Staff Participants by the Compensation Committee in its
absolute discretion at any time. Executive Staff Participants are
eligible to receive additional Employer contributions in accordance
with Section 4.5 .
2.23
Financial Emergency . “Financial Emergency”
means an unforeseeable emergency and severe financial hardship to
the Participant resulting from an illness or accident of the
Participant, the Participant’s spouse, or of a dependent (as
defined in Code Section 152(a)) of the Participant, loss of
the Participant’s property due to casualty, or other similar
extraordinary and unforeseeable circumstances arising as a result
of events beyond the control of the Participant.
Withdrawals of
amounts from the Participant’s Account due to a Financial
Emergency, pursuant to Section 6.6 , shall only be
permitted to the extent reasonably necessary to satisfy the
emergency need plus amounts necessary to pay taxes reasonably
anticipated as a result of the distribution, after taking into
account the extent to which such hardship is or may be relieved
through reimbursement or compensation by insurance or otherwise or
by liquidation of the Participant’s assets (to the extent the
liquidation of such assets would not itself cause severe financial
hardship). The Administrative Committee, in its discretion, shall
determine whether a Financial Emergency has occurred and the amount
needed to satisfy the emergency need, and each such determination
shall be made in accordance with the requirements of Code Section
409A. The Participant must provide the Administrative Committee
with the information that it requests to make these
determinations.
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2.24
Funds . “Funds” means the investment funds
designated from time to time for the deemed investment of Accounts
pursuant to Article Five .
2.25 401(k)
Plan . “401(k) Plan” means the Smith
International, Inc. 401(k) Retirement Plan, as it may be amended
from time to time, or any successor defined contribution plan
maintained by the Company which is intended to qualify under
Sections 401(a) and 401(k) of the Code.
2.26
Insolvent . “Insolvent” means either
(a) the Employer is unable to pay its debts as they become
due, or (b) the Employer is subject to a pending proceeding as
a debtor under the United States Bankruptcy Code.
2.27
Interest Equivalents . “Interest
Equivalents” means the hypothetical amounts credited as
interest to the Participant’s Account, as a component of
Investment Experience, pursuant to Section 5.4
.
2.28
Investment Experience . “Investment
Experience” means the hypothetical amounts credited (as
income, gains or appreciation on any hypothetical investments in
Funds or other investments permitted by the Trustee) or charged (as
losses or depreciation on any such hypothetical investments) to the
balances in the Participant’s Account pursuant to Article
Five , including, without limitation, Interest
Equivalents.
2.29
Participant . “Participant” means an
Employee who has been selected by the Compensation Committee to
participate in the Plan. An Employee or former Employee (or a
Beneficiary thereof in the event of death) who still has an Account
balance shall be deemed a Participant hereunder regardless of
whether he is an Active Participant.
2.30
Plan . “Plan” means the Smith International,
Inc. Post-2004 Supplemental Executive Retirement Plan as set forth
herein, and as it may be amended from time to time. This Plan is a
separate and distinct plan from the Smith International, Inc.
Supplemental Executive Retirement Plan which was
“frozen” by the Compensation Committee effective as of
December 31, 2004.
2.31 Plan
Year . “Plan Year” means the calendar year
commencing on January 1 and ending on December 31.
2.32
Separation from Service . “Separation from
Service” means the Participant’s separation from
service with the Employer within the meaning of Code
Section 409A.
2.33
Specified Employee . “Specified Employee”
means any Participant who is a “key employee” (as
defined in Code Section 416(i) without regard to Code
Section 416(i)(5)) of the Company (or an entity which is
considered to be a single employer with the Company under Code
Section 414(b) or 414(c)), as determined under Code
Section 409A at any time during the twelve (12) month period
ending on December 31, but only if the Company has any stock
that is publicly traded on an established securities market (or
otherwise as prescribed by Code Section 409A), and shall
include the following:
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(a)
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an
officer of the Company or Affiliated Entity having compensation (as
defined in Code Section 415(c)(3)) for the applicable Plan
Year greater than $130,000, as adjusted under Code Section
416(i)(1);
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(b)
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any
person owning (or considered as owning within the meaning of Code
Section 318) more than five percent (5%) of the outstanding
stock of the Company or Affiliated Entity or stock possessing more
than five percent (5%) of the total combined voting power of such
stock, or if the Company or Affiliated Employer is not a
corporation, any person owning more than five percent (5%) of the
capital or profits interest of the Company or Affiliated Entity;
or
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(c)
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a
person who would be described in clause (b) above if
“one percent (1%)” were substituted for “five
percent (5%)” each place it appears in such clause (b), and
whose aggregate annual compensation (as defined in Code
Section 415(c)(3)) from the Company and any Affiliated Entity
is more than $150,000.
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For purposes of
determining ownership under this Section 2.33 , the
aggregation rules of Code Sections 414(b), (c) and
(m) shall not apply. For purposes of clause (a) above, no
more than fifty (50) Employees (or, if lesser, the greater of
three (3) or ten percent (10%) of the Employees) shall be
treated as officers.
80
Notwithstanding
the foregoing, a Participant who is a Specified Employee, as
determined under this Section 2.33 , will be deemed to
be a Specified Employee solely for the period of April 1 to
March 31 following such December 31, except as otherwise
may be required by Code Section 409A.
2.34
Subsidiary . “Subsidiary” means any
subsidiary of the Company as defined under Code
Section 424(f).
2.35 Total
and Permanent Disability . “Total and Permanent
Disability” means the Participant is (a) unable to
engage in any substantial gainful activity by reason of any
medically determinable physical or mental impairment which can be
expected to result in death or can be expected to last for a
continuous period of not less than 12 months, or (b) is,
by reason of any medically determinable physical or mental
impairment which can be expected to result in death or can be
expected to last for a continuous period of not less than
12 months, receiving income replacement benefits for a period
of not less than three months under an accident and health plan
covering Employees of the Employer. Any determination of Total and
Permanent Disability shall be made in accordance with the
requirements of Code Section 409A.
2.36
Trust . “Trust” means a grantor trust, as
described in Code Sections 671-677, of the type commonly
referred to as a “rabbi trust” which has been created
under the Trust Agreement and pursuant to which the Employer may
place assets to “informally fund” contingent benefits
payable under the Plan.
2.37 Trust
Agreement . “Trust Agreement” means the Smith
International, Inc. Post-2004 Supplemental Executive Retirement
Plan Trust Agreement, as it may be amended from time to time, which
embodies the terms and conditions of the Trust.
2.38
Trustee . “Trustee” means the duly appointed
and acting trustee of the Trust, and any successor
thereto.
2.39
Valuation Date . “Valuation Date” means the
last day of each calendar quarter and any other interim date, as
determined by the Administrative Committee, for the valuation of
Participants’ Accounts.
3.1
Composition of Administrative Committee . The
Administrative Committee shall be comprised of such officers of the
Employer as chosen by the Compensation Committee to constitute the
Administrative Committee. Each member of the Administrative
Committee shall serve at the pleasure of the Compensation Committee
and the Compensation Committee may remove or replace a member of
the Administrative Committee pursuant to procedures established by
the Compensation Committee.
A member of the
Administrative Committee may also be a Participant. A member of the
Administrative Committee who is also a Participant shall not vote
or otherwise act on any matter relating solely to
himself.
The members of the
Administrative Committee shall not receive any special compensation
for serving in their capacities as members of the Administrative
Committee but shall be reimbursed by the Company for any reasonable
expenses incurred in connection therewith. No bond or other
security need be required of the Administrative Committee or any
member thereof.
3.2
Administration of Plan . The Administrative Committee
shall operate, administer, interpret, construe and construct the
Plan, including correcting any defect, supplying any omission or
reconciling any inconsistency. The Administrative Committee shall
have all powers necessary or appropriate to implement and
administer the terms and provisions of the Plan, including the
power to make findings of fact. The determination of the
Administrative Committee as to the proper interpretation,
construction, or application of any term or provision of the Plan
shall be final, binding, and conclusive with respect to all
interested persons.
In addition, the
Trustee may take investment directions from the Administrative
Committee, in which case the Administrative Committee shall
implement the provisions of Section 5.3 regarding
investment of Account balances. The Administrative Committee shall
have the authority to select any Fund or other prudent investment
vehicles that are available for hypothetical investment by
Participants of their Account balances in assets held by the Trust.
Furthermore, the Administrative Committee shall direct the Trustee
in matters relating to the distribution to Participants of amounts
credited to their Accounts in accordance with the terms of the
Plan.
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3.3 Action
by Committee . A majority of the members of the
Administrative Committee shall constitute a quorum for the
transaction of business, and the vote of a majority of those
members present at any meeting at which a quorum is present shall
decide any question brought before the meeting and shall be the act
of the Administrative Committee. In addition, the Administrative
Committee may take any other action otherwise proper under the Plan
by an affirmative vote, taken without a meeting, of a majority of
its members.
3.4
Delegation . The Administrative Committee may, in its
discretion, delegate one or more of its duties to its designated
agents or to employees of an Employer, but may not delegate its
authority to make the determinations specified in the first
paragraph of Section 3.2 .
3.5
Reliance Upon Information . No member of the
Administrative Committee shall be liable for any decision, action,
omission, or mistake in judgment, provided that he acted in good
faith in connection with the administration of the Plan. Without
limiting the generality of the foregoing, any decision or action
taken by the Administrative Committee in reasonable reliance upon
any information supplied to it by the Board, the Compensation
Committee, any employee of an Employer, the Employer’s legal
counsel, or the Employer’s independent accountants shall be
deemed to have been taken in good faith.
The Administrative
Committee may consult with legal counsel, who may be counsel for
the Employer or other counsel, with respect to its obligations or
duties hereunder, or with respect to any action, proceeding or
question at law, and shall not be liable with respect to any action
taken, or omitted, in good faith pursuant to the advice of such
counsel.
3.6
Responsibility and Indemnity . To the full extent
permitted by law, Smith International, Inc. and each other adopting
Employer (collectively, the “Employer” ) jointly
and severally shall defend, indemnify and hold harmless each past,
present and future member of the Administrative Committee and each
other employee who acts in the capacity of an agent, delegate or
representative of the Administrative Committee under the Plan
(hereafter, all such indemnified persons shall be jointly and
severally referred to as “Plan Administration
Employee” ) against, and each Plan Administration
Employee shall be entitled without further act on his part to
indemnity from the Employer for, any and all losses, claims,
damages, judgments, settlements, liabilities, expenses and costs
(and all actions in respect thereof and any legal or other costs
and expenses in giving testimony or furnishing documents in
response to a subpoena or otherwise), including the cost of
investigating, preparing or defending any pending, threatened or
anticipated action, claim, suit or other proceeding, whether or not
in connection with litigation in which the Plan Administration
Employee is a party (collectively, the “Losses”), as
and when incurred, directly or indirectly, relating to, based upon,
arising out of, or resulting from his being or having been a Plan
Administration Employee; provided, however, that such indemnity
shall not include any Losses incurred by such Plan Administration
Employee (i) with respect to any matters as to which he is
finally adjudged in any such action, suit or proceeding to have
been guilty of gross negligence, bad faith or intentional
misconduct in the performance of his duties as a Plan
Administration Employee, or (ii) with respect to any matter to
the extent that a settlement thereof is effected in an amount in
excess of the amount approved by the Company (which approval shall
not be unreasonably withheld). The foregoing right of
indemnification shall be in addition to any liability that the
Employer may otherwise have to the Plan Administration
Employee.
The
Employer’s obligation hereunder to indemnify the Plan
Administration Employee shall exist without regard to the cause or
causes of the matters for which indemnity is owed and expressly
includes (but is not limited to) the Losses, directly or
indirectly, relating to, based upon, arising out of, or resulting
from any one or more of the following:
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(a)
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the
sole negligence or fault of any Plan Administration Employee or
combination of Plan Administration Employees;
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(b)
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the
sole negligence or fault of the Employer;
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(c)
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the
sole negligence or fault of third parties;
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(d)
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the
concurrent negligence of fault or any combination of the Plan
Administration Employee and/or the Employer and/or any third party;
and
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(e)
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Any
other conceivable or possible combination of fault or negligence,
it being the specific intent of the Employer to provide the maximum
possible indemnification protection hereunder, but excluding any
such Losses that are found by a court of competent jurisdiction to
have resulted
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from the gross
negligence, bad faith or intentional misconduct of the Plan
Administration Employee.
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The Plan
Administration Employee shall have the right to retain counsel of
its own choice to represent it provided that such counsel is
acceptable to the Employer, which acceptance shall not be
unreasonably withheld. The Employer shall pay the fees and expenses
of such counsel, and such counsel shall to the full extent
consistent with its professional responsibilities cooperate with
the Employer and any counsel designated by it. The Employer shall
be liable for any settlement of any claim against the Plan
Administration Employee made with the written consent of the
Employer which consent shall not be unreasonably
withheld.
The foregoing
right of indemnification shall inure to the benefit of the
successors and assigns, and the heirs, executors, administrators
and personal representatives of each Plan Administration Employee,
and shall be in addition to all other rights to which the Plan
Administration Employee may be entitled as a matter of law,
contract, or otherwise.
4.1
Eligibility of Employees . The Compensation Committee
shall have the sole and exclusive authority and discretion to
designate Employees who are eligible to participate in the Plan as
Active Participants. Only Employees who are members of a select
group of management or highly compensated Employees for purposes of
ERISA shall be eligible for selection by the Compensation
Committee.
The Compensation
Committee shall also have the authority and discretion to deem any
Employee as no longer an Active Participant effective as of the
first day of the next Plan Year; provided, however, such action
shall not be effective before the date that the Participant
receives written notice of same. Any Participant whose Employment
is terminated, for whatever reason, shall not be an Active
Participant effective as of his Separation from Service date. A
person who is no longer an Active Participant shall still be
considered a Participant for other purposes hereunder until he has
received a total distribution of his Account balance.
4.2
Notification of Eligible Employees . Within thirty
(30) days prior to the beginning of each Plan Year, the
Administrative Committee, as directed by the Compensation
Committee, shall notify in writing each of the Employees who are
eligible to elect to defer Compensation under the Plan. The
Compensation Committee shall also have the right to designate
Employees as Active Participants at any time during a Plan Year.
Each Employee who has been designated as an Active Participant by
the Compensation Committee in any Plan Year shall remain eligible
to defer Compensation and/or Bonuses hereunder unless and until the
Compensation Committee determines that he is no longer eligible to
authorize such deferrals and notifies Employee of same. An Employee
(or in the event of his death, his Beneficiary) shall be a
Participant hereunder as long as he has any balance credited to his
Account, regardless of whether he is eligible to authorize
Compensation and/or Bonus deferrals hereunder as an Active
Participant. Only Employees who are designated as Active
Participants for a Plan Year may authorize deferrals or have
Employer contributions made on their behalf.
4.3
Compensation and Bonus Deferral Agreement . After an
Employee has been notified by the Administrative Committee that he
is eligible to participate in the Plan for the relevant Plan Year
as an Active Participant, he must, in order to defer Compensation
and/or Bonus with respect to services to be performed during such
Plan Year, notify the Administrative Committee of his deferral
election by completing and executing a Deferral Agreement prior to
the end of the Plan Year which precedes the Plan Year to which such
Deferral Agreement relates. The Employee may elect to defer up to
one hundred percent (100%) of his Compensation and/or Bonus for a
Plan Year or the portion thereof that he is an Active Participant.
Any Deferral Agreement that is not completed and signed by the
Employee, and received and accepted by the Administrative Committee
(or its delegate), on or prior to the last day of the Plan Year
immediately preceding the Plan Year for which the Employee is
notified that he may make a deferral election, shall be treated as
the Employee’s election not to defer Compensation or Bonus
for that Plan Year.
If, after the
commencement of a Plan Year, an Employee is designated by the
Compensation Committee as an Active Participant for the first time
under this Plan or any other plan maintained by the Employer that
is an “account balance” plan within the meaning of, and
subject to, Code Section 409A, the newly eligible Active
Participant, in order to defer Compensation hereunder, must
complete and execute a Deferral Agreement and return it to the
Administrative Committee (or its delegate) within thirty
(30) days of the effective date on which the Employee first
became an Active Participant. Such Deferral Agreement shall only
apply to defer Compensation and/or Bonus for services to be
performed for
83
the remainder
of the Plan Year by the Active Participant, provided that such
services are to be performed subsequent to receipt and approval of
his Deferral Agreement by the Administrative Committee.
The amount of
Compensation elected to be deferred pursuant to a Deferral
Agreement shall be withheld on a pro rata basis from the
Active Participant’s regular payments of Compensation for
each pay period during the Plan Year or portion thereof during
which such Deferral Agreement is in effect, unless otherwise
designated by the Active Participant in his Deferral Agreement. In
the event that a Trust is maintained, Compensation deferrals shall
promptly be delivered to the Trustee by the Employer.
Regardless of any
services performed during a year on behalf of the Company, no
Participant will accrue any right to receive any Bonus until it is
actually awarded to him. An Active Participant’s election to
defer all or any portion of his Bonus that may be awarded with
respect to any Plan Year must be made prior to the first day of the
Plan Year in which services will be performed for which such Bonus
amount is to be paid.
The dollar amount
or percentage of a Bonus elected to be deferred under this
Section 4.3 shall be deferred in one lump sum and shall
be deemed to have been deferred on the date the deferred portion of
the Bonus would otherwise have been paid to the Active Participant
in the absence of his deferral election. Any Bonus deferral
election made hereunder shall be void and ineffective to the extent
that no Bonus is awarded to the Active Participant with respect to
services performed during the Plan Year.
To the extent
required under payroll tax law or regulation, the deferred amount
of any Compensation or Bonus elected hereunder may be reduced by
the Administrative Committee in order to provide taxable,
non-deferred wages sufficient to cover required withholding
taxes.
4.4 Leave
of Absence . If an Active Participant is authorized by his
Employer for any reason to take a paid leave of absence from
Employment, the Participant shall continue to be considered in
Employment and his Elective Deferral Contributions shall continue
to be withheld during such paid leave of absence. If an Active
Participant is authorized by his Employer for any reason to take an
unpaid leave of absence from Employment, the Participant shall
continue to be considered in Employment and the Participant shall
be excused from making Elective Deferral Contributions from his
Compensation until the Participant returns to a paid Employment
status. Upon his return from the unpaid leave, Elective Deferral
Contributions shall resume for the remaining portion of the Plan
Year in which the expiration or return occurs, based on the
Participant’s Deferral Agreement, if any, as in effect for
that Plan Year, i.e. , the same percentage or dollar amount
that was being withheld prior to the unpaid leave of absence shall
resume after return to active service, but no make-up contributions
shall be made for the unpaid leave period. A leave of absence shall
not affect any previously elected Bonus deferral.
4.5
Employer Contributions .
(1)
Age-Weighted Contributions . Subject to the following
provisions of this subsection that apply to Executive Staff
Participants, effective as of the last day of each 3-month quarter
during a Plan Year, an Age-Weighted Contribution shall be allocated
and credited by the Administrative Committee to the Account of each
Active Participant who has entered into a Deferral Agreement
covering that quarter. The Age-Weighted Contribution shall be based
on the Active Participant’s Age-Weighted Contribution
Percentage (“ AWCP ”) as determined based on the
schedule set forth below:
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Age as of Anniversary of
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Participant’s Date of
Birth
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AWCP
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2.00
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%
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2.50
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%
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3.00
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%
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4.00
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%
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5.00
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%
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6.00
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%
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An Active
Participant’s AWCP shall change as of the first payroll
period beginning in the month following the month in which the
anniversary of the Active
84
Participant’s date of birth occurs. To
compute an Active Participant’s Age-Weighted Contribution for
a Plan Year, his AWCP shall be multiplied by the Active
Participant’s (i) ”Total 401(k)
Compensation” for the Plan Year (defined below) minus his
(ii) “Net 401(k) Compensation” for the Plan Year
(defined below).
“Total
401(k) Compensation” means the total of all cash amounts
payable by the Employer to or for the benefit of an Active
Participant for services rendered or labor performed while an
Active Participant during the Plan Year (including overtime pay,
Bonuses, “perq pay,” plus incentive or other
supplemental pay and amounts that he could have received in cash
(i) in lieu of an Elective Deferral Contribution to this Plan
or a 401(k) salary deferral contribution made under the 401(k) Plan
and (ii) had he not entered into a salary reduction agreement
pursuant to a cafeteria plan under Section 125 of the Code),
minus (i) severance pay, (ii) any amount attributable to
the grant, vesting or payout of any equity-based incentive award to
the Active Participant, and (iii) the proceeds from the Active
Participant’s exercise of any stock options. The Total 401(k)
Compensation of any Active Participant taken into account for
purposes of the Plan shall be prorated for (i) a Plan Year of
less than twelve months (other than the first Plan Year) or
(ii) in the case of an Active Participant who is either an
Active Participant for less than the entire Plan Year or receives
Compensation for less than the entire Plan Year. Total 401(k)
Compensation shall not be reduced or otherwise affected by any
limits that apply under the 401(k) Plan.
“Net 401(k)
Compensation” means the total of all cash amounts payable by
the Employer to or for the benefit of an Active Participant for
services rendered or labor performed while an Active Participant
during a Plan Year (including overtime pay, Bonuses, “perq
pay,” plus incentive or other supplemental pay and amounts
which he could have received in cash (i) in lieu of a 401(k)
salary deferral contribution made under the 401(k) Plan and
(ii) had he not entered into a salary reduction agreement
pursuant to a cafeteria plan under Section 125 of the Code), minus
(i) severance pay, (ii) any amount attributable to the
grant, vesting or payout of any equity-based incentive award to the
Active Participant, (iii) the proceeds from the Active
Participant’s exercise of any stock options, and
(iv) the Active Participant’s Elective Deferral
Contributions to this Plan or to another deferred compensation
program other than 401(k) salary deferral contributions made under
the 401(k) Plan. The “Net 401(k) Compensation” of any
Active Participant taken into account for purposes of the Plan
shall be limited to $210,000 for the Plan Year with such amount to
be (i) adjusted automatically to reflect any cost-of-living
increases authorized by Section 401(a)(17) of the Code and
(ii) prorated for (a) a Plan Year of less than twelve
months or (b) in the case of an Active Participant who is
either an Active Participant for less than the entire Plan Year or
receives Compensation for less than the entire Plan
Year.
Notwithstanding
the preceding provisions of this subsection, the Employer’s
Age-Weighted Contribution (“ AWC ”) with respect
to each Executive Staff Participant shall be determined by the
Administrative Committee or its delegate for each 3-month quarter
during each Plan Year in accordance with the provisions of this
paragraph. The Age-Weighted Contribution Percentage (“
AWCP ”) shall be six percent (6%) for each Executive
Staff Participant. The AWC of each Executive Staff Participant
shall be computed in accordance with the following formula:
(6% x A) –B = AWC. For purposes of this
formula, A equals the Executive Staff Participant’s Total
401(k) Compensation, and B equals the dollar amount of the
age-weighted, profit sharing contribution, if any, for the
applicable 3-month quarter that has been or will be contributed by
the Employer on behalf of the Executive Staff Participant under the
terms of the 401(k) Plan. Effective as of the last day of each
3-month quarter during a Plan Year, the AWC for each Executive
Staff Participant shall be allocated and credited by the
Administrative Committee to his account under the Deferred
Compensation Ledger.
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